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HomeMy WebLinkAboutresolution.council.124-24RESOLUTION 9124 (Series of 2024) MANAGER TO E��ECUTE SAID CONTRACT AMENDMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO, WHEREAS, there has been submitted to the City Council a contract amendment between the City of Aspen and Cushing Terrell, a true and accurate copy of which is attached hereto as "Exhibit A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves the contract amendment between the City of Aspen and Cushing Terrell, a copy of which is annexed hereto and incorporated herein and does hereby authorize the City Manager to execute said contract amendment on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 8th day of October, 2024. Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held October 8, 2024. Nicole I�'enning, City Clerk Docusign Envelope ID: 477FEB26-C346-47C8-9C8D-F908129874ED Y =�'r= Document G802®- 2017 Amendment to (he Profess4UT1d1 Services Agreement PROJECT: (tame and address) AGREEMENT INFORMATION: AMENDMENT INFORMATION: Aspen Lumberyard Date: July 272 2021 Amendment Number: 09 As described in Exhibit B City of Aspen Date: Sep 17, 2024 Request for Proposals 2021-150 OWNER: (Hanle and address) City of Aspen 130 South Galena Street Aspen, CO 8 161I ARCHITECT: (dame ajul address) CTA, Inc., dba Cushing Terrell 17Of Broad%%•ay, Suite 1290 nenver, CO 80290 The Owner and Architect amend the Agreement as follows: Provide adlitional lesign services to include: 9A Access and Infrastructure Design: Construction documentation of selected sound wall, snow fence, Sage 'ay revisions, CDoT,and added Electric Infrastructure scope -see Exhibit 9A 9B Additional Environmental Consultinw- see Exhibit 9B 9C Phase 0: Abatement, Deconstruction. and Demolition - Construction Administration (Part 8 Service, Partial): Cushing Terrell and sub consultants will provides Architectural and Engineering Construction Administration Services for the duration of Phase 0 construction activities. - see Exhibit 9C 9D Phase 0: Site Grading and Public Infrastructure -Bidding and Negotiation (Part 8 Service, Partial): Supporting both the competitive bidding process, as well as the negotiated GMP portion of the contract. - see Exhibit 9D The Architect's compensation and schedule shall be adjusted as follo�`•s: Compensation Adjustment: Add to Article 11.2: Additional Service. 9A Access and Infrastructure Design: -reimbursable expenses and labor (hourly} not to exceed $127,074.00 9B Additional Environmental Consuitin� -reimbursable expenses and labor (hourly} not to exceed S24,306.0� 9C Phase 0: Abatement, Deconstruction, and Demolition - Construction Administration (Part S Service, Partial) - reimbursable expenses and labor (hourly) not to exceed $90,252.00 9D Phase 0: Site Grading and Public Infrastructure - Bidding and Negotiation (Part 8 Service, Partial) - reimbursable expenses and labor (hourly) not to exceed $163,867.00 Nct Total for all parts: $405,499.00 Schedule Adjustment: To be coordinated between Owner and Architect based on overall project schedule Original Contract Amount Previous Change Orders) Change Order #9 Amount Update Contract Total S695,728.00 $2,S 17376.00 $40�,499.00 $309I8.603.00 AIA Document G802 — 2017. Copyright ©2000, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo. and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 15:46:35 ET on 09/16/2024 under Order No.3104239063 which expires on 02/10/2025, is not for resale, is licensed for one -lime use only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, a -mail docinfo@aiacontracts.com. User Notes: (3B9ADA52) Docusign Envelope ID: 477FEB26-C34647C8-9C8D-F908129874ED SIGNATURES: Cushing Terrell AMITECT (Firm name) Laura Dougherty, Associate `'' Principal PRINTED NAME AND TITLE Clty 0Spen, Cn �ava a, 0" 2DA4D214EE1942B... SIGNATURE Sara Utt, City Nlana�er PRINTED NAME AND TITLE 10/9/2024 1 2:44:00 PM PDT AIA Document G802 — 2017. Copyright ©2000, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," khe AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 15:46:35 ET on 09/16/2024 under Order No.3104239063 which expires on 02/10/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents`' Terms Af Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA52) Docusign Envelope ID: 477FEB26-C346-47C8-9C8D-F908129874ED Cushing Terrell.. September 17, 2024 Chris Everson Affordable Housing Development Senior Project Manager City of Aspen, Capital Asset Department 427 Rio Grande Place Aspen, CO 81611 chris.everson@aspen.gov Re: Additional Professional Design Services for %he Aspen LumberyardAfi`ordab/e Housing Project Dear Chris, CTA Inc. (dba Cushing Terrell) is pleased to provide this architectural and engineering services proposal for the ongoing and additional design services for the Aspen Lumberyard Affordable Housing Project located in Aspen, CO. We are excited and pleased at the opportunity to work with you on this project. The attached proposal provides a description of Cushing Terrell's understanding of the project scope and discusses the scope of services Cushing Terrell will provide related to additional Phase 0 and Environmental scope. It also lists our proposed team, which accounts for the disciplines and expertise required for a project of this nature. Please review fihe proposed services and fees in the attached G802 amendment to our Agreement. Do not hesitate to call or email if you have any questions about the content therein. Thank you for this opportunity. Sincerely, GUSHING TERRELL Laura Dougherty, AIA Associate Principal, Project Manager cc: Cushing Terrell File — ASPEN_LMBRYD Attachments: AIA Document G802 cushingterrell.com Docusign Envelope ID: 477FEB26-C346-47C8-9C8D-F908129874ED • Exhibit 9A Additional Services to Amendment 7 Access and Infrastructure Design — Construction Documentation of Selected Sound Wall, Snow Fence, Sage Way Revisions, Added CDoT, and Electric Infrastructure Scope Following on the efforts approved in a previous change order (7) for continuing to explore options related to trail alignments, sound wall studies and carport treatments, Cushing Terrell and sub consultants will provide Architectural and Engineering Services for developing detailed construction documents for design elements developed after Ordinance 10 (snow fencing, sound wall and the speed table at Sage Way closure/Woodward Lane). It includes construction documentation of additional scope for landscape design and permanent irrigation for Parcels 1 D (fronting 82 at Building 1), 5 (detention at site entry) and a portion of 3 (along Annie Mitchell trail extension). Additional construction documentation for the lengthened deceleration lanes in conjunction with added coordination with Owner's consultants to expand scope for the initial area for inclusion. Furthermore, Aspen Electric Department requested the electric infrastructure shall incorporate Holy Cross Energy alongside with City Electric system. Redesign of circuiting run and associated components will be required. This scope of work includes Project Management of the design team, Civil Engineering, Landscape Architecture, and Structural Engineering. This effort includes additional coordination/review meetings with City Parks Department. Additional review meetings with Pitkin County related to additional scope related to the AABC Trail bike and pedestrian routes at the closure of Sage Way to include design of speed table and roadway markings and associated regrading of roads and bike trail (further expansion beyond this intersection is not anticipated and would require additional services). SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Electrical Engineering: Patrick Moranville, PE Consultants Civil Engineering: Roaring Fork Engineering, Richard Goulding, PE Landscape Architect: Connect One Design, Gyles Thornely Structural Engineering: SA Miro, David Lewis, PE cushingterrell.com Docusign Envelope ID: 477FEB26-C346-47C8-9C8D-F908129874ED 3 Coordination with Owner's Consultants will be provided: Subsurface Utility Engineering/Potholing: Horrocks Engineers Geotechnical Engineering: Kumar and Associates Environmental Compliance: ERO Surveyor: True North COMPENSATION Compensation for labor (hourly) and expenses shall not to exceed $127,074. Of the $127,074 requested we have completed $102,514.50* of these services. $24,559.50 remains to be performed. We propose increasing the current limit for Infrastructure Design from $645,500 to $772,5740 '�As accrued through August invoicing. cushingterrell.com Docusign Envelope ID: 477FEB26-C346-47C8-9C8D-F908129874ED ' n Exhibit 9B Additional Environmental Consulting SCOPE OF WORK Cushing Terrell's sub consultant Slosky and Company, Inc, will continue to support the materials testing and subsurface investigation process. Task 2B: Review RFQs/RFPs received (Materials testing). Task 2C: Review Materials testing report. Task 3A: Technical scope of work for subsurface investigation. Task 3B: RFQ/RFP support (Surface investigation, assistance with remediation and oversight specification/scope). Task 3D: Review subsurface investigation reports. The consultant will provide technical support for the tasks listed above, respond to technical questions, and assist in the resolution of comments. The consultant and a Cushing Terrell representative will attend weekly meetings (as requested). Additional scope for the construction phase support of abatement and remediation efforts will be proposed at the conclusion of the testing and reporting phase. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Consultants Environmental: Slosky and Company, Inc, Leonard Slosky COMPENSATION cushingterrell.com Docusign Envelope ID: 477FEB26-C346-47C8-9C8D-F908129874ED Compensation for labor (hourly) and expenses shall not to exceed $24,306, increasing the current limit of Air Quality Review and Environmental Consultuig from $50,500 to $74,806, Of the $24,306 requested we have completed approximately $20,152* of these services. $4,154 remains to be performed. *As accrued through.Iuly irrvoice. cushingterrell.com Docusign Envelope ID: 477FEB26-C346-47C8-9C8D-F908129874ED Exhibit 9C Phase 0: Abatement, Deconstruction, and Demolition — Construction Administration (Part 8 Services, Partial) Following on the completion of Construction/Permit Documents for Phase 0, Cushing Terrell and sub consultants will provide Architectural and Engineering Construction Administration Services for the duration of Phase 0 Abatement, Deconstruction and Demolition construction activities. This scope of work includes responding to contractor's request for information, review shop drawings and submittals related to the scope of work, participate weekly construction progress OAC meetings, and review Certificates for Payment in accordance with contract documents. Modification as the result of Contractor Value Engineering, Contractor or Owner design changes, or Unforeseen conditions, shall be considered an additional service and will be provided as a separate proposal for approval. Record drawings and/or as -built drawings are excluded but can be provided upon approval on a negotiated fee. Full time or SWPP inspections are excluded. Cushing Terrell and sub consultants will coordinate closeout and warranty procedure with GC upon completion of demolition work as additional Part 9 Services. We assume 3 months construction demolition as Part 8 Services duration. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Electrical Engineer: Patrick Moranville, PE Consultants Civil Engineering: Roaring Fork Engineering, Danny Stewart, PE Landscape Architect: Connect One Design, Gyles Thornely Structural Engineering: SA Miro, David Lewis, PE COMPENSATION Compensation for labor (hourly) shall not to exceed $82,047. Reimbursable expenses are estimated at 10% or $8,205 for a total of not to exceed $90,252. cushingterrell.com Docusign Envelope ID: 477FEB26-C346-47C8-9C8D-F908129874ED 7 Exhibit 9D Phase 0: Deconstruction, Demolition, Site Grading & Public Infrastructure — Bidding and Negotiation (Part 8 Services, Partial) Following on the completion of Construction/Permit Documents for Phase 0, Cushing Terrell and sub consultants will provide support during Bidding and Negotiation phase. This scope of work includes supporting both the competitive bidding process, as well as the negotiated GMP portion of the contract. Anticipated services include participating in the prebid conference, responding to RFls, reviewing substitution requests, preparing addendums as needed. For the negotiated GMP SOW, services could include participating in weekly OAC meetings, participating in reasonable value engineering and evaluating alternatives. We anticipate a 5-month duration commencing in August in support of the RFP. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Consultants Civil Engineering: Roaring Fork Engineering, Danny Stewart, PE Landscape Architect: Connect One Design, Christine Shine Structural Engineering: SA Miro, Chad Mitchell, PE Traffic Engineer: Fehr & Peers, Charles Alexander, PE, AICP COMPENSATION Compensation for labor (hourly) shall not to exceed $148,970. 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