HomeMy WebLinkAboutresolution.council.043-25RESOLUTION 4043
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BET�'iTEEN THE CITY OF ASPEN
AND VER.MONT SYSTEMS AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN,
COLORADO.
WHEREAS, there has been submitted to the City Council a contract for
point of sale software, between the City of Aspen and Vermont Systems, a true and
accurate copy of which is attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract for
point of sale software, between the City of Aspen and Vermont Systems, a copy of
which is annexed hereto and incorporated herein, and does hereby authorize the
City Manager to execute said agreement on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 8th day of April 2025.
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held, April 8, 2025.
Nicole Henning, City jtlerk
Docusign Envelope ID: D57EEFF3-1 E19-460A-ACFD-DBEEA4BBDEBE
CITY OF A�
SUPPLY PROCUREMENT
,6q PA
Y OF ASPEN
City of Aspen Contract No.: 2025-058 - SP 1370317
AGREEMENT made the 1 Oth day of March, 2025.
BETWEEN the City:
The City of Aspen
c/o Sara Ott
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
And the Professional:
Vermont Systems
12 Market Place
Essex Junction, VT 05452
US
802-276-5447
davew@VermontSystems a com
For the Following Project:
Contract Amount:
Total: $186,647.60
If this Agreement requires the City to pay
an amount of money in excess of
$100,000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
City Council Approval:
Date: 2025-03-25
Resolution No.: 2025-043
Point of Sale Software for Arts, Parks, Recreation and Special Events
Exhibits appended and made a part of this Agreement:
Exhibit A: L0st of supplies, equipment, or materials to be purchased.
Docusign Envelope ID: D57EEFF3-1 El9-460A-ACFD-DBEEMBBDEBE
The City and Vendor agree as set forth below.
1. Purchase. Vendor agrees to sell and City agrees to purchase the items on Exhibit A
appended hereto and by this reference incorporated herein as if fully set forth here for
the sum set forth hereinabove.
2. Delivery. (FOB 0861 Maroon Creek Road Aspen, CO 81611)
[Delivery Address]
3. Contract Documents. This Agreement shall include all Contract Documents as the
same are listed in the Invitation to Bid and said Contract Document are hereby made a
part of this Agreement as if fully set out at length herein.
4. Warranties. N/A
5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to
the benefit of and be binding upon the City and the Vendor respectively and their
agents, representatives, employee, successors, assigns and legal representatives.
Neither the City nor the Vendor shall have the right to assign, transfer or sublet its
interest or obligations hereunder without the written eattsettt of the other party.
os Notwithstanding the foregoing, the Vendor may assign this Agreement in its entirety
without the City's consent, to our affiliates or in connection with a merger, acquisition,
corporate reorganization, or sale of all or substantially all of our assets not involving
one of your direct competitors. Subject to the foregoing, the Agreement shall bind and
inure to the benefit of the parties, their respective successors and permitted assigns.
6. Third Parties. This Agreement does not and shall not be deemed or construed to confer
upon or grant to any third party or parties, except to parties to whom Vendor of City
may assign this Agreement in accordance with the specific written permission, any
right to claim damages or to bring any suit, action or other proceeding against either
the City or Vendor because of any breach hereof or because of any of the terms,
covenants, agreements or conditions herein contained.
7. Waivers. No waiver of default by either party of any of the terms, covenants or
conditions hereof to be performed, kept and observed by the other party shall be
construed, or operate as, a waiver of any subsequent default of any of the terms,
covenants or conditions herein contained, to be performed, kept and observed by the
other party.
8. Agreement Made in Colorado. The parties agree that this Agreement was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
9. Attorneys Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the prevailing party shall be entitled to its costs and
reasonable attorney's fees.
10. Waiver of Presumption. This Agreement was negotiated and reviewed through the
mutual efforts of the parties hereto and the parties agree that no construction shall be
made or presumption shall arise for or against either party based on any alleged unequal
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Docusign Envelope ID: D57EEFF3-1E19460A-ACFD-DBEEA4BBDEBE
11. Certification
ina De
pension, Ineligibili
Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from participation in any transaction with a Federal
or State department or agency. It further certifies that prior to submitting its Bid that it
did include this clause without modification in all lower tier transactions, solicitations,
proposals, contracts and subcontracts. In the event that Vendor or any lower tier
participant was unable to certify to the statement, an explanation was attached to the
Bid and was determined by the City to be satisfactory to the City.
12. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(A) Vendor warrants that no person or selling agency has been employed or retained to solicit
or secure this Contract upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by the Vendor for the purpose of securing
business.
(B) Vendor agrees not to give any employee of the City a gratuity or any offer of employment
in connection with any decision, approval, disapproval, recommendation, preparation of
any part of a program requirement or a purchase request, influencing the content of any
specification or procurement standard, rendering advice, investigation, auditing, or in any
other advisory capacity in any proceeding or application, request for ruling, determination,
claim or controversy, or other particular matter, pertaining to this Agreement, or to any
solicitation or proposal therefore.
(C) Vendor represents that no official, officer, employee or representative of the City during
the term of this Agreement has or one (l) year thereafter shall have any interest, direct or
indirect, in this Agreement or the proceeds thereof, except those that may have been
disclosed at the time City Council approved the execution of this Agreement.
(D) In addition to other remedies it may have for breach of the prohibitions against contingent
fees, gratuities, kickbacks and conflict of interest, the City shall have the right to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a vendor, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Vendor; and
4. Recover such value from the offending parties.
13. Termination for Default or for Convenience of City. The sale contemplated by this
Agreement may be canceled by the City prior to acceptance by the City whenever for
any reason and in its sole discretion the City shall determine that such cancellation is
in its best interests and convenience.
Docusign Envelope ID: D57EEFF3-1 E19-460A-ACFD-DBEEA4BBDEBE
14. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise
made available. If this Agreement contemplates the City using state or federal funds
to meet its obligations herein, this Agreement shall be contingent upon the availability
of those funds for payment pursuant to the terms of this Agreement.
15. City Council Approval. If this Agreement requires the City to pay an amount of money
in excess of $100,000.00 it shall not be deemed valid until it has been approved by the
City Council of the City of Aspen.
16. Non -Discrimination. No discrimination because of race, color, creed, sex, marital
status, affectional or sexual orientation, family responsibility, national origin, ancestry,
handicap, or religion shall be made in the employment of persons to perform under this
Agreement. Vendor agrees to meet all of the requirements of City's municipal code,
section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees
to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957,
as amended and other applicable state and federal laws respecting discrimination and
unfair employment practices.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment -related decision or benefit on account of actual or perceived race,
color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
17.Inte;;ration and Modification. This written Agreement along with all Contract
Documents shall constitute the contract between the parties and supersedes or
incorporates any prior written and oral agreements of the parties. In addition, vendor
understands that no City official or employee, other than the Mayor and City Council
acting as a body at a council meeting, has authority to enter into an Agreement or to
modify the terms of the Agreement on behalf of the City. Any such Agreement or
modification to this Agreement must be in writing and be executed by the parties
hereto.
18. Authorized Representative. The undersigned representative of Vendor, as an
inducement to the City to execute this Agreement, represents that he/she is an
Docusign Envelope ID: D57EEFF3-1 E19-460A-ACFD-DBEEA4BBDEBE
19.
authorized representative of Vendor for the purposes of executing this Agreement and
that he/she has full and complete authority to enter into this Agreement for the terms
and conditions specified herein.
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RecTrac d/b/a Vermont Systems is committed to ensuring our software is accessible to
all individuals. We are evaluating the accessibility of our RecTrac Interface and will
design an action plan based on those assessments.
Docusign Envelope ID: D57EEFF3-1 El9-460A-ACFD-DBEEA4BBDEBE
IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to
be duly executed the day and year first herein, of which, to all intents and purposes, shall be
considered as the original.
FOR THE CITY OF ASPEN:
Signed by:
B : Pere, � W
y 7753E0500940430...
4/9/2025 � 2:58:13 PM MDT
Date
DocuSigned by:
bti,lA.Sbl�.
City Attorney s� Zr�ice5457...
3/31/2025 � 8:46:29 AM PDT
SUPPLIER:
By:
Title
Date
—Signed by:
Patrick Hayden
President
3/31/2025 � 2:00:51 PM EDT
Vermont Systems Accessibility Conformance Report
WCAG Edition
Vermont Systems Accessibility Conformance Report
WCAG Edition
(Based on VPAT® Version 2.5 Rev)
Name of Product/Version: WebTrac 3.1
Report Date: April 11, 2024
Product Description: Online Recreation Software
Contact Information: Vermont Systems 12 Market Place, Essex Junction, VT 05452 (877) 883-
8757
Notes:
Evaluation Methods Used: Manual
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
Applicable Standards/Guidelines
This report covers the degree of conformance for the following accessibility standard/guidelines:
Standard/Guideline Included In Report
Web Content Accessibility Guidelines 2.0 Level A (Yes)
Level AA (Yes)
Level AAA (No)
Web Content Accessibility Guidelines 2.1
Level A (Yes)
Level AA (Yes)
Level AAA (No)
Web Content Accessibility Guidelines 2.2
Level A (Yes)
Level AA (Yes)
Level AAA (No)
Terms
The terms used in the Conformance Level information are defined as follows:
• Supports: The functionality of the product has at least one method that meets the criterion without known defects or meets with equivalent
facilitation.
• Partially Supports: Some functionality of the product does not meet the criterion.
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
• Does Not Support: The majority of product functionality does not meet the criterion.
• Not Applicable: The criterion is not relevant to the product.
• Not Evaluated: The product has not been evaluated against the criterion. This can only be used in WCAG Level AAA criteria.
WCAG 2.x Report
Note: When reporting on conformance with the WCAG 2.x Success Criteria, they are scoped for full pages, complete processes, and acc essibility-
supported ways of using technology as documented in the WCAG 2.0 Conformance Requirements.
• The Revised Section 508 Standards incorporate the WCAG 2.0 level AA success criteria reviewed below.
• The EN 301 549 Standards incorporate the WCAG 2.1 level AA success criteria reviewed below.
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
Table 1: Success Criteria, Level A
Notes:
Criteria Conformance
Level Remarks and Explanations
1.1.1 Non-text Content (Level A) Partially Supports Some methods for customer-controlled images do
not allow additional text to be supplied.
1.2.1 Audio-only and Video-only (Prerecorded) (Level A) Not Applicable The product does not include audio or video
content by default.
1.2.2 Captions (Prerecorded) (Level A) Not Applicable The product does not include audio or video
content by default.
1.2.3 Audio Description or Media Alternative (Prerecorded) (Level
A) Not Applicable The product does not include audio or video
content by default.
1.3.1 Info and Relationships (Level A) Supports
The product uses semantically correct markup so
that information, structure, and relationships can
be understood independent of presentation.
1.3.2 Meaningful Sequence (Level A) Supports
The product generates semantically correct markup
to allow assistive technologies to interpret the
meaning of content and controls.
1.3.3 Sensory Characteristics (Level A) Supports
The product does not depend solely on sensory
characteristics such as shape, size, visual location,
orientation, or sound to understand content.
1.4.1 Use of Color (Level A) Supports
Color is only used as a decorative or supplemental
attribute of user interface elements. A textual
representation is always used as the primary
mechanism for conveying information.
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
Criteria Conformance
Level Remarks and Explanations
1.4.2 Audio Control (Level A) Not Applicable The product does not include audio or video
content by default.
2.1.1 Keyboard (Level A) Partially Supports
The product is a web-based application that mostly
supports standard keyboard navigation and input
functions (such as pressing [Tab] to move between
input fields, pressing the arrow keys to move
between list items, and pressing [Space] or [Enter]
to make selections).
2.1.2 No Keyboard Trap (Level A) Supports
The product supports standard keyboard
navigation and ensures that keyboard users cannot
be trapped in a subset of content.
2.1.4 Character Key Shortcuts (Level A 2.1 and 2.2) Not Applicable The product has no known character key shortcuts.
2.2.1 Timing Adjustable (Level A) Partially Supports
The product has a session timeout alert to notify
users when a session is about to end. Assistive
technologies do not announce this message as an
alert, although users may navigate via mouse or
keyboard to read the message and choose to
extent their session.
2.2.2 Pause, Stop, Hide (Level A) Not Applicable The product does not include moving, blinking,
scrolling, or auto-updating information.
2.3.1 Three Flashes or Below Threshold (Level A) Not Applicable The product does not use flashing interface
elements.
2.4.1 Bypass Blocks (Level A) Partially Supports
The main content of each page has a landmark role
that allows users to access the primary content
more easily. Headings are also used to describe
most of the sections within pages.
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
Criteria Conformance
Level Remarks and Explanations
2.4.2 Page Titled (Level A) Supports
Web pages within the product have descriptive
titles that indicate the topic or purpose of each
page.
2.4.3 Focus Order (Level A) Partially Supports
The product uses dialogs that are not adjacent to
their trigger control in the sequential navigation
order, but all other controls receive focus in the
order that preserves meaning and operability.
2.4.4 Link Purpose (In Context) (Level A) Supports The product uses descriptive text techniques to
identify the purpose of each link.
2.5.1 Pointer Gestures (Level A 2.1 and 2.2) Not Applicable The product has no functionality that uses
multipoint or path-based gestures.
2.5.2 Pointer Cancellation (Level A 2.1 and 2.2) Supports The controls are activated on the up-event and
there is a built-in ability to cancel the activation.
2.5.3 Label in Name (Level A 2.1 and 2.2) Partially Supports The product mostly has proper name labels for
user interface components.
2.5.4 Motion Actuation (Level A 2.1 and 2.2) Not Applicable The product does not have functionality that can
be operated by device motion or user motion.
3.1.1 Language of Page (Level A) Supports
The product uses the language attribute on the
HTML element to specify the default language of a
page.
3.2.1 On Focus (Level A) Supports When a user interface component receives focus, it
does not initiate a change of context.
3.2.2 On Input (Level A) Supports
Changing the setting of a component will persist
when the user is no longer interacting with it and
there is no unexpected change of context.
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
Criteria Conformance
Level Remarks and Explanations
3.2.6 Consistent Help (Level A 2.2 only) Supports The help mechanism (Contact Us page) is in a
consistent location across pages.
3.3.1 Error Identification (Level A) Partially Supports Most validations use proper ARIA attributes, and
the errors are described to the user in text.
3.3.2 Labels or Instructions (Level A) Supports
The product uses standard HTML attributes to
associate labels and instructions to user interface
elements. This includes the use of “aria-labelled
by” and “aria-described-by” to describe
relationships to Assistive Technologies.
3.3.7 Redundant Entry (Level A 2.2 only) Supports
Information previously entered by the user that is
required to be entered again in the same process is
auto-populated when possible.
4.1.1 Parsing (Level A)
WCAG 2.0 and 2.1 – Always answer ‘Supports’
WCAG 2.2 (obsolete and removed) - Does not apply
Supports
For WCAG 2.0 and 2.1, the September 2023 errata
update indicates this criterion is always supported.
See the WCAG 2.0 Editorial Errata and the WCAG
2.1 Editorial Errata.
4.1.2 Name, Role, Value (Level A) Partially Supports Most user interface components have
programmatically determinable name and roles.
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
Table 2: Success Criteria, Level AA
Notes:
Criteria Conformance
Level Remarks and Explanations
1.2.4 Captions (Live) (Level AA) Not Applicable The product does not use synchronized media.
1.2.5 Audio Description (Prerecorded) (Level AA) Not Applicable The product does not use synchronized media.
1.3.4 Orientation (Level AA 2.1 and 2.2) Supports The product has a responsive design so both
portrait and landscape are supported.
1.3.5 Identify Input Purpose (Level AA 2.1 and 2.2) Supports The purpose of input fields collecting data about
the user can be programmatically determined.
1.4.3 Contrast (Minimum) (Level AA) Supports The product uses proper contrasting colors for text
in all areas.
1.4.4 Resize text (Level AA) Supports
The product user interface supports standard zoom
capabilities built into modern web browsers and
operating systems.
1.4.5 Images of Text (Level AA) Not Applicable The product does not use images of text by default.
1.4.10 Reflow (Level AA 2.1 and 2.2) Supports Zooming to 400 percent properly reflows to allow
for only 1 scrollbar.
1.4.11 Non-text Contrast (Level AA 2.1 and 2.2) Partially Supports The product follows visual presentation guidelines
for non-text contrast with few exceptions.
1.4.12 Text Spacing (Level AA 2.1 and 2.2) Partially Supports The product follows most text spacing guidelines.
1.4.13 Content on Hover or Focus (Level AA 2.1 and 2.2) Does Not Support
Although the product provides content on hover or
focus and is persistent it is not however
dismissible.
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
Criteria Conformance
Level Remarks and Explanations
2.4.5 Multiple Ways (Level AA) Supports
The product provides capabilities for incorporating
navigation links and search functions in user
interfaces built within the product.
2.4.6 Headings and Labels (Level AA) Supports
The product uses clear and descriptive headings
and labels that are also correctly marked
up/identified.
2.4.7 Focus Visible (Level AA) Partially Supports Most of the user interface components have a
visible indicator when receiving keyboard focus.
2.4.11 Focus Not Obscured (Minimum) (Level AA 2.2 only) Partially Supports
Some content that is disclosed by the user might
obscure items receiving focus as the component
persists after moving the focus away.
2.5.7 Dragging Movements (Level AA 2.2 only) Does Not Support
The product does not provide a single pointer
alternative for the functionality that uses dragging
movements (Web Graphical maps).
2.5.8 Target Size (Minimum) (Level AA 2.2 only) Supports
Targets/Controls meet the minimum size or have
sufficient spacing around them so they can be
easily activated without accidentally activating an
adjacent target/control.
3.1.2 Language of Parts (Level AA) Supports The human language of each passage or phrase in
the content can be programmatically determined.
3.2.3 Consistent Navigation (Level AA) Supports The product uses the same navigation mechanisms
across pages.
3.2.4 Consistent Identification (Level AA) Supports
The product provides consistent identification of
functional components that appear repeatedly
within the set of web pages.
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
Criteria Conformance
Level Remarks and Explanations
3.3.3 Error Suggestion (Level AA) Supports
The product provides suggestions for correcting
errors such as identifying required fields using the
“aria-required” attribute.
3.3.4 Error Prevention (Legal, Financial, Data) (Level AA) Supports
Data entered by the user is checked for input
errors and a mechanism is available for reviewing,
confirming, and correcting information before
finalizing the submission.
3.3.8 Accessible Authentication (Minimum) (Level AA 2.2 only) Supports
Users can copy their login credentials from a local
source (e.g., password manager) and paste them
into the username and password fields on the login
form. Also, the application uses properly marked
up username and password fields which allows
browsers to automatically fill in the login
credentials.
4.1.3 Status Messages (Level AA 2.1 and 2.2) Partially Supports
The product provides several different status
messages which provide information on the
success or results of an action but some of them
might not have the appropriate role and won’t be
announced to the user.
Legal Disclaimer
The WebTrac application includes various configuration settings that can impact the accessibility of a client's WebTrac site. Out -of-the-box settings are
accessible, but changes in configuration made by Vermont Systems' clients may not adhere to accessibility best pr actices. In such cases, the
responsibility for accessibility falls on the Vermont Systems' client implementing the configuration change.
This information is true and correct to the best of our knowledge as of the date printed on the front page of this document; is supplied for customer
evaluation purposes only; and is subject to change without notice. The contents of this document do not co nstitute either legal advice,
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Vermont Systems Accessibility Conformance Report
WCAG Edition
representation, warranty, or guarantee regarding a person’s ability to comply with applicable accessibility requirements. Suc h a determination is the
sole responsibility of the Vermont Systems client and its users. However, should you notice any issues, pl ease report these to us so that they can be
proactively addressed.
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Quote Number: QUO-18224-L8C3S9
01/16/2025
Software Pricing is valid for 120 Days
Hardware Pricing is Subject to Change
Explanation of Quote:Vermont Systems Software - 2025 Contract Renewal
Aspen Parks & RecreationPrepared For:
Scott Chism, Director of Business Services
Contact Email:
Contact Name:
scott.chism@aspen.gov
Dave Wirtz (Director of Sales)
Toll Free:
Email:davew@VermontSystems.com
877-883-8757
Prepared By:
Contact Phone:970.429.2021
Direct Phone:802-276-5447
Contract Renewal Pricing
5 Year Term extension/renewal:
1st Year - renewal term price (as listed below): $35,508.72
2nd Year price: $36,396.72 (2.5% COLA applied)
3rd Year price: $37,306.72 (2.5% COLA applied)
4th Year price: $38,239.72 (2.5% COLA applied)
5th Year price: $39,195.72 (2.5% COLA applied)
Aspen, CO
Notes:
Services (recurring)Qty Unit Price Monthly Price
VSI Cloud
VSI Cloud Hosting Service - Silver, First 5 Users Monthly †
(54)
1 $578.81 $578.81 $6,945.72
VS Cloud Hosting Standard Service - Add'l Users Monthly †
(140)
20 $31.83 $636.68 $7,640.16
InteliTrac
InteliTrac Bus Intel/Analytics 5-Viewers/Chart Libr †(187)1 $203.96 $203.96 $2,447.52
Software Subscription
RecTrac/WebTrac Workgroup Base Software (16-25
concurrent users) †(137)
1 $324.13 $324.13 $3,889.56
Activity Registrations †(141)1 $115.76 $115.76 $1,389.12
Facility Reservations †(142)1 $115.76 $115.76 $1,389.12
Pass Management †(143)1 $115.76 $115.76 $1,389.12
POS/Inventory/Tickets †(144)1 $115.76 $115.76 $1,389.12
League Scheduling †(147)1 $92.61 $92.61 $1,111.32
Court Reservations †(148)1 $115.76 $115.76 $1,389.12
Locker Rentals †(149)1 $92.61 $92.61 $1,111.32
Personal Trainer Scheduling †(173)1 $92.61 $92.61 $1,111.32
Each Add'l Concurrent User over 2 †(180)23 $8.56 $196.79 $2,361.48
General Ledger Interface †(181)1 $28.94 $28.94 $347.28
WebTrac Splash Page †(186)1 $28.94 $28.94 $347.28
PayTrac
PayTrac Gateway Interface †(177)1 $104.18 $104.18 $1,250.16
Tax:$0.00
Total:$35,508.72
TOTALS:
Services (recurring) (prorated year 1)$35,508.72
Total:$35,508.72
For planning purposes, the annual recurring cost will be: $35,508.72
1www.vermontsystems.com
sales@vermontsystems.com
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Quote Number: QUO-18224-L8C3S9
01/16/2025
Software Pricing is valid for 120 Days
Hardware Pricing is Subject to Change
† Footnotes:
54 The base Hosting Services Fee does NOT include the Vermont Systems application software and Progress software annual maintenance fees.
Prior to selecting the hosting option, we require customer to test/verify connectivity from all locations to ensure satisfactory performance.
Please contact Vermont Systems Sales for additional information and scheduling, 877-883-8757 - Option #2 or email at:
sales@vermontsystems.com.
Please refer to Vermont Systems legal page for Privacy Policy information: https://www.vermontsystems.com/legal
137 The RecTrac/WebTrac Workgroup Base Level Application Software is required for all installations with 16-25 concurrent users. Each application
module is priced separately based on the individual functional requirements needed. The base includes RecTrac Systems Management, Report
Writer, Incident Reporting, Dashboard, Global Sales, Household Management, Document Center, Forms & Form Management, Audit Log, POS
Lite (Donations, Gift Cards), Touch Processing, ID Integration, Advanced Rule & Fee Configuration, Webspeed Agents, Mobile WebTrac, and
the Progress Enterprise RDBMS. VS Premium Support Services are included. Also includes 36,000 SMS Texts per/year.
Other add-ons will be priced separately.
Initial Term: 36 months. The Initial Term will commence on the first day of the month in which the software is implemented and available for
the Customer’s use and will end 36 consecutive months later.
Renewal Term: 12 months. Unless Customer provides written notice of cancellation at least 90 days prior to the expiration of the applicable
Term, the Agreement will automatically renew for another 12 month term. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
140 The Additional User Hosting Services Fee does NOT include the Vermont Systems application software and Progress software annual
maintenance fees.
Prior to selecting the hosting option, we require customer to test/verify connectivity from all locations to ensure satisfactory performance.
Please contact Vermont Systems Sales for additional information and scheduling, 877-883-8757 - Option #2 or email at:
sales@vermontsystems.com.
141 ACTIVITY REGISTRATIONS NOTES:
>Track all program enrollments
> Manage rosters, waitlists, and waivers
> Track class attendance and billing
> Instructor payment processing
> Roster Communication - via RecConnect
This rate is based on a one year subscription commitment. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
142 FACILITY RESERVATIONS NOTES:
> Manage all your facility schedules
> Track overlapping facilities
> Grid-based visual booking tool
> Check availability of facilities
> Integrated with activities, leagues and trainers
This rate is based on a one year subscription commitment. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
2www.vermontsystems.com
sales@vermontsystems.com
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Quote Number: QUO-18224-L8C3S9
01/16/2025
Software Pricing is valid for 120 Days
Hardware Pricing is Subject to Change
143 PASS MANAGEMENT:
> Standard Pass Management software enables (optional) capture of photo image during registration and display of photo during Visit Check-
In.
> Create custom ID cards or us pre-printed key fobs
> Track attendance and demographics
> Track guest and daily entry fees
> Capture and display member photos
> Automated renewal emails/notifications
This rate is based on a one year subscription commitment. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
144 POS/INVENTORY/TICKETS NOTES:
> Module includes both RecTrac & WebTrac options
> Touchscreen-based inventory sales
> Complete POS inventory control
> Manage tickets, gift cards and service items
> UPC barcode integration
> Full range of certified POS hardware available for purchase
This rate is based on a one year subscription commitment. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
147 LEAGUE SCHEDULING NOTES:
> Manage league play, teams, and players
> Record scores and track standings
> Manage single and double elimination tournaments
> Roster draft options for team creation
This rate is based on a one year subscription commitment. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
148 COURT RESERVATIONS NOTES:
> Graphic/visual court reservations (In order to use the graphical touch screen option in other modules, you must also license the POS
Inventory module)
> Drag and drop reservation adjustment
> Track one-time and pattern court usage
> Handle multiple players per court slot/time
This rate is based on a one year subscription commitment. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
149 LOCKER RENTALS NOTES:
> Manage any number of locker rooms
> Track locks, including combinations
> Track grace periods and impound days
> Process locker renewals
This rate is based on a one year subscription commitment. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
173 PERSONAL TRAINER SCHEDULING NOTES:
> Manage trainer schedules
> Qualification availability search
> Reserve facility with trainer bookings
This rate is based on a one year subscription commitment. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
177 Workgroup RecTrac and WebTrac PayTrac Interface for integrated payment processing.
This fee does not include payment card terminals or transaction processing fees.
3www.vermontsystems.com
sales@vermontsystems.com
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B
Quote Number: QUO-18224-L8C3S9
01/16/2025
Software Pricing is valid for 120 Days
Hardware Pricing is Subject to Change
180 The base software license fee includes the first two concurrent users. Additional users can be added at any time. Each user has access to all
licensed software modules, as authorized in the user-defined menu system.
This rate is based on a one year subscription commitment. SEE CONTRACT AGREEMENT FOR SPECIFIC TERMS.
181 The General Ledger Interface will create a file consisting of postings made to any GL account with activity in RecTrac for a specified date range.
The file format will be in a format that your financial software requires. To determine the file layout and content, we provide a questionnaire to
be completed and submitted along with your order. Upon receipt we will contact you to discuss the requirements in relation to the interface.
Once requirements are reviewed and approved, the VS Trainer will assist & configure the VS application for the GL interface. The Trainer will
show the Customer how to generate the batch export file.
At this point, it is the Customer’s responsibility to contact the financial software vendor to arrange for assistance to import the daily batch file
for automatic posting to the general ledger system. The VS trainer is not responsible for importing the batch files into any third-party
application software or for contacting the vendor.
IMPORTANT: The RecTrac General Ledger Interface is not and cannot be a cash-receipts interface.
186 Examples of the most popular template designs can be viewed on the VS website. www.vermontsystems.com
187 InteliTrac provides the path into your RecTrac database allowing your data to become available in interactive web dashboards with a host of
stunning visualization options. Explore all your data from any angle and at any granularity to quickly reach real insights.
The InteliTrac base system includes 5 Viewers with existing chart library. A Viewer is a concurrent user with access to the InteliTrac charts and
the ability to adjust how the data is displaced with the given database filters.
InteliTrac is a service provided only to VS Hosted Customers.
4www.vermontsystems.com
sales@vermontsystems.com
Docusign Envelope ID: 5814C42D-CEBB-4538-B485-C18A47CDC69B