HomeMy WebLinkAboutresolution.council.050-25RESOLUTION 4O50
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLCAD ADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND DESIGN WORKSHOP INC. AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN,
COLORADO.
V�JHEREAS, there has been submitted to the City Council a contract for
Professional Services for a Pedestrian Mall Safety Initiative, between the City of
Aspen and Design Workshop Inc., a true and accurate copy of which is attached
hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract for
Professional Services for a Pedestrian Mall Safety Initiative, between the City of
Aspen and Design Workshop Inc., a copy of which is annexed hereto and
incorporated herein, and does hereby authorize the City Manager to execute said
agreement on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 22nd day of April 2025.
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foI egoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held, April 22, 2025.
Nicole Henning, City Clerk
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CITY OF ASPEN STANDARD FORM OF AGREEMENT
PROFESSIONAL SERVICES
City of Aspen Contract No.: 2025-138 - PS 1375235
AGREEMENT made the 3rd day of April, 2025.
BETWEEN the City:
The City of Aspen
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
And the Professional:
Design Workshop, Inc.
22860 Two Rivers Road, Suite 102
Basalt, Colorado 81621
970 3994417
leallaway@designworkshop.com
For the Following Project:
Pedestrian Mall Safety at Wheeler Intersection
Contract Amount:
Total: shall not exceed
$125,000.00 by 12/31/2025
If this Agreement requires the City to pay
an amount of money in excess of
$1005000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
Exhibits appended and made a part of this Agreement:
Exhibit A: Scope of Work and Fee Schedule.
The City and Professional agree as set forth below.
City Council Approval:
Date: 4/22/2025
Resolution No.: 2025-050
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l . Scone of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be completed no later than
December 31; 2025. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
prof ect proceeds, and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be
exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a dine and
expense basis for all work performed. The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit A appended hereto. Except as otherwise mutually agreed
to by the parties the payments made to Professional shall not initially exceed the amount set forth
above. Professional shall submit, in timelyon fashion, invoices for work performed. The City shall
review such invoices and, if they are considered incorrect or untimely, the City shall review the matter
with Professional within ten days from receipt of the Professional's bill.
4. Non -Assignability. both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub -Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
A the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub -contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the termination.
No fees shall be earned after the effective date of the termination. Upon any termination, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or
other material prepared by the Professional pursuant to this Agreement shall become the property of
the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for
direct damages sustained by the City by virtue of any breach of this Agreement by the Professional,
and the City may withhold any payments to the Professional for the purposes of set-off until such
time as the exact amount of direct damages due the City from the Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in or be construed as establishing an employment
relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
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use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or direct damage, including without limitation claims arising from bodily
injury, personal injury, sickness, disease, death, property loss or direct damage, or any other loss of
any kind whatsoever, which arise out of or are in any manner connected with this contract, to the
extent and for an amount represented by the degree or percentage such injury, loss, or direct damage
is caused in whole or in part by, or is claimed to be caused in whole or in part by, the wrongful act,
omission, error, professional error, mistake, negligence, or other fault of the Professional, any
subcontractor of the Professional, or any officer, employee, representative, or agent of the
Professional or of any subcontractor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor of
the Professional. , and to provide def f1se
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judgment of a court of competent jurisdiction that such injury, loss, or direct damage was caused in
whole or in part by the act, omission, or other fault of the City, its officers, or its employees, the City
shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or
other fault of the City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition
to any other insurance requirements imposed by this contract or by law. The Professional
shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant
to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of
its failure to procure or maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
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claims -made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i) Worlzer's Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of ONE
MILLION DOLLARS ($1,000,000.00) for each accident, ONE MILLION
DOLLARS ($1,000,000.00) disease - policy limit, and ONE MILLION DOLLARS
($1,000,000,00) disease - each employee. Evidence of qualified self -insured
status may be substituted for the Worker's Compensation requirements of this
paragraph.
(ii) Commercial Gene�al Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and
THREE MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be
applicable to all premises and operations. The policy shall include coverage for
bodily injury, broad form property damage (including completed operations),
personal injury (including coverage for contractual and employee acts),
blanket contractual, independent contractors, products, and completed
operations. The policy shall include coverage for explosion, collapse, and
underground hazards. The policy shall contain a severability of interests
provision.
(iii) Comp]°ehensive Az�tomobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE
MILLIONDOLLARS ($1, 000, 000. 00) each occtirrence tiro' 424P444 T �N
nnr r � ncY i4400)490.069 ..._._ �..4, i
_ __ � ,r -__o` �� __ _ J with respect to each Professionals owned,
hired and non -owned vehicles assigned to or used in performance of the Scope of
Work. The policy shall contain a severability of interests provision. If the
Professional has no owned automobiles, the requirements of this Section shall be
met by each employee of the Professional providing services to the City under this
contract.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers or employees, or carried by or
provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract. No other form of certificate shall be used. The
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certificate shall identify this contract and shall provide that the coverages afforded under the
policies shall not be canceled, or terminated of fflatefially ehanged until at least thirty (30)
days prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 2440-101 et
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA
Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of A,�,reement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
13. Non -Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall: .
(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment -related decision or benefit on account of actual or perceived race,
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color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
A this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the City Manager of the City of Aspen (or a duly authorized official in the City
Manager's absence) and if above $100,000, following a Motion or Resolution of the Council of the
City of Aspen authorizing the City Manager (or other duly authorized official in the City Manager's
absence) to execute the same.
16. Warranties A,�;ainst Contingent Fees, Gratuities Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
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(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
l . Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
19. Electronic Signatures and Electronic Records This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and
all of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature, on the grounds that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
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20. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
21. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon
or grant to any third party or parties, except to parties to whom Professional or City may assign
this Agreement in accordance with the specific written permission, any right to claim damages
or to bring any suit, action or other proceeding against either the City or Professional because
of any breach hereof or because of any of the terms, covenants, agreements or conditions
herein contained.
22. Attorneys Fees. In the event that legal action is necessary to enforce any of the provisions
of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's
fees.
23. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual
efforts of the parties hereto and the parties agree that no construction shall be made or presumption
shall arise for or against either party based on any alleged unequal status of the parties in the
negotiation, review or drafting of the Agreement.
24. Certification Regarding Debarment. Sus ep nsion, Ineligibility; and �Toluntary Exclusion.
Professional certifies, by acceptance of this Agreement, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction with a Federal or State department or agency. It further certifies
that prior to submitting its Bid that it did include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts and subcontracts. In the event that Professional or
any lower tier participant was unable to certify to the statement, an explanation was attached to
the Bid and was determined by the City to be satisfactory to the City.
25. Integration and Modification. This written Agreement along with all Contract Documents
shall constitute the contract between the parties and supersedes or incorporates any prior written
and oral agreements of the parties. In addition, Professional understands that no City official or
employee, other than the Mayor and City Council acting as a body at a council meeting, has
authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City.
Any such Agreement or modification to this Agreement must be in writing and be executed by the
parties hereto.
26. The Professional in performing the Services hereunder must comply with all applicable
provisions of Colorado laws for persons with disability, including the provisions of §§24-85-101,
et seq., C.R.S., and the Rules Establishing Technology Accessibility Standards, as established by
the Office Of Information Technology pursuant to Section §24-85- 103(2.5) and found at 8 CCR
1501-11. Services rendered hereunder that use information and communication technology, as the
term is defined in Colorado law, including but not limited to websites, applications, software,
videos, and electronic documents must also comply with the latest version of Level AA of the Web
Content Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the information
and communication technology used, created, developed, or procured in connection with the
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Services hereunder meets these standards, Professional may be required to demonstrate
compliance. The Professional shall indemnify the CITY pursuant to the Indemnification section
above in relation to the Professional's failure to comply with 6§24-85-101, et seq., C.R.S., or the
Technology Accessibility Standards for Individuals with a Disability as established by the Office
of Information Technology pursuant to Section §24-85-103(2.5).
27. Authorized Representative. The undersigned representative of Professional, as an inducement
to the City to execute this Agreement, represents that he/she is an authorized representative
of Professional for the purposes of executing this Agreement and that he/she has full and
complete authority to enter into this Agreement for the terms and conditions specified herein.
Additional Provisions. In addition to those provisions set forth herein and in the Contract
Documents, the parties hereto agree as follows:
[ ] No additional provisions are adopted.
[X] See attached Exhibit A.
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF A�PF�Qd�yQLORADO:
By:
�V tr
[Signature]
Pete Strecker
Title: Interim City Manage r
4/23/2025 � 5:15:06 PM MDT
Date:
Approved as to form:
—Doc+u.�/Signed by:
/�Ca%�f1�GT�LNI�G ��f'Ir
City Attorneys Office
By:
Title:
Date:
PROFESSIONAL:
by:
[Signature
Darla Callaway
Principal
4/8/2025 � 11:28:48 AM MDT
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EXHIBIT A: SCOPE OF WORK AND FEE SCHEDULE
Shall not exceed 325,000 by 12/31/2025
Tlie lollu',arir�g riarratide des�:ri!✓�es d ccr�ipreti.ensi�re li:s.t �f serdices. reC{�lre�'.� to prepare ttte Asper
Pedestrian Malt Improvement Project~ Efficiently organizing the w1ork w1k be esisent(aL to completing
the proiect in a tirnety fashion. While the feollu�wing narrative is organized in a linear manner, many
f riie sub -tasks may paloceed In a parallet or concurrent fashion.
Tlie scGpe Of �:pork to Lie t7erfoi rued �� tiie Lresigra �"�'��rksiiOp teal`tl ir'y cunriectLt:rrr L4�ltrf� tins
scr'eer7ient is as foltows:
�Pf�l�t��►�H O''�'El��t'IEl1V
'1. S#aridalorie site#y effort at'4Vheeler irtter`�ectit�r�:
■ Address safety .st the Wheeler iritersectlDn fHyrnari r~.;eri!ue, grid t�illtStreet� irideperidentt5,�of
the
broader Pedestriarl Mall pLari through four 1;4 i design aLternat(ves to the pre-sci,ematic
leVet, and order of rwr,agnitude budget development,
2, 6�ia[l ph.a�irrg ati� tte��t#raterr# ert�a�ern�+rtte
■ Develop a phased app1`08ch fir PetiJestr'ian rrlull Ir�ipr€�',reriietits ire sut�se�uer3t sr�ages.
■ Begin by reVleWir1g current ptans, and see,klrig L UYu lrt front key' Cepartrrlents.
■ Plan to update the City Council later, January or February 2026,
■ EstabUsh Liudgi5t numbers that support the deparlment approved Sequencing, so that 2027
2036 budgets acrulss pity funds account for the work.
T,�►� SHE - PEC�ETF��I�hl I'��LL �FET�" If'�ITIAT��E �f ,��'4�;. ���''�� ���'�KL';�{
he
generat objective friar th(s, task Is to revisit the work that has 17eeri completed witktiri the security
sr:opeq re+r'isit the 1t1r'aieeiet' lnlersvctiori Safet'�r �ptioris� 4r3d elr8lu�te the atterr7at(�tes.
'l. Asser�ritile a Stee`irig �or-rir7i(ttee Erig[rieering, Parkas„ PollceF r�lapitalAsset, Util(tiesj
2. �`�1'c�rkin,g [`�leetings
a. Steerir'rg Conir7iittee Meetirigs (2 meetings are anticipated): review initiative graalsfi client
critical success factors, security alternatives, and tirnelinea
Li. Progress Meet(rigs. (0 meetings .are anticipated)i It is anticipated that the cllent, GW,
SLOE and contraclor will meet evere two to four weeks to discuss tt3e project status and
coordinate work k activities. Other members of the design camsuttant team Milt be
brought in as needed fmaximurn meeting attendance referenced In suilaconsuttant
pr'o po.s a is i.
c. The specific tasks to be completed for each meetingare as foltows:
i. Prepare meetingagenda lnctudlrig project rriariug.erlient uprfate, C�PAT riieeting
topics, urban and infrastructure c.t'ieslgri scope and deliverables update.
ii Prepare Meeting summar o and disWULIte to Meeting attendees.
Agreement Professional Services Page 10
Updated 5/2024
Docusign Envelope ID: AE0CDF42-00A1-4023-131E6�513930930C71FC
Defirlethe'VVheeleQ in`ersectlorisecurityalter native-s.
�. Option -1 Stay the Course,
i, hla p�errnanent site lmpra�enients,
ii, P'4airira7�'� p�lay.lic rietineattcx bul�ar'ds.
iii, Conti�n:ue udlizing renters Meridian barriers for pedestrian protecti,rja di�Jf'ia`i,�, Itefle
or
e'va n is W
b. Option 2 Semi -permanent safety measures:
i, Purcpiase i2iridi utilize Meridian barriers.. Custon3 cal!or and branding,
c. Option 3 � Safety bollards on current alignments and infrastructure,
M, Install a clurilbination ofalAelti afta[Ly retractable and fixed bollards.
ib, Upgra�.�e the ���oncrere edge of the. Per estriaR'i
d. Option 4 - Intersection Improvement*
i, IrripLerrrentgrade separatr;on.
ii. Reduce crossir7� diti�tagi�:es ira errharice pedestriar� safety.
iii, Combine interseic:tion improvements, with the installationcuf safety bollards,
4. Work with the consultant tearin and Steepitig pro inilittee to evaluate the security a terriatiVes
(includingdisc:ussion of e: perirY)erital. esecufit,y features),
Create a SeCLIrlty� alternatives aJecis r�ri rrrariiix than includes; paararnetersfor impi.eniientatiori and
sc.h'�edute aw7d infrastructure impact.
Der:�elop an order of magnitude budewut ,of security alteinatives.
IC�eR<I':�er�ale$:
1
. Wheeler Intersectluri s.ec�ur'Ity ttecisiada r��atrlx.
2v Order of Magnitude Budget.
3A Merna surrltttatizing: recommended security approach.
4. t`�leetirr� notes and written documentation Steering Committee meetings.
~Peiin dr..-cy ing that reSUR fomi this prr_rr.e.ss,
SCHEl3ULE
L�eiign'tiJ'rlorksha�p is p:�repare�i is h�e�iriservices; �itl�ln 3r_i �ia�;s:, u«ruri re��eipt ��� a siggaed +��7p�' uf this
�iri�pusal fror�i an autliorizPd ra�Mner':; �epaeseritati:e, Atrihris tir7le, the fol�uti�lri� �erierall�ed
achedule Is arrucipatied&
'PEL)E.;r�,TPl�J.hJ M.ALLCL,AFET"y'' fHlTlATiV,E _ 'I riiunths
Agreement Professional Services Page 11
Updated 5/2024
Docusign Envelope ID: AEOCBF42-COA1-4023-131E6-5B98098OC71FC
FEE6 AND EXPENSES.
1u7A estlntatcd EOcs arf: as IMM'A61:
Aspen Pedestrian MaH Fee
Design
Workshop
Sherwood
Design
Engineers
Stutsman
Gerbaz, lnc_
Totak
7Pi3iti CNE:PEC==7R'1L KJALLSAFEmrito 3•iFrkTTtE51G�7C
':ru5•Cio]CI
. r ----
-e rmlr
r�� nor
r•;-�r r.�rl
�-.,-. _...- -_ - -- --- - � s++.e ... .. ..I ... �.:.vy, •..� -env, s•_.; ,.. - - _•.ate.,.,. �••��--
Rtlr.
r.dJltlGlfat tac�tita[etf discassba��s, finec�tints or pr�sentat�on�==. ftt� Fes, HR4� Gr Counell�"elll tie hilted
as a�n.cilt'lo , servlce�on a time and rmatehats bas ,.
REtl�lBLrr~:SAR•LE E?�PEN:�E'�
R.eIliilt�U'rsaLle Expr•�nes afsdn f}�.1Glti�3�lto Ci,IF},I]n1}sr^t.F:1�11 torP.� �:i1 �l:t'e�'IJt_bi.PsG'II7Lt:lilf;aat�l�
xPe:n ses moufraa by [Deslrm'�lork:shop LIn1d cGIiSUitants rilroctly related tot e pro]ecot souc:h -cis , bat
not lifmiteal kip, travel, pllotograplly telcap17011e Char eS, f:IGccl v^ofifo'rellce clini es, allli printing
tpenses sh:atl I nd at Design Wc'aTPLhop's co..Alt plus riftoon pof cont (1:51:/ •-' •
AD L�l� I�idr.t_ ;:iE F:'4rf t1 E
s��f:ice:s lt} o�Jr�itic�n to tl'iost: d�ry�cr��U�l e�L'u�r!� �t� to i]e cGt}}pei�{`]tcd oit a I'Inte af-�d P'laterl8t�:
L,asis pier L3r_-,s9gn virv:,rkshiop's current pu"ullisiiorT rare scricd'alm"j. RUGILIOAW. sc'NICOS' i'M IIICIUUe kUUL
are not tirmited toy fcdrysl ?n: at p.rc:� IGusty' appro��-.J work,major rc:�virvloas to program and?of
C3k:panr:lor� 4t scope of SGsI'4'Icr7 .'4s'1'1�7TI 's�'E1 proctl:ca'1, clIan,,rl3s� 1ddItions, [fir rncodfIoadoms• to the
scope or serlAces shalt bo a) thoflzet uy, vMttnn cliange rongir cst; hm":ever, the nb sLnce OE Such a
vy'rittert change Grdrr dial•',riot act as a Liar to pa r"17ent of loos dtie Deslisn Workstrc:lp„ prrovIced the
hanga was in fact app,foved atia ordered by the (Alolae
Rt?5ft�1EN�7EfiiP�1
7 _ if}at�lce:s vy��tl �.� fra,lled t�c�f�i Deslt;n'4"ti�Grl;s-1}Gp°s utf6:� �ythe 1�th of c:ael� ns;l�ntl�_ lal`��I,^aa_:
arfi payaL�tc� wa�hl�} �G d�i.�s o1 the date ref' Lllllr}4. ln.�':,Iving sl}a1'itie spccit,c. tG pact} ���'aJcr
task a1na, will. domscfibe Tie comp;otec purtim of the sot:�ices_
�. EAN7sl'vr. Itemized breakdowns of i}ourlut activities Lr prG:llslon of dQtalled b.Jlkf.p for
reinitJL.rsy�ri expens�t 6or a�:co>Jntine parpcs�s are not a e}oru�'��l pJoccd.arc; Itov~�c:crF at tl�c
i int's lfaquest, Oesllgn VVorksImp'r�gilil prti!'wrlde mis ser:'Ico at an hom Ly rate of $65 (slxrtp-
fIva dour) pcirhour.
Agreement Professional Services
Updated 5/2024
Page 12
Docusign Envelope ID: AEOCBF42-COA14023-B1E6-5B98098OC7FC
�' at i i k ' ¢ '° i 8 ii .. # ii .k 8 8 I1+ 6 1 6` 18 1' k •...
Agreement Professional Services Page 13
Updated 5/2024