HomeMy WebLinkAboutresolution.council.057-24RESOLUTION #57
(Series of 2024)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF ASPEN, PITKIN COUNTY, THE TO" OF
BASALT, THE TOWN OF SNOWMASS VILLAGE, AND THE SPECIAL
DISTRICTS OF THE ASPEN FIRE PROTECTION DISTRICT, THE ROARING
FORK FIRE RESCUE AUTHORITY AND THE ASPEN AMBULANCE
DISTRICT, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
AGREEMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council an
intergovernmental agreement, between the City of Aspen, Pitkin County, Town of
Snowmass Village, and Town of Basalt, and the Special Districts of Aspen Fire
Protection District, Roaring Fork Fire Rescue Authority, and Aspen Ambulance
District, a true and accurate copy of which is attached hereto as Exhibit "A"; and a
corrected Addendum "A" as Exhibit "B".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that
Intergovernmental Agreement for the operations administration and financial
support of the Pitkin County Regional Emergency Dispatch Center between the
City of Aspen, Pitkin County, Town of Snowmass Village, and Town of Basalt,
and the Special Districts of Aspen Fire Protection District, Roaring Fork Fire
Rescue Authority, and Aspen Ambulance District, a copy of which is annexed
hereto and incorporated herein, and does hereby authorize the City Manager to
execute said agreement on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the day of 2024.
�i
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held, 2024.
Nicole Henning, City Clerk
INTERGOVE
ADMINIS7
�REEMENT FOR THE OI
N AND FINANCIAL S
REGIONAL
)F THE PITKIN COUP
DISPATCH CE
THIS INTERGOVERNMENTAL AGREEMENT (IGA, the "Agreement") is made
this 1st day of January, 2024, by and between Pitkin County, City of Aspen, Town of
Snowmass Village, and Town of Basalt, and the Special Districts of Aspen Fire Protection
District, Roaring Fork Fire Rescue Authority, and Aspen Ambulance District, each being a
governmental entity or special district providing services within Pitkin County, and
identified areas of Eagle County, State of Colorado, and hereinafter severally referred to by
name or collectively as the "Participating Members,"
WITNESSETH:
WHEREAS the agreement is entered into pursuant to, inter alia, C.R.S. § § 29-1-201, et
seq., and Article XIV, Section 18 of the Colorado Constitution; and
WHEREAS, Participating Members entered into an original Intergovernmental Agreement
with Pitkin County on February 23, 1976, No. 012-1976; as amended on March 1, 1983,
No. 0114983 March 3, 1990, No 0504990 May 13, 2009, No 031-2009; and May 28,
2014, No. 063-2014 establishing a joint public safety communications system, serving their
respective jurisdictions; and
WHEREAS, the Participating Members furnish fire/emergency medical services and/or
law enforcement protection and other public safety services to the citizens and residents
within the boundaries and areas of their respective service areas; and
WHEREAS, to date, the Regional Emergency Dispatch Center (the "Center") has
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provided services to all the Participating Members for a fee established by the Center as a
department under the direct control and supervision of Pitkin County; and
WHEREAS, the Participating Members each hereby determine and declare that this IGA
is necessary, proper and convenient for the continued fostering and preservation of the
public peace, health and safety; and.
NOW, THEREFORE, in consideration of the premises and of the respective covenants
and undertakings of the Participating Members, as herein set forth, IT IS AGREED UPON
as follows:
ARTICLE I —TERM AND EFFECT
1. Effect of IGA. Except as expressly provided herein, this IGA shall replace and
supersede all prior agreements of any kind between all or any of the Participating
Members and any or all other Participating Members hereto, to the extent and for
the limited purpose as such other agreements may be related to the provision of
services by the Pitkin County Regional Emergency Dispatch Center. The previous
Intergovernmental Agreement (IGA), as amended, is hereby terminated and of no
further force and effect.
2. Term. The initial term of this IGA shall commence on July 1, 2023 and expire on
December 31, 2028. Upon the expiration of the initial term, the IGA shall
automatically renew for an additional five (5) year renewal term and will
automatically renew for additional five (5) year terms thereafter, subject to the
provisions of "Article V, Default, Termination & Withdrawal,"
ARTICLE II —DISPATCH CENTER OPERATIONS
1. Administration of the Center -County Government.
CA*
The Center functions as a department of IL III County, under the
administrative responsibility of the County Manager or their designee.
b. The Center shall be administered and supervised by the Emergency Dispatch
Director, or other designated position by the County. All persons employed
�a
by the Center, including the Director, are Pitkin County employees, subject
to all Pitkin County personnel policies and procedures, and eligible for all
Pitkin County employee benefits available to like employees.
c. Pitkin County shall have fiduciary responsibility for the Center and shall be
its fiscal agent. The financial and budgetary process for the Center shall
foHow Pitkin County policy and procedure regarding such matters.
d. Pitkin County shall provide defined overhead services for the Center
including, but not limited to County Manager services, payroll
administration, human resource services, legal services, information systems
services, Any and all costs associated with the provision of overhead
services shall be annually borne through Participating Member fees.
e. The spaces housing Center functions are controlled and managed by Pitkin
County and the County shall exercise control with respect to its use,
maintenance and care.
f. All right, title and interest to the assets of the Center including, without
limitation, all equipment, hardware, software, furniture, fixtures and supplies
are the property of Pitkin County. Portable and mobile radios, pagers and
associated equipment purchased by Participating Members are excluded and
remain the property of the respective agency.
g. The Center and County shall develop a proposed annual budget for review by
the Communications Board by June 30th each year. The Communications
Board will recommend revisions and/or approve for adoption by the BOCC.
h. The County Home Rule Charter, along with the administrative, financial,
and management policies, procedures, regulations, and ordinances of Pitkin
County shall apply with respect to the operation and management of the
Center.
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2. Governance of the Center - Communications Board.
a. The purpose of the Board is to provide representatives of the Participating
Member agencies with a means to offer advice, suggestions and
recommendations to the Director and the County with respect to the
operation and management of the Center to ensure the effective operation
and delivery of services by the Center.
b. The Board shall be comprised of the following individuals of Participating
Member agencies:
i. Pitkin County Sheriff or their designee;
ii. City of Aspen Police Chief or their designee;
iii. Town of Snowmass Village Police Chief or their designee;
iv. Town of Basalt Police Chief or their designee;
v. Aspen Fire Protection District Chief or their designee;
vi. Roaring Fork Fire Rescue Authority Chief or their designee;
Aspen Ambulance District Chief or their designee;
viii. Pitkin County Manager or their designee.
c. Term length for each Board member is perpetual, as long as their agency
remains in compliance with the terms and conditions of this IGA.
d. The Board shall assume and carry out the following duties and
responsibilities:
I.
Meet as often as may be required, but not less than once during each
quarter of the calendar year.
Make recommendations and determinations regarding the definition
of emergency services, expectations for service levels and the
appropriate use of Center services.
Oversee operational goals and guidelines for the Center.
iv. Review the proposed annual budget, providing recommendations to
the Director and Pitkin County.
v. Evaluate and adopt the methodology for allocating costs to
Participating Members and User Agencies.
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vi. Provide input on the performance of the Director, as appropriate, to
the County Manager for formal consideration during the Director's
performance reviews.
e. The Board shall set and maintain its own by-laws, policies and procedures
related to the conduct of meetings, standards for members, and ali other
internal matters, provided such matters in no way interfere with the policies
and procedures of Pitkin County.
3. Emergency Dispatch Director.
a. The Director reports to and receives supervision from the Pitkin County
Manager or their designee.
b. The duties of the Director shall include:
i. Responsibility for the day-to-day operations of the Center,
operational budget control, personnel management, long range and
capital planning.
Recommending the appointment, promotion and termination of
Center employees, subject to Pitkin County policies and procedures.
Attending Communications Board meetings.
iv. Working regularly with the Board or its designee to develop
operational protocols.
4. CJIS Network and Technology /Application Services.
a. The Pitkin County Network is maintained by Pitkin County. By using
network resources, all Participating Members agree to comply with the
current Criminal Justice Information System (CJIS) Security Policy.
The Dispatch Center is entrusted with the oversight of managing, accessing,
and sharing criminal justice information within the CJIS network. This
encompasses the critical task of adhering to the guidelines, standards, and
protocols established by the CJIS Division of the Federal Bureau of
Investigation (FBI) and complying with relevant state and federal laws. To
ensure strict adherence, the Dispatch Center must uphold all existing
Management Control agreements (MCA) and Interagency Agreements
(IGAs) associated with the CJIS network and our partner agencies.
As the primary managing entity of the CJIS network, the Dispatch Center
assumes responsibility for the physical networks, servers, applications, and
infrastructure. This entails performing proper maintenance and
configuration and implementing robust security measures and applications
to guarantee the seamless and efficient operation of the CJIS network in
support of the user agencies. Additionally, the Dispatch Center will actively
collaborate with user agencies and their technical representatives, providing
valuable assistance and support for our shared CJIS systems and
applications.
1. Payment for Services. The Participating Members agree to the payment of a fee
for the Services equal to an allocated annual share of the overall operating costs of
the Center. The collection schedule for Participating Members shall be developed
on an annual basis and addendums approved by a majority of the Communication
Board voting members..
2. Capital Budget. Capital expenditures for the Center, known as the Capital Budget,
shall be budgeted separately from operations as part of the County's Capital Plan,
The Capital budget shall be based on a 10-year plan identifying all capital
expenditures for improvements and replacement of equipment/systems.
Modifications to the Capital Budget, in terms of monetary obligations, as well as the
contribution formula, may be recommended and approved by the Board as deemed
appropriate.
It is agreed by and between the Participating Members that the Center may be in a position
0
to furnish dispatch communication services to other governmental, quasi -governmental, or
non -governmental entities, and in this regard, the Participating Members hereby expressly
agree and consent that any such contract or agreement for the provision of services to such
other entities and the Center shall be either through amendment to this IGA, or through a
separate document on the same terms and condition as this IGA, including the formula used
for annual cost calculations, as well as any other terms and conditions that the Center may
deem appropriate which are not inconsistent with this IGA, do not lessen the service to, or
increase the charges due from the other Participating Members. Notwithstanding the
foregoing, Participating Members all acknowledge that certain governmental entities, at a
maximum threshold of service demand as set by the Board, may potentially opt to forego
participating membership into the Center per this agreement, and instead contract with the
Center for services.
ARTICLE V —DEFAULT, TERMINATION &WITHDRAWAL
1. Notice of Default. In the event any Participating Member fails to appropriate funds
during the annual budget process or pay its share of the operating costs when due,
or is otherwise in default under its obligations per this IGA, the County shall cause
written notice to be given to the defaulting Participating Member's legislative body
or other authority that approved this IGA, of the Center's intention to suspend
performance of Center Services under this IGA as to such Participating Member in
default unless such default is cured within twenty (20) days from the date of such
notice. Such notice shall be set forth in reasonable detail, with the nature of the
default and the required action to cure the same.
2. Suspension of Performance. Upon failure to cure said default within the said
twenty (20) days period, performance of Center Services under this IGA shall be
immediately suspended by the County, to the defaulting Participating Member only.
3. Emergency Center Services. Notwithstanding anything above to the contrary, said
suspension of performance of Center Services under this IGA shall not include any
suspension of performance of "Emergency Services" by the Center, as such term is
defined by the Board, for the defaulting Participating Member. "Emergency
Services" shall continue to be performed by the Center for the defaulting
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Participating Member, and the County shall invoice the defaulting Participating
Member for such emergency services at a rate as determined to be appropriate by
the Board, for the duration of such suspension. All Participating Members hereto
concur that such invoices shall be considered a good and valid debt for the payment
of services provided, which may be collected and/or assigned through all available
legal and equitable means.
4. Termination. If, after committing default under this IGA which necessitates a
suspension of performance of Center services as discussed above, any defaulting
Participating Member continues to fail to correct any default under the performance
of this IGA for an additional period of three months, the County may provide said
defaulting Participating Member with a notice of intention to terminate service to
said defaulting Participating Member upon the end of the current fiscal and calendar
year. Such termination shall effectively eliminate any and all rights the defaulting
Participating Member may have to rely on the provision of any Center services,
including without limit, all emergency services. Any Center assets that were
partially or fully purchased with that Participating Member's funding shall stay with
the Center. The defaulting Participating Member will receive no repayment for any
money which was expended for the purchase of such assets under either this IGA,
as such agreement now stands, or maybe amended from time to time.
5. Withdrawal. Except for non-appropriation,_if a Participating Member wishes to
withdraw from the Center, cone- year written notice must be submitted to the
County stating such intentions. Any Center assets that were partially or fully
purchased with that Participating Member's funding shall stay with the Center. The
withdrawing Participating Member will receive no repayment for any money which
was expended for the purchase of such assets under either this IGA, as such
agreement now stands, or maybe amended from time to time.
6. Survival of Agreement. Notwithstanding anything herein to the contrary,
Participating Members understand and agree that all terms and conditions for this
IGA shall remain in full force and effect regardless of an individual member's
withdrawal or termination.
E:�
ARTICLE VI — GENERAL PROVISIONS
1. Appropriation of funds.
a. Notwithstanding anything herein to the contrary, the obligations of each
individual Participating Member under this IGA shall be, where appropriate,
subject to the annual appropriation by that Participating Member's
governing body, of funds sufficient to meet those obligations provided
herein. In the event that sufficient funds are not so appropriated by any
Participating Member, this Agreement may be terminated by either said
Participating Member or the County as to said Participating Member.
b. Nevertheless, no Participating Member shall be permitted to terminate or
withdraw from this IGA prior to the end of a fiscal or calendar year due to
such non -appropriation of funds, and in no circumstances shall any portion
of any type of contribution of the Participating Member failing to so
appropriate sufficient funds be returned or pro -rated due to such non -
appropriation.
c. No obligation provided in this IGA is intended to, or shall be interpreted to,
constitute a multiple year direct or indirect debt or other financial obligation
whatsoever within the meaning of the Constitution or laws of the State of
Colorado.
2. Modifications. No modification or waiver of this IGA, or modification of any
covenant, condition, or provision herein contained, shall be made unless duly
executed by a 5/8th or 64%majority of the Participating Member entities.
3. Entire Agreement. This IGA constitutes the entire agreement and understanding
between the Participating Members on the subject matter hereof and supersedes any
prior agreements or understandings relating to the subject matter of this IGA, except
for other written agreements and understandings referred to herein.
4. Severability. All agreements and covenants contained herein are severable, and in
the event that any such agreement or covenant is held invalid, by a court of
competent jurisdiction, this IGA shall be interpreted as if such invalid agreement or
covenant were not contained herein.
G�
5. Notice. Any notice required or communication given pursuant to this IGA shall be
in writing and shall be delivered by electronic delivery to the Communication
Board Chair and by one of the following methods 1) all delivery or 2) electronic
delivery by email or 3) registered or certified mail, postage pre -paid to the mailing
address to the addresses listed in Addendum A to this IGA, Notification and
Contact Information. Each Participating Member by notice sent under this
paragraph may change the address to which future notices should be sent. Electronic
delivery of notices shall be considered delivered upon receipt of confirmation of
delivery on the part of the sender. If given in person, notice shall be deemed given
when actually given. If given by certified mail, notice shall be deemed given at the
time indicated on the duly completed return receipt. Nothing contained herein shall
be construed to preclude personal service of any notice in the manner prescribed for
personaI service of a summons or other legal process.
6. Governmental Immunity. No Participating Member hereto intends to waive,
expressly or implicitly, by any provision of this IGA, the monetary limits or any
other rights, immunities and protections provided by the Colorado Governmental
Immunity Act, Section 24-10-101, et seq., C.R.S., as amended from time to time, or
any other privilege or immunity provided by law.
7. Agreement made in Colorado. This Agreement shall be construed according to the
laws of the State of Colorado, and venue for any action shall be in the District Court
in and for Pitkin County, Colorado.
8. No Benefit to Inure to Third Parties. This IGA does not, and shall not be deemed
to, confer upon or grant to any third party any right to claim damages or to bring
any lawsuit, action or other proceedings against any Participating Member because
of any breach hereof, or because of any terms, covenants, agreements or conditions
contained herein.
9. Attorneys Fees. If an action is brought to enforce this IGA, the prevailing party
shall be entitled to reasonable attorneys fees and costs.
10
10. No Waiver. The waiver by any party to this Agreement of any term or condition of
this Agreement shall not operate or be construed as a waiver of any subsequent
breach by any Participating Member,
11. Benefit. This IGA shall be binding upon and shall inure to the benefit of the
Participating Members hereto, their successors or assigns.
12. Insurance. Regardless of the obligation for the Center to carry ali proper and
necessary insurance to provide appropriate coverage for its operations, all
Participating Members hereto shall also be required to maintain insurance coverage
at a minimum of the limits for liability set forth by the Colorado Governmental
ImmunitySection 24-10-101, et seq., C.R.S., as amended from time to time.
13. Individual obligations. Each Participating Member is required to carry out and
perform all the obligations of a Participating Member under this IGA independently
of the actions of any and all other Participating Members. No Participating Member
shall be responsible or liable for the failure of any other Participating Member to
perform its obligations herein.
14. Authority. Each person signing this Agreement represents and warrants that said
person is fully authorized to enter into and execute this Agreement and to bind
the Participating Member it represents to the terms and conditions hereof.
ARTICLE VII —EFFECTIVE DATE &EXECUTION
In accordance with CRS 8294-203 (1), this IGA shall not become effective as to any party
unless and until it has been approved by all Participating Members hereto.. The initial term
of this IGA and the rights and obligations inuring there under shall run concomitantly for
aII Participating Members hereto, regardless of the date of signature of any one
Participating Member. This IGA may be executed in counterparts.
IN WITNESS HEREOF, the Participating Members hereto, acting under authority of their
respective governing bodies, have caused this Agreement to be executed the day and year
first above written.
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BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO
By:
Greg Poschman5 Chair
PITKIN COUNTY REGIONAL DISPATCH CENTER
By:�
Brett Loeb
ASPEN POLICE DEPARTMENT
Sara Ott, City Manager
PITKIN COUNTY SHERIFF
By
7
: 1
Michael Buglione, Sheriff
TOWN OF SNOWMASS VILLAGE POLICE DEPARTMENT
By: ��
Clint Kinney, Town Manager
ASPEN FIRE PROTECTION DISTRICT
By:
Rick Balentine
ASPEN AMBULANCE DISTRICT
Gabriel Muething
Uji
By:
Scott Thompson
TOWN OF BASALT
By:
Ryan Mahoney, Town Manager
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Addendum A to this IGA,
Notification "JULd Contact Information.
To: Pitkin County
Jon Peacock, County Manager
530 East Main St., Suite 302
Aspen, Colorado 81611
Email: jon.peacock@pitkincounty.com
To; Aspen Police Department
Kim Ferber
Email: kim.ferberkaspen.gov,
To: Michael Buglione, Sheriff
Administration Sheriff's Building
530 East Main Street, lst Floor
Aspen, Colorado 81611
Email: Michael. bu li�@,pitkinsheriff.com
To: Brian Olson
Town of Snowmass Village Police
Department
Bolsongtosv.com
To: Rick Balentine
Aspen Fire Protection District
Rick.balentine(a�aspenfire.com
To: Gabriel Muething
Aspen Ambulance District
Email: GMuething(j aspenshospital.org
Scott Thompson
Roaring Fork Fire Authority
Email: sthompsongroaringforkfire.org
To: Brett Loeb
Pitkin County Regional Dispatch Center
Email: Brett.loeb(i pitkin9l Lorg
To: Ryan Mahoney
Town of Basalt
Email: ryan.mahoneyna basalt.net
With copies to:
Pitkin County Attorney's Office
530 East Main St., Suite 301
Aspen, Colorado 81611
Email: Attorne�@,pitkincounty com
With copies to:
Pitkin County Attorney's Office
530 East Main St., Suite 301
Aspen, Colorado 81611
Email: Attorney( pitkincount,
13
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Addendum A to this IGA,
Notification and Contact Information.
To: Pitkin County
Jon Peacock, County Manager
530 East Main St., Suite 302
Aspen, Colorado 81611
Email: jon.peacock@pitkincounty.com
To; Aspen Police Department
Kim Ferber
Email: kim.ferbe@aspen.gov
To: Michael Buglione, Sheriff
Administration Sheriff's Building
530 East Main Street, lst Floor
Aspen, Colorado 81611
Email: Michael.bu lig 'onegpitkinsheriff.com
To: Brian Olson
Town of Snowmass Village Police
Department
Bolson@tosv.com
To: Rick Balentine
Aspen Fire Protection District
Rick.balentinekaspenfire.com
To: Gabriel Muething
Aspen Ambulance District
Email: GMuethinggaspenhospital.org
Scott Thompson
Roaring Fork Fire Authority
Email: sthompsongroaringforkfire.org
To: Brett Loeb
Pitkin County Regional Dispatch Center
Email: Brett. loebna,pitkin911.org
To: Ryan Mahoney
Town of Basalt
Email: ryan.mahoney@basalt.net
With copies to:
Pitkin County Attorney's Office
530 East Main St., Suite 301
Aspen, Colorado 81611
Email: Attorneykpitkincounty.com
With copies to:
Pitkin County Attorney's Office
530 East Main St., Suite 301
Aspen, Colorado 81611
Email: Attorneykpitkincount,
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CocuS gly
Certificate Of Completion
Envelope Id: B3FBOA72590947B2AAD66154746BB35D Status: Completed
Subject: Complete with DocuSign: 2024-01-25 IGA - PC Regional Emergency Dispatch Center FINAL 013024 (1)...
Source Envelope:
Document Pages: 15 Signatures: 9 Envelope Originator:
Certificate Pages: 6 Initials: 0 Sam Engen
AutoNav: Enabled 530 East Main Street
Envelopeld Stamping: Disabled Suite 203
Time Zone: (UTC-07:00) Mountain Time (US & Canada) Aspen, CO 81611
sam.engen@pitkincounty.com
IP Address: 67.165.254.246
Record Tracking
Status: Original Holder: Sam Engen Location: DocuSign
3/28/2024 3:51:11 PM sam.engen@pitkincounty.com
Signer Events Signature Timestamp
Brett Loeb Sent: 3/28/2024 3:54:37 PM
brett.loeb@pitkin911.org
9-1-1 Commander PCSO
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/2/2024 8:18:28 AM
ID: 5986730a-1112-4467-a 1 d6-f74ff08058e4
Company Name: Pitkin County, Colorado
Clint Kinney
ckinney@tosv.com
Town Manager
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/30/2020 5:01:34 PM
ID: 990a302a-91 b2-4d66-b6ed-cf79738e 129f
Company Name: Pitkin County, Colorado
Gabriel Muething
GMuething@aspenhospital.org
EMS DIRECTOR
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 8/7/2020 9:11:03 AM
I D: 722e94e 1-da46-4f39-88d4-bc92976af2cb
Company Name: Pitkin County, Colorado
Greg Poschman
greg.poschman@pitkincounty.com
Pitkin County Commissioner
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre -selected Style
Using IP Address: 67.1900134.248
Signed using mobile
Signature Adoption: Pre -selected Style
Using IP Address: 75.148.114.109
Signature Adoption: Pre -selected Style
Using IP Address: 107.1.179.254
Signature Adoption: Drawn on Device
Using IP Address: 174.231.93.188
Signed using mobile
Viewed: 3/29/2024 8:40:31 AM
Signed: 3/29/2024 8:40:40 AM
Sent: 3/28/2024 3:54:38 PM
Resent: 4/2/2024 1:05:31 PM
Resent: 4/11/2024 3:38:02 PM
Resent: 4/22/2024 8:15:28 AM
Viewed: 4/22/2024 11:23:26 AM
Signed: 4/22/2024 11:23:37 AM
Sent: 3/28/2024 3:54:38 PM
Viewed: 3/29/2024 8:27:15 AM
Signed: 3/29/2024 8:47:12 AM
Sent: 3/28/2024 3:54:39 PM
Resent: 4/2/2024 1:05:31 PM
Viewed: 4/2/2024 1:06:20 PM
Signed: 4/2/2024 1:06:46 PM
Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:
Accepted: 5/16/2024 12:07:09 PM
ID: 06e6953c-742f-4035-a201-4d82b8d83d b9
Company Name: Pitkin County, Colorado
Michael Buglione
Michael.buglione@pitkinsheriff.com
Sheriff
Pitkin County
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/2/2024 10:59:26 AM
ID: 534fe8d0-a7e0-4afd-8c6e-c7c9f9f95627
Company Name: Pitkin County, Colorado
Rick Salentine
Rick.balentine@aspenfire.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted; 3/28/2024 5:31;19 PM
ID: 81 fe4a99-2c04-458b-bc80-4b28b3928e51
Company Name: Pitkin County, Colorado
Ryan Mahoney
Ryan. mahoney@basalt.net
Town Manager
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 4/2/2024 1:37:24 PM
ID: 2ab5ed56-b3be-41 e8-a5fe-1 f07b68aaaef
Company Name: Pitkin County, Colorado
Sara Ott
Sara.ott@aspen.gov
City Manager
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/16/2024 12:49:26 PM
ID: 7e9ba1 a6-470c-4b34-8c84-70e1 e463f88f
Company Name: Pitkin County, Colorado
Scott Thompson
shompson@roaringforkfire.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 4/2/2024 1:59:50 PM
ID: b236fbcf-439d-482d-85ca-51a912fdd687
Company Name: Pitkin County, Colorado
� �� Sent: 3/28/2024 3:54:39 PM
Resent: 4/2/2024 1:05:31 PM
Resent: 4/11/2024 3:38:02 PM
Viewed: 4/11/2024 4:02:10 PM
Signature Adoption: Drawn on Device Signed: 4/11/2024 4:02:58 PM
Using IP Address: 174.218.174.238
Signed using mobile
Sent: 3/28/2024 3:54:39 PM
�tG�c 5Alnit A, Viewed: 3/28/2024 5:31:19 PM
Signed: 3/28/2024 5:31:35 PM
Signature Adoption: Pre -selected Style
Using IP Address: 73.34.146.42
Sent: 3/28/2024 3:54:40 PM
bV�I Resent: 4/2/2024 1:05:31 PM
Viewed: 4/2/2024 1:37:24 PM
Signature Adoption: Pre -selected Style Signed: 4/2/2024 1:38:23 PM
Using IP Address: 209,140.5.82
Sent: 3/28/2024 3:54:39 PM
Sa►V'a �} Resent: 4/2/2024 1:05:32 PM
Resent: 4/11/2024 3:38:02 PM
Resent: 4/22/2024 8:15:29 AM
Signature Adoption: Pre -selected Style
Resent: 4/26/2024 8:00:18 AM
Using IP Address: 205.170.51.30 Viewed: 5/16/2024 12:49:26 PM
Signed: 5/16/2024 12:49:39 PM
Sent: 3/28/2024 3:54:40 PM
SCb{� �,b►MpSbtn. Resent; 4/2/2024 1:05:32 PM
Viewed: 4/2/2024 1:59:51 PM
Signature Adoption: Pre -selected Style Signed: 4/2/2024 2:00:12 PM
Using IP Address: 173.8.251.169
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events` Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Sun
Envelope Sent
Envelope Updated
Envelope Updated
Certified Delivered
Signing Complete
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Security Checked
3/28/2024 3:54:41 PM
3/29/2024 8:44:06 AM
4/26/2024 8:00:17 AM
4/2/2024 1:59:51 PM
4/2/2024 2:00:12 PM
Completed Security Checked 5/16/2024 12:49:39 PM
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Brett Loeb, Clint Kinney, Gabriel Muething, Greg Poschman, Michael Buglione, Rick Balentine, Ryan Mahoney, Sara Ott, Scott Thompson
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
• I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Piticin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an it for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
ility to download and print any documents we send to
the DocuSign system you will have the ab
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per -page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
is. Thus, you can receive all the disclosures and notices electronically or in paper format through
il delivery system. If you do not agree with this process, please let us know as
the paper ma
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to now we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new a -mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may.0
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check -box indicating you wish to withdraw your consent, or you may,
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.