HomeMy WebLinkAboutMinutes.GRB.20240801.RegularCity of Aspen: Grants Program Steering Committee - Meeting
Date: 1 August 2024 10:00 am
Location: City Hall Copper Pass Conference Room and Teams
Board Attendees: Judy Clausson, Ann Mullins, Tracy Anderson
Not in Attendance: Chris Menges
Staff Attendees: Patrick Quick, Natalie Blumentritt, John Barker
Agenda Topics
1. Update Review Committee
2. Location Preference
1. Update Review Committee (by City Staff)
o Steering Committee Member Update: Morgan Fixel is joining as a new member
(Alissa has resigned from the Steering Committee).
o Ann Mullins had her reappointment interview with the council during the June 10
work session.
o Community Grant Review Committee:
o Currently 9 confirmed committee members (out of 15).
o Open Positions:
Arts and Culture: All current members are expected to volunteer for
another grant cycle.
Community Non-Profit: 2 open spots
Health and Human Services: 3 open spots
o Recruitment Needs:
Active recruitment is needed for the Community Non-Profit and
Health and Human Services divisions.
One application received for the Community Grant Review
Committee; the interview is scheduled for the end of August 2024..
Received one application for the Community Grant Review
Committee: Interview will be at the end of August 2024.
o Recruitment Strategy:
The Communications Department will post actively on social media.
o Discussion:
Staff is facing challenges in recruiting new volunteers for the Grant
Review Committee.
City Staff is proposing different approach for future grant cycles:
• Assigning applications randomly and equitably to each
reviewer (one grant review committee instead of three), instead
of assigning applications by program area for future grant
cycles.
• Steering Committee and staff is discussing pros and cons of
this approach.
2. Location Preference (by City Staff)
o New Eligibility:
o Aspen to Glenwood Springs geographic boundary as a guideline
o Additional appeal process for organizations, Judy recommends this a pilot
during the upcoming grant cycle
3. Bike Rack: Review Criteria and Weighting
o New Criteria: Impact and Outcome Report
o Discussion on adjusting weightings to accommodate new criteria
4. Action Items:
a. Staff: Adjust review criteria weightings and send to Steering Committee for
feedback
b. Steering Committee: Review criteria weightings and send back to City staff