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Home My WebLink Aboutagenda.council.worksession.20240930AGENDA CITY COUNCIL WORK SESSION September 30, 2024 4:00 PM, City Council Chambers 427 Rio Grande Place, Aspen I.Work Session I.A Budget Presentation (Kick Off, Admin Depts., Asset, Community Development/Software, Engineering) Zoom Meeting Instructions Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join: https://us06web.zoom.us/j/82745877410? pwd=Muu2Or4jR6Uz2clzAC4yQ4YmJ6ebOU.1 Passcode: 81611 Or join by phone: Dial: US: +1 346 248 7799 Webinar ID: 827 4587 7410 Passcode: 81611 International numbers available: https://us06web.zoom.us/u/kbTLJOiz5h FY25 Budget Work Session Slides 09.30.24 Final.pdf 1 1 2025 Proposed Budget September 30, 2024 2 New Format for 2025 2 •Focus on Council Priorities o What’s been accomplished? o What is proposed ahead? •Important Issues o Capital Planning & AMP Fund o Investment in IT •Deep Dive for Key Funds / Departments o Major Capital o Supplemental Requests •Summarized Updates for “Stay the Course” Areas •Wrap Up 3 3 Goal: Mobility Improve and expand our efficient, multi-modal and integrated transportation system to reduce vehicle miles traveled and air pollution. Accomplishments •Advancement of the Castle Creek Bridge discussion •Installation of the RFTA in-line bus charger at Rubey Park •2025 proposed budget includes 10 hybrid / electric vehicles + one bus •Planning started for Lumberyard Affordable Housing transit services 4 4 Goal: Mobility Cycling Infrastructure • Striping Increase ($20,000) •WECycleInvestment ($89,490) Parking Enforcement • Towing Fee Escalation ($20,000) Castle Creek Bridge • Next Steps for Castle Creek Bridge ($6.5 million available for NEPA process) $129K in new requests •35 additional e-bikes and on- going operational costs •Escalation of maintenance costs for bikeways •Unfunded – Castle Creek bridge construction 5 5 Goal: Affordable Housing In order to deliver an affordable housing system that is high quality, sustainable, and results in a lived-in community, Council will continue to evaluate, identify opportunities, plan, partner, facilitate, and leverage existing and new resources to invest in the development and maintenance of affordable housing. Accomplishments •AH strategic plan updated & adopted by City Council •79 BG III units delivered to the Community •Pilot grant program for essential repairs •APCHA-funded capital reserve studies for 30 HOAs •Pending commencement of phase zero of Lumberyard development •Adoption of new STR excise tax and November ballot questions approved for securing stable tax sources for affordable housing •Community Land Trust DOLA Grant & feasibility analysis underway •New laundry facilities at Truscott, Marolt & Aspen Country Inn •Partnership: West Mountain Regional Housing Coalition/Good Deeds 6 6 Goal: Affordable Housing Property Improvements • Essential Home Repairs ($200,000) • Asphalting Projects ($688,000) Subsidy Support • Increased Staffing & Website Updates ($154,770) Alternative Housing Solutions • Placeholder for CoA Housing Stipend Program ($600,000) $1.6M in new requests, excluding capital •Continuing APCHA grant program for essential repairs •Enhancing customer experiences and APCHA technology solutions •Placeholder funding for employee housing solutions other than acquisition 7 7 Goal: Customer Focused Gov’t Maintaining and enhancing relationships with residents, businesses and visitors is critical to provide services essential to the community. The city of Aspen will continuously improve services and process with our customers in mind. Accomplishments •Customer Service framework and standards •Development Services Team (3 members) focused on permit intake, coordination across review agencies, and review process analysis toward tactical and systemic improvements. •Tactical, targeted improvements in development review process. •Code coordination across review agencies •Consultant study - efficiency and efficacy within land use planning function. •Enhanced web-based information and customer tools. •Across the organization – web accessibility and translation of key documents. 8 8 Goal: Customer Focused Gov’t Staffing •Dev. Support Technician ($111,460) •Dev. Review Analyst ($114,920) •Construction Mitigation Officer ($29,160) •Deputy City Manager ($257,910) Software Stabilization & Updates •One-Time ($350,000) •On-Going ($200,000) Contracts •Building Inspection Services ($50,000) •Aspen Community Voice & Engagement Events ($45,000) $1.1M in new requests •Increase resources for responding to permit volume and to improve review times •Address retired code in existing software and enhance instance for better outcomes •Piloted engagement platform a success, needs permanent funding 9 9 Goal: Community Building & Health Strengthen the quality of life and well-being of residents and promote commercial vitality of locally focused businesses. Accomplishments •Advancing decision making on priority uses of the remodeled Armory •Zoning/entitlements for the addition of two childcare facilities •Renovation of the Red Brick art gallery – creating places for artists and the community to interact •Success of supporting wages for early education childcare providers, VIP continuing education program •Special Events creating free and unique community focused events such as Mactoberfest and the Art Cart Alpine Rally 10 10 Goal: Community Building & Health Public Art Expansion • Public Art Program Expansion ($280,000) • 1.0 FTE – Public Art Program Manager ($148,200) Tobacco Tax Grants • Aspen Family Connections ($250,000) • One-Time HHS Grants ($76,952) Childcare • Workforce Training & Incentive Program Increase ($85,000) • Yellow Brick Center Operations ($8,000) $848K in new requests •Furthering the vision of public art for a vibrant Community •Utilizing resources to support mental health and well-being •Supporting families through financial support of early childhood education 11 11 Goal: Protect our Environment Take meaningful action and provide leadership in protecting the natural environment, reducing Aspen’s greenhouse gas emissions by the amount that is scientifically proven to limit global temperature change, and supporting community resilience to climate change and natural disasters. Accomplishments •Implementation of compost program – 54% more organic waste diverted from landfill •Building IQ benchmarking – 33% of community’s total square footage evaluated for energy and water use •Construction Diversion Waste Ordinance – Fall 2024 •Parks, building, and historic preservation code changes to improve wildfire resiliency in the urban forest and built environment 12 12 Goal: Protect Our Environment River Health • Stormwater System Assessment: Phase II ($300,000) • Annual Pipe Cleaning, Inspection and Maintenance ($50,000) Wildlife and Open Space • Natural Resources & Ranger Program Expansion ($187,678) •Parks Operational Cost Escalation ($190,820) Carbon Reduction • Building IQ Program ($420,000) • 1.0 FTE - Sustainability Analyst - Termed ($78,510) $1.2M in new requests •Continued investment in essential storm infrastructure •Investment in staff and programs centered around nature and wildlife •Elevated financial support for the Building IQ program to advance the impacts of this endeavor 13 13 Goal: Prioritize Infrastructure To continue to provide efficient and reliable water, stormwater and electrical services; safe roads and bridges; and ADA accessible pedestrian improvements for the community, the city commits to prioritizing and advancing infrastructure projects. Accomplishments •Annual financial models incorporate 10 years of capital investment •Questions advanced to November ballot to extend funding resources for possible debt repayment needs •Partial updates to development review fees, more to come in 2025 •May 2023 STR tax collections commence – split between affordable housing, environmental initiatives and capital infrastructure •$2 million investment in electric cable and conduit system upgrades 14 14 Goal: Prioritizing Infrastructure Electric Grid • Transmission Cost Increase ($127,000) 2025 Capital Plan • Infrastructure: $18.9M • Buildings: $23.9M • Other Improvements: $6.7M • Vehicles: $2.3M • Equipment: $1.7M 2025 Maintenance Funding • Parks & Open Space: $994K • Housing: $939K • Asset Management: $716K • Water/Electric Utility: $412K • Information Tech.: $214K • All Other Areas: $529K $57M in projects & maintenance •Includes resources for new development as well as maintaining existing assets •Large $ requests include: o Lumberyard Phase 0 o Castle Creek Bridge o Water / Electric Facility Improvements o Armory 15 15 AMP Overview Resources Obligations •Resources are limited to two major sources •Annual uses reflect a combination of needs from varying departments •Inserting significant new capital going forward will require prioritization of needs 16 16 Armory a. Increased Budget to ~ $40M •Construction cost escalation •Expanded scope b. Increased Resources in Asset Management Plan Fund •$20M cash transfer to AMP •$20M debt issuance •50/50 split of general-purpose property tax going forward •GF pays debt service c. Operational Subsidy Undetermined •Would need to add to GF 17 17 Old Powerhouse a. Reduction to Scope •Focus on essential improvements for staff use o Reroof o Sewer line o ADA improvements to upper door o Refurbish historic windows o Building interior will not be reconfigured b. Revised to Administrative Office Use •Asset Dept •Information Technology •Utility Billing •Special Events •Transportation 18 18 IT Investments (Supplementals) •New tools for emergency preparedness •Expanded use of existing products •Improved customer support / experience •Retired infrastructure •Cost escalation of hosted solutions •Includes investment in IT management ($ savings) One-TimeOn-GoingDepartment $10,000Strategy Office $15,000Communications $350,000$200,000Community Dev. $42,000Police $100,300Info. Technology $50,000Subsidy to APCHA 19 19 Total Supplemental Requests: $5.9M Customer Focused Gov't $1,143,450 Mobility $129,490 Affordable Housing $1,642,770 Protect our Environment $1,227,008 PrioriƟzing Infrastructure $127,000 Community Building & Health $848,152 Other Requests $745,000 20 20 Not Incorporated Into Long Range Plan a. Pedestrian Mall Upgrades •Multi-Fund / Department Effort b. Castle Creek Bridge Solution •Financial Impacts Vary Substantially c. New Housing Opportunities •Limited to ~$30M (Assuming no Changes) d. Stormwater Infrastructure •Currently Pacing Projects Based on Available Funds 21 Revenues 21 •Predominately two revenue sources •Discretionary vs non- discretionary uses •2025 anticipates stability but not aggressive growth •2026 incorporates downside risk from anticipated airport closure 22 OVERVIEW: VALUES & BALANCE 22 % Change$ Change2025 Budget2024 Orig. Budget 8.2%$15,726,199 $206,758,775 $191,032,576 Revenues 4.9%$4,977,369 $105,756,480 $100,779,111 On-Going Ops Budget (Base) N/A$5,862,870 $5,862,870 $1,383,900 One-Time/New Supplementals 9.3%$9,455,739 $111,619,350 $102,163,611 Total Operating 25.6%$11,703,980 $57,342,210 $45,638,230 Capital Outlay (1.2%)($76,965)$6,333,405 $6,410,370 Debt Service 13.7%$21,083,354 $175,294,965 $154,211,611 Net Appropriations 14.9%$4,668,260 $35,977,310 $31,309,050 Transfers 13.9%$25,751,614 $211,272,275 $185,520,661 Total Appropriations 14.9%$37,885,694 $292,050,272 $254,164,578 Ending Fund Balance 23 Fund Watch List 23 But there are funds to monitor… 501 Employee Benefits o Claims & reinsurance cost escalation 641 Truscott II Housing o Increasing capital needs o Tax credit restrictions limit revenue opportunities 642 Aspen Country Inn o Minimal capital reserve part of partnership agreement o Tax credit restrictions limit revenue opportunities 000 Asset Management Plan Fund o Construction escalation and existing infrastructure needs challenging health Overall, City enjoys healthy reserves… General Fund $45M o 2027 - $20M transfer to AMP o Debt service on future debt Arts & Culture $50M Housing Development $97M o Lumberyard Transportation $21M o Transit cost escalation and capital needs Kids First $11M o Future new facility planning Water $13M o Infrastructure and facility improvements 24 Fund Reserves 24 25 FY25 Budget Report Capital Asset Department – 001.119 Robert Schober | Director September 30, 2024 26 Mission: Provide City Council, Public, and Staff with long-range financial planning and project management services to maintain the City’s assets and infrastructure; and to ensure that City capital projects are built in conformance with project standards. 26 Capital Asset Department 27 000 - AMP REVENUES 27 Property Tax 56% STR Tax 14% Transfers In 30% 2025 2026 2027 2028 2029 Request ProjectionProjectionProjectionProjection Opening Balance $23,283,032 $20,391,562 $18,129,562 $24,651,472 $24,255,972 Property Tax $4,929,500 $5,126,680 $5,331,750 $5,545,020 $5,766,820 STR Excise Tax 10% $1,117,060 $987,480 $1,208,210 $1,256,540 $1,306,800 STR Excise Tax 5% $472,070 $417,310 $510,590 $531,010 $552,250 Investment Income $697,200 $407,830 $362,590 $493,030 $485,120 Capital Projects $0 $675,000 $65,000 $250,000 $0 Debt Proceeds $0 $0 $20,000,000 $0 $0 Revenues In $7,215,830 $7,614,300 $27,478,140 $8,075,600 $8,110,990 From the General Fund $0 $0 $20,000,000 $0 $0 From the Transportation Fund $3,330,000 $0 $150,000 $100,000 $0 From the Stormwater Fund $0 $400,000 $0 $550,000 $500,000 Transfers In $3,330,000 $400,000 $20,150,000 $650,000 $500,000 Total Revenues $10,545,830 $8,014,300 $47,628,140 $8,725,600 $8,610,990 28 000 – AMP EXPENDITURES 28 Asset Management 17% Police 6% Engineering 66% Other 6% Capital Maintenance 5% AMP Capital Projects 2025 2026 2027 2028 2029 Request Projection Projection Projection Projection Non-Classified/Other Expenditures $98,600 $102,500 $106,600 $110,900 $115,300 112 - Mayor and Council $0 $0 $0 $0 $0 113 - Clerks Office $0 $130,000 $0 $0 $0 115 - Human Resources $0 $14,000 $0 $0 $16,000 117 - Finance $0 $10,000 $0 $0 $0 119 - Asset Management $2,310,000 $0 $35,000,000 $0 $0 123 - Building $0 $0 $0 $12,000 $0 221 - Police $785,000 $0 $0 $190,000 $166,400 321 - Streets $185,000 $1,392,000 $1,835,000 $893,000 $897,000 325 - Climate Action $71,000 $75,000 $79,000 $83,000 $88,000 327 - Engineering $8,886,800 $7,699,500 $3,085,730 $6,959,000 $3,127,000 431 - Environmental Health $0 $0 $65,000 $0 $0 542 - Recreation $385,000 $59,000 $205,000 $97,000 $174,000 592 - Business Services $0 $0 $0 $0 $0 Capital Projects $12,622,800 $9,379,500 $40,269,730 $8,234,000 $4,468,400 119 - Asset Management $339,500 $344,300 $300,300 $324,700 $320,000 221 - Police $0 $0 $0 $19,400 $1,500 321 - Streets $108,400 $59,000 $221,600 $114,500 $62,000 327 - Engineering $163,000 $375,000 $171,000 $299,600 $265,000 542 - Recreation $105,000 $16,000 $37,000 $18,000 $19,000 Capital Maintenance $715,900 $794,300 $729,900 $776,200 $667,500 Total Uses $13,437,300 $10,276,300 $41,106,230 $9,121,100 $5,251,200 Ending Fund Balance $20,391,562 $18,129,562 $24,651,472 $24,255,972 $27,615,762 Set Aside for Lift 1A Escrow $4,360,000 $4,360,000 $4,360,000 $4,360,000 $4,360,000 Adjusted Ending Fund Balance $16,031,562 $13,769,562 $20,291,472 $19,895,972 $23,255,762 29 2025 Major Capital Projects 29 Appropriations by Year $2,887,220Prior Years $2,000,0002025 $35,000,000Out Year Construction $39,887,220Lifetime Budget Armory Remodel & Reuse Long-Term Plan and Future Construction •Current •Develop Long-Term Plan •Analyze Future Programming Requirements •Create & refine a more detailed project schedule •2024 Design Work through Schematic Design •Future •2025 – Additional appropriation to complete construction level drawings •2026 – Goal: public vote on debt issuance •Pending use direction and entitlement process timeline may slip Task Level Budget $4,887,220Design & Engineering $35,000,000Construction (conceptual estimate) 30 2025 Major Capital Projects 30 Appropriations by Year $4,445,000Prior Years $250,0002025 $0Out Years $4,695,000Lifetime Budget 51420 – Old Powerhouse Preservation Project •Original scope per Council direction was estimated to have an $8-$8.5M construction cost •Revised scope – Minimum work to ensure building is safe and functional for City Staff use •Building interior will not be reconfigured, current capacity to remain •Estimated 6M + savings vs. original scope •2024 – Complete design document; 2025 – Spring construction start after ACRA vacates Task Level Budget $600,000Design & Engineering $3,595,000Hard Construction Cost $500,000Project Contingencies 31 2025 Capital 31 2025Capital Maintenance Projects $12,50040001 Core City Network - AMP $200,00040002 Facility Maintenance $32,00040003 Animal Shelter Maintenance $75,00040148 APD Interior and Exterior Re-Painting $20,00040149 City Hall, Rio Grande Building and Aspen Police Property Assessment 2025Capital Maintenance Projects $60,00051769 – City Hall East Maroon Pass Conference Room HVAC Efficiency Upgrades 32 32 SUMMARY Questions? Supplementals: $0; 0 FTE's Capital: $2,649,500 33 FY25 Budget Report Engineering 001.327 Fund Tyler Christoff | Public Works Director September 30, 2024 34 Engineering Mission: We drive innovation, excellence, and sustainable development by focusing on: •protecting the Roaring Fork River •improving infrastructure reliability •minimizing construction impacts •enhancing public safety and connectivity 34 ENGINEERING DEPARTMENT 35 ENGINEERING REVENUES 35 Services & Fees 99% GIS Services 1% 2025 2026 2027 2028 2029 Request Projection Projection Projection Projection Services & Fees $1,444,559 $1,473,460 $1,502,940 $1,533,000 $1,563,660 GIS Services $11,060 $11,280 $11,510 $11,740 $11,970 Total Revenues $1,455,619 $1,484,740 $1,514,450 $1,544,740 $1,575,630 36 ENGINEERING EXPENDITURES 36 Admnistrative 35% Development Services 25% GIS Services 22% Pedestrian & Bike Infrastructure 4% Capital Labor 14% Operating Budget 2025 2026 2027 2028 2029 Request Projection Projection Projection Projection Administrative $855,240 $880,680 $912,630 $945,970 $980,760 Development Services $615,110 $724,870 $753,460 $783,420 $814,810 GIS Services $539,490 $559,350 $580,090 $601,770 $624,440 Pedestrian Infrastructure $20,320 $20,730 $21,140 $21,560 $21,990 Bike Infrastructure $63,720 $64,790 $65,890 $67,010 $68,150 Capital Labor $331,020 $344,430 $358,480 $373,190 $388,590 Operating $2,424,900 $2,594,850 $2,691,690 $2,792,920 $2,898,740 Overhead $184,700 $225,410 $193,410 $211,670 $219,580 Other Transfers $173,100 $177,200 $181,300 $185,400 $189,500 Total Uses $2,782,700 $2,997,460 $3,066,400 $3,189,990 $3,307,820 Surplus/(Subsidy) ($1,327,081) ($1,512,720) ($1,551,950) ($1,645,250) ($1,732,190) As a Percent of Uses 48% 50% 51% 52% 52% 37 2025 SUPPLEMENTAL REQUEST 37 Construction Mitigation Officer $29,610 (1.0 FTE) Permanent Currently, two summer seasonal Construction Mitigation Officers are funded at a cost of $82,450. This full-time position seeks to replace the two seasonal Construction Mitigation Officers with one year-round FTE. Added benefit to retain one employee through the winter season to assist with permit reviews, regulation enforcement, and Construction Mitigation program management. Net new request of $29,610 38 2025 SUPPLEMENTAL REQUEST 38 Development Analyst $114,920 (1.0 FTE) Permanent Support all referral agencies in the permit review and improvement processes. A 2024 Spring Supplemental approved a Development Analyst term position. This 2025 Operating Supplemental request seeks to fill the needed development review support on a permanent basis. 39 2025 SUPPLEMENTAL REQUEST 39 Bicycle Infrastructure Maintenance Striping $20,000 (On-Going) •Increasing Installation Costs •New Durable Paint Material 40 2025 CAPITAL – Asphalt 40 Engineering lead city-wide collaboration on 2025 asphalt projects Improved vendor interest and pricing power with larger project Engineering: $900k •Parks & Open Space and Recreation: $1.3M •APCHA & Housing Funds: $1.3M 41 2025 Major Capital Projects 41 Appropriations by Year $218,482Prior Years $899,8002025 $0Out Years $1,118,282Lifetime Budget 51691 Pavement Preservation •City Wide Asphalt Mill And Overlay •Maintain Aging City Infrastructure •Scheduled For Off-Season To Reduce Impacts Task Level Budget $218,842Design & Engineering $800,000Hard Construction Cost $99,800Project Contingencies 42 2025 Major Capital Projects 42 Appropriations by Year $25,000Prior Years $60,0002025 $411,000Out Years $495,000Lifetime Budget 50497 Gibson Pedestrian Connectivity •Install Missing Sidewalk Connection •Important Pedestrian Connection to Smuggler •Stormwater Infrastructure Improvement Task Level Budget $25,000Testing & Inspection $70,000Design & Engineering $365,000Hard Construction Cost $36,000Project Contingencies 43 2025 Major Capital Projects 43 Appropriations by Year $0Prior Years $95,0002025 $1,270,000Out Years $1,365,000Lifetime Budget 51546 Galena Plaza Paver Surface/Shuttle •Paver Replacement Of Damaged Infrastructure •Important Drainage Infrastructure Maintenance Task Level Budget $50,000Testing & Inspection $150,000Design & Engineering $1,045,000Hard Construction Cost $120,000Project Contingencies 44 2025 Major Capital Projects 44 Appropriations by Year $100,000Prior Years $135,0002025 $1,420,000Out Years $1,655,000Lifetime Budget 51258 – CDOT Joint Project On Concrete Mill and Main Street •Busiest Intersection In Town •Replace Asphalt With Concrete •Create More Durable Driving Surface •Decrease Future Maintenance Impacts •CDOT Funding Anticipated Task Level Budget $100,000Owner Management $100,000Testing & Inspection $135,000Design & Engineering $1,200,000Hard Construction Cost $120,000Project Contingencies 45 2025 Major Capital Projects 45 Appropriations by Year $30,000Prior Years $375,0002025 $0Out Years $405,000Lifetime Budget 50915 Cemetery Lane Multimodal Intersection Improvements Task Level Budget $25,000Testing & Inspection $30,000Design & Engineering $320,000Hard Construction Cost $30,000Project Contingencies •Improve Bus Stop •Install We-Cycle Station •Pedestrian Safety Improvements 46 2025 Major Capital Projects 46 Appropriations by Year $0Prior Years $682,0002025 $0Out Years $682,000Lifetime Budget 51807 Concrete and ADA Pedestrian Improvements - 2025 •Pedestrian Safety & Connectivity •Roadway and Drainage Improvements •Annual Maintenance Task Level Budget $48,200Design & Engineering $20,000Testing & Inspection $613,800Hard Construction Cost 47 2025 Capital Maintenance 47 2025Capital Maintenance $84,00040009 – Traffic Signal Maintenance $78,75040101 – Emergency Repairs 48 48 ENGINEERING SUMMARY Questions? Supplementals: • Bicycle Infrastructure Maintenance Striping $20,000 •Development Review Analyst +1.0 FTE $114,920 • Construction Mitigation officer+1.0 FTE $29,610 Capital: $9,049,800 49 FY25 Budget Report Community Development Agency – 001.122, 123 Ben Anderson | Director September 30, 2024 50 50 Community Development 2025 Priorities: +Development Services team +Planning team and process rebuild +Council directed and other targeted code changes +Electrification and Building Performance Standards +Continue integration of development review and EHS +Redefinition of downtown services function +Reconfiguration of ComDev development review fees 51 PLANNING & BUILDING REVENUES 51 Planning 10% Building 88% STR Fee 2% 2025 2026 2027 2028 2029 Request Projection Projection Projection Projection Planning $602,330 $614,380 $626,670 $639,200 $651,990 Planning - STR Fee $140,000 $140,000 $140,000 $140,000 $140,000 Building $5,344,600 $5,451,500 $5,560,530 $5,671,730 $5,785,160 Total Revenues $6,086,930 $6,205,880 $6,327,200 $6,450,930 $6,577,150 52 PLANNING & BUILDING EXPENDITURES 52 Planning 47% Building 53% Operating Budget 2025 2026 2027 2028 2029 Request Projection Projection Projection Projection Planning $2,602,410 $2,703,590 $2,812,340 $2,926,300 $3,045,750 Building $3,443,105 $3,203,150 $3,317,980 $3,437,880 $3,563,090 Operating $6,045,515 $5,906,740 $6,130,320 $6,364,180 $6,608,840 Overhead Allocations $247,100 $305,240 $261,910 $286,650 $297,360 Other Transfers $421,900 $432,000 $442,000 $452,100 $462,100 Total Uses $6,714,515 $6,643,980 $6,834,230 $7,102,930 $7,368,300 Surplus/(Subsidy) ($627,585) ($438,100) ($507,030) ($652,000) ($791,150) As a Percent of Uses 9% 7% 7% 9% 11% 53 2025 SUPPLEMENTAL REQUEST 53 Building Inspection Services $50,000 (On-Going) •Significantly increased demand for building inspection services is anticipated with the Lift 1A corridor projects. •Additional support from a third-party inspection service is needed to continue our current level of service. 54 2025 SUPPLEMENTAL REQUEST 54 Development Services Support Technician $111,460 (Permanent) •This new position supports the Development Services Supervisor in leading building permit intake responsibilities and in coordinating permit review across review agencies. •The outcomes that this position is tasked with pursuing are directly related to Council’s Customer Focused Government goal. •Currently, this position is a termed- position for the balance of 2024. 55 FY25 SUPPLEMENTAL REQUEST 55 Development Review Software - $550,000 ($350,000 One-Time and $200,000 Ongoing) •Phased Action Plan to perform essential Salesforce system maintenance and improvements 56 56 SUMMARY Questions? Supplementals: Planning Development Services Support Technician +1.0 FTE - $111,460 Building Inspection Services - $50,000 Development Review Software - $550,000 Capital: $0 57 FY25 Budget Report Mayor & Council – 001.112; City Manager’s Office – 001.114 Sara Ott, City Manager September 30, 2024 58 2025 SUPPLEMENTAL REQUEST 58 Mayor & Council - Health & Human Services Grants from Tobacco Tax $326,952 (One-Time) •Spending plan for Tobacco Tax dollars •$250,000 for Aspen Family Connections (3-year IGA) •$76,952 of add’l funding for Health and Human Services grants •Supports Council goal of Community Building and Health through “partnering with local health and human service nonprofit organizations through the city grants program” •Continues the incredible work our HHS non-profit partners 59 2025 SUPPLEMENTAL REQUEST 59 Mayor & Council – X Games Funding ($137,500) •Elimination of this expense within the Mayor and Council budget and shifting this event contribution to be paid from Tourism Promotion Fund dollars 60 2025 SUPPLEMENTAL REQUEST 60 Deputy City Manager - $257,910 (1.0 FTE, Perm Ongoing) •New position will oversee all built-environment functions, including all Public Works and Community Development departments •Important as the city embarks on large projects that are impactful to the community (Lumberyard housing project, the Armory redevelopment, Entrance to Aspen and Lift One Lodge project) •Supports Council’s goal of customer-focused government 61 61 62 2025 SUPPLEMENTAL REQUEST 62 CMO Project Manager I - $139,660 (1.0 FTE, Permanent, Ongoing) •Additional policy research and policy development capacity for Council requests •Assists in cross-departmental projects and stakeholder engagement •Supports Council’s goal of customer-focused government 63 63 SUMMARY Questions? Mayor and Council: Health and Human Services Funding from Tobacco Tax: $326,952 X-Games Funding Shift: ($137,500) City Managers Office Admin: Special Projects Funding: $40,000 Deputy City Manager, +1.0 FTE: $257,910 Project Manager I, +1.0 FTE: $139,660 SIO: (Strategy Management Software Expansion): $10,000 Communications: Aspen Community Voice / Engagement events: $45,000 64 64 SEPTEMBER 30th WORK SESSION WRAP UP Questions? Next Council budget work session October 14th •Department Presentations •Housing Development •Police •Streets •Parks •Budget Presented by Finance •Golf, Recreation, & Special Events 65