HomeMy WebLinkAboutresolution.council.063-25RESOLUTION 4063
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CHANGE ORDER FOR CITY PROJECT #2024-
324, CONSTRUCTION MANAGER AS ADVISOR SERVICES FOR THE CITY
OF ASPEN — PARK AVENUE IMPROVEMENT PROJECT, BETWEEN THE
CITY OF ASPEN AND PHIL VAUGHAN CONSTRUCTION MANAGEMENT
INC., AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CHANGE
ORDER ON BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council a change order
between the City Council and Phil Vaughan Construction Management Inc., a true
and accurate copy of which is attached hereto as "Exhibit A", and,
WHEREAS, City Council considered and approved the agreement at a
regular council meeting on April 22, 2025:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves the Change
Order to the agreement between The City of Aspen and Phil Vaughan Construction
Management Inc., a copy of which is annexed hereto and incorporated herein, and
does hereby authorize the Interim City Manager to execute said agreement on
behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council
Aspen on the 22nd day of April, 2025.
of the City of
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held, April 22nd, 2025.
Nicole Henning, City�tlerk
Docusign Envelope ID: 983B6580-EF42-45CA-9CA0-F3E5B004267A
Resolution #063 - 2025
Exhibit A
a PR,
CITY OF ASPEN
General Information
Vendor
Change Order Number
Date of Issuance
Project Name
Project Number
Project Completion Date
Project Manager
CCIA Account Code
Project Information
Description Of Service
Description Of Change
Order
Contract Information
Original Contract Amount
Previous Change Orders)
Change Order Amount
(If Over $100k Change
Order To Be Presented To
Council For Approval)
Final Contract Amount
(Including All Change
Orders)
Change Order Form
Phil Vaughan Construction Management Inc.
01
04-07-2025
Parl< Avenue Improvement Project
2024-324 — CO1390940
10-31-2025
PJ Murray
000.327.81200.52130.50913
Construction Manager as Advisor Services for the City of Aspen —
Park Avenue Improvement Project
additional services for Construction Manager as Advisor Services
for the City of Aspen — Parl< Avenue Improvement Project, linked
to added stormwater scope
r$138,305.00
$0.0
$137,819.00
$276124.0
Page 1 of 2
Docusign Envelope ID: 983B6580-EF4245CA-9CA0-F3E5B004267A
Revised Completion Date 10-31-2025
Signature
1. Contractor (Required)
2. Project Manager
(Required)
3. Department Head
(Required)
4. Procurement Officer
(Required)
5. City Attorney (Required
Based On Value Of
Thresholds)
6. City Manager (Required
Based On Value Of
Thresholds)
—Signed by:
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Signed by:
(A rajovu
24515C6FBD8F4A6...
—Signed by:
— 4 243DC8BD542E...
DocuSigned by:
32737E149ED5457...
Signed by:
JtfG SfvY,&v
7753E0500940430.1.
4/10/2025 12:49:08 Pill MDT
4/10/2025 1 2:50:43 PM MDT
4/10/2025 12:57:00 PM MDT
4/10/2025 12:37:27 PMiMDT
Original contract, if applicable all other change orders, and vendor quote for requested
change order must be attached to this document.
For additional information: See Procurement Policy
Page 2 of 2
Docusign Envelope ID: 983B6580-EF4245CA-9CA0-F3E5B004267A
Phil Vaughan Construction Management, Inc.
103 8 County Road 323
Rifle, CO 81650
Phone: (970) 625-5350
Fax: (970) 6254522
Email: philkpvcmi.com
Website: www.pvcmi.com
Apri175 2025- Rev. 1
PJ Murray, P.E.
Clean River Program & Stormwater Manager
City of Aspen Engineering Dept.
427 Rio Grande Place
Aspen, CO 81611
Sent via email: pj.murray@aspen.gov
Dear PJ,
As per your request, please find below a proposal for additional services for Construction
Manager as Advisor Services for the City of Aspen — Park Avenue Improvement Project. City of
Aspen Contract No.: 2024-324 dated 7/11/24.
Unforeseen field conditions have expanded the construction scope to include the addition of
waterline replacement on Park Ave. from E. Hopkins Ave. to Midland Ave. and associated water
valve additions and fire hydrant replacements.
The anticipated construction schedule has been expanded from a 3 month construction duration
(14 working weeks from 4/28/25 to 7/31/25) agreed to in our 7/11/24 contract to a 7 month
duration (31 working weeks- 3/31/25 to 10/31/25).
This updated project schedule estimates an additional 17 working weeks.
1. Field Observation, attendance at weekly meetings while on -site and review of pay
applications.
17 additional working weeks.
5 days per week.
85 working days x 16 hours per day=
from Rifle to Aspen.
1,360 estimated hours. Includes round-trip travel
85 working days= 85 trips. 85 trips x 156 miles= 13,260 miles
Page 1 of 3
Docusign Envelope ID: 983B6580-EF4245CA-9CA0-F3E5B004267A
Total Estimated Additional Hours: 1,360 hours @ $95/hr.=
Total Estimated Additional Mileage: 13,260 miles x $0.65/mile=
$129,200.00
$8,619.00
We estimate that 50% of the total additional services is attributed to
the new water line installation and 50% to the stormwater installation.
Estimated Total Additional Services:
New Water Line Installation: $68,909.50
Stormwater Installation: $68,909.50
Contract Information
Original Contract Amount: $138,305.00
Previous Change Orders) $0.00
Change Order Amount:
Final Contract Amount
$137,819.00
$276,124.00
$137,819.00
Revised Completion Date October 31, 2025
Thank you for the opportunity to serve you. Please contact me if you have questions.
Sincerely,
Philip B .
President
Vaughan
Phil Vaughan Constl-uction Management, Inc.
Page 2 of 3
Docusign Envelope ID: 983B6580-EF4245CA-9CA0-F3E5B004267A
Phil Vaughan Construction Management, Inc.
Fee Schedule
City of Aspen- As -Needed Construction Manager as
Advisor
2024/2025
Construction Services
Plan Review
Design and Estimation
Meetings/Discussions
Construction Management/
Scheduling
Travel
Out-of-pocket expenses
Miscellaneous Charges
Photocopies 8.5x11
Photocopies 8.5x11-color
Photocopies 11 x17
Color 11 x17
lackline/Blueline Prints
B
Mylar Sepias
Presentation Binding
Color Plots- D size
D size scans
8.5x11 scans
Flash Drives- 8GB
$95.00/hour
$ )5.00/hour
$ )5.00/hour
$95.00/hour
$95.00/hour + .65 mile
Cost of expense plus 15%
$0.30/each
$0.75/each
$0.40/each
$1.25/each
$3.00/each 24"x36"
$24.00/each
Cost of expense plus 15%
$22.00/each
$2.50/each
$0.35/each
$43.00/each
Page 3 of 3