HomeMy WebLinkAboutresolution.council.035-24RESOLUTION # 035
(Series of 2024)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A
CONTRACT BETWEEN THE CITY OF ASPEN AND AECOM. AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO,
WHEREAS, there has been submitted to the City Council, the contract with AECOM for
technical consultant services to develop the Climate Cost Analysis and Financial Plan, a true and
accurate copy of which is attached hereto as Attachment "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO,
That the City Council of the City of Aspen hereby approves that Contract for the Climate Cost
Analysis and Financial Plan, between the City of Aspen and AECOM, a copy of which is annexed hereto
and incorporated herein, and does hereby authorize the City Manager to execute said agreement on
behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 26ti'
day of March 2024,
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true
and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a
meeting held, March 26', 2024.
Nicole Henning, City Clerk
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PROFESSIONAL SERVICES
CITY OF ASPEN
City of Aspe11 Contract No.: 2023-417
AGREEliiIENT made this 12t�' day of March, in the year 2024.
BETWEEN the City:
The City of Aspen
c/o Tessa Schreiner
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5104
And the Professional:
AECOM
c/o Deanna Weber
7595 Technology Way
Denver, CO 80237
949-9234413
Deanna. weber@aecom. com
For the Following Project:
Climate Action Policy Cost Analysis
Contract Amount:
Total: $152,600.00
If this Agreement requu•es the City to pay
an amount of money in excess of
$100)000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
City Council Approval:
Date: March 26, 2024
Resolution No.: 2024-044
Exhibits appended and made a part of this Agreement:
Exhibit A: Scope of Work and Fee Schedule
The City and Professional agree as set forth below.
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1. Scope of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2 Completion. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be completed no later than
01/30/2025. Upon request of the City, Professional shall submit, for the City's approval, a schedule
for the performance of Professional's services which shall be adjusted as required as the project
proceeds, and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be
exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit A appended hereto. Except as otherwise mutually agreed
to by the parties the payments made to Professional shall not initially exceed the amount set forth
above. Professional shall submit, in timely fashion, invoices for work performed. The City shall
review such invoices and, if they are considered incorrect or untimely, the City shall review the matter
with Professional within ten days from receipt of the Professional's bill.
4 Non -Assignability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the other.
Sub -Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or
obligations under this Agreement. Professional shall be and remain solely responsible to the City for
the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each of
whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub -contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be
canceled by the City prior to acceptance by the City whenever for any reason and in its sole
discretion the City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the termination.
No fees shall be earned after the effective date of the termination. Upon any termination, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or
other material prepared by the Professional pursuant to this Agreement shall become the property of
the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Professional, and
the City may withhold any payments to the Professional for the purposes of set-off until such time
as the exact amount of damages due the City from the Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in or be construed as establishing an employment
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relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed toherein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole
or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error,
professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the
Professional, or any officer, employee, representative, or agent of the Professional or of any
subcontractor of the Professional, or which arises out of any workmen's compensation claim of any
employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate, handle, respond to, and to provide defense for and defend against,
any such liability, claims or demands at the sole expense of the Professional, or at the option of the
City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with, any such liability, claims, or demands. If it is determined by the final judgment of a
court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the
act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the
Professional for the portion of the judgment attributable to such act, omission, or other fault of the
City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition
to any other insurance requirements imposed by this contract or by law. The Professional shall
not be relieved of any liability, claims, demands, or other obligations assumed pursuant to
Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its
failure to procure or maintain insurance in sufficient amounts, duration, ortypes.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
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other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
claims -made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
�) Worker's Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each
employee. Evidence of qualified self -insured status may be substituted for the
Worker's Compensation requirements of this paragraph
(u) Commercial General Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and THREE
MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury, broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall include coverage
for explosion, collapse, and underground hazards. The policy shall contain a
severability of interests provision.
(iii} Comprehensive Automobile Liabt'lity insurance With minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1, 000, 000.00) each occurrence and TWO MILLION DOLLARS
($2, 000, 000.00) aggregate with respect to each Professional's owned, hired and non -
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(Iv) Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers or employees, or carried by or
provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
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prior to commencement of the contract. No other form of certificate shall be used, The certifi-
cate shall identify this contract and shall provide that the coverages afforded under the policies
shall not be canceled, terminated or materially changed until at least thirty (3 0) days prior
written notice has been given to the City,
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
(� City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq. ,
C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listedabove.
13. Non -Discrimination, No discrimination because of race, color, creed, sex, marital status,
e
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
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employment -related decision or benefit on account of actual or perceived race,
color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
(c} Incorporate the foregoing provisions in all subcontracts hereunder.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
ilable to it under this Agreement or by law despite any such forbearance or indulgence.
any remedy ava
15. Execution of A
and their respective heirs, executors,
�. This Agreement shall be binding upon all parties hereto
administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
July executed by the City Manager of the City of Aspen (or a duly authorized official in the City
Manager's absence) and if above $100,000, following a Motion or Resolution of the Council of the
City of Aspen authorizing the City Manager (or other duly authorized official in the City Manager's
absence) to execute the same.
16.
es Against Continent Fees, Gratuities, Kickbacks and_Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
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(c� In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(c� This Agreement shall be governed by the laws of the State Vol aA o as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
19. Electronic Signatures and Electronic Records This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and
all of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature, on the grounds that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
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20. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
21. Third Parties, This Agreement does not and shall not be deemed or construed to confer upon
or grant to any third party or parties, except to parties to whom Professional or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Professional
because of any breach hereof or because of any of the terms, covenants, agreements or
conditions herein contained.
22. Attorneys Fees. In the event that legal action is necessary to enforce any of the provisions
g party shall be entitled to its costs and reasonable attorney's
of this Agreement, the prevailin
fees.
23. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual
efforts of the parties hereto and the parties agree that no construction shall be made or presumption
shall arise for or against either party based on any alleged unequal status of the parties in the
negotiation, review or drafting of the Agreement.
24. Certification
ins Debarment, Suspension, Ineli�ibiliiy, and Voluntary Exclusion.
Professional certifies, by acceptance of this Agreement, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction with a Federal or State department or agency. It further certifies
that prior to submitting its Bid that it did include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts and subcontracts. In the event that Professional or
any lower tier participant was unable to certify to the statement, an explanation was attached to
the Bid and was determined by the City to be satisfactory to the City.
25. Integration and Modification. This written Agreement along with all Contract Documents
shall constitute the contract between the parties and supersedes or incorporates any prior written
and oral agreements of the parties. In addition, Professional understands that no City official or
employee, other than the Mayor and City Council acting as a body at a council meeting, has
authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the
City. Any such Agreement or modification to this Agreement must be in writing and be executed
by the parties hereto.
26. .Additional Provisions. In addition to those provisions set forth herein and in the Contract
Documents, the parties hereto agree as follows:
[ ] No additional provisions are adopted.
[X] See attached Exhibit A.
27. Authorized Representative. The undersigned representative.. of Professional, as an
inducement to the City to execute this Agreement, represents that he/she is an authorized
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representative of Professional for the purposes of executing this Agreement and that he/she has
full and complete authority to enter into this Agreement for the terms and conditions if
herein.
IN WITNESS WfIEREOF, the patties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF
RADO:
PROFESSIONAL:
[Signature] [�
By:
Scott Miller
Title: Public works Di rector
3/27/2024 � 10:44:13 AM PDT
Date:
Approved as to form:
DocuSigned by:
City Attoz-ney� s
By:
Title:
—DocuSigned by:
Deanna weber
vice President
Date: 3/12/2024 � 7:55:37 PM PDT
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Standard Terms &Conditions Architectural Services Agreements can be found on city WC SIC
ittps:Haspen.gov/1517/Purchasing
JPW-3/ 12/2024-M:\city\cityatty\arch\ag 1-981. doc
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A ������c�G� �c� Fr�qw 9f�
AECOM will work closely with the City to support action
prioritization, evaluate costs and benefits, and explore
funding opportunities. As described below, findings will be
conveyed in concise matrices and PowerPoint-based
reports, with the goal of providing City staff with materials
that are easily shared with elected officials and other key
stakeholders. Methodologies and assumptions will be
described in accompanying technical memoranda.
Taslc 'I . Kickoff &Project Management
AECOM will organize a one -hour virtual or hybrid kickoff
meeting with City staff to discuss project background and
goals; review the final scope of work for the project,
timelines, and deliverables; and discuss assumptions,
data needs and communication protocols. Following the
kickoff meeting, AECOM will develop an updatedworkplan
and project schedule. We propose bi-weekly, virtual
meetings with City staff to discuss project progress. In
addition, we will meet with staff to review key decision
points and deliverables as specified under each task
below.
Deliverables:
• Agenda and meeting notes forone-hour,
virtual/hybrid kickoff meeting
• Updated workplan and project schedule
• Meeting agendas and notes for 30-minute, virtual, bi-
weekly project management meetings
Taslc 2. Cost Benefit Analysis (CBA)
In order to inform the City to understand the near -term and
long-term costs and the cost implications for different
stakeholder groups, AECOM will gather input from City
Staff in two (2) virtual or hybrid workshops to conduct a
quantitative cost -benefit analysis on seven (7) to eight (8)
high -impact actions.
Subtask 2.1. Climate Action Review with City Staff
AECOM will hold a virtual or hybrid workshop with Aspen
City Staff to understand the key elements of each of the
ten (10) priority climate actions identified by City Staff (7
top priority, 3 second tier). This will inform cost -benefit
analysis feasibility, and the analysis parameters and data
request developed in Subtask 2.2.
• Status: Confirm list of ten (10) priority climate actions
identified by City Staff,
• Scope: Confirm scope of actions including the City's
role for implementation, potential partner agencies
such as Aspen Skiing Company and the Roaring
Fork Transportation Authority (RFTA), and
involvement of residents and businesses.
Policy Context: Confirm understanding of policy
landscape and community needs to build a strategic
framework tailored to Aspen. AECOM will gather
pertinent insights from past and present partnerships,
regional funding opportunities, and lessons learned
from the past through internal research and meeting
with City staff. Examples of key elements that may
inform the framework include:
o City of Aspen Utility's 100% renewableelectric
portfolio
o Aspen's energy efficiency rebate program for
residential and commercial buildings
o Aspen's close partnership with the Aspen Skiing
Company and its Aspen Community Foundation
o Opportunities for leveraging strategic regional
partnerships, for example to move forward
transit -related actions identified in both ASAP
and RFTA's Climate Action Plan.
In preparation for the meeting, AECOM will collect and
summarize relevant reports and documents to understand
Aspen's context of actions. During the meeting, AECOM
and the City will also discuss and confirm the key
elements of the ten (10) priority climate actions that will
inform an information request in Subtask 2.2.
2.2. Analysis Parameters Review &Data Request
AECOM will draft a memorandum summarizing the
proposed framework for the CBA which lists key action -
level parameters and assumptions and share with City
staff for input and confirmation. The summary will answer
the following key questions:
o What is the implementation year of the action?
• What is the analysis timeframe? Near -term, with the
2030 goal in mind, or long-term, focusing on the
2050 target?
• How is the cost shared across different entities? Is
the action entirely financed through the City, or will
businesses or community members partially bear the
cost?
• What range of policy options will be tested, and what
are the key assumptions required to estimate costs
to the community and City? For each action, we will
evaluate approximately two policy options.
• What are the financial input assumptions, such as
the discount rate, and inflation scenarios?
• What additional data are needed to evaluate each
action?
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The analysis parameters memorandum will also include a
data request for information required to complete the
analysis such as City -owned facilities, staff salary,
expenditures, and additional information as required.
AECOM will schedule a virtual or hybrid workshop with
City staff to review the memorandum and confirm
assumptions. This second virtual or hybrid workshop will
clarify the information needed to complete a CBA for the
ten (10) identified climate actions. City Staff, together with
fihe AECOM team will review the availability of the
information included in the data request and the feasibility
of conducting a CBA for each of the ten (10) actions.
Based on the results of this review, and the priorities of the
City, seven (7) to eight (8) actions will be selected to
conduct a CBA analysis.
Following the meeting the AECOM team will submit a
feasibility analysis memorandum providing a summary of
the data needs/availability to conduct a CBA for each of
the ten (10) priority actions, recommendations for the next
step of the analysis, and identification of seven (7) to eight
(8) projects for which a CBA will be conducted.
Sr�l�tasls 2..�. Cost Benefit /analysis (C;F3A)
Upon the City's approval of the assumptions in the
Subtask 2.2 memoranda, AECOM will use the agreed
upon parameters to conduct a CBA of seven (7) to eight
(8) selected actions, including analysis of the following
metrics. Costs, savings, and other quantitative outputs will
be estimated on a rough order of magnitude (ROM) basis
and presented as ranges or scenarios based on listed
carbon emissions, or the social costs of increasing
carbon emissions. The comprehensive metric
assesses the future climate change costs of net
agricultural productivity, human health effects,
property damage from increased flood risk, changes
in frequency and severity of natural disasters, energy
disruption, risk of conflict, environmental migration,
and the value of ecosystem services.
Human Health Impacts f3s ®they Qualitative Co -
Benefits: In addition to the monetary benefits and
costs associated with each action's implementation,
AECOM will qualitatively discuss each action's co -
benefits such as improvements in air quality, health
outcomes, and worker productivity.
w
The CBA results will be packaged in auser-friendly
PoerPoint summary with charts and graphics. This
format will provide high-level methodology and
assumptions, CBA outputs for each action, and qualitative
considerations associated with implementation path, for
the Department of Environmental Health and Sustainability
to use in public meetings and decision -making
discussions. This PowerPoint summary will be
accompanied by a technical memorandum summarizing
Ivey assumptions and methodology. AECOM will meet
virtually or in a hybrid format with City staff to review the
draft findings and discuss City comments.
assumptions.
Task 2 Deliverables:
• City Capital and Operational Costs and Avoided • Memorandum summarizing the proposed framework
Costs/Savings: We will estimate the upfront capital for the CBA including key action -level parameters
investment and annual operational costs to the City and assumptions and data request (Draft and Final)
associated with the action during the analysis Data availability summary memorandum identifying
timeframe. We will estimate direct cost savings the data required/available for each CBA and the
associated with each action, such as reduced energy feasiblity of conducting a CBA for the identified action
bills, and lower operations and maintenance costs of (Draft and Final)
City -owned buildings and equipment. Where
appropriate we will consider the experience of other � Technical memorandum summarizing key CBA
assumptions and methodologies (Draft and Final)
Colorado communities in implementing similar
policies to develop estimates. • PowerPoint Report summarizing methods, outputs,
• Community Costs and Savings: Costs and savings and key takeaways from CBA (Draft and Final)
to businesses and residents will be estimated at a Four virtual or hybrid meetings with City staff to 1)
high level, using data that is publicly available or Confirm the priority project list and discuss key
provided by the City on existing conditions (e.g., project elements; 2) review the CBAframework/data
number of buildings with gas boilers, vehicles in request memorandum and confirm assumptions; 3)
private fleets), industry benchmarks and findings review available data and CBA feasibility and 4)
from existing literature on costs and savings. review draft CBA findings.
• Quantification of GHG Reductions: AECOM will
forecast a range of quantified GHG emissions
• Social Cost of Carbon: AECOM will use the
Environmental Protection Agency (EPA)'s Social
Cost of Carbon (dollars per metric ton of carbon
dioxide) to reflect the social benefits of reducing
ask 3Funding Options Analysis
DocuSign Envelope ID: A9652307-7699-467F-9E05-67A7200D40F3
up to three virtual discussions with staff from across City
departments (such as the Finance Department) and/or
partner agency staff. These conversations will focus on
understanding the potential role of existing funding
sources in funding climate action, identifying opportunities
for partnerships, and vetting creative funding solutions.
3.1. Analysis of Options
The analysis will focus on the three following areas:
1. Existing funding sources
AECOM will review Aspen's budget and financial reports to
assess the City's existing revenue sources and committed
expenditures. Our interviews with City staff will include
understanding the expected revenue available from and
potential limitations of existing funding sources, such as
the General Fund, Renewable Energy Mitigation Program
(REMP), the bag fee, and short-term rental funds. We will
also identify partnership opportunities, such as the
potential to leverage Aspen Pitkin County Housing
Authority's building improvement grant fund.
2. Local, state, and federal funding opportunities
While the federal government is providing an
unprecedented level of funding for climate action, some of
the funding opportunities may be challenging for Aspen to
access as they are highly competitive and/or prioritize
projects designed for disadvantaged communities as
identified by the federal government. AECOM will utilize
our Fund Navigator tool and conduct desktop research on
potential local, state, and federal funding opportunities that
align with Aspen's climate actions, focusing on sources
that are non-competitive and/or present clear opportunities
for partnership. For example, this could include:
• Federal tax incentives —the energy -related tax
credits and deduction in the IRA can help offset the
cost of energy efficiency and clean vehicles for
businesses and residents. We can also discuss how
tax incentives can be used by the City and non-
profits, building on AECOM's recent white paper for
the U.S. Conference of Mayors on the IRA's direct
pay provisions.
• Opportunities to partner on competitive federal
grant applications to address regional challenges
such as transportation access. This could include
partnerships with regional agencies like RFTA, or
non -profits like the Community Office for Resource
Efficiency.
• State sources —State-level funding opportunities
backed by dedicated fees and legislation can help
finance Aspen's high impact actions. The Climate
Resilience Challenge (Dept. of Local Affairs) for
instance, presenting a strategic opportunity
especially for building decarbonization, will become
available later this year through the state's portion of
the EPA regional climate grants process. As noted
earlier, other state sources such as the Extended
Producer Responsibility law will create new
opportunities. The City also can play a role in
promoting, and helping residents and businesses
access, rebates and tax credits available through the
Colorado Energy Office.
Local/philanthropic sources such as The
Environment Foundation and the Colorado Clean
Energy Fund.
For federal funding opportunities, we will utilize the
AECOM Fund Navigator Tool to assess and analyze IIJA
and IRA funding opportunities for high impact climate
actions. Fund Navigator combines artificial intelligence,
data analytics and stakeholder engagement with our
leading ESG and federal grants advisory services to
aggregate federal grants, loans, rebates, and subsidies
and provide the most up to date opportunities.
3. Creative local funding and financing opportunities
AECOM will build on our existing library of local, state and
national best practices and conduct additional research to
identify potential local funding and financing sources. We
will develop brief profiles of up to 10 potential local
sources, including examples of where the source has
been used, and potential opportunities and challenges for
implementation (e.g., voter approval requirements). For
example, sources may include:
• Sales tax
• Business receipts tax
• Utility user taxes or fees
• Taxes or fees on carbon -intensive businesses or
activities, such as fees or failure to comply with
building energy performance requirements, or fees or
fossil fuel use in new construction
• Property transfer tax
• Green bonds
• Tariffed on -bill financing
3.2. Funding Opportunities Report:
The analysis will be summarized in a PowerPoint-based
deliverable (or another format as requested by the City)
that briefly summarizes key findings including:
• The expected role of.existing sources in funding
progress towards the City's climate goals, as well as
potential tradeoffs with competing municipal and
regional priorities.
• The potential contribution of local, state, and federal
funding, including strategies such as regional
partnerships to maximize competitiveness for grants.
• Creative local funding opportunities for consideration.
DocuSign Envelope ID: A9652307'7699467F'9E05'67A7200D40F3
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Task 3 Deliverables:
® Up to three (3) virtual meetings with City and/or
partner agency staff
r
PowerPoint Report summarizing key findings (Draft and
Final)
DocuSign Envelope ID: A9652307-7699467F-9E05-67A7200D40F3
The following table shows the AECOM's proposed budget
for the tasks and deliverables described in this proposal.
Proposed Budgefi and I�eliver•ables Schedule
Taslc
Task 1: Kickoff &Project Management
Task 2: Cost -Benefit Analysis (CBA)
2.1 Climate Action Review with City Staff
2.2 Analysis Parameters Review &Data Request
2.3 Cost Benefit Analysis (CBA)
Task 3: Funding Options Analysis
3.1 Analysis of Options
3.2 Funding Opportunities Report
Other Direct Costs
TOTAL
AECOM anticipates the budget will be finalized during
contract negotiations with the City. We would propose
payment upon completion of each task or deliverable.
Budget
$16,500
$7,900
$121100
$87,600
$13,000
$121800
$2,700
$1521600
Schedule (Months
from Contract
Execution)
8
3
6
7
8
8
LDocu�Sign Envelope ID: A9652307-7699-467F9E05-67A7200D40F3
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The following table lists the ten priority actions that the City
and AECOM will consider for cost -benefit analysis. Based on
data availability and the feasibility of conducting a CBA for
each action, AECOM and the City will work together to select
seven to eighfi acfiions for the CBA analysis from this list.
Top
Implementing the Building 10 program (benchmarking and building performance
standards) to decarbonize the community's existing buildings
c
Second tier priority