Loading...
HomeMy WebLinkAboutInformation Only 20250128AGENDA INFORMATION UPDATE January 28, 2025 5:00 PM, I.Information Update I.A Tax Credit Properties I.B Alley Management I.C Right-of-Way Temporary Encroachment Fees I.D Aspen Country Inn Bus Stop I.E Armory Hall Adaptive Reuse: Land Use Application Follow Up Memo Info Only Memo - tax credit properties.docx 2025.01.22_Info Only Memo_Alley Management Final.docx 2025.01.22_Info Only Memo ROW Fees.docx Aspen Country Inn Bus Stop Info Memo_To Upload.pdf Attachment A: EOTC 2021 Near Term Transit Improvement Program - FINAL APPROVED - 7-29-21.pdf Armory Hall Follow-Up Memo_January 13,2025 work session.docx 1 1 INFORMATION ONLY MEMORANDUM TO:Aspen City Council FROM:Pete Strecker, Finance Director THROUGH:Sara Ott, City Manager MEMO DATE:January 15, 2025 RE: ACI and Truscott II Tax Credit Properties PURPOSE: This memorandum is for informational purposes only; no action is requested of Council. This update is related to questions of the Council expressed during the 2025 budget review process, specifically around existing City involvement in tax credit affordable housing properties. SUMMARY: During the discussion of funding needs for asphalt overlays at multiple existing affordable housing properties, staff relayed that both Aspen Country Inn and Truscott II tax credit properties did not have sufficient reserves to cover their cost for these improvements and that the City needed to commit resources from the 150 Fund (Affordable Housing Development Fund) to implement these needed capital items. This was the catalyst for denoting that there is an underlying issue with tax credit properties in that they do not have the means to charge sufficient rent to cover long-term capital upkeep. Given this reality, Council inquired if there were opportunities to sell the City’s interest to another party. Staff has looked into whether this would be possible and also engaged with the 3rd party consultant that assisted in the most recent tax partnership structuring for Aspen Country Inn back in 2016. Ultimately, staff received validation that there is largely no real market for selling these properties that have an inability to generate positive cashflow. Additionally, there are arguments to encourage retaining ownership of one property. For instance, given that Truscott II units are nearly the end of the terms of the land use restriction agreement (LURA) in place today, which will expire in 2032, there is significant upside for the City (either in rebasing rents to match financial needs or in re- development opportunities) that can easily outweigh the near-term financial support of capital in the coming years. Aspen Country Inn doesn’t share the same time horizon as Truscott II, as its tax credits were re-syndicated in 2016, which results in the LURA for this property extending through 2 2046. Additionally, the tax credit partner remains the majority interest holder at 99.9% whereas APCHA and the City of Aspen bought out the tax credit partner for Truscott II in 2018. NEXT STEPS: No action is requested of Council at this time. That said, staff will continue to assess opportunities to lessen the financial needs for these properties. One possibility that may arise in the future is a restructuring of existing debt, to generate needed capital reserves. Today’s interest rate environment does not currently allow for this benefit; but if rates were to fall in the future, this could be a possibility. CITY MANAGER NOTES: Please contact the City Manager if there are questions or follow up needed regarding the information provided. 3 INFORMATION ONLY MEMORANDUM TO:Aspen City Council FROM:Jack Danneberg, P.E., Senior Project Manager Tricia Aragon, P.E., City Engineer THROUGH:Tyler Christof, P.E., Public Works Director MEMO DATE:January 20, 2025 RE: Alley Management Program PURPOSE: This memorandum is to inform council on the planned alterations to the City’s alley management program. Staff intends to include 2 alleys in long-range capital project planning starting in the 2026 budget planning cycle. Alley projects may include drainage infrastructure, regrading, subgrade improvements and/or asphalt paving. Alley selection will be based on numerous existing conditions metrics to ensure equitable use of City resources. This alley management approach differs from the current alley management which focuses on minor regrading and dust suppression of dirt alleys. SUMMARY: Current Alley Management City alleys are mostly located in the core and west end neighborhoods. There are 83 alleyways totaling approximately 4.7 miles. 42 of these alleyways are paved and 41 alleys remain dirt or gravel. Use Number of Alleyways Percent Paved Miles Commercial 12 100%0.68 Mixed Use 33 55%1.88 Residential 38 26%2.16 Table 1: Alleyway segment classification summary The Engineering design standard for an alley is paved in commercial areas and unpaved gravel in residential areas. Alleys in mixed use areas may be paved or gravel depending on the density and history of development. Due to lower traffic volumes and localized usage alleys are designed to a lower standard than roadways for width, drainage, loading capacities, and drive surface durability. Alleys 4 have historically been left as dirt or gravel and City funds for asphalt have been spent on streets. The City has a management plan for re-paving streets but does not currently include alleys in the asphalt placement schedule. Instead, current alley maintenance is focused on grading and dust suppression of unpaved alleyways. These management practices are managed to their highest potential, increasing grading and dust suppression from current practices will not increase the level of service of the alleyway. To advance the level of service of the alleys, additional alley improvements would need to be derived from projects that rebuild unpaved alleys to improve subgrade and drainage conditions and through alley paving projects. Historically, minor grading and dust suppression has been the strategy as opposed to paving and installing drainage infrastructure in alleys for the following reasons: 1. Re-asphalting streets has been prioritized over paving alleys. Funds dedicated to alley paving have the potential to pull funds away from placing asphalt on streets. Roadways serve a significantly larger population than the localized use of alleys. Funds have historically been prioritized to street paving. 2. Paving an alleyway is a complicated and costly endeavor. Staff doesn’t recommend paving all alleyways as this would cost approximately $12,000,000 and would result in significant increases in maintenance costs. Paving all alleys is not feasible within the City’s current Capital Management funding. A system to prioritize certain alleys over others has not been developed. 3. Solutions to existing drainage issues in alleys may include the expansion of the City storm system. Most alleys do not have the downstream storm infrastructure in place to easily tie in to. 4. There are various grading constraints within alleys. As development has happened incrementally as opposed to a masterplan within the alleys, various grading constraints have arisen that make easy cheap solutions non-viable. 5. Most asphalt alleys were paved in the 90’s and 2000’s and have not yet reached the end of their useful life. For this reason, repaving existing asphalt alleys has not been incorporated into the City’s Capital Improvements plan. Drainage issues are consistent complaints associated with unpaved alleyways. Drainage issues are often a result of failing subgrade and typically require detailed reconstruction to fix. The magnitude and cost of such projects varies greatly depending on the current site constraints and potential solutions. Solely paving an alley will not 5 always solve drainage issues. There may be significant regrading and storm sewer pipe may be needed to truly solve an issue. As alleyway paving requests have been received in recent years, a policy has been developed for residents to pave their own alleyways. If residents get the approval of all neighbors, they can finance and manage the project to pave their own alleyway. Several alleys have been paved using this process. Changes to Alley Management Maintaining vehicle transportation infrastructure is of the utmost importance to city operations and community vitality. Finding the right balance of cost and level-of-service is an important and difficult task for community leaders. In recent years the Engineering Department has received a number of drainage complaints along alleys. Drainage conditions have worsened, and the level of service requested by residents has increased. For this reason, staff plans to incorporate two alley improvement projects into the 2026 capital project long range plan. Two alleys will be selected based on set equitable metrics. Design and construction of each alley will take place on a three-year schedule. Alleyway paving projects will be highly specific, requiring complex survey and design processes. There is a complicated network of shallow utilities that must be negotiated and potentially relocated. Additionally, there are many fixed elevations that need to be met such as driveways, doorways, trees and other fixed objects. The drainage infrastructure necessary will vary greatly depending on the situation from a simple v-pan design to inlets, manholes and pipes. There is limited underground stormwater conveyance infrastructure in town which means the nearest pipe connection could be blocks away resulting in millions of dollars of necessary infrastructure. Subpar infrastructure such as drywells may be appropriate in such instances. Selecting which alleyways receive investment of time and tax dollars in form of paving projects will be a challenging undertaking. It will be important to create a clear and fair set of criteria to decide which alleyways are targeted for projects. Thie below criteria is what is recommended by staff. The alleyway is used as primary access by multiple properties. Complaints have been received about the condition of the alleyway regarding drainage or dust. Mitigation efforts such as grading and dust suppression have not solved the alleyway issues. There is a risk to private property from flooding due to poor drainage. Paving will address the issues in the alleyway and not exasperate any problems. 6 The cost to pave an alleyway will be weighed against the benefits of paving. There are certain alleyways that the cost to pave will outweigh the benefits. This targeted approach to paving high priority alleyways slowly over time would compliment the citizen paving policy. If a resident is not satisfied with the priority of their alleyway in the paving process, paying to pave the alleyway with support of their neighbors is an option. Financial Impacts Increasing maintenance of alleyways will come at a cost. Staff estimates that depending on the utility impacts and drainage infrastructure necessary, paving one alleyway segment could cost between $250k to $400k. This is a rough estimate and has the potential to be much higher if the drainage infrastructure demands require tying into underground stormwater conveyance systems. Estimates are provided in today’s dollars but inflation must be considered. As construction inflation has outpaced the Consumer Price Index over the last decade, these costs will rise considerably overtime. Financing alleyway improvements may require removal of other capital projects. In particular, the roadway asphalt paving schedule may be impacted. Instead of paving sections of roadways funding would go to paving alleyways. Council and staff should consider the tradeoffs of paving alleys versus streets and the number of citizens served. These decisions and cost allocations should be considered within the capital budget planning period. NEXT STEPS: No action is requested of Council if the desired direction is to incorporate two alley projects in the AMP long range plan. Site selection and funding amounts will be determined in the 2026 Budget planning cycle. If further discussion is warranted a work session can be scheduled. CITY MANAGER NOTES: Please contact the City Manager if there are questions or follow up needed regarding the information provided. 7 INFORMATION ONLY MEMORANDUM TO:Aspen City Council FROM:Aaron Reed, Engineering Plans and Construction Supervisor THROUGH:Tricia Aragon PE, City Engineer MEMO DATE:1/20/2025 RE: Right of Way Encroachment Fee Increase PURPOSE: This memorandum is for informational and clarification purposes related to the Engineering Department staff recommendation to increase fees associated with construction encroachments that utilize the City of Aspen Right of Way. Further discussion related to such an increase will occur as part of the 2026 fee ordinance update. No action is requested of Council. SUMMARY: The Engineering Department has noted a growing challenge in balancing the impacts of construction with the needs of our business community, residents, and visitors due to encroachments into the City Right of Way. An essential element of the Construction Mitigation program is to reduce the negative effects of construction activities on our community, visitors, and the traveling public. However, the current fee structure is creating its own challenge to effectively achieve this goal. At the onset of the construction season that followed the last encroachment fee increase, the Engineering Department did recognize a reduction in the size, frequency, and duration of temporary encroachments. However, now that several years have passed since this increase the fee is no longer a deterrent and these temporary encroachments are becoming much more impactful, lengthy, and resulting in more variance requests, permitting such impacts during what we all can refer to as our “on- seasons” within the Commercial Core. The current fee structure appears to incentivize the use of the Right of Way over parking reservations, negatively impacting the community’s accessibility of the Right of Way. 8 Unlike parking reservations, Right of Way encroachments often alter the use of public space continuously, sometimes for 24 hours a day. In contrast, parking reservations secure a specific area for parking purposes and are typically accessible to the public outside of construction hours, including Sundays and designated holidays when construction activities are not permitted. This distinction highlights the more significant impact that encroachments can have on public accessibility and use of space. The current fee structure in the Commercial Core sets reserved parking rates at $100 per day. This means that a standard parking space, which measures 160 square feet (8’x20’), costs the user approximately $0.625 per square foot per day, or $18.75 per square foot per month. On the other hand, the fee for using city space for construction (called an "encroachment") is currently lower. Off-season, it costs $7 per square foot per month, which is about $0.23 per day. During the busy or "on-season" period, it’s $9 per square foot per month, or $0.30 per day. To put this into perspective, off-season encroachment fees are approximately 63% less expensive than parking fees ($0.23 vs. $0.625 per day), and on-season encroachment fees are about 52% less expensive than parking fees ($0.30 vs. $0.625 per day). In the 2026 budget, staff will seek to align encroachment fees with parking fees. This adjustment shows the City's commitment to valuing pedestrian areas equally to parking spaces, ensuring public spaces are accessible and beneficial to all. NEXT STEPS: No action is requested of Council. ATTACHMENTS: Please see attached informational graphics related to Temporary Encroachments in the Commercial Core and in residential neighborhoods. CITY MANAGER NOTES: Please contact the City Manager if there are questions or follow up needed regarding the information provided. 9 10 11 INFORMATION ONLY MEMORANDUM TO: Aspen City Council FROM: Jack Danneberg, P.E., Senior Project Manager THROUGH: Tyler Christof, P.E., Public Works Director Tricia Aragon, P.E., City Engineer Lynn Rumbaugh, Director of Transportation MEMO DATE: January 20, 2025 RE: Aspen Country Inn Crossing and Transit Information PURPOSE: The purpose of this memo is to provide background on the Aspen Country Inn Bus Stop. SUMMARY: The Aspen Country Inn Bus stop is a regional bus stop located between the Buttermilk RFTA Stop and the Truscott RFTA Stop. It serves the residents of the Aspen Country Inn and Pomegranate Condos. This bus stop does not have lighting or pedestrian crossing infrastructure. As a result, this location has been discussed by the Elected Officials Transportation Committee (EOTC). Refer to Attachment A: EOTC 2021 Near Term Transit Improvement Program. In order to allow safe access for the residents at this location, EOTC has funded and managed a taxi shuttle service for over 20 years. The Country Inn taxi program allows residents to use a taxi when their travel would otherwise require the crossing of Highway 82. Specifically, residents may take a taxi from downtown Aspen to the Country Inn or from the Country Inn down valley (west) as far as the Brush Creek Park & Ride Lot. In 2024, the taxi service provided 198 rides for a cost of $4,369.00. EOTC is also working on a project to complete a trail connection from Truscott to Owl Creek on the south side of Highway 82. This trail will improve pedestrian access to Aspen Country Inn. The design of the trail is scheduled to finish in 2025 with constru ction in 2027. 12 There have been two (2) vehicle vs. pedestrian accidents since 2022. The accident recorded in 2022 involved a pedestrian walking south from the bus stop and a vehicle traveling east on Highway 82. The pedestrian was struck while attempting to cross Highway 82 East. At this time, an investigation is ongoing regarding the most recent accident. Further details can be provided at a later date once the investigation has been completed. It is anticipated the investigation will conclude in a month. Figure 1: Highway 82 bus stop serving Aspen Country Inn and Pomegranate Condos NEXT STEPS: No action requested of City Council. CITY MANAGER NOTES: Please contact the City Manager if there are questions or follow-up needed regarding the information provided. Aspen Country Inn Bus Stops 13 Project Name IMS Tenant Project Attribute(s) Relative  Implementation  Cost ($‐$$$)Notes Tier 1 Aspen Country Inn Trail  Improvements to Bike /  Ped Underpass and  Transit Stops at Truscott  and Buttermilk ** BRT  Enhancements Higher value to dollar ratio $ Important bike / ped connection to  transit for senior housing and service  destinations. Basic infrastructure  connection. Move to concept plan in  2021. Design and Feasibility  Review of Maroon Creek  Roundabout Down Valley  Channelization and Down  Valley Queue Jump at  Cemetery Lane  ** BRT  Enhancements Higher value to dollar ratio $$ (design only) Move to design and permitting to  further evaluate feasibility. Initial  rollout anticipated as an experiment.  Requires CDOT approved design and  permitting. Potential benefit to all  motorized roadway users including  transit. Channelization likely to be  seasonal due to snow removal issues.  Move to concept plan in 2021. Design and Feasibility  Review of Harmony / Owl  Creek Transit Signal  Bypass Lane and  Buttermilk Bike / Ped  Underpass ** BRT  Enhancements Higher value to dollar ratio $$ (design only) First move to design to make eligible  for funding. Superior bike / ped  protection crossing Hwy 82 and  increased transit speed and reliability.  High construction cost. Move to  concept plan in 2021. HOV Lane Enforcement  Analysis HOV Lane  Enforcement Important Preliminary Effort $ (analysis only) Necessary to determine best  alternatives for HOV enforcement  options (automated vs. personnel).  Could require a phased  implementation. Analysis of Up Valley and  Down Valley BRT Direct  Service to Snowmass  BRT  Enhancements Higher value to dollar ratio $ (analysis only) Aspen to Snowmass, and Snowmass to  down valley transit connection analysis  to evaluate transit effectiveness and  efficiency, and determine cost,  frequency, and expected utilization of  increased/enhanced service levels.   Current BRT connecting service to  remain in place. Additional Permanent  Automated Vehicle  Counters on Brush Creek  Road, Owl Creek Road,  Airport/AABC and  Highway 82 in Pitkin  County Congestion  Reduction  Measures Important Preliminary Effort $$ Additional vehicle counters are  necessary to monitor program success,  VMT and greenhouse gas emissions  over the long term. Tier 2 Pilot Ridesharing app for  Commuters Ride Sharing Dependent on Tier 1 Effort $‐$$ Effort dependent on HOV lane  enforcement implementation for  highest level of effectiveness. May be  able to use results of RFTA's 2021 First  Last Mile Mobility (FLMM) Study to  guide this effort. Ongoing cost and  staff time unknown. Analysis of Regional Ride  Hailing and Car Sharing  Service Ride Sharing  and Ride Hailing Lower value to dollar ratio $ (analysis only) Potentially lower relative benefits to  transit ridership, GHG emissions, and  VMT reductions. Analysis necessary to  determine service scope, type and  ensure service supports transit. May  be able to use results of RFTA's 2021  First Last Mile Mobility (FLMM) Study  to guide this effort. Analysis of Valley Wide  Commuter Parking, EV  Charging, and Ride Hailing  / Sharing Pick Up / Drop  Off Locations Congestion  Reduction  Measures, Ride  Sharing, and  Ride Hailing Important Preliminary Effort $  (analysis only) Necessary to determine amount and  location of needed parking,  appropriate parking pricing, and  incentives via EV charging placement  to encourage transit ridership. 2021 EOTC Near‐Term Transit Improvement Program ‐ Approved July 29, 2021 ‐ Administrative Direction First Priority ‐ Higher value* to dollar ratio and / or Important preliminary effort Second Priority ‐ Lower value* to dollar ratio and / or Dependent on Tier 1 effort 14 Tier 3 Service Center Road  Signalization and Hwy 82  Brush Creek P&R to  Airport Speed Limit  Reduction BRT  Enhancements Hold status due to dependence  on efforts outside EOTC purview  and Significant legal hurdles $$ Relatively expensive improvement.  Gains in vehicular and bike / ped safety  accessing transit. Hold due to ongoing  design of new airport terminal and  layout. Speed limit reduction to be  reviewed by CDOT and possibly  incorporated with signalization of  intersection. Would require amending  Access Control Plan with CDOT. Extension of HOV Lanes  Up Valley from Airport  and / or Down Valley of  Maroon Creek  Roundabout BRT  Enhancements Significant legal hurdles and  Significant cost $$ Initial construction cost of exclusive  bus lanes must be reimbursed to EOTC  if any loss of exclusive bus lanes  occurs. Source of reimbursement funds  is unknown and amount of initial  construction cost reimbursement  could be high. Potential conflicts with  ROD. Only to be pursued if 1) no loss to  bus only lane can be achieved and 2)  effective HOV lane enforcement is in  place. Dynamic Road Pricing  (Cordon Pricing or  Managed / HOT Lane) Congestion  Reduction  Measures Significant legal hurdles and  Significant cost $$$ Significant legal hurdles as State law  would need to be amended to allow  for cordon pricing. Cordon pricing or  managed lane would require  significant permitting, operational  infrastructure, and partnerships.  Implementation, public relations and  maintenance costs expected to be high  for either cordon or managed lanes.  Potential legal hurdles if bus only lanes  are converted to HOT lanes.  Amendment or new Hwy 82 EIS / ROD  is necessary. Additional analysis is  necessary. Could have significant  positive impacts on GHG emissions and  VMT if implementable. Sage Way Sidewalk  Extension BRT  Enhancements Hold status due to dependence  on efforts outside EOTC purview $ Hold pending implementation of  Access Control Plan to be triggered by  Airport redevelopment and/or large  developments within the AABC. Signal Timing for Transit  Speed and Reliability  Improvement BRT  Enhancements Not to be pursued at this time $$ Limited deployment in Pitkin County  modeling showed very little  effectiveness. Additional modeling for  entire Hwy 82 corridor may  demonstrate ability to substantively  improve transit speed and reliability. Airport Terminal BRT  Routing BRT  Enhancements Not to be pursued at this time $$$ Dependent on Airport terminal  redevelopment. Very expensive  improvement as down valley BRT line  would need to be grade separated to  and from the Airport in order to  maintain current transit times. Gains in  access at airport terminal only with  possible detriment to greater BRT  system. Significant transit operational  issues to be overcome. Other options  should be analyzed first. HAWK Beacon at Aspen  Country Inn BRT  Enhancements Significant cost $$ Relatively significant implementation  cost relative to number of users.  * "Value" is determination based on efforts' ability to support transit through increased access, speed and reliability; reduce greenhouse  gas emissions (GHG); and reduce vehicle miles traveled (VMT) ** Efforts are proposed to be carried forward in the second half of 2021 for development of conceptual design by Mead and Hunt  utilizing remaining UVTE study funds Third Priority ‐ Hold status due to dependence on efforts outside EOTC purview, Significant cost, and / or Significant legal hurdles Other Efforts Considered ‐ Not to be Pursued at this Time 15 FOLLOW-UP MEMORANDUM CITY COUNCIL WORK SESSION WORK SESSION MEETING DATE:January 13, 2025 FOLLOW-UP MEMO DATE:January 21, 2025 AGENDA TOPIC:Armory Hall Adaptive Reuse: Land Use Application PRESENTED BY:Jennifer Phelan COUNCIL MEMBERS PRESENT:Torre, John Doyle, Sam Rose, and Ward Hauenstein __________________________________________________________________ WORK SESSION DISCUSSION SUMMARY: Staff and the consultant team provided a summary of the draft land use application that is being readied for submission and updated City Council on progression of the design since last reviewed by City Council in October 2024. Key discussion topics included: Building Design/Façade Development, the Public Realm, Land Use Reviews, Land Use Review/Construction Timeline Building Design/Façade Development, and Scope Expansion/Contract Change Order. Staff and the consultant team requested direction on a number of topics. After the presentation and discussion, Council provided the following direction: Topic: Building Design/Façade Development 1. Confirm the change from sandstone to metal for the additions and the introduction of a metal roof are supported as well as consideration of a darker paint scheme. Council majority consensus: The material and paint changes the design team is moving forward with are supported. One comment touched on further consideration of the heat gain/cooling needs with a darker roof. 2. Verify the preferred facade treatment along Hopkins Ave. Council majority consensus: Council preferred Option 2, with only bays 2 and 5 being modified along the Hopkins Avenue façade. 3. Affirm removal of the extended south eave. Council majorityconsensus: Support for the removal of the extended eave along the south side of the building, bringing the eave back to its original condition was supported by a majority of City Council. 16 Topic: The Public Realm 4. Confirm expansion of the parkway and off-street parking preference. Council majority consensus: Council members support expanding the parkway along Hopkins Avenue and generally like the direction of improvements for Conner Park. Seasonally maximizing parking was mentioned. Topic: Land Use Review/Construction Timeline 5. Weigh-in on expedited land use and building permit review. Council majority consensus: A majority of Council wanted to see both the land use review and building permit application review process expedited. With a land use review before the Historic Preservation Commission in April and City Council in May. 6. Confirmation that a June /July 2026 start date is supported. Council majority consensus: A majority of Council confirmed a preference for a June/July 2026 start date. NEXT STEPS: The consultant team intends to submit the land use application by February 3, 2025. Additionally, the following items are progressing: Addition of a Construction Manager/General Contractor (CM/GC) for Cost Estimating. Start of Design Development. An RFP Soliciting Operators/Licensees. Construction manager as Advisor (CMa) RFP. CITY MANAGER COMMENTS: 17