HomeMy WebLinkAboutresolution.council.075-24RESOLUTION 4075
(Series of 2024)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND SE GROUP. AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council a contract for the
study and design of snowmaking systems on the Aspen Snowmass Nordic trail
system between the City of Aspen and SE Group a true and accurate copy of which
is attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves a contract
between the City of Aspen and SE Group a copy of which is annexed hereto and
incorporated herein and does hereby authorize the City Manager to execute said
contract on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 9th day of July, 2024.
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meetingJuly 9th held, , 2024.
Nicole Henning, City Clerk
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CITY OF ASPEN STANDARD FORM OF AGREEMENT
PROFESSIONAL SERVICES
'Alp
CITY OF ASPEN
City of Aspen Contract No.: 2024-230
AGREEMENT made this 20th day of June, in the year 2024.
BETWEEN the City:
The City of Aspen
c/o Sara Ott
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
And the Professional:
SE Group
c/o Kent Sharp
4609 South 2300 East, Suite 204
Salt Lake City, UT 84117
970-390-8880
ksharp(a,segroup.com
For the Following Project:
Contract Amount:
Total: shall not exceed $140,000.00 by
12/31/2024
If this Agreement requires the City to pay
an amount of money in excess of
$100,000.00 it shall not be deemed valid
untiI it has been approved by the City
Counci
l of the City of Aspen.
il Approval:
City Counc
Date: July 9, 2024
Resolution No.: 2024-075
Nordic Trail Snowmaking Design for Aspen Snowmass Nordic Trail System
Exhibits appended and made a part of this Agreement:
Exhibit A: Proposal including Scope of Work and Fee Schedule.
The City and Professional agree as set forth below.
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l . Scope of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be completed no later than
12/31/2024. Upon request of the City, Professional shall submit, for the City's approval, a schedule
for the performance of Professional's services which shall be adjusted as required as the project
proceeds, and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be
exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit B appended hereto. Except as otherwise mutually agreed
to by the parties the payments made to Professional shall not initially exceed the amount set forth
above. Professional shall submit, in timely fashion, invoices for work performed. The City shall
review such invoices and, if they are considered incorrect or untimely, the City shall review the matter
with Professional within ten days from receipt of the Professional's bill.
4. Non-Assi ability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the other.
Sub -Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or
obligations under this Agreement. Professional shall be and remain solely responsible to the City for
the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each of
whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub -contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be
canceled by the City prior to acceptance by the City whenever for any reason and in its sole
discretion the City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the termination.
No fees shall be earned after the effective date of the termination. Upon any termination, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or
other material prepared by the Professional pursuant to this Agreement shall become the property of
the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Professional, and
the City may withhold any payments to the Professional for the purposes of set-off until such time
as the exact amount of damages due the City from the Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in or be construed as establishing an employment
relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
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use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole
or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error,
professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the
Professional, or any officer, employee, representative, or agent of the Professional or of any
subcontractor of the Professional, or which arises out of any workmen's compensation claim of any
employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate, handle, respond to, and to provide defense for and defend against,
any such liability, claims or demands at the sole expense of the Professional, or at the option of the
City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with, any such liability, claims, or demands. If it is determined by the final judgment of a
court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the
act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the
Professional for the portion of the judgment attributable to such act, omission, or other fault of the
City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition
to any other insurance requirements imposed by this contract or by law. The Professional shall
iability, claims, demands, or other obligations assumed pursuant to
not be relieved of any l
Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its
failure to procure or maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
intained to cover all liability, claims, demands, and
All coverages shall be continuously ma
other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
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claims -made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i) Worker's Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each
employee. Evidence of qualified self -insured status may be substituted for the
Worker's Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and THREE
MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury, broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall include coverage
for explosion, collapse, and underground hazards. The policy shall contain a
severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS" ($1, 000, 000.00) each occurrence and TWO MILLION DOLLARS
($2, 000, 000.00) aggregate with respect to each Professional's owned, hired and non -
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers or employees, or carried by or
provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract. No other form of certificate shall be used. The certifi-
cate shall identify this contract and shall provide that the coverages afforded under the policies
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shall not be canceled, terminated or materially changed until at least thirty (30) days prior
written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq.,
C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. Cites Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein maybe hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
13. Non -Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment -related decision or benefit on account of actual or perceived race,
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color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
14. ,Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the City Manager of the City of Aspen (or a duly authorized official in the City
Manager's absence) and if above $100,000, following a Motion or Resolution of the Council of the
City of Aspen authorizing the City Manager (or other duly authorized official in the City Manager's
absence) to execute the same.
16. Warranties A>;ainst Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
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(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts,
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professionals and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
19. Electronic Signatures and Electronic Records This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and
all of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature, on the grounds that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
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20. Successors and Assigns. This Agreement and allot the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
21. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon
or grant to any third party or parties, except to parties to whom Professional or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Professional
because of any breach hereof or because of any of the terms, covenants, agreements or
conditions herein contained.
22. Attorneys Fees. In the event that legal action is necessary to enforce any of the provisions
of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's
fees.
23. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual
efforts of the parties hereto and the parties agree that no construction shall be made or presumption
shall arise for or against either party based on any alleged unequal status of the parties in the
negotiation, review or drafting of the Agreement.
24. Certification Re ag rrning Debarment, Suspension, Ineli ig bility, and �loluntary Exclusion.
Professional certifies, by acceptance of this Agreement, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction with a Federal or State department or agency. It further certifies
that prior to submitting its Bid that it did include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts and subcontracts. In the event that Professional or
any lower tier participant was unable to certify to the statement, an explanation was attached to
the Bid and was determined by the City to be satisfactory to the City.
25. Integration and Modification. This written Agreement along with all Contract Documents
shall constitute the contract between the parties and supersedes or incorporates any prior written
and oral agreements of the parties. In addition, Professional understands that no City official or
employee, other than the Mayor and City Council acting as a body at a council meeting, has
authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the
City. Any such Agreement or modification to this Agreement must be in writing and be executed
by the parties hereto.
26. The Professional in performing the Services hereunder must comply with all applicable
provisions of Colorado laws for persons with disability, including the provisions of §§24-85-101,
et seq., C.R.S., and the Rules Establishing Technology Accessibility Standards, as established by
the Office Of Information Technology pursuant to Section §2445- 103(2.5) and found at 8 CCR
150141. Services rendered hereunder that use information and communication technology, as the
term is defined in Colorado law, including but not limited to websites, applications, software,
videos, and electronic documents must also comply with the latest version of Level AA of the Web
Content Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the information
and communication technology used, created, developed, or procured in connection with the
Services hereunder meets these standards, Professional may be required to demonstrate
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compliance. The Professional shall indemnify the CITY pursuant to the Indemnification section
above in relation to the Professional's failure to comply with §§24-85401, et seq., C.R.S., or the
Technology Accessibility Standards for Individuals with a Disability as established by the Office
of Information Technology pursuant to Section §24-85403(2.5).
27. Additional Provisions. In addition to those provisions set forth herein and in the Contract
Documents, the parties hereto agree as follows:
[ ] No additional provisions are adopted.
[X] See attached Exhibit A.
28. Authorized Representative. The undersigned representative of Professional, as an
inducement to the City to execute this Agreement, represents that he/she is an authorized
representative of Professional for the purposes of executing this Agreement and that he/she has
full and complete authority to enter into this Agreement for the terms and conditions specified
herein.
IN WITNESS WI�REOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF ASP�N CQLORADO:
� ocu3lpne by:
[Signature] II#
By: Sara G. Ott By:
Title: �i ty Manage r
7/11/2024 � 6:41:32 AM PDT
Date:
Approved as to form:
DocuSipned by:
City Attorneys
Title:
PROFESSIONAL:
—DocuSignedby:
[Signature]
Kent sharp
President/CEO
Date: 6/21/2024 � 4:59:11 PM MDT
JPW-6/21 /2024-M:\city\cityatty\arch\ag 1-981.doc
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PROPOSAL
Prepared for The City of Aspen
•
a.
GROUP
MAIN CONTACT:
Kent Sharp, President/CEO
970039058880
ksharp@segroup.com
r•
r
-
CORPORATE ADDRESS:
4609 South 2300 East, Suite 204
Salt Lake City, UT 84117
B4&221 C-4FM5 BBDA-51 B412CF711 F
1 I INTRODUCTION ......................................... 4
2 I QUALIFICATIONS &EXPERIENCE .................... 8
3 � APPROACH TO PROJECT..............................14
4 � REFERENCES............................................18
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June 14, 2024SE GR UP
The City of Aspen
c/o Sara Ott
427 Rio Grande Place
Aspen, Colorado 81611
Dear Sara:
The Aspen Snowmass Nordic Trail System, an integral part of the Roaring Fork Valley's winter offerings, embodies the
region's commitment to outdoor recreation and Nordic skiing excellence. Traditionally reliant on snowy winters, recent
climate variations have reduced the reliability of its snow base, prompting the exploration of snowmaking options to
fortify critical areas. SE Group, in collaboration with Sno.matic Controls & Engineering (Sno.matic), Morton Trails, and HKD
Snowmakers (HKD), is pleased to submit this proposal for a feasibility study and discussion on snowmaking for two areas
of focus within the Aspen Snowmass Nordic Trail System. Our team has a history of collaboration on similar non-profit and
publicly owned Nordic trail projects, and we are excited to leverage our collective expertise in service of this close -to -
home opportunity. What we offer:
International Experience, Local Knowledge
SE Group will lead this work, with a project manager based in Carbondale who uses —and appreciates! —these trails.
This local presence provides an added element of efficiency and familiarity, providing cost savings and ease of
communication. We understand the terrain and the multi -faceted challenges that the Nordic trail system faces, and
we have the expertise to address each of these challenges. We have assisted municipally -owned ski and recreation
facilities through every stage of development and growth —from inception to adapting and improving to meet evolving
climate and user needs. We bring the full breadth of our experience and expertise to this project.
Snowmaking Expertise
Likewise, our collaborators are experts in this field. Sno.matic is the preeminent independent snowmaking systems
design team, with over 30 years of experience at Nordic and alpine ski areas throughout North America and at
international mountain destinations. Morton Trails has an equally deep history, with a rich portfolio of Nordic trail
systems and a reputation for best -in -class recreation trails and competitive racecourses. HKD has risen to prominence
as a snowmaking system supplier with a clear focus on system performance, energy efficiency, and sustainability.
FIS Homologation Services
We are also prepared to assess changes that may be required to bring the Aspen Valley Ski and Snowboard Club (AVSC)
racecourses and associated areas up to current FIS homologation standards. It is our understanding that an AVSC
racecourse formerly had FIS homologation status, and that this certification has lapsed. Given this, it is possible that
few to no changes will need to be made. Since FIS homologation requirements do change, it is also possible that more
substantial adjustments will be required. John Morton (Morton Trails), who is both a trail designer and a certified FIS
course homologation inspector, brings this expertise to our team.
This scope of work represents a process that responds to the goals you've outlined, BUT we consider this the beginning of
a conversation. We welcome your feedback regarding the breadth of scope, proposed schedule, and/or budget, and will
work with you to tailor a process that suits your needs. Once we get started, let's revisit process this to make sure we know
exactly what you're looking for.
We welcome the opportunity to work with the Aspen Snowmass Nordic Council, Open Space and Trails staff, and the City
of Aspen on this exciting project. We believe that together, we can develop an implementable vision to bring your class Nordic Nordic system the snowmaking it needs and a current FIS homologation status. Please contact us directly if you have
questions or require clarification on any component of our proposal submission.
Sincerely,
SE Group
Kent Sharp
CEO/President
Carolyn McShea
Project Manager/Associate Planner
Docusign Envelope ID: CA54AB4E-221 C-4FA5-BBDA-51 B412CF711 F
� . �
Prime Contractor &Project Manager
IN OUR FIELDS.
SE Group is a strategic planning, permitting,
and design firm that has completed over 3,000
projects, and helps clients like the City of
Aspen envision, develop, and advance their
resorts and community recreation areas. From
working with small, local ski areas to large,
four -season destinations the firm has over 65
years of experience in the industry, working in
some of the world's most beautiful places, and
in some of the most challenging environments.
From planning, design and development to
implementation and operations,
SE Group knows what it takes to make these
places special...and keep them that way.
As the first consulting firm to
focus on the planning, design,
and operation of sl�i areas,
SE Group is an internationally
recognized innovator and
leader in winter recreation
destinations, and snow based
planning and design.
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Docusign Envelope ID: CA54A64E-221 C-4FA&BBDA-51 B412CF711 F
sno.matic Snowmaking System Engineers
Sno.matic Controls and Engineering, Inc. is the premier North American independent snowmaking design company, with
installations throughout the US, Canada, South America, and Asia. Sno.matic provides master plans, permit assistance,
design and control system integration on snowmaking systems. Sno.matic does not manufacture or represent any
snowguns, pumps, compressors, or other mechanical equipment. Therefore system design and control integration are
customized to the desires and requirements of the site to implement the finest snowmaking products available.
Sno.matic provides a full range of services, including review of existing snowmaking facilities, evaluation of the optimal
design concept for snowmaking installations or expansions, permitting, detailed design, construction, controls/
automation and operations support. Sno.matic is staffed by professional engineers specializing in the unique challenges
and requirements of snowmaking systems. Sno.matic Controls and Engineering is an offshoot of Sno.engineering, the
world's leading ski resort planning and design consultants.
Morton Trails Certified FIS Homologation Inspector
Founded bytwo-time Olympian John Morton, Morton Trails provides expert guidance in the planning, design, and
construction of sport and recreational trail systems for cross country skiing, walking, running, hiking, biking, snowshoeing,
equestrian and other outdoor activities. They also help landowners, state and local governments, developers, non -profits,
and other organizations create sustainable, economically vibrant, active outdoor communities.
John has designed Nordic competition venues that have successfully hosted: The World University Games, Biathlon World
Cups, Biathlon Junior World Championships, U. S. Cross -Country National Championships, U.S. Junior National Nordic
Ski Championships, and the NCAA Skiing Championships. He has designed and overseen the construction of eight Nordic
competition venues homologated to FIS standards. Seven additional venues are currently in the design process.
HI(D Snowmaking Gun and Equipment Advisor
HKD Snowmakers delivers energy efficient snowmaking equipment, engineering services, and automation and controls
software to alpine and Nordic facilities worldwide. Founded in 1991, the company's mission is to make snowmaking simple,
effective, and efficient. The executive and marketing headquarters are in Natick, Massachusetts, while the manufacturing
facility is situated on the shores of the St. Lawrence Seaway in Quebec City, Canada.
HKD Snowmakers has the largest number of snowguns in operation across North America. Since 2007, the company has
been actively involved with the Cross Country Ski Areas Association (CCSAA) and has contributed to the snowmaking
success of renowned Nordic venues such as Soldier Hollow(UT), the American Birkebeiner(WI), Holderness School (NH),
Mount Van Hoevenberg (NY), and Ariens Nordic Center(WI), among others.
Sustainability is a core value at HKD Snowmakers. Since 2009, the company has supported NSAA's Sustainable Slopes
initiative through the Herman K. Dupre Sustainable Snowmaking Grant. This grant awards recipients a total of $60,000
in HKD snowguns, recognizing their commitment to leading by example and integrating sustainable practices and
environmental stewardship throughout their resort.
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-4FA5-1313DA-51 B412CF711 F
Below is our team with extensive experience in Nordic
Trail system and snowmaking analysis, planning
and design. Full resumes of all team members are
available upon request.
KENTSHARP
President/CEO
CLAIRE HUMBER, FASLA
Director of Resort Planning
CAROLYN MCSHEA
Associate Planner
OLIVIA JEAN HYYPPA, P. E
Associate Mountain Planner
AUSTIN NOVAK
Cartographer& GISAnalyst
JOHN MORTON
SCOTTBARTHOLD
CHARLES SANTRY
President
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Senior Advisor, Financial • • • • • •
Feasibility
Senior Advisor, Resort • • • • • •
Planning
PROJECT MANAGER • • • •
Civil Engineer, Mountain • •
Planner
Trail Cartographer • •
FIS Homogolation � • •
Assessment and Advisory
Site Specific Analysis,
Snowmaking System • • •
Design & Engineering
Senior Advisor, • • •
Snowmaking Technology
MARK HORTON Snowmaking Technology
VP of Business Development Expert
MICHAEL LACHANCE
���� Systems Engineering Lead
BEN SIEFERT
Sales &Tech Support
PHIL VAN WHY
Sales &Tech Support
Snowmaking Systems
Engineer
Snowmaking Systems
Operations &
Maintenance Expert
Snowmaking Systems
Technical Support
For purposes of procurement please contact:
Kent Sharp, President/CEO, SE Group
970.390.8880
ksharp@segroup.com
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54A64E-221 C-4FA5-BBDA-51 B412CF711 F
WHY US?
Our team has unparalleled experience.
SE Group's experience planning and designing elite recreation destinations and
resorts means we know all the factors at play. Since our beginnings in 1958, we've
honed our skills and developed the insight that comes from working with diverse
constituencies, fragile environments, and challenging conditions. Our depth of
experience has taught us that the key to project success iscollaboration—with our
clients, partners and communities. We excel at partnering, knowing it yields results
for the project team, our clients and those who will use the space in the long term.
We know snowmaking.
Our partnership with HKD Snowmakers and Sno.matic Controls and Engineering
brings unmatched expertise and innovation to Aspen's Nordic snowmaking
project. HKD's reliable, energy -efficient snowmaking technology and Sno.matic's
customized design solutions ensure optimal performance and environmental
sustainability.With aproven track record and comprehensive support from
planning to operation, our team is committed to delivering tailored solutions that
meet Aspen's unique needs. We will leverage our cutting -edge technology and
dedicated team for a successful snowmaking project.
We are committed to Nordic skiing.
Our team is deeply committed to the development and promotion of Nordic skiing,
and nowhere is this commitment more evident than in the work of John Morton.
John, the founder of Morton Trails, brings unparalleled vision, technical expertise,
and a passion for the sport to every project. His work includes designing trails
for major international events like the Biathlon World Cup and U.S. Cross Country
National Championships. John's keen eye will ensure that what can meet current
FIS homologation standards and will. During his process, he'll also look for other
opportunities to improve the trail system user experience.
We focus on minimizing the environmental impacts
,,� of snowmaking operations.
k Aspen is committed to preserving its natural environment, including water
�i conservation, energy efficiency, and protecting local wildlife and vegetation. Our
�`'i: �� team shares these values and knows how to leverage environmentally friendly
snowmaking practices, such asenergy-efficient equipment, renewable energy
sources, and sustainable water management strategies. We will bring the full array
' � _ of solutions to the table and provide expert guidance when evaluating the best path
• � forward.
. We are a proven collaboration.
,' We know through our previous projects that our team's collective strengths
lie in the seamless integration of feasibility analysis, design, technology, and
'� implementation strategy. Each member brings specialized expertise that, when
combined, creates a powerful force capable of optimizing a solution for this unique
• Aspen Nordic snowmaking opportunity. Our track record as a successful team
that provides project delivery, client satisfaction, and innovative solutions speaks
� volumes about our capabilities. We look forward to bringing this expertise to the
City of Aspen.
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54A134E-221 C 4FA5-BBDA-51 B412CF711 F
The Aspen Snowmass Nordic Trail System will benefit from the collective experience of our team. We bring the
knowledge we've gained through our decades of work with similar clients who have similar goals. Examples include:
NORDIC SPECIFIC PROJECTS
• Oak Hill Nordic Center Master Plan, NH
• Quarry Road Trails Master Plan, ME
• Breckenridge Nordic Center
Master Development Plan, CO
• Town of Frisco Nordic Center Master
Development Plan, CO
• Blow Me Down Trails, NF
• Crosscut Mountain Sports Center, MT
• Bridger Bowl Foundation, MT
• Catamount Trail Association, VT
MULTI -SEASON TRAILS PROJECTS
• Estes Valley Master Trails Plan, CO
• Aspen Uphill Economy
Recreation Plan, CO
• Whistler Olympic Park, BC
• Bogus Basin Trails Master Plan, ID
• Gunstock Mountain Resort, NH
• City of Fort Morgan Trails Master Plan, CO
• Cuchara Mountain Park Master Plan, CO
• Emerald Mountain Park Master Plan, CO
• Mad River Valley Active
Transportation Plan, VT
• Missisquoi Valley Rail Trail, VT
• Town of Frisco Trails Master Plan, CO
• Town of Silverthorne POSTR*, CO
• Town of Snowmass Village POSTR*, CO
• Town of Vail Trails Conceptual
Planning, CO
• Vermont Town Forest Project, VT
• Kingdom Trails, VT
• Eagle Open Space & Trails Master Plan, CO
*Parks, Open Space, Trails &Recreation
The highlighted projects below were executed in collaboration with
SE Group.
SNO.MATIC
• Keystone Resort
Snowmaking Water
Evaluation and Storage
Assessment
• Arizona Snowbowl
Snowmaking Master Plan
and Environmental Analysis
• Copper Mountain Resort
Snowmaking Master Plan &
Environmental Analysis
• Deer Valley East
Snowmaking Analysis
MORTON TRAILS
• Holderness School, NH
• Quarry Road Trails, ME
• Oak Hill, Dartmouth College,
NH
• Rikert Nordic Center,
Middlebury College, VT
• Mugu Resort, South Korea
H I(D
• Holderness School, NH
• Solider Hollow Nordic, UT
• Oak Hill, Darmouth College,
NH
• Mt. Van Hoevenberg, NY
• Ariens Nordic Center, WI
• Proctor Academy, NH
• Jackson XC, NH
• Mt Rose Ski Tahoe
Snowmaking Master Plan
• Saddleback Maine
Snowmaking System
Analysis
• Breckenridge Ski Resort
Snowmaking System
Analysis
• all Mountain Master Plan
• Taos Ski Valley Master Plan
• Steamboat Ski and Summer
Resort Master Development
Plan
• Changbaishan Luneng
Resort, China
• 1Oth Mountain Division Nordic
Center, ME
• Nordic Heritage Center, ME
• Trapp Family Lodge, VT
• Capser Mountain Biatholon
Club, WY
• Trapp Family Lodge, VT
• Quarry Road Trails, ME
• Prospect Mountain, VT
• Abenaki Nordic, NH
• Craftsbury Outdoor Center,
VT
• American Birkebeiner, WI
• Rikert Nordic Center,
Middlebury College, VT
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AR4E-221 C-4FA5-EEDA-51 B412CF711 F
EXPFRIFN['.F
Below is select experience as it relates to the
Aspen Snowmass Nordic Trail System project.
We chose to highlight features relevant to your
project, but welcome the opportunity to discuss
further how our team's expertise can best serve
the needs of the city.
Oak Hill Nordic Center Master Plan, NH ® � � � � � � �
Quarry Road Trails Master Plan, ME � � � � � � �
Frisco Nordic Center � � � � � � �
Master Development Plan, CO
Breckenridge Nordic Center � � � � � �
Master Development Plan, CO
Blow Me Down Trails, NF � � � � � �
Universidad Games Nordic &
Biatholon Facility, Turkey � � � � � � � �
Sno.matic
Morton Trails
HKD Snowmakers
Scott Barthold
John Morton
Mark Horton
4 Britton Ln.
Lyme, NH 03768
543 Old Strong Road
603.795.2900
scott@snomatic.com
802.785.4229
Thetford Center, UT 05075 morton@mortontrails.com
15 Mercer Rd
Natick , MA 01750
508.655.3232
mark@HKDsnowmakers.com
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-41FA5-BBDA-51 B412CF711 F
Oak Hill is an important Dartmouth athletic venue and a
valued community resource supporting a variety of user
groups, including the Dartmouth Nordic Ski Team, Ford K.
Sayre high school and youth ski programs, Dartmouth ski and
other outdoor clubs, Dartmouth students and the general
public.
SE Group, leading a collaborative team that included Morton
Trails (FIS homologation trail design) and Sno.matic Controls
and Engineering (snowmaking systems design), developed a
Master Plan for Oak Hill that would upgrade the network and
facilities to improve ski team and the broader community use,
meet the FIS homologation standards for NCAA events, and
address deferred maintenance.
With all of the plan's elements in place, Oak Hill is positioned
to become a high -quality, regional Nordic facility with
excellent, FIS-homologated trails and amenities that support
both competitive and recreational use for Dartmouth and the
region.
=4
Trail System Improvements
TRAILS
New FIS-homologated racecourses (5 km, 3.75 km, 3.3 km,
2.5 km and 1.5 km loops)
SNOWMAKING
• Snowmaking on 3 km of homologated trails
• Improves trail quality and provides reliable ski conditions
• Extends the ski season
LIGHTING
• Trail lighting on 3 km of homologated trails
• Extends operating hours and event scheduling times
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-4FA5-13131DA-51 B412CF711 F
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SE Group assisted the Friends of Quarry Road to develop
a new master plan that articulated a unified, multi -season
vision for the future of Quarry Road Trails. Quarry Road
Trails is the former the Colby College Ski Area, now owned
by the town and managed and operated by a non-profit.
The master plan explored opportunities to increase
usage in all seasons, grow the Nordic ski operations,
re-establish the Alpine skiing operation, and construct
physical infrastructure that would enable the area to host
I events. With the assistance of Morton Trails, the
plan included the layout for a Nordic ski "stadium" and
a reconfigured parking and drop-off area suitable for
hosting race events. For alpine skiing, the plan included
recommendations for new lifts, trail alignments, and
connectivity to a proposed base lodge.
The master planning process included a substantial
effort to engage the Waterville and Quarry Road Trails
community, including a public workshop, an online survey,
a public presentation of the draft master plan concept,
and a series of interviews and ongoing coordination with
key stakeholder groups. In addition to the graphic plans,
final deliverables for the project included estimates for
capital and operating costs for the Alpine skiing operation,
construction cost estimates for all proposed improvements,
and implementation and phasing recommendations.
In 2021, SE Group began leading the next phase of project
development; permitting the site improvements. With
a team of architects, civil engineers, and stormwater
consultants, SE Group continues to develop the plans to
acquire necessary permits and support the fundraising
effort. With the goal of a SITES certification, a heavy focus
is being placed on sustainable design strategies, low impact
development (LID), and energy conservation.
6*4
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SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-4FA5-1313DA-51 B412CF711 F
The Breckenridge Nordic Center is afamily-owned and operated
multi -season facility that supports a host of outdoor activities.
The location of the Nordic Center— situated between downtown
Breckenridge and the Breckenridge Ski Resort— exemplifies
its role as a destination for local residents and the national and
international visitors who are drawn to the area's recreational
and scenic assets. The Master Development Plan created for
Breckenridge Nordic Center analyzes imbalances within the
existing operations and proposes various terrain and facility
expansions that increase the mix of difficulty levels, add guest
service space, and create an improved parking and access
experience. Specific projects include construction of new
trails, including strategic connectors that expand novice
and intermediate terrain offerings, developing additional
guest arrival facilities and the Peaks Trail Trailhead and Green
Gate entrance, and adding guest service facilities such as a
warming but and serviceable toilets. These projects, once
approved by the Forest Service, represent the next 5-10
years of improvements and investments the Nordic Center
can implement to better serve existing and new outdoor
recreationalists.
SE Group was retained by the Turkish
Ski Federation to plan, design, and
implement ski facilities for the 2011
Universiad Games in Erzurum, Turkey.
SE Group led site selection and design al
the way through construction drawings
and implementation fora new Nordic
center and biathlon course that was fully
FIS homologated. In addition, SE Group
lead the planning and design for FIS
homologated alpine components of the
venue. (We also did planning and design
for FIS homologated alpine components
of the venue.
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-4FA&BBDA-51 B412CF711 F
In 2018 and 2019, SE Group assisted the Town of Frisco to define and plan the future of the Frisco Nordic Center and
Peninsula Recreation Area through the development of a comprehensive Master Development Plan. The Frisco Nordic
Center itself is owned by the Town of Frisco, although the National Forest System lands on which it operates are
administered by the Forest Service under a Ski Area Special Use Permit. SE Group utilized our expertise in Forest Service
planning and National Environmental Policy Act compliance to position the Frisco Nordic Center for future success as a
recreation amenity on public lands. The overarching vision of the plan is to refine and enhance the experiences available
on the Peninsula Recreation Area in a way that allows the Town of Frisco to best serve its local community; remaining true
to its character as a fixture within and adjacent to the Town of Frisco, while capitalizing on opportunities for increased
visitation from tourism already present in the region.
The plan includes both winter and summer activities: a conceptual Nordic ski trail network approximately 37.3 kilometers
(23.2 miles) in length, a conceptual mountain biking and multi -use trail network approximately 26.2 miles in length, summer
and multi -season guest services projects (e.g., multi -purpose gathering sites, trail bridges, warming huts, and toilets),
and non -trail winter and multi -season activities (e.g., boulder play area, biathlon range, and ice pond). It is the result of an
iterative and collaborative process between SE Group, the Frisco Nordic Center, and Forest Service staff. It was accepted
by the Forest Service in spring 2019.
The Blow Me Down Ski Club in Newfoundland
Canada sought assistance in development of a
master plan to assess its Nordic trails and ski
operations and facilities, identify critical issues
and opportunities, and define a program,
strategy, and recommendations for meeting
the future vision of the club.
SE Group, in conjunction with Nordic Group
International and Samyn Delia Architects,
developed the Blow Me Down Trails Master
Plan.
As in the case of many small clubs,
organizations, and community -based facilities,
the overall purpose of the Master Plan is
used to leverage existing resources. The
Master Plan is often the catalyst to maintain
membership, support investment and capital
campaigns and to attract events and programs.
SE Group provided general project
coordination, graphics for the trail maps,
concept plan for lodge area, and assembled
the master plan document. To date, the
Master Plan has won support from the Board of
Directors, club membership, and the provincial
Minister of Tourism and Development.
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-4FA5-BBDA-51 B412CF711 F
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1. Incremental Approac
The project team —comprised of SE Group, Sno.matic, Morton Trails and
HKD—recognizes the client team's two goals for the project. We will address
these goals in three incremental tasks, which are similar to those outlined in
the RFP:
Task1: Feasibility Assessment
Task 2: Schematic Design and Cost Estimation
Task 3: Design Development and Cost Refinement
Throughout this proposal, names and order of certain RFP tasks/sub-tasks
-•_ have been adjusted to ensure that the project is completed effectively and
efficiently.
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Each task builds upon the previous task. The project may be considered
"complete" at the end of Tasks 1, 2, or 3, based on our findings and your needs.
Relatedly, the degree of complexity for Tasks 2 and 3 will become clear only
after completing the initial feasibility assessment (Task 1). For instance, if
the existing racecourse is nearly compliant with current FIS homologation
standards, then these efforts in Tasks 2 and 3 will be minimal. If significant
changes to the racecourses) and associated areas are required, then Tasks 2
and 3 will be more involved.
Each task culminates in a series of deliverables, including mapping/design
drawings, a formal report, and a presentation to the client team.
2. "Go/No-Go"
To accommodate this modular approach, we will "pause" after each task for
reflection and deliberation. This pause serves as a "go/no-go"decision point:
if you decide to proceed, we will make any necessary adjustments and review
the scope for the next task with you before moving forward.
3. A Fluid Process
� After completing Task 1, we will know whether the project is feasible and
understand the parameters for proceeding. At this time, there is some
' uncertainty in the project's scope, budget, and schedule for Tasks 2 and
3. Specifically, the degree of modification required to achieve current FIS
homologation status is unknown, and if significant trail layout and earthwork
is required, more time will be required both on -site and to develop grading
and layout plans of the upgraded system.
We've accounted for this uncertainty through ranges in fees for Tasks 2
and 3. We will revisit the project budget and schedule with you prior to the
initiation of each task, keeping in mind any financial constraints and timing
requirements that you identify.
Docusign Envelope ID: CA54AB4E-221 C-4FA5-BBDA-51 B412CF711 F
SCOPE UF WHIP
Tan 1: Feasiaility Assessment
To initiate this process, we must first clarify the opportunity. This concurrent and inter -related assessment of the
feasibility for establishing snowmaking on key areas of the Nordic system and achieving FIS homologation goals will occur
in a series of steps:
1. Assess the existing conditions
2. Clarify the concept
» Determine the optimal locations for snowmaking within the Nordic system
» Determine trail modifications needed to meet current FIS homologation standards
» Quantify the coverage required in each location
3. Evaluate the feasibility of snowmaking in the identified zones, including:
» Physical Feasibility: Is there water and electricity available? Is there enough water to satisfy coverage requirements?
» Environmental Feasibility: How would the installation, operation, and maintenance of snowmaking impact ground
surfaces and vegetation?
» Economic Feasibility: Are the costs in alignment with City of Aspen expectations?
This thorough analysis will answer the fundamental question: what is possible? It will also clarify the extents of the project
and the requirements to satisfy project goals.
A primary focus of this is determining the availability of water for snowmaking:
• Is there enough water to achieve the coverage goals?
• Where will it come from?
• Does it need to be stored (and what will that require)?
• What will be required to get the water to the snowmaking system?
This task will include an initial map -based analysis and a site visit to meet with the project team. While on site, we will
review site conditions, the existing Nordic network configuration, and trail specifications as they relate to current FIS
homologation standards.
SUB -TASKS:
1. Project Initiation Call
2. Data Collection
3. Compilation of Base Mapping
4. Review of Past Planning and Other Relevant Materials
5. Existing Conditions Analysis
» Terrain analysis for snowmaking
» Trail analysis with regards to current FIS
homologation standards
» Utility availability
» Infrastructure, maintenance, and operations
» Water resource availability and impact
» Land use requirements
» Climate variability and potential design implications
6. Site Visit
» Verify base mapping
» Review and discuss initial analysis findings
» Review trail analysis with regards to current FIS
homologation standards
» Confirm areas of snowmaking coverage
» Identify additional opportunities for network
connectivity
7. Develop Preliminary Concepts
» Trail modifications (changes to alignment, widening,
and/or grading)
» Areas of coverage
» Identification of water source
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-4FA&BBDA-51 B412CF711 F
The on -site meeting specified in the RFP deliverables will take place during the site visit.
After this final Task 1 meeting, we will pause to allow you to decide whether to proceed with Task 2. If yes, we will adjust
the Task 2 and 3 scopes ad budgets according to our Task 1 findings related to the extent of modifications needed to meet
current FIS homologation standards and achieve the desired snowmaking coverage. We will discuss next steps with you
before initiating Task 2.
Taslc 2: Schematic Design and Cost Estimation
We will begin Task 2 with a review of your feedback from Task 1 and proceed accordingly. Throughout this task, we will
continue to work closely with Open Space and Trails staff to complete schematic design for a snowmaking system and trail
system upgrades related to current FIS homologation requirements in the identified areas of focus.
In this task, we will develop a "skeleton" framework for the required infrastructure, including recommendations for pipe
and hydrant placement. Key considerations will include water storage locations, pumping needs, and the placement of
a pump/compressor house. Our schematic design of the snowmaking system will aim to integrate with existing utilities,
site equipment, and infrastructure, while minimizing conflicts, including those with golf infrastructure such as irrigation
systems and cart paths. We will also assess water drainage needs and design the necessary infrastructure to handle
increased water during spring melt -out if necessary.
Different snowmaking technology requires different levels of water and electricity. Different snowmaking technology also
has different environmental implications, including noise. Snowmaking technology options will be evaluated in Task 2 and
selected in Task 3. This evaluation will consider snowmaking gun types and varying levels of system automation. After
selecting a type of snowmaking system and guns, water and electricity requirements can be calculated, and design can
proceed with greater specificity.
Using our assessment of the AVSC racecourse and associated areas that do not meet current FIS homologation standards,
we will develop upgrading plans for the identified areas ofnon-compliance. This may require one to two additional 5-day
site visits for Morton Trails, depending on the scope and extent of the changes that need to be made. In our documentation,
we will highlight sections of trail that must be relocated and/or widened, as well as any earthwork that is necessary to bring
the identified areas into compliance with current FIS homologation standards.
We will also summarize permitting requirements, based on pre -submittal meetings with City of Aspen engineering
department, building department, or other pertinent referral agencies. We will work with you to connect with the necessary
individuals and agencies implicated.
Task 2 culminates in a preliminary estimation of costs and staffing requirements for the proposed snowmaking system.
Since snowmaking system technology varies in costs and staffing implications, these parameters will be assessed at a
high level for each option considered. Once specific technology is selected in Task 3, these estimates will be revised with
greater specificity.
SUB-TASICS: 4. Evaluation of Changes Required to Meet Current FIS
Homologation Standards
1. Snowmaking System Schematic Design
5. Evaluation of Water Drainage Needs and Infrastructure
2. Review of System Options
6. Summary of Permitting Requirements
3. Recommendations of System Type and Details
7. Cost Estimation and Staffing Requirements
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4&221 C-4FA5-13131DA-51 B412CF711 F
TASK 2 DELIVERABLES:
❖ SchematicSDesign Drawings (Snowmaking System design and Trail System upgrades required to meet current FIS
homologation standards)
•®• Summary report documenting findings from each of the sub tasks
❖ Two (2) virtual or hybrid process `meetings with Open Space and Trails staff
❖ One (1) virtual presentation of the final schematic design documents
After this virtual presentation, we will pause again to allow you to determine whether to proceed with Task 3. If yes, then we
will proceed.
In Task 3, we will work with you to select the snowmaking system and guns that are best suited to the focus areas you've
identified. We will finalize the system type and details, as well as environmental implications. During this process, we will
document ground disturbance and vegetation impacts, analyze water requirements, and calculate the amount of water
that would be consumptively used vs. that which would be returned to the water table. We will also investigate sustainable
energy sources within the local grid and opportunities to offset carbon impacts through existing programs. (Once the
system is installed, its carbon footprint will only be that of the grid energy it consumes.)
We will also document the changes required to bring the AVSC racecourse and associated areas into compliance with
current FIS homologation standards.
With this information, we will be able to produce design development plans, outline anticipated staffing requirements,
summarize the land use process, summarize environmental impacts, and revise cost estimates for trail modifications,
snowmaking infrastructure, and construction.
SUB-TASItS:
1. Final Snowmaking Locations
2. Final Grading Plans, including those required to achieve current FIS homologation standards and any other changes
identified to improve the trail &race event experience
3. Summary and Selection of Automation Options
4. Snowmaking System Specifications Outline
5. Snowmaking System Operations Outline
6. Summary of Land Use Process
7. Summary of Environmental Impacts
8. Cost Estimation and Staffing Requirements Revision
We understand that precision in costs is necessary to pursue next steps related to project implementation. However,
it should be noted that cost estimates rely on current economic conditions and are therefore subject to change. Any
fluctuations in market conditions, unforeseen circumstances, or changes in project requirements may impact capital and
operational costs for the system.
TAS
ils staff
❖ une t �1 virtua� pr�s
Task 3 concludes this scope of work. If you desire to implement any or all of the projects studied herein, our team is
available to discuss next steps at any time.
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-4FA5-BBDA-51 B412CF711 F
Quarry Road Trail Master Plan Joesph Reisert
Completed 2022 Friends of Quarry Road
Frisco Nordic Center Master Development Plan Dian McBride
Completed 2018 Town of Frisco
Oalc Hill Nordic Center Master Plan Tom Lithgow
Completed 2020 Resort Logic
Blow Me Down Cross Country Slci Club Jonathan Wiesel
Completed 2010 Nordic Group Intl,
Breckenridge Nordic Center Master
Therese Dayton
Development Plan Owner
Completed 2024
207.859.5316
jrreisert@colby.edu
970.668.2559
dianeM@townoffrisco.com
603.731.7578
tom@resortlogic.com
303.652.1708
wiesel13@qwest.net
970.453.6855
bestnordicski@gmail.com
SE Group is committed to the hiring and advancement of our team to ensure that all employees have equal access to
opportunities. Our Equity, Diversity, and Inclusion (EDI) initiatives apply to our recruitment, hiring, compensation and
benefits, professional development and training, performance evaluations, and promotions. We are one team and treat
everyone with the respect and fairness they deserve.
SE Group is actively engaged in expanding our Equity, Diversity, and Inclusion training and rewriting our policies to reflect
this commitment. At present we provide a flexible work environment, allowing employees the option to work from home,
or on custom schedules, to acknowledge their unique needs for work -life balance. We have a Paid Time Off (PTO) policy
supporting floating holidays to recognize holidays and celebrations of other cultures. We include an EEO statement for new
hiring and are actively seeking to expand our team's diversity.
In our practice of planning, SE Group ascribes to the ongoing efforts of the American Planners Association (APA)to assure
an active commitment to social equity in our work, to increase the visibility of EDI in the process and outcomes of our work
and to recognize the legacy of historically disadvantaged groups as we craft policy and develop solutions. In our design
work, we focus on efforts to expand access to public spaces, increased opportunities for recreation and civic engagement,
and conformance to ADA and applicable accessibility policies.
SE Group will comply with the provisions of the Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987,
and subsequent related acts, and all other federal statutory laws which provide in whole or in part that no person or entity
on the grounds of race, color, national origin, sex, physical disability, orveteran status be excluded from participation in, be
denied the benefits of, or be otherwise discriminated under the State, federal and USDOT assisted contracts, programs and
activities.
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-4FA5-13BDA-51 B412CF711 F
5 � FEE PRO.P'SAL & Si I' III D LF
'ROIECT Fes`
As stated in the Approach, the degree of complexity for Tasks 2 and 3 will become clear only after completing the initia
feasibility assessment (Task 1). As such, we have provided the range of anticipated fees.
Task 1 : Feasibility Assessment
$68,000
Task 2 : Schematic Design and Cost Estimation
Task 3 : Design Development and Cost Refinement
TOTAL
$15,000 $45,000
$18,000 $23,000
$101,000 $136,000
KENT SHARP SEG Senior Advisor, Financial Feasibility $300
CLAIRE NUMBER, FASLA SEG Senior Advisor, Resort Planning $290
CAROLYN MCSHEA SEG PROJECT MANAGER $170
OLIVIA JEAN HYYPPA, P. E. SEG Civil Engineer, Mountain Planner $180
AUSTIN NOVAK SEG Trail Cartographer $105
JOHN MORTON MT FIS Homogolation Assessment and Advisory $225
SCOTT BARTHOLD Sno.m Site Specific Analysis, Snowmaking System Design &Engineering $225
CHARLES SANTRY HKD Senior Advisor, Snowmaking Technology $120
MARK HORTON HKD Snowmaking Technology Expert $120
MICHAEL LACHANCE HKD Snowmaking Systems Engineer $120
BEN SIEFERT HKD Snowmaking Systems Operations &Maintenance Expert $120
PHIL VAN WHY HKD Snowmaking Systems Technical Support $120
SE GROUP COMPANY PROFILE
Docusign Envelope ID: CA54AB4E-221 C-4FA5-13BDA-51 B412CF711 F
Taslc 1 :
Feasibility Assessment
Taslc 2
Schematic Design and Cost
Estimation
Taslc 3
Design Development and Cost
Refinement
KEY MEETINGS
® Site Visit - Full Team
Site Visit - Morton Trails (TBD)
C' Progress Meeting
Deliverable Meeting/Presentation
E.�
Asper the RFP, we anticipate completing this work by the dates listed
above. We will revisit this schedule during our initial meeting with you to
confirm that this timeline allows us to complete this work in a thorough
and timely manner, and to ensure that you have adequate time to review
and provide feedback throughout the process.
SE GROUP COMPANY PROFILE