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Home My WebLink Aboutresolution.council.118-24RE SOLUTION 4116 (Series of 2024) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CHANGE ORDER TO THE CONTRACT BETWEEN THE CITY OF ASPEN AND PHIL VAUGHAN CONSTRUCTION MANAGEMENT INC. (PVCMI) AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CHANGE ORDER ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract change order for construction management and advisor services on Mill St Bridge Maintenance, between the City of Aspen and PVCMI , a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that change order between the City of Aspen and PVCMI, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 24"' day of September 2024. Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, September 24th, 2024. Nicole Henning, (0ty Clerk Docusign Envelope ID: F6ADAA32-6C20-4465-8BC9-DF567A09457B Change Order Form Revision 1 / 19120,24 r6ON R 4 10 ITY OF ASPEN General Information Vendor Phil Vaughan Construction Management Inc. Change Order Number Date of Issuance Project Name Project Number Project Completion Date Project Manager COA Account Code Project Information Description Of Service As needed contract no. 2020-008-002 01 Mill St Bridge Maintenance 2024-356 Phil v. contract RESO 2020-023 51689 51691 October 31, 2024 Jack Danneberg/PJ Murray As —Needed 2020-00�-02 Construction coordination along with construction management, oversight and inspections and preparation of reports for Mill Street Bridge Project. Paae 1 of 3 Docusign Envelope ID: F6ADAA32-6C20-4465-8BC9-DF567A09457B Description Of Change Order Contract Information Change Order Form Revision 1/19/2024 Work on 9/9/24 uncovered significant structural issues that were previously unknown and hidden beneath layers of concrete and asphalt which require emergency repairs. Key findings: • The previous concrete overlay or top layer on the bridge deck has failed in several areas. • Severe degradation of reinforcing rebar has been found in multiple locations —some areas show only discoloration where rebar has corroded away. • Steel reinforcement is no longer viable in critical sections, affecting the structural integrity of the bridge. • This bridge functions as a single unit, so failure in one part compromises the entire structure. • The structure is deteriorating from the outside in, with exposure to elements causing ongoing damage. Acting now will stabilize the bridge at its current state by repairing damaged reinforcement and sealing the bridge elements. This change order covers construction coordination along with construction management, oversight and inspections and preparation of the critical repairs scope of work, such as: 1. Repair concrete bridge deck at North sidewalk and South sidewalk. 2. Install epoxy coating of sidewalks at North and South side of bridge. $25,000.00 Lump sum. Includes labor, equipment, sandblasting and epoxy. 3. Functionality of 1 way traffic control to accommodate the work. Estimated costs of the construction management and advisory services is $54,567.00 and $8,189.55 (15%) for contingency. This estimate reflects a comprehensive view of the current situation. Once additional layers are removed, we will have a clearer picture of the full scope therefore this change order will be executed on a Time and Materials (T&M) basis. Original Contract Amount $54,567.00 Previous Change Order(s) $ Page 2 of 3 Docusign Envelope ID: F6ADAA32-6C20-4465-8BC9-DF567A09457B Change Order Amount It Over $100k Change Order To Be Presented To Council For Approval) Final Contract Arnount (Including All Change Orders) Revised Completion Date Signature 1. Contractor (Required) 2. Project Manager (Required) 3. Department Head (Required) 4. Procurement Officer (Required) 5. City Attorney (Required Based On Value Of Thresholds) 6. City Manager (Required Based On Value Of Thresholds) 7. IT Department (ALL Software/Opp/web- based) $62,786.55 $109,134.00 9/13/24 Signed by: �6 v" . 282564B976E547C... Signed by: —0249534A2294428.6. —DocuSfgned by: p 4z v —466F766D8A5B4E6.11 Signed by: ,�a�Mt,S �• fiM 432FOA40A55C4BD... DocuSigned by: S" 06 L05:p, i + 2DA4D214EE1942B... Change Order Form Revision 1 / I Y/2024 Original contract, if applicable all other change orders, and vendor quote for requested change order must be attached to this document. For additional information: See Procurement Policy Paae3of3 Docusign Envelope ID: F6ADAA32�6C20-4465-8BC9-DF567A09457B j�;l CITY OFASPEN Project Information Project Name Project Number As Needed Contract Number Project Manager Department Estimated Cost Budgeted Amount Rates match Quote Project Description Give clear description of the project, wort: to be done, or items purchased Approval Procurement Officer: Mill St Bridge Maintenance 51689 51691 j 2020-008�002 Jack Danneberg/PJ Murray Engineering Department $54,567.00 Concrete Replacement Bridge Maintenance Concrete Join] Maintenance Emergency Repair ar Pveent Preservation Concrete Replacement Bridge Maintenance Concrete Joint Maintenance Emergency Repair Pavement Preservation ® YES El Work Order As Needed $ 60,000 $ 102,500 $ 38,603 $ 52,625 $ 3,482 (000.327681200057210051689) (0004327081200.57210.40007) (000.327681200.572106401 17) (0009327081200957210.40101) (000.327.81200.57210.51691) NO, explain why Construction coordination along witll� construction management, oversight and inspections and preparation of reports for Mill Street Bridge Project. *quote attached with Cost break down details: DocuSigned by: 466F766D8A5B4E6.., 9/12/2024 19:23:05�AM MDT *As Needed Contracts cannot be used for Capital Projects' Page 1 of 2 Docusign Envelope ID: F6ADAA32-6C20-4465-8BC9-DF567A09457B Page 2 of 2 Work Order As Needed Docusign Envelope ID: F6ADAA32-6C20-4465-8BC9-DF567A09457B Phil Vaughan Construction Management, Inc. 1038 County Road 323 Rifle, CO 81650 Phone: (970) 625-5350 Fax: (970) 6254522 Email: phil(a,,pvcmi.com Website: www.pvcmi.com August 13, 2024 Trish Aragon, P.E.- City Engineer Jack Danneberg, P.E. CFM- Civil Engineer -Project Manager III City of Aspen Engineering Dept. 427 Rio Grande Place Aspen, CO 81611 Sent via email: trish.aragon(2,aspen.gov j ack.danneberg@aspen.gov Dear Trish and Jack, As per your request, please find below a proposal for Construction Manager as Advisor Services for the City of Aspen Mill Street Bridge PVCMI has an executed professional services contract with the City of Aspen for As -needed construction manager as advisor services- City of Aspen Resolution 2020-008-02 with the contract beginning April 1, 2020. End date of contract term: April 1, 2025 as per the executed Contract Renewal. Please find below the services discussed, with estimated hours noted for each item. 1. Pre -Construction coordination services including the following: a. Schedule and conduct the pre -construction meeting with the City of Aspen, G.A. Western and Frontier Paving. b. Receipt and review of the Contractor submittal schedule c. Review of project submittals, comment and recommend approval by the City of Aspen Estimated hours: 30 Page 1 of 3 Docusign Envelope ID: F6ADAA32-6C20-4465-8BC9-DF567A09457B 2. Field Observation and attendance at weekly meetings while on -site. 6 week construction duration. September 3, 2024 through October 11, 2024 6 working weeks. 5 days per week. 30 working days x 16 hours per day= 480 estimated hours. Includes round-trip travel from Rifle to Aspen. 30 working days= 30 trips. 30 trips x 156 miles= 4,680 miles Total estimated mileage: 4,680 miles x $0.65/mile= $3,042.00 3. Final walk-through to verify punchlist completion and project closeout. Review of pay applications from both contractors. Estimated hours: 25 Total Estimated Hours: 535 hours @ $95/hr.= Total Estimated Mileage: 4,680 miles x $0.65/mile= Total Estimated Copies: Estimated Total Services: Additional services/clarifications: $50,825.00 $3,042.00 $700.00 $54,567.00 a. If night work is conducted, a hotel room will be added to the invoicing. A hotel room has not been included in the attached proposal. We propose to provide services on an hourly basis as per the attached PVCMI 2024 Fee Schedule. Thank you for the opportunity to serve you. Please contact me if you have questions. Sincerely, Philip B. President Phil Vaughan Construction Management, Inc. Page 2 of 3 Docusign Envelope ID: F6ADAA32-6C20-4465-8BC9-DF567A09457B - • I • Estimation Aeetings/Discussions .,onstruction Managemen cheduling ravel •• ••- •• op _ • i 10010m MOM a e / • Binding olor PlotsIIIIIIa scans siz - lash Drives. 8GB '►• 11 • )st of expense plus 15% 4uleach w each 11 - • '► 11.4./each )st of expense plus Page 3 of 3