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HomeMy WebLinkAboutcclc.min.082102 COMMERCIAL CORE & LODGING COMMISSION REGULAR MEETING SISTER CITY ROOM - CITY HALL AUGUST 21, 2002 8:30 am I. Roll call II. Commissioner comments III. Saturday Market - vendor mosaic windows IV. Special Event sponsorship effort - Recreation Department V. Event Coordinator VI. Adjourn Jack D'Orio, 10:28 PM 08/15/2002, Re: another vendor Page 1 of 2 X-Originating-IP: [67.225,189.97] From: "Jack D'Orio" <dorioshillsideacres@msn.com> To: "Kathy Strickland" <kathys@ci.aspen.co,us> Subject: Re: another vendor Date: Thu, 15 Aug 2002 22:28:45 -0600 X-Mailer: MSN Explorer 7.02.0005.2201 X-OriginalArrivalTime: 16 Aug 2002 04:28:10.0968 (UTC) FILETIME=[54209DS0:01C244DD] X-ECS-MailScanner: Found to be clean Welcome back Kathy, I'm glad Charles knows where this vendor can go because I sure don't. Here's another thought that you folks need to think about. There's is a little grumbling from a few of your first vendors that you located in the Park, The feeling is that those vendors in the street get better exposure and first vendors should get first shot at the best slots. I would also suggest that someone from CCLC spend a little time at the market each week monitoring the fires and nipping them before they grow. Last week I made the rounds among the craft people and got the feeling that they need someone to talk to about their concerns -- just a suggestion. Re the fees. It's a little hard to give you an exact breakdown since it changes with new vendors arriving. This year the breakdown runs approx)mately as follows: $500 for liability insurance; about $400 for miscellaneous like signage, barricades, postage, etc.; $550 for purchase of canopies for cooking demonstrations; about $1200 for entertainment; and we estimate the balance for advertising (most of which will be spent when things slow down this fall -- about $1500). We try to have no more than a couple hundred dollars in the account at the end of the year - to be used as seed money for the next year. The new vendors have allowed us to increase our budget to include entertainment rather than pass the hat as we have done in previous years, I see no reason why we can't prorate the new vendors' fee from $225 down to say, $100. We have two and one half months to go - end of October. I think new, late vendors need to pay a minimum of $100 for the privilege of being in the Aspen market and the right to be grandfathered in next year. In our group, every vendor pays the same whether new or old. The Aspen Market has taken considerable effort to organize and administer -- new vendors need to understand that all those years of work by a few vendors is worth paying a respectable fee. You can work out the prorate schedule but you might consider reducing the fee by $25 every couple weeks until you get it down to a minimum of $100. It's easy to get new vendors but it's difficult to take care of their needs, find space and keep them happy. Charles or whomever needs to spend some time at the market if new vendors are added without reservation. I do not appreciate smoothing out ruffled feathers of vendors as a result of indiscriminate placement. While I'm at it I would still like to see a revolving booth for locals with a little produce or a few plants or the such. I have personally talked to several people who would love to bring their stuff in for a week or two and lack the quantities and will to do it for four months. I have many other thoughts but it's late ......... We need rain very bad .......... Jack ..... Original Message From: Kathy Strickland Sent; Thursday, August 15, 2002 4:36 PM Printed for Kathy Strickland <kathys~ci.aspen.co.us> 08/16/2002 Jack D'Orio, 10:28 PM 08/15/2002, Re: another vendor Page 2 of 2 To: dorioshillsideacres@msn.com Cc: kathys@ci.aspen.co.us Subject: another vendor Charles said he found a spot on the street for a small vendor that does architectural salvaged furniture, They will talk to you Saturday, The board wants to know if you can give us the break down on the $225 for their records to council. Also, can you figure out a pro-rated fee if the CCLC finds space for other vendors for the rest of the season. ! was thinking monthly or for the next three months, Aug. to middle of Oct. Thanks .lack. Kathleen .l. Strickland 920-5060 Printed for Kathy Strickland <kathys~ci.aspen.co.us> 08/16/2002 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF AUGUST 21, 2002 Chairperson Bill Dinsmoor called the meeting to order at 8:30 a.m. Commissioners in attendance: Vice-chair, Terry Butler, Jon Busch, John Starr, Eric Cohen, Andrew Kole and Charles Kennedy. COMMISSIONER COMMENTS City Clerk, Kathryn Koch mentioned the work session with cotmcil and the Economic Sustainability Committee to work on a downtown study. She said that council would like to see all of the work that was done on the compactors regarding the reduction of noise and trucks in the alleys. Kathryn talked to Rickie McCue and she did research on surcharges or levy's that are not taxes. When you ship goods out you have to pay the surcharge. That might be a way to fund things for the downtown. Kathryn also mentioned that special events have no problems with noise but some of the hotels are having loud parties and people are reporting the noise disturbance. Terry Butler brought up the issue to council of early morning trash pick-up and noise and Eric mentioned that compactors as opposed to dumpsters would reduce the noise. Several of the trash companies had representatives, which echoed Eric's sentiments. Terry said the trash companies are all against starting any later than six in the morning. If we are trying to fill the downtown then the trash has to be picked up later than 6:00 a.m. Terry said she has three suites on the alley side. They should start at 8:00 a.m. in those alleys that have lodges. Andrew said Terry Paulson suggested that bands be setup in a circle so that the noise comes in and the sound doesn't go over the decibel level. Kathryn said the noise ordinance is being revisited because the special events only allow four per year and only four hours a day. The thought was to loosen that up. Council said get rid of the four per year and the decibel level regarding special events. Andrew said the idea is to loosen special events and that people would use common sense. Terry said they also discussed bus noise etc. but nothing concrete was done. 1 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF,AUGUST 21, 2002 Jon said regarding the noise Ordinance if you don't have some objective form or status it is very difficult to police. Bill said he doesn't remember if the CCLC has a summary document regarding compactors but one could be prepared. Terry said the issues were: Would a compactor really make a difference in the traffic pattern in the alleyl Where would be identify the compactors to go and who would pay for the compactors and how would we enforce the people to use them. Special Event Sponsorship Bill went over the overview for Clem Cleveland marketer for the Golf Department. Bill relayed that the CCLC doesn't know where the money will come from to fund the coordinator. Clem said this year he had to go to individual departments for funding for special events and hopefully in 2003 budget that will change. He suggested a pool of money be put together at the beginning of the year. Bill said the ACRA also has a funding source and there might be opportunities for the ACRA to help with the sponsorship opportunity, which in turn would put heads in beds. Warren Klug is also in favor of using some of the bed tax money for marketing. Clearly there needs to be someone who can make sure the money is spent appropriately. Clem said if the new facility were ready we would cut the cost from $1.00 a person to .50 cents. Clem said ifa venue wanted the golf course they would charge them $32,000 a day. Andrew said the CCLC is concerned about what line item amount is available to generate business. Maybe the pool and ice rink will be self- sustaining. Clem said we need 600 people going through the new facility per day to break even on a year round basis. 2 COMMERCIAL cORE & LODGING COMMISSION MINUTES OF XUG~ST 21, 2002 Clem said he has asked for $125,000 for marketing next year primarily for promotions. Clem said he attached a packet for Food and Wine greatly discounting golf and they had 9 people show up which means golf takes a hit during food and wine. John said there seems to be a commonality of interests between what Clem is doing and what the CCLC is proposing. Bill asked Clem what role ACRA could play in his role to enhance or provide leads in the context of marketing for the new center. Clem said he is having success with Stay Aspen Snowmass SAS regarding marketing. Clem said he gets shot at from the hotel side because he can't get their groups on and from the locals who can't get their prime T-time. Presently they are trying to put together a package, which includes private golf course and public golf courses in the valley. The Roaring Fork Valley should be considered as a golf destination. Bill felt that the ACRA could help with the marketing of the new center and golf course. Clem said the biggest problem in the valley seems to be that there are fissures between Snowmass and Aspen and ideas. Jon said one fissure is the lack of coordination and that is what the CCLC is looking for. Charles presented his ideas of youth camps to bring in traffic. Clem said the idea was good and this year they had Nike sponsor the tennis but it was cancelled because the courts were not finished. U.S. Sports camps sponsor's events and they are out of California. They have licensed the word Nike. Andrew said when he worked with the basketball group they housed the children in the school with cots and sleeping bags and brought in breakfast. Charles asked if Clem advertised at the hotels such as the St. Regis? Clem said they have their presence through the Golden Key and Aspen Activities. The Snowmass Club and Ritz Carlton know all of the assets. Clem said he is open to any new ideas. Clem advised that the target market needs to be determined before going after the money. He is looking for opportunities and will continue to meet With individuals regarding promotions. 3 COMMERCIAL CORE & LODGING COMMISSI°N MINUTES OF AUGUST 21:, 2002 Clem asked the board what they feel needs to be done in order to run events? Andrew said there is a need for an events coordinator that would be for a portion of the bed tax funds and the specific charge being to develop sponsorship money and events and be a pro-active person. That person would make calls and present the idea and come up with a very simplistic plan. Bill said the coordinator would be doing follow-ups and asking questions like, did the event work well, what can we do to improve or get you to come back to Aspen next year. Clem suggested that the person also work with the Skiing Company for the other six months of the year so that they can work together. Andrew said if this person were successful it would force others to come forward. Bill said there are opportunities in the non-winter months that can carry new events and we can improve existing events. Clem said the Skiing Company has a marketing person, the city has one, the MAA has Laura Smith. Jon said the CCLC was shocked to find out that ACRA doesn't have anyone Scheduled to do this. MOTION: Bill moved to adjourn; second by Andrew. All in favor, motion carried. Meeting adjourned at 11:00 a.m. Kathleen J. Strickland, Chief Deputy Clerk 4