HomeMy WebLinkAboutresolution.council.012-241-1 SOLUTION # 012
(Series of 2024)
A RESOLUTION OF THE CITY OF ASPEN CITY COUNCIL APPROVING
A CONTRACT BETWEEN APCHA AND RD3 TO CONDUCT CAPITAL
RESERVE STUDIES FOR THE HOAS L:1I�DER THE APCHA
REGULATIONS AND AUTHORIZING THE CITY l��IANAGER TO
EXECUTE SAID CONTRACT ON BEHALF OD THE CITY OF ASPEN,
COLORADO0
WHEREAS, APCHA advertised a Request for Proposal for interested
parties to conduct Capital Reserve Assessments for the HOAs under the APCHA
Regulations in 2023 to further understand the deficiencies in funds to maintain
properties within the APCHA program;
WHEREAS, the selected company, RD3, located out of Denver,
Colorado, is familiar with the Aspen area and has conducted studies on the
properties owned by the City of Aspen and managed by APCHA.
WHEREAS, the specific funds amounts total $166,874 and are assigned
as detailed in the scopes of work.
WHEREAS, the project will be funded by APCHA's 632 APCHA
Development fund which is authorized through the APCHA Board.
WHEREAS, there has been submitted to the City Council a contract for
capital reserve studies between APCHA and RD3, a true and accurate copy of
which is attached hereto as Exhibit "B".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract
for professional services between APCHA and RD3, a copy of which is annexed
hereto and incorporated herein and does hereby authorize the City Manager to
execute said agreement on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City
of Aspen on the 23rd day of January 2024.
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
Foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held on the 23rd day of
January 2024.
®� o
G
Nicole Henning, City Clerk
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CITY OF ASPEN STANDARD FORM OF AGREEMENT
PROFESSIONAL SERVICES
lid O� A��
City of Aspen Contract No.: 2023-250
AGREEMENT made this Sth day of January, in the year 2024.
BETWEEN the City:
The City of Aspen
c/o Sara Ott
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
And the Professional:
RD3
c/o Rob de Grasse
2582 S. Broadway
Denver, CO 80210
303-870-2890
rob(a,rd3inc.com
For the Following Project:
Contract Amount:
Total: $166,874
If this Agreement requires the City to pay
an amount of money in excess of
$100,000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
City Council Approval:
Date: January 23, 2024
Resolution No.: 2024-012
Capital Reserve Assessments for HOAs Under the APCHA Regulations
Exhibits appended and made a part of this Agreement:
Exhibit A: Proposal including Scope of Worlc and Fee Schedule.
The City and Professional agree as set forth below.
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l . Scope of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be completed no later than
August 30, 2024. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be
exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit A appended hereto. Except as otherwise mutually agreed
to by the parties the payments made to Professional shall not initially exceed the amount set forth
above. Professional shall submit, in timely fashion, invoices for work performed. The City shall
review such invoices and, if they are considered incorrect or untimely, the City shall review the matter
with Professional within ten days from receipt of the Professional's bill.
4. Non -Assignability_. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the other.
Sub -Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or
obligations under this Agreement. Professional shall be and remain solely responsible to the City for
the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each of
whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub -contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be
canceled by the City prior to acceptance by the City whenever for any reason and in its sole
discretion the City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the termination.
No fees shall be earned after the effective date of the termination. Upon any termination, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or
other material prepared by the Professional pursuant to this Agreement shall become the property of
the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Professional, and
the City may withhold any payments to the Professional for the purposes of set-off until such time
aIs the exact amount of damages due the City from the Professional may be determined.
i. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in, or be construed as establishing an employment
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relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with, and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole
or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error,
professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the
Professional, or any officer, employee, representative, or agent of the Professional or of any
subcontractor of the Professional, or which arises out of any workmen's compensation claim of any
employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate, handle, respond to, and to provide defense for and defend against,
any such liability, claims or demands at the sole expense of the Professional, or at the option of the
City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with, any such liability, claims, or demands. If it is determined by the final judgment of a
court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the
act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the
Professional for the portion of the judgment attributable to such act, omission, or other fault of the
City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition
to any other insurance requirements imposed by this contract or by law. The Professional shall
not be relieved of any liability, claims, demands, or other obligations assumed pursuant to
Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its
failure to procure or maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
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other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
claims®made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i) T�orker'3 Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each
employee. Evidence of qualified self insured status may be substituted for the
Worker's Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
in its of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and THREE
MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be applicable to
aIt premises and operations. The policy shall include coverage for bodily injury, broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall include coverage
for explosion, collapse, and underground hazards. The policy shall contain a
severability of interests provision.
(iii) Compi^ehensive Az�tomobile Liability i�rsu�ance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1, 000, 000.00) each occurrence and ONE MILLION DOLLARS
($1, 000, 000.00) aggregate with respect to each Professional's owned, hired and non -
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers or employees, or carried by or
provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
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prior to commencement of the contract. No other form of certificate shall be used. The certifi-
cate shall identify this contract and shall provide that the coverages afforded under the policies
shall not be canceled, terminated or materially changed until at least thirty (30) days prior
written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
moni
es es due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq.,
C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of A;reement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
13. Non -Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
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employment -related decision or benefit on account of actual or perceived race,
color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
ilitary status, sexual orientation, gender identity, gender
disability, age, m
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
15. Execution of Agreement b�ty. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence) to execute the same.
17. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
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(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
18. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
19. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at Lite time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
20. Electronic Si,�natures and Electronic Records This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and
all of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature, on the grounds that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
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21. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor
the Professional shall have the right to assign, transfer or sublet its interest or obligations
hereunder without the written consent of the other party.
22. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon
or grant to any third party or parties, except to parties to whom Professional or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Professional
because of any breach hereof or because of any of the terms, covenants, agreements or
conditions herein contained.
23. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions
of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's
fees.
24. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual
efforts of the parties hereto and the parties agree that no construction shall be made or presumption
shall arise for or against either party based on any alleged unequal status of the parties in the
negotiation, review or drafting of the Agreement.
25. Certification Re ag bding Debarment, Suspension, Ineli ig bility, and Voluntary Exclusion.
Professional certifies, by acceptance of this Agreement, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction with a Federal or State department or agency. It further certifies
that prior to submitting its Bid that it did include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts and subcontracts. In the event that Professional or
any lower tier participant was unable to certify to the statement, an explanation was attached to
the Bid and was determined by the City to be satisfactory to the City.
26. Inte,gration and Modification. This written Agreement along with all Contract Documents
shall constitute the contract between the parties and supersedes or incorporates any prior written
and oral agreements of the parties. In addition, Professional understands that no City official or
employee, other than the Mayor and City Council acting as a body at a, council meeting, has
authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the
City. Any such Agreement or modification to this Agreement must be in writing and be executed
by the parties hereto.
27. Authorized Representative. The undersigned representative of Professional, as an
inducement to the City to execute this Agreement, represents that he/she is an authorized
representative of Professional for the purposes of executing this Agreement and that he/she has
full and complete authority to enter into this Agreement for the terms and conditions specified
herein.
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF ASPF�N �g O�ORADO:
[Signature ���
PROFESSIONAL:
DocuSigned hy:
gnature]
Sara G. Ott Robert de Grasse
sy: By:
[Name] [Name]
Title: City Manager Title: President
1/Z4/20Z4 � 4:07:18 PM PST 1/8/Z024 � 10:39:41 AM PST
Date: Date:
Approve as to Form:
by:
,�aw��S I°, fi'v�t,
City Attorney ��`�"�`����
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RD 5 Scope of Work
Capital Reserve Assessments for HOA's
Under the APCHA Regulations
Solicitation Number: 2023-250
Association of
Energy Engineers
Association
F'roi�tssiun�l Ertginc�rs
and Gensr.i�nt��sts Rf EiC
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RD3 Facilities Solutions - RFQ# 2023-01 RD3
Table OT Contents
a. Cover Letter...........................................................................................................................1
b. General Qualifications:...........................................................................................................3
RD3I nc. Overview...................................................................................................................... 3
Experience and demonstrated competence on similar projects.....................................................4
c. Key Staff:............................................................................................................................... 5
Key Staff -Team Makeup and Personnel Qualifications /Experience .......................................... 5
Availability of key staff personnel and resources.......................................................................... 10
d. Project -Specific Approach and Methodology........................................................................ 10
Onsite &Property Condition Assessment................................................................................. 11
OPTIONAL Project Enhancements (NOT in RFQ nor in pricing) ..................................................... 12
Preventive Maintenance (PM) Job Plans.................................................................................. 12
Life Cycle Cost Estimate........................................................................................................... 12
ASHRAE Level II Energy Audit Options......................................................................................12
OPTION /Alternate to Level 2 EA: LEVEL 1SELF-ENERGY AUDIT (11SEA).................................. 12
SAMPLE Reserve Study Report &Reserve Study Table............................................................. 14
TechnologySolution. ...............................................................................................................16
e. References, . 0 4 4 a 4 6 1 a a 0 a a * 9 a a N a a a M 9 M a a a a a 9 a a a a a a a I a a a a a a 8 a a a a a a a a a a a a 4 a a a a a a a * N a a a a a a a a a d a a a a a a 2 a 8 a a a a a a a a a a a a a a a a a a a 5 4 5 a a a 9 0 a 0 5 0 a a 0 0 0 16
PRICING....................................................................................................................................... 17
BASE SCOPE - 2023-250 -Capital Reserve Assessments..... 0 a a N a 0 ff 0 0 6 a M 0 N 9 0 d a a d M I a a a 4 M a a a a a a a a a a a a a 8 a a a a a a a a ff a 9 a 9 8 17
EnergyAudits........................................................................................................................... 18
RD3 Facilities Solutions
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RD3 Facilities Solutions - Capital Reserve Assessments for HOA's Under the APCHA Regulations
December 8, 2023
Subiect:_Capital Reserve Assessments for HOA's Under the APCHA Regulations
Solicitation Number: 2023-250
Dear Review Committee,
RD3, Inc., doing business as RD3 Facilities Solutions, a City &County of Denver certified
MWBE/DBE/SBE, is a facilities management provider performing work in Colorado and across the
USA since 2007. Please consider this as RD3's response to the request for a fee proposal for the
request for proposal for the Capital Reserve Assessments for HOA's Under the APCHA
Regulations.
We are excited about the opportunity work with your team.
There is no doubt that you will consider the PAD' Team of choice when considering that
experience, system knowledge, technical ability and strong communication are the differentiators
between average and above -average integrated facility providers.
All �ZD' proposed Team members are highly qualified professionals with in-depth experience and
Knowledge of facility condition assessments, life cycle cost analysis, energy audits, sustainable
development practices, construction management and capital planning. RD has frequently
provided far greater value than the contracted scope of services to client development / projects
by integrating the 'total facility life cycle' approach and methodologies improving the direct
project cost and future operational cost savings.
The summaries of RD' Team qualifications are listed below.
• Certified Professional Inspector (CPI) with InterNACHI.
• Certified Facilities Manager (CFM) with the International Facilities Management Association
(IFMA)
• Building inspector- with BCIT.
• Referred by Colorado Housing and Finance Authority (CHFA) for PCNA projects in 2018
• ProFM with the Professional Facility Management Institute (ProFMI) (pending exams).
• Project Management Professional (PMP) with the Project Management Institute (PMI)
• Professional Engineers (PE)
• Project Management Professional (PMP) with the Project Management Institute (PMI)
• LEED Accredited Professionals (LEED AP) with the USGBC.
• Certified Energy Managers (CEM) with the Association of Energy Engineers (AEE).
RDS
RD3 Facilities Solutions -1-
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RD3
RD3 Facilities Solutions - Capital Reserve Assessments for HOA's Under the APCHA Regulations
• Certified Commissioning Professional (CCP) with the Building Commissioning Association
(BCxA).
• Certified Demand -side Management Professional (SDSIVI) with the Association of Energy
Engineers (AEE).
• Certified Commissioning Professional (CCP) with the Building Commissioning Association
(BCA)
• Business Energy Professional (BEP) with the Association of Energy Engineers (AEE).
® Certified Green Building Engineer (GBE) with the Association of Energy Engineers (AEE).
RD''s diverse and broad experience provides great value to project owners/stakeholders.
General Contact Information:
Facilities Solutions
2582 S. Broadway
Denver, CO 80210
www.rd31nc.com
Sincerely,
Diane de Grasse
CEO
Company Name: RD3, Inc.
Established: 11/2007
Size: Small woman owned business
TIN: 26-2610365
Unique ID: TXDRK2JWX8E9
DUNS: 943604913
GSA Contract # GS-21F-0134X
GSA Contract # GS-35F-078CA
Contact :Rob de Grasse
E-mail :Rob@RD3inc.com
Mobile: 303-870-7544
e-Fax: 720-746-2890
Robert de Grasse, PE, PMP, LEED AP, CEM,
CDSM, CxA
President
Preference: Small business enterprise (SBE /DBE / MWBE)
Charge /Credit Card: RD' accepts all major charge /credit cards
RD3 Facilities Solutions -2-
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3 RD
RD Facilities Solutions - RFQ# 2023-01
b. General Qualifications.
RD3 Inc. Overview
RD3, Inc. (dba RD3 Facilities Solutions), a certified MWRE/DBE/SBE through the City and County of
Denver, was established as an integrated facilities management consulting firm, primarily providing
facilities assessments, integrated facility services, energy, sustainable development, Owner's Rep
services and commissioning solutions with extended support to development and construction
management functions on various types of buildings with a wide range of systems and equipment. We
specialize in facilities, energy, and commissioning services, which accounts for the majority of our work
that we perform serving clients throughout the USA with a number of clients with international
portfolios. The support services we provide to buildings and portfolios range from multifamily (both
conventional and affordable), retail, commercial, critical environments, health care / hospitals, to
extremely large RE portfolios in excess of 200,000,000 square feet.
The RD Team is comprised of seasoned professionals with that have successfully developed, designed
and completed projects for many Colorado city agencies, municipalities and housing authorities along
with a wide range of building and systems types including: multifamily, senior housing, government
facilities, recreational facilities, hospitals, healthcare, labs, computer IT server facilities, critical
environments, K�12 schools, higher education, commercial buildings, high rise buildings, retail and
industrial buildings.
Our clients regularly profess that the RD team exceeds their expectations delivering accurate, timely,
professional services that look beyond just the 'scope of work'. RD has been nominated for awards and
has been recognized in numerous national industry trade publications for the successes achieved,
including our highly successful approach.
RD3 Facilities Solutions -3-
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��1
RD3 Facilities Solutions - RFQ# 2023-01
Experience and demonstrated competence on similar projects
The Team has vast experience with many government and private buildings and organizations, some
mentioned below. The Team brings to bear an in-depth Knowledge of facilities services, asset condition,
assessment and analysis, facilities &operations management. We are highlighting just a few projects
below to provide an understanding that the RD3 Team brings to this project far greater experience and
Knowledge than your typical reserve study consultant.
PRADO CONDOS HOMEOWNERS ASSOCIATION, Forensic Assessment of Reserve Study, Life Cycle
Replacements, Develop a Preventive Maintenance Program and Capital Master Plan
RD3 was retained to conduct several forensic related investigations /assessments to guide the Prado
Condos Homeowner's Association (HOA); a luxury mixed use high rise building in Denver, CO. RD3 was
retained in 2016 to first conduct a forensic assessment of their current reserve study to identify the gaps
that had put their HOA into extreme deferred maintenance and capital repair situation they were in
then, develop a matey capital program to navigate the high capital costs forthcoming in the future,
develop a preventive maintenance program for all major systems and equipment, and be the HOA's
Owner's Rep for the capital projects. The reserve study evaluation included developing a 100-year proxy
life cycle cost (LCC) model for their building. RD3 is still engaged with the HOA today.
CITY OF ASPEN, Facility /Property Condition Assessments (PCAsJ, Lifecycle Cost Models & PM
Programs
RD3 was retained over multiple years to conduct aFacility /Property Condition Assessments ("PCA") on
more than 30 buildings located in Aspen, CO which for the planning of major capital projects for the
properties. The portfolio had a variety of building types with varying ages. The most current Project is
underway ETA completion June 2023. The PCAs included an assessment and identification of physical
needs for all major building systems, some included Lifecycle cost models, and some included preventive
maintenance programs. The final report included, but was not limited to, project description /scope,
project analysis, interviews, executive summary and general description, physical plant maintenance
needs, capital needs summary, noteworthy deficiency descriptions, cost summary and detailed breakout
by year, all field reports, Lifecycle cost models, and preventive maintenance job plans.
Project Sponsor: Ms. Cindy Christensen, Deputy Director of Housing (most current project)
BOULDER COUNTY, Facility Condition Assessments (PCAsJ, Lifecycle Cost Models, Reserve Studies
RD3 was retained with Boulder County, one engagement is a multi -year contract, to conduct aFacility /
Property Condition Assessments ("PCA") and capital plans on the City's Housing Authority and Open
Space &Parks depts properties (>30 properties) for the planning of major capital projects for the
properties. The FCA included an assessment and identification of physical needs for all major building
systems, some PCAs included a Lifecycle cost model, and some included preventive maintenance
programs. The final report included, but was not limited to, project description /scope, project analysis,
interviews, executive summary and general description, physical plant maintenance needs, capital needs
summary, noteworthy deficiency descriptions, cost summary and detailed breakout by year, all field
reports, Lifecycle cost models, and reserve assessment and study.
Project Sponsor: Ms. Molly O'Donnell, Division Director /Melissa Sauer, Operations Supervisor
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RD3 Facilities Solutions - RFQ# 2023-01
c. Key Staff:
Key Staff - Team Makeup and Personnel Qualifications / Experience
The RD3 Team have provided PCA, FCAs, PNAs, CNAs, Reserve Studies, and other forms of facilities
assessments for a variety of clients throughout the multifamily, commercial, educational/institutional,
industrial sectors, and housing authorities, including Cities, State, and Federal Agencies. We have found
this approach to be preferable to limit risk while affording the capability to quickly be able to develop a
prioritized action plan to focus on the best opportunities for energy conservation and facilities
infrastructure upgrades.
The RD3 Team listed below has worked together on not only the examples projects listed but many
other assessments projects, commissioning projects, and other energy related projects. This Team is
very experienced with each other with the goal of exceeding the expectations of your project. The IN
Team recognizes that good communication and field QA can make a significant impact to the overall
success of a project. We feel that if awarded the background in the RD3 Team's experience will exceed
your expectations for this project.
The RD3 team presented below are the prime members but the RD3 Team has additional team
members that may support the project and are available as backup. Please note below an additional
section for the Program Manager / Firm Principal (Principal-in�Charge) as Rob will be overseeing the
overall project.
Our other team members bios follow:
RD3 Facilities Solutions -5-
DocuSign Envelope ID: 9D9F5358-6COB-454E-8418-373DO966EBAD
Rob de Grasse,
P.E., PMP, LEED A.P., CDSM, C.E.M.,
CXA, CPI
President, RU" Facilities Solutions
Education
Bachelor of Science Engineering
Engineering & Management
Royal Military College of Canada
Programme for Sustainability Leadership
University of Cambridge
Professional Societies &Activities
Registered Professional Engineer (P.E./PEng)
Project Management Professional (PMP)
LEED° Accredited Professional
Certified Demand -side Management Professional
Certified Energy Manager (C.E.M.)
Certified Commissioning Authority (CxA)
Six Sigma Specialist & Greenbelt Certified
Building Operators Certificate (BOC), NEEA
Building Inspector Certificate, BUT
US Green Building Council Member
Building Commissioning Association Member
AABC Commissioning Group (ACG)
Association of Energy Engineers (AEE) Member
Project Management Institute (PMI) Member
D
R D 3
Facilities Solutions
Experience and Background:
Mr. Rob de Grasse is the President and founder of Ru
Commissioning Solutions. RTI V is an integrated facilities
management consulting company that focuses on
commissioning, energy, sustainable development. Mr. de
Grasse has a keen passion for sustainable & energy
business operational and design practices that has been
seIf-directed through his career.
Mr. de Grasse established and positioned large blue chip /
Fortune 1000 companies as leaders in their industries in the
institution of development standards, commissioning
guidelines, sustainable design and energy conservation
business practices for companies such as AIMCO, WaMu,
C 3 Richard Ellis, Grubb & Ellis Management Services,
Microsoft, and others.
Mr. de Grasse has developed and managed integrated
teams which included development, commissioning, quality
assurance / control, and operations for a wide range of
industry types with RE portfolios in excess of 20,000
buildings, totaling about 250,000,000 gross square feet with
more than 1,000,000 occupants across the USA, Canada
and Porto Rico.
Mr. de Grasse has been responsible for the successful
development and deployment of commissioning standards
and guidelines as an owner that were fully integrated with
overall corporation Design Standards & Guidelines,
construction & operational practices, and occupant training &
awareness programs. In the last 3 years Mr. de Grasse has
converted this knowledge into RNEV Commissioning Solutions
to deliver commissioning solutions that exceed client needs.
Awards/Accomplishments:
Rob has had numerous national articles written about his
accomplishments and has spoken at many national
conferences. A number of the projects Mr. de Grasse has
led have received sustainable nominations and awards from
such organizations as AIA.
INSPECTOR
INTERNACHI CERTIFIED
Infrared
certified
DocuSign Envelope ID: 9D9F5358-6C0B-454E-8418-373D0966EEAD
Mike Dormand
B.S., CCP
Lead Commissioning Agent
RD3 Commissioning Solutions
Education
BS, Computer Studies,
University of Maryland
Professional Societies &Activities
Building Commissioning Association (BCA) Member
Certified Commissioning Professional (CCP)
American Society of Mechanical Engineers (ASME)
American Society of Heating, Refrigeration and Air
-Conditioning Engineers (ASHRAE)
Navy Nuclear Power Program
United States Green Building Council
Experience and Background.
Certified Commissioning Professional by the Building
Commissioning Association (CCP). Extensive background in
F� IAC systems as well as building operations. Performing
Terminal Deficiency "TDL" inspections and commissioning
services for over 16 years. Project manager for
commissioning services for numerous facilities over
150,000 square feet. Experience includes
commissioning hospitals, government, higher educational,
K-12 facilities, laboratories, and pharmacies. Previous work
experience includes employed as a Building Manager
for a large facility in the Marshall Islands. Responsibilities
included managing all aspects of facility maintenance
and operation, all mechanical, plumbing, electrical and
BAS systems and development of several large
preventative maintenance programs.
Project Experience
Terminal Deficiency Project Edward J. Scwartz
Federal / Jacob Weinberger USCH / Carter -Keep
Federal Building and USCH Building
Terminal Deficiency Project -John F. Shea
Federal Building / Leo J. Ryan Federal Building
NIST (National Institute of Standards & Technology) Boulder
Colorado
Children's Hospital, Denver Colorado Cx Authority
Schriever Air Force Base, Colorado Springs Colorado Cx Authority
Denver Federal Center Cx Authority
Pagosa Springs Medcial Center, Colorado Springs Cx Authority
Three Rivers Community Hospital Cx Authority
Science 2000 Phase II Laboratory, Emory University Cx Authority
Science Building, University of Michigan Cx Authority
Discovery Suite Laboratory, Colorado State University Cx Authority
Sunlight Peak, Front Range Community College Cx Authority Idaho
State Bio III Lab Cx Authority
Norco Building, Boise State University Cx Authority
Student Union, Boise State University Cx Authority
Department of Public Health, University of Michigan Cx Authority
SFI!lNG 7Nf SI�I�IDARO
DocuSign Envelope ID: 9D9F5358-6COB-454E-8418-373DO966EBAD
Steven T. King, PE, CEM,
CDSM, CBEP, GBE, CFM
Sr. Energy Engineer, Sr. Project Manager
Program Manager
Education
Bachelor of Science
Electrical Engineering
Rose-Hulman Institute of Technology (1993)
Professional Societies &Activities
Registered Professional Electrical Engineer
Indiana, 2001
Association of Energy Engineers (AEE)
Certified Energy Manager (CEM)
Certified Demand Side Management
Professional (CDSM)
Certified Business Energy Professional (BEP)
Certified Green Building Engineer (GBE)
IFMA Certified Facility Manager (CFM)
Building Commissioning Association
ASHRAE
ss��r�l �rV
irKrr\,41f(1\,4l ,ttitirti:Ltillr7N
Experience and background:
Mr. Kings present responsibilities include the development of
solutions for the total operations and management of facilities,
with a specialization in facilities assessments, energy
management and building systems. To this end, his activities
have included the assessment and evaluation of building
operations and its impact to the technical operations budgets of
Fortune 500 client sites located throughout the Americas and
Europe. Mr. King has developed and assisted in the
deployment of scalable portfolio solutions throughout the United
States.
Mr. King has been responsible for the coordination of all project
engineering functions for commercial and industrial facilities,
ranging from opportunity assessments to construction oversight.
He is experienced in all phases of energy analysis and energy
efficiency project development, including data collection, project
development, savings calculations, cost estimating, and
construction management. Mr. King has developed measures
involving compressed air systems, chilled water, controls
optimization, HVAC systems, and process loads. He has
successfully deployed these utilities and operational
optimization measures across a wide range of industries and
building portfolios.
Mr. King has played a key leadership role in the planning and
assessment of over 10 million square feet of commercial and
manufacturing space for a leading printer, resulting in over
$2.9M per year in identified utility savings. His involvement in
the energy reduction initiative of a major synthetic fibers
manufacturer has contributed to a total verified initiative savings
of approximately $3.5M per year across multiple sites. His
experience also includes the identification and execution of over
$10M in energy and infrastructure projects for the automotive
industry, including asset relocation, capital projects, and
operations improvements.
Mr. King is currently provides specialized facilities related
consulting and engineering services aimed at helping clients
maximize their assets and mitigate the risks associated with
facility operations and utilities. He focuses on helping clients
optimize their profitability and provide them with factual
information to make educated decisions regarding their
technical operations and strategic energy management
planning.
Awards/Accomplishments:
In addition to receiving an award from the US Department of
Energy for his efforts in the Bristol-Myers Squibb Energy
Alliance, a multiple site, $20M cost reduction program, Mr. King
has also played key roles in developing energy -related cost
Pfizer Central Research Group's Pfocus on Energy ($12M). For
his participation in these activities he has been awarded (2)
Chairman's Awards from Johnson Controls, Inc.
MrXing has also been recognized by the United States
Department of Labor for his contribution in the development of
the National Occupational Information Network Program.
DocuSign Envelope ID: 9D9F5358-6COB�454E�8418-373DO966EBAD
Experience and Background
Mr. Phelps currently is the head of facilities maintenance and ser-
vices for the RD3 residential accounts. Mr. Phelps is a Certified
Mold Inspector (CMI), Certified Mold Remediation Contractor
(C ARC), and Property Condition Assessment (ASTM E2018-15) In-
spection Certified.
Mr. Phelps has years of experience in combined facility, construc-
tion and maintenance management providing strong leadership in
the quality completion of work and meeting client expectations.
Mr. Phelps has led the property condition assessments of thou-
sands of interior assessments and numerous exterior and common
area assessments.
Kyle Phelps
RD' Facilities Solutions
Maintenance & Services Manager /
Lead
Assessor
Functional Experience
Project Management
Facilities Management
Maintenance Management
Physical and Capital Needs Assessments
Contract and Vendor Management
Procurement Management
Construction Management
Contract Negotiation
Safety Management
Tenant Improvement/Relocations
Strategic Planning/Master Planning
Certifications
Certified Mold Inspector (CMI)
Certified Mold Remediation Contractor (CMRC)
Property Condition Assessment (ASTM E2018A 5)
Inspection Certified (CEGA)
Certified Professional Inspector (CPI)
DocuSign Envelope ID: 9D9F5358-6COB-454E-8418-373DO966EBAD
Availability of key staff personnel and resources
The team listed above is available and designated to this project. Additionally, if needed, we have other
qualified team members that can be introduced. APCHA will have the option of reviewing the
experience level / resumes of any other team member prior to them joining the project if requested.
d. Project -Specific Approach and Methodology
One of the primary responsibilities of the board of directors of a community association is to protect,
maintain, and enhance the assets of the association. To accomplish this objective, homeowners'
associations (HOAs) must develop multi -year plans (Reserve Study) to help them anticipate and
responsibly prepare for the timely repair and replacement of common area components such as roofs,
building envelope, roads, HVAC, mechanical equipment, electrical distribution, supply and waste
distribution systems, and other portions of the community's common elements.
Reserve Study is a budget planning tool which identifies the status of the reserve fund and a stable and
equitable funding plan to offset the anticipated future major common area expenditures (capital
)rojects, life cycle replacements, contingency funds, etc.). The reserve study consists of two parts:
physical analysis and financial analysis. Replacement Reserve Funds are a financial barometer, of sorts,
that provide an indication of the overall stability and administrative strength of the corporation.
Reserve studies are required to be arranged and reviewed with HOA Board. It is incumbent on the HOA
Board to establish an adequate reserve budget according to reserves schedules as set out in a study. If
inadequate funds are allocated to the reserve, the property will regularly have HOA assessments to
cover needed repairs, life cycle replacements, and other unplanned expenditures.
Level ®f Service
The RD3 (the "Consultant") will provide a Level 1Futl-Service Reserve Study as defined under the
National Reserve Study Standards that have been adopted by the Community Associations Institute for
this Project. If an existing Reserve Study was completed for the HOA, it will be leveraged in this Project:
review of the component inventory, condition assessment, and life and valuation estimates
supplemented and verified with an onsite evaluation and gap analysis. As such, a complete inventory of
components will be established for the commonly owned elements of this facility based on information
provided by the Board of Directors or by quantities that were developed from field assessments or from
to -scale drawings, if available. The condition of each inventory component will be established by the
Assessor based on a visual inspection or review of provided historical data with a major repair or
replacement cost for each also set. The included fund status and funding plan will then be derived from
analysis of this inventory.
The Consultant will conduct an evaluation of a past reserve study for the client (if available); property's
physical components, conduct a thorough on -site inspection conducted (see below "Onsite &Property
Condition Assessment"), and an analysis of its reserve funds. The physical components anticipated
replacement (and repairs) to common -area elements will be identified, a review if the existing reserve
study contains all the major elements and assemblies, and if the annual reserve funding is adequate to
cover capital expenditures for the future planning horizon.
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RD3 Facilities Solutions - RFQ# 2023-Oa_
RD���
The Consultant can assist the HOA board to understand the nature of your past reserve fund study (if
available) compared to the Consultant evaluation. As an independent consultant, we objectively review
and analyze the draft to ensure that:
• All physical assets of the common property are included.
• The proposed scheduling of 'the work is appropriate and customized to your needs.
• Develop a life cycle replacement and maintenance cost model.
• The costs o�F the estimated work are reasonable.
• Funding strategies have been explored for the best interests of the condo owners.
Onsite &Property condition Assessmeni�
The onsite evaluation will review the physical component inventory (if available), perform a gap analysis
to add missing elements /assemblies, conduct a condition assessment (visual), and evaluate their
respective useful life.
The Team's approach to the onsite assessment and analysis will meet or exceed the ASTM E2018
Property Condition Assessment standards. The condition assessment will break out the identified
deficiencies and replacements into various levels of detail that provide a breakout by major disciple over
the planning horizon which is rolled up into a disciple summary and rolled up again into an executive
cost summary. All deficiencies and capital measures will be prioritized into Emergency, Urgent,
Expedited, Routine, and Deferred.
1. Establish Baseline —Review of Existing Condition, Data &Standards Development. The
planning process begins with a meeting with the HOA Board Representatives for "requirements
gathering" to ensure that the site investigation, which is the most time consuming and costly
phase of most needs' assessments, is conducted on point with the requirements and eventual
uses of the data in mind. The scope of the site visit based on the "assessment need" level and
then outlined so that the Team Knows what data needs to be collected.
The Team then prepares for the inspection based on the "requirements gathering" which
identifies the systems and building elements ('systems' &inventory) to be inspected and overall
objectives. Coupled with the specific systems are other criterion (for example: priorities for
maintenance 8C renewal deficiencies, preventive maintenance needs, etc.).
2. Facility Condition Survey. The size and sl<illset of the assessment team is aligned with the
established criterion set during the "establish baseline phase" based on the Property. The Team
works with the APCHA to set priorities, level of inspection (assembly, system, equipment),
procedures, access, and other logistical related needs. Data collection forms (in the mobile
application Pocket Forms), tools (IR image cameras, moisture meters, etc.), breakout of team,
and scheduling are finalized. The Team conducts the site evaluation ensuring the appropriate
data /information is being collected that will enable inventory comparison, cost estimating,
prioritization, categorization, groupings, etc.
3. Gap Analysis &ROM BP Costing. An analysis of data is conducted prior to the Team completing
the field survey to ensure everything has been collected. The existing inventory (if available) is
compared to the field data collected and the data is then analyzed for defects and shortfalls and
solutions quantified: deficiencies mitigation, asset impact levels, system repair or replacement,
future capital reserves (if applicable) e with appropriate repeating cycles, trade /categories,
phasing, and rough order of magnitude (ROM) ballpark (BP) costing. The ballpark costing is for
RDA Facilities Solutions
-11-
DocuSign Envelope ID: 9D9F5358-6COB-454E-8418-373DO966EBAD
RD3 Facilities Solutions - RFQ# 2023-01
planning purposes only and not to be used for budgeting. The proper scope, design (if
necessary), and quotes from contractor(s) are needed to get more accurate costing.
4. Corrective Action Planning. The data obtained while onsite is combined with results of the gap
analysis phase and migrated into the Pocket Forms capital planning tool where it can be sorted,
compiled, and integrated within the phasing and category cost tables and an eventual report.
The items are then categorized and prioritized per the APCHA's goals.
5. Prioritized Action Planning �c Reporting. The various capital deficiencies are broken out based
on the prioritization, categorization, and asset impact established during the requirements and
data gathering. The various capital items are compiled and categorized, as necessary. The CapEx
descriptive narratives are finalized with the ROM BP costs and assigned into the appropriate
planning horizons. This will allow APCHA to have visibility to the capital remediation and
replacements for the properties.
OPTIONAL Project Enhancements (NOT in -RFQ nor in pricin
Preventive Maintenance (PM) Job Plans
If desired the APCHA can engage RD3 to develop a HOA / Property Preventive Maintenance (PM) Job
Plans for the Property PM Program. During the site assessment, the major systems and equipment
inventory is collected to develop a master PM systems list. RD3 will develop PM Job Plans (JP) for each
of the identified systems needing regular inspections and maintenance. The JPs will contain as a
minimum the activity / inspection list for each system based on the visit frequency. This scope is beyond
the RFQ, ASTM E201B-15 standards, and not included in the fee proposal cost. RD3 can provide pricing if
APCHA is interested.
Life Cycle Cost Estimate
A best practice in the development of a reserve study cost forecast is for RD3 to create a 100-ye01
'proxy' Life Cycle Cost (LCC) model for the buildings to provide a comprehensive assemblies and systems
model with costs for the required inspections, recommended maintenance &replacements (M&R), and
recommended lifecycle replacements. This scope is beyond the RFQ, ASTM E201&15 standards, and not
included in the fee proposal cost. RD3 can provide pricing if APCHA is interested.
ASHRAE Level II Energy Audit Options
The RFQ requires the cost for an ASHRAE Level 2 energy audit ("EA"). We have included this RFQ cost for
the Level 2 energy audit ("EA") as requested. Just for comparison we also provided the cost to complete
an ASHRAE Level 1 energy audit ("EA"). The cost saving does not appear worthy of consideration.
OPTION /Alternate to Level 2 EA: LEVEL 1SELF-ENE RGY AUDIT (L1SEA) -RD3 has
developed apre-energy audit service tool that provides what we refer to as a "Level 1—Setf-energy
Audit" ("L1SEA") which our assessors complete while onsite which provides a table of energy
conservation opportunities (ECOs) with suggested phasing, level of difficulty, etc. This may be an option
for APCHA to consider a first step to leverage as a decision tool on whether to initiate a Level 2 energy
audit.
The L1SEA can be conducted during the site assessment to review the major energy and utilities
consuming system to identify the major energy conservation opportunities (ECOs) and providing a
RD3 Facilities Solutions -12-
DocuSign Envelope ID: 9D9F5358-6COB-454E-8418-373DO966EBAD
RD
RD3 Facilities Solutions - RFQ# 2023-01
macro -overview in an ECU table / matrix that illustrates implementation phasing, relative R01, warning
of possible shared tenant cost savings, delivery intensities (planning, resource, and capital intensities to
execute).
Below is a sample of the L1SEA ECO table.
UDR-OD3: Summit Creek Apartments
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RD3 Facilities Solutions -13-
DocuSign Envelope ID: 9D9F5358-6COB-454E-8418-373DO966EBAD
RD3 Facilities Solutions - RFQ# 2023-01
SAMPLE Reserve Study Report & Reserve Study Table
1. Sample FCA report output.
FACILITY CONDITION ASSESSMENT (FCA)
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RD3 Facilities Solutions -14-
DocuSign Envelope ID: 9D9F5353�6COB-454E-3413-373DO966EBAD
RD Facilities Solutions - RFQ# 2023-01
2.
3
Sample individual CapEx item in a report.
ration: New Vista High School -
CapEx-01228 - MECHANICAL - Steam System Piping
erlption: The steam condensate lines are showing signs that they are at the end or past their useful
The lines are failing and having pin hole leaks. It is likely that many other segments of the line have
s that are currently not known or visible. The stearn distribution and condensate return piping systems
d replacement
ole condensate line leak repair kit
use the pipe was "ratted" (severely
Sample summary CapEx Cost roll up tables.
CATEGORY C05T TABLE
Year: 1 4: Routine
ace
Identified on; Dec 10, 2018
Category Asset Integrity
Cost $ 100.00
Sample condensate line deterioration in
mechanical room.
RDA Facilities Solutions -15-
DocuSign Envelope ID: 9D9F5358-6COB-454E-8418-373DO966EBAD
RD3 Facilities Solutions - RFQ# 2023-01
Technology Solution:
POCKET FORMS. The RD3 Team solutions include Pocket Forms which will serve to exceed the APCHA'3
scope and deliverables outlined in the RFP. Pocket Forms will be used by the facilities assessment teams
for several number of core functions.
• Property general pictures (essential to provide people not familiar with the site to get
acquainted with the site).
• Conduct the room -by -room assessments with integrated pictures.
• System / assembly condition assessments with integrated priority, condition, pictures and other
RFP and required data.
• Asset / Inventory review and correction including asset tag (barcode) scan (exiting and new),
pictures, etc.
• Other activities needed to meet the RFP scope and City requested information during the
kickoff and planning meetings.
• Core deliverable report generation. Added City specific reporting and requirements may be
produced outside of Pocket Forms and integrated afterwards or provided as a separate
deliverable.
e. References
Salida School District Facility Condition Assessment
Greg Cromer, AIA
cromer@DLRGROUP.com
Cell: 303.916.8522
Lead Architect
Principal - DLR Group
CO/WY K42 Market Leader
CITY ®F ASPEN, Facility/Property Condition Assessments (PCAs), Lifecycle Cost Models & PM Programs
Cindy Christensen
Deputy Director of Housing, Operations &Property Management Aspen/Pitl<in County Housing
Authority (APCHA) cindy.christensen@aspen.gov
18 Truscott Place Aspen, CO 81611
cindy.christensen@aspen.gov
(970) 920-5050 - Main
(970) 920-5455 — Direct
CARDINAL GROUP, 40+ Facility /Property Condition Assessments, USA
Doug Miller
VP of Construction Services
Cardinal Group
303-549-5205
miller@cardinalgroup.com
RD3 Facilities Solutions -16-
DocuSign Envelope ID: 9D9F5353-6COB-454E�3413�373DO966EBAD RD
RD3 Facilities Solutions - RFQ# 2023-01
PRICING
BASE SCOPE - 2023-250 -Capital Reserve Assessments - Following is the pricing for the BASE
scope of services (Capital Reserve Assessment) described in the RFQ "2023-250 - Capital Reserve
Assessments for HOA's Under the APCHA Regulations". Based on Addendum 5, the cost for the HOA
listed as likely to participate are included in the pricing (see assumptions below). We broke the pricing
out by HOA to provide greater breakout.
If other or different HOAs are included in the final Project, the below pricing can be used to extrapolate
the costs for the different HOAs.
It must be noted that many of the names of the HOAs in Addendum 5 do not match up with the HOA
names in the list provided in Addendum 3. This must be reviewed, and list reconciled with associated
costs if RD3 is selected as the consultant for this project.
See revised cost table below.
Energy Audit
Below are the costs to conduct the ASHRAE Level II Energy Audits requested in the RFQ (Righthand
column). For comparison we provided the cost to perform a Level I energy audit and an alternate
approach to energy audits (see description in the proposal above) that can be considered to help make
guide energy conservation measures and help the decision if a Level II energy Audit is warranted.
See revised cost table below.
Assumptions:
- Pricing assumes that a minimum of 3 HOA property is scheduled per
week (in contiguous clusters) for both the base scope and energy
audits to minimize trips, travel, and associated costs. Few than 3 per
grouping will have higher cost than provided above.
Energy audits will require approximately 20%-unit interiors to be
inspected.
- Utility data must be provided and delivered in electronic format
(excel stacked data format) prior to energy audit site visits. Collation
and transcription of utility information into electronic format will be
invoiced separately.
Resident notices will have been provided to 100% of the units in
advance of the unit walks indicating that the units may be accessed
on any of the specified RD3 site visit dates (not a specific date or time
block).
- Onsite community personnel (Site Support Person) will be provided in
a timely manner - 2 escorts (or 1 per RD3 assessor).
- All keys will be pre -arranged and available to each of the Site Support
Team. Site Support Team will have all necessary keys available, in
advance of unit entry will gain access to the unit and prep the unit for
the assessor's walk (e.g., unlock interior room doors & mechanical
RD3 Facilities Solutions -17-
DocuSign Envelope ID: 9D9F5358-6COB-454E-8418-373D0966EBAD
RD' Facilities Solutions - RFQ# 2023-01
closet), and close and secure the unit after the unit assessor is
complete the unit walk.
- The assessment team will need to access all common areas and
mechanical, electrical, fire protection and other rooms during the
assessment.
If the property team is not ready to start at the planned start time,
the RD3 assessment team will wait until the assessments can start
and will depart at the original planned departure time completing as
many unit inspections as possible is the available time with no
deduction to fee proposal costs for the last time.
All travel cancelations, other change fees, and delays will be invoiced.
- Property will provide safe access (i.e., stairs, hatch, ladders, lifts, etc.)
to roofs and other elevated areas.
RD' Facilities Solutions
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