HomeMy WebLinkAboutagenda.council.regular.20250513AGENDA
CITY COUNCIL REGULAR
MEETING
May 13, 2025
5:00 PM, City Council Chambers
427 Rio Grande Place, Aspen
I.Call to Order
II.Roll Call
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III.Scheduled Public Appearances
IV.Citizens Comments & Petitions
V.Special Orders of the Day
VI.Consent Calendar
VIA.Resolution #060, Series of 2025 - Marolt Ranch Apartments Interior Painting
Contract
VIB.Resolution #069, Series of 2025 - RFTA Regional Fare Free Pilot
VIC.Resolution #070, Series of 2025 – Civil and Electrical Design: Koch to City Market
Circuit Replacement
VID.Resolution #073, Series of 2025 - Residential Contracts to Purchase and Sell City
Owned Real Property to City Employees Subject to Certain Occupancy and Resale
Deed Restriction, Agreement and Covenants
VIE.Draft Minutes of April 8, 2025 and April 22, 2025
VII.Notice of Call-Up
VIII.First Reading of Ordinances
IX.Public Hearings
X.Action Items
(Time for any citizen to address Council on issues NOT scheduled for a public hearing.
Please limit your comments to 3 minutes)
a) Councilmembers' and Mayor's Comments b) Agenda Amendments c) City Manager's
Comments d) Board Reports
(These matters may be adopted together by a single motion)
#60 Reso MEMO - Painting.docx
60 Resolution.doc
EXHIBIT A Marolt Ranch Apartments - Interior Painting.pdf
rfta_regional_fare_free_pilot_5.13.25.docx
resolution_69_of_2025.doc
Council Memo Koch to City Market.docx
Attachment_B_-
_Reso__070_of_2025_for_Civil_and_Electrical_Design_Services.doc
Attachment A - 2025-095 Koch-City Market PSA_signed by vendor.pdf
Attachment C - Koch to City Market.pdf
Memorandum RE Resolution No. 73, Series of 2025 Authorizing City Manager to
Execute Certain Real Property Contracts.docx
Resolution 073 _ 2025_real estate_employee_housing.docx
cc.min.040825.docx
cc.min.042225.docx
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XA.Resolution #068, Series of 2025 - 302 Roaring Fork Drive, Demolition Allotment
XB.Resolution #074, Series of 2025 - Approving Amendments to Resolution #061,
Series of 2024 Authorizing a Five Year Agreement for the Palm Tree Festival
XC.City Manager Executive Recruitment Next Steps
XI.Executive Session
XII.Adjournment
Staff Memo_Resolution #068, Series of 2025.pdf
Resolution__068__Series_of_2025_302_Roaring_Fork_Dr_Demo_Allotment.pdf
Exhibit A_Application.pdf
Memo Reso 074_Series of 2025, Palm_Tree_Festival_2026_Memo_5.13.docx
resolution_74_of_2025.doc
Council packet May 2024 Reso 061.pdf
City_Manager_Recruitment_Memo_-Next_Steps.docx
Pursuant to C.R.S. Section 24-6-402(4)(a) The purchase, acquisition, lease, transfer,
or sale of any real, personal, or other property interest; (4)(b) Conferences with an
attorney for the local public body for purposes of receiving legal advice on specific
legal questions; (4)(e), Determining positions relative to matters that may be
subject to negotiations; developing strategy for negotiations, and instructing
negotiators.
1. ACRA lease negotiations
2. The lease, transfer or acquisition of real property or property interests by
APCHA and/or the City, and contract negotiations, and communication with
counsel regarding such subjects, including legal advice pertaining to deed
restrictions. Due to market forces, negotiation strategies and confidentiality
demands of parties involved, and necessitated by the subject of the specific
legal advice, which further disclosure would be a detriment to the City’s
strategic position, the exact properties cannot be disclosed.
3. Potential litigation regarding sign code violations at 935 E. Cooper Avenue, Aspen CO
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MEMORANDUM
TO:Mayor and City Council
FROM:Nicole Morehead, Housing Project Coordinator, APCHA
THROUGH:Matthew Gillen, Executive Director, APCHA
MEMO DATE:May 1, 2025
MEETING DATE:May 13, 2025
RE:Resolution #60 Series 2025: Marolt Ranch Apartments Interior Painting Contract
_____________________________________________________________________
REQUEST OF COUNCIL: Staff requests City Council approval of Resolution #60,
Series 2025, authorizing Aspen Pitkin County Housing Authority (APCHA) to enter into
a contract with Dominguez Handyman Services for interior painting at the Marolt Ranch
Apartments.
SUMMARY AND BACKGROUND:The Aspen-Pitkin County Housing Authority
(APCHA) is moving forward with targeted interior painting at the Marolt Ranch
Apartments, focusing specifically on painting interior door trims, window trim, and
associated casing elements in all units. This limited scope does not include full room or
wall painting but is intended to refresh and repair high-impact areas that experienced
deterioration due to prior water intrusion or general wear.
This work follows the successful completion of the 2024 Marolt Waterproofing Project,
which addressed leaks around back-facing windows by adding flashing and new siding.
That project was completed significantly under budget, and during construction,
widespread water damage was identified around interior window sills and trim. In
addition, the Music Associates of Aspen (MAA), the primary seasonal tenant,
emphasized that repainting door and window trim would offer an immediate visual
upgrade, helping to brighten rooms and improve overall livability.
This interior painting project reinforces APCHA’s commitment to preserving its
affordable housing stock and enhancing living conditions for seasonal residents by
addressing necessary maintenance and aesthetic improvements within available
resources.
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DISCUSSION:Marolt Ranch serves as seasonal housing for workers in the Aspen area
and experiences high turnover and consistent use. While full interior repainting is not
currently planned, the condition of trim around windows and doors has noticeably
deteriorated — particularly in areas previously affected by water intrusion. This contract
enables APCHA to take a phased, cost-effective approach to repainting interior trim
elements as units become vacant or during scheduled maintenance periods, improving
aesthetics and ensuring consistent quality across the property.
BASIS FOR VENDOR SELECTION:This contract award follows a formal Invitation to
Bid (ITB #2025-078) process. The ITB was publicly posted on the City of Aspen’s
BidNet platform and directly distributed to local contractors. Three bids were received by
the deadline. Bids were evaluated based on price, experience with similar projects,
capacity to complete the work within the specified timeframe, and understanding of
APCHA’s project needs.
Dominguez Handyman Services provided the most competitive and qualified bid and
demonstrated prior successful completion of similar work for APCHA. Based on pricing,
responsiveness, and past performance, Dominguez Handyman Services was selected
as the most qualified vendor.
FINANCIAL IMPACTS:The contract amount is $114,500. Funding for this project will
be requested during the fall supplemental calendar, and no additional budget
authorization is required at this time. If no existing appropriation is established for this
purpose, the City Council will need to amend the budget to reflect this action in the next
appropriation package.
This project will be fully funded from the 492 Marolt Ranch Housing Fund. While there
are no direct offsetting revenues or savings specifically linked to this maintenance work,
it contributes to the longevity and functionality of the housing stock. Additionally, savings
from prior projects, such as the Waterproofing Project, may help offset future
maintenance costs or fund additional improvements, improving overall efficiency and
resource allocation.
ENVIRONMENTAL IMPACTS: Painting work will use environmentally friendly paint, in
compliance with City of Aspen environmental standards. Waste from painting activities
will be disposed of in accordance with local regulations, and efforts will be made to
minimize disruption to tenants and reduce environmental impact.
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ALTERNATIVES:City Council could choose not to proceed with the staff
recommendation, which would require staff to initiate a new RFP process and select a
different vendor. This would likely add significant time to the selection process.
RECOMMENDATIONS:Staff recommends the approval of the contract with Dominguez
Handyman Services to paint portions of the interiors at Marolt Ranch Apartments.
CITY MANAGER COMMENTS:
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RESOLUTION #060
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND ELEVATOR TECHNICIANS LLC AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF
ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council a contract for
elevator upgrades, between the City of Aspen Dominguez Handyman Services, a
true and accurate copy of which is attached hereto as Exhibit “A”;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract
for Interior Painting at Marolt Ranch Apartments between the City of Aspen and
Dominguez Handyman Services a copy of which is annexed hereto and
incorporated herein, and does hereby authorize the City Manager to execute said
agreement on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 22nd day of April 2025.
Rachel Richards, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held, April 2025.
Nicole Henning, City Clerk
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Marolt Ranch Apartments - Interior Painting
CITY OF ASPEN STANDARD FORM OF AGREEMENT
SUPPLY PROCUREMENT and PROFESSIONAL SERVICES
City of Aspen Contract No.: 2025-078 - SPPS1385210
AGREEMENT made 04-01-2025.
BETWEEN the City:
Contract Amount:
The City of Aspen
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
And the Professional:
Dominguez Handyman Services
50 Cedar Dr
Silt, CO 81652
US
970-948-8505
dominguezhandymanser@gmail.com
For the Following Project:
Exhibits appended and made a part of this Agreement:
The City and Vendor agree as set forth below.
The City and Professional agree as set forth below.
If this Agreement requires the City to pay
an amount of money in excess of
$100,000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
City Council Approval:
Date:
Resolution No.:
Exhibit A: List of supplies, equipment, or materials to be purchased, Scope of Work, and
Fee Schedule.
Total: $ 114,500.00
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2025-060
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SUPPLY PROCUREMENT
1.Purchase. Professional agrees to sell and City agrees to purchase the supplies, equipment, or
materials as described in Exhibit A, appended hereto and by this reference incorporated herein,
for the sum of set forth above.
2.Delivery. (FOB Marolt Ranch Apartments 100 Marolt Place Aspen, CO 81611).
3.Contract Documents. This Agreement shall include all Contract Documents as the same are
listed in the Invitation to Bid or Request for Proposals and said Contract Document are hereby
made a part of this Agreement as if fully set out at length herein.
4.Warranties. A warranty period of one year is required for paint adhesion and craftsmanship
defects, and the contractor shall repair any issues at no additional cost within the warranty
period.
5.Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor
the Professional shall have the right to assign, transfer or sublet its interest or obligations
hereunder without the written consent of the other party.
PROFESSIONAL SERVICES
6.Scope of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
7. Completion. Professional shall commence Work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as
expeditiously as is consistent with professional skill and care and the orderly progress of the
Work in a timely manner. The parties anticipate that all Work pursuant to this Agreement
shall be completed no later than 06-07-2025, with the installation and operation of all the
equipment no later than 06-07-2025. Upon request of the City, Professional shall submit, for
the City's approval, a schedule for the performance of Professional's services which shall be
adjusted as required as the project proceeds, and which shall include allowances for periods of
time required by the City's project engineer for review and approval of submissions and for
approvals of authorities having jurisdiction over the project. This schedule, when approved by
the City, shall not, except for reasonable cause, be exceeded by the Professional.
8.Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional
shall not exceed those hourly rates set forth at Exhibit A appended hereto. Except as
otherwise mutually agreed to by the parties the payments made to Professional shall not
initially exceed the amount set forth above. Professional shall submit, in timely fashion,
invoices for work performed. The City shall review such invoices and, if they are considered
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incorrect or untimely, the City shall review the matter with Professional within ten days from
receipt of the Professional's bill.
9.Non-Assignability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the other.
Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or
obligations under this Agreement. Professional shall be and remain solely responsible to the City for
the acts, errors, omissions or neglect of any subcontractors’ officers, agents and employees, each of
whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub-contractor.
10. Termination of Procurement. The sale contemplated by this Agreement may be canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience
11.Termination of Professional Services. The Professional or the City may terminate the Professional
Services component of this Agreement, without specifying the reason therefor, by giving notice, in
writing, addressed to the other party, specifying the effective date of the termination. No fees shall be
earned after the effective date of the termination. Upon any termination, all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs, reports or other material
prepared by the Professional pursuant to this Agreement shall become the property of the City.
Notwithstanding the above, Professional shall not be relieved of any liability to the City for damages
sustained by the City by virtue of any breach of this Agreement by the Professional, and the City may
withhold any payments to the Professional for the purposes of set-off until such time as the exact
amount of damages due the City from the Professional may be determined
12.Independent Contractor Status. It is expressly acknowledged and understood by the parties that
nothing contained in this agreement shall result in, or be construed as establishing an employment
relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with, and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
13.Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
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personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole
or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error,
professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the
Professional, or any officer, employee, representative, or agent of the Professional or of any
subcontractor of the Professional, or which arises out of any workmen's compensation claim of any
employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate, handle, respond to, and to provide defense for and defend against,
any such liability, claims or demands at the sole expense of the Professional, or at the option of the
City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with, any such liability, claims, or demands. If it is determined by the final judgment of a
court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the
act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the
Professional for the portion of the judgment attributable to such act, omission, or other fault of the
City, its officers, or employees.
14.Professional's Insurance.
(a)Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other
obligations assumed by the Professional pursuant to Section 8 above. Such insurance
shall be in addition to any other insurance requirements imposed by this contract or
by law. The Professional shall not be relieved of any liability, claims, demands, or
other obligations assumed pursuant to Section 8 above by reason of its failure to
procure or maintain insurance, or by reason of its failure to procure or maintain
insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
claims-made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i)Worker's Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each
employee. Evidence of qualified self-insured status may be substituted for the
Worker's Compensation requirements of this paragraph.
(ii)Commercial General Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and THREE
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MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury, broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall include coverage
for explosion, collapse, and underground hazards. The policy shall contain a
severability of interests provision.
(iii)Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv)Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and
the City's officers and employees as additional insureds. Every policy required above
shall be primary insurance, and any insurance carried by the City, its officers or
employees, or carried by or provided through any insurance pool of the City, shall be
excess and not contributory insurance to that provided by Professional. No additional
insured endorsement to the policy required above shall contain any exclusion for
bodily injury or property damage arising from completed operations. The Professional
shall be solely responsible for any deductible losses under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
policies shall not be canceled, terminated or materially changed until at least thirty (30) days
prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
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(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on and does not waive or
intend to waive by any provision of this contract, the monetary limitations or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act, Section
24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to City, its
officers, or its employees. City's Insurance. The parties hereto understand that the City is a
member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such
participates in the CIRSA Property/Casualty Pool. Copies of the CIRSA policies and manual
are kept at the City of Aspen Risk Management Department and are available to Professional
for inspection during normal business hours. City makes no representations whatsoever with
respect to specific coverages offered by CIRSA. City shall provide Professional reasonable
notice of any changes in its membership or participation in CIRSA.
15.City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA
Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
16.Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
17.Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
18.Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a)Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment-related decision or benefit on account of actual or perceived race,
color, religion, national origin, gender, physical or mental disability, age, military
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status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b)Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
The foregoing provisions shall be incorporated in all subcontracts hereunder.
19.Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
20.Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the City Manager of the City of Aspen (or a duly authorized official in the City
Manager’s absence) and if above $100,000, following a Motion or Resolution of the Council of the
City of Aspen authorizing the City Manager (or other duly authorized official in the City Manager’s
absence) to execute the same.
21. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
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(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1.Cancel this Purchase Agreement without any liability by the City;
2.Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3.Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4.Recover such value from the offending parties.
22. Fund Availability. Financial obligations of the City payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet
its obligations herein, this Agreement shall be contingent upon the availability of those
funds for payment pursuant to the terms of this Agreement.
23. General Terms.
(a)It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b)If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c)The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d)This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect.
24.Additional Provisions. In addition to those provisions set forth herein and in the Contract
Documents, the parties hereto agree as follows:
[ ] No additional provisions are adopted.
[X] See Exhibit A below.
25.Electronic Signatures and Electronic Records.This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and all
of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
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consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature, on the ground that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
26. The Professional in performing the Services hereunder must comply with all applicable
provisions of Colorado laws for persons with disability, including the provisions of §§24-85-101,
et seq., C.R.S., and the Rules Establishing Technology Accessibility Standards, as established by
the Office Of Information Technology pursuant to Section §24-85- 103(2.5) and found at 8 CCR
1501-11. Services rendered hereunder that use information and communication technology, as the
term is defined in Colorado law, including but not limited to websites, applications, software,
videos, and electronic documents must also comply with the latest version of Level AA of the Web
Content Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the information
and communication technology used, created, developed, or procured in connection with the
Services hereunder meets these standards, Professional may be required to demonstrate
compliance. The Professional shall indemnify the CITY pursuant to the Indemnification section
above in relation to the Professional’s failure to comply with §§24-85-101, et seq., C.R.S., or the
Technology Accessibility Standards for Individuals with a Disability as established by the Office
of Information Technology pursuant to Section §24-85-103(2.5).
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on the
date first written above.
CITY OF ASPEN, COLORADO:PROFESSIONAL:
______________________________________________________________ [Signature] [Signature]
By: _____________________________By: _____________________________ [Name] [Name]
Title: ____________________________Title: ____________________________
Date: ___________________Date: ___________________
Approved as to form:
_______________________________
City Attorney’s Office
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Adalberto Dominguez
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EXHIBIT A
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MEMORANDUM
TO:Mayor Richards and Aspen City Council
FROM:Lynn Rumbaugh, TDM-cp, Interim Director of Transportation
THROUGH:Tyler Christoff, P.E., Deputy City Manager
MEETING DATE: May 13, 2025
RE: Resolution #69 of 2025, Financial Support for Regional Fare-Free
Pilot
REQUEST OF COUNCIL:
As a follow-up to City Council’s April 21 work session, staff have prepared Resolution
#69 of 2025 in support of the Roaring Fork Transportation Authority’s (RFTA) proposed
fall pilot of regional fare free service.
SUMMARY AND BACKGROUND:
City Council’s current mobility goal includes the exploration of regional zero fares for
bus trips that begin or end in Aspen. The RFTA Board of Directors has also been
exploring fare free concepts as part of its climate action planning efforts. At its April
meeting the RFTA Board directed staff to seek funding partners to recover the pilot’s
projected $550,000 loss in fare revenue.
On April 21, Aspen City Council reviewed and supported RFTA’s partnership request.
This support was inclusive of a financial contribution to the fare free pilot program but
also included expectations for a substantial advertising effort for this pilot and that there
be metrics tied to tracking new ridership as a result. RFTA responded that it would
research how this type of tracking might be possible in time for a fall pilot program. If
this was not possible on this schedule, RFTA denoted it might need to pivot to a spring
implementation.
22
2
Finally, it is anticipated that RFTA will make a similar request of the Elected Officials
Transportation Committee (EOTC) at its May 15, 2025 meeting.
FINANCIAL IMPACTS:
Funding for a free fare pilot is not currently included in Transportation’s 2025 budget
authority. Therefore, if Council approves Resolution #69, staff will include the additional
spending authority to the Fall Supplemental as a technical adjustment.
Council will need to affirm the actual value of the financial contribution at the meeting, but
in the information presented at the April 21 meeting, staff denoted that rider trips either
begin or end in Aspen equate to 41% of total passenger activity, which would mirror
$225,500 of the $550,000 loss estimated for this pilot.
ENVIRONMENTAL IMPACTS:
Supporting fare-free transit to increase ridership is a specific Council goal aimed
reducing vehicle miles traveled and air pollution.
RECOMMENDATIONS:
Staff recommends approval of Resolution #69, to support RFTA in piloting fare-free
services as this directly responds to one of Council’s top goals.
CITY MANAGER COMMENTS:
ATTACHMENTS:
Attachment A: Resolution #69: Support for RFTA Fare-Free Pilot
23
RESOLUTION #069
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, IN SUPPORT OF THE ROARING FORK TRANSPORTATION
AUTHORITY’S REGIONAL FARE FREE PILOT PROGRAM
WHEREAS, Aspen City Council goals include “Improve and expand our
efficient, multi-modal, and integrated transportation system to reduce vehicle
miles traveled (VMT) and air pollution,” and;
WHEREAS, an important component of this goal is the exploration of
regional zero fares for bus trips that originate or end in Aspen, and;
WHEREAS, the Roaring Fork Transportation Authority has requested the
City of Aspen’s financial support for a fall 2025 pilot to for regional fare free
services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves the financial
support of the Roaring Fork Transportation Authority fall 2025 fare free pilot in
amount of $_____________. This financial commitment is contingent on RFTA
incorporating tools to capture metrics around the impact on ridership during this
pilot period.
RESOLVED, APPROVED, AND ADOPTED FINALLY this 13th day of
May, 2025.
____________________________
Rachael Richards, Mayor
ATTEST:
I,Nicole Henning,duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held on the day herein above stated.
________________________________
Nicole Henning, City Clerk
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25
MEMORANDUM
TO:Mayor and City Council
FROM:Andy Rossello, Project Manager III
THROUGH:Ryan Loebach, Deputy Director of Utilities
Erin Loughlin Molliconi, Director of Utilities
MEMO DATE:May 5
th, 2025
MEETING DATE:May 13th, 2025
RE:Resolution #070, Series of 2025 – Civil and Electrical Design: Koch
to City Market Circuit Replacement
REQUEST OF COUNCIL:Staff requests a contract award to EN Engineering, LLC, in the
amount of $124,000.00 for the design of the Koch to City Market electric circuit
replacement project that supplies electricity to businesses and residences in the
downtown core.
SUMMARY AND BACKGROUND:The City of Aspen's electric distribution system
consists of 30-year-old electric cable, directly buried in the ground. This cable is
approaching the end of its designed lifespan. Staff has worked to prioritize and schedule
the replacement of the aging infrastructure with new cable and conduit systems. The
overall replacement project is currently under year four of 15 for planned construction.
This project is part of the long-term master plan. Upon project construction completion,
the cable and conduit systems are anticipated to last another 40 years and will facilitate
future cable replacement and repair projects without extensive digging.
The project design requires a detailed survey of proposed alignments (see project area
outlined in Attachment C). The design will meet all requirements of the City Engineering
standards, National Electric Safety Code (NESC) and Subsurface Utility Engineering
standards (SUE). The project will be designed to minimize and mitigate customer outages
during the construction process. Upon completion of the design in 2025 staff intend to
award construction contracts for the installation of the project during the 2026 and 2027
construction seasons.
DISCUSSION:For the Koch to City Market electric circuit replacement design, staff will
work with consultant engineers to develop plans that meet all current energy codes, City
construction requirements, future electrical demand, and address other City departmental
needs. Staff will coordinate with the IT department through the design process to re-route
City fiber optic cable and conduit to complete the City’s “fiber ring” and will coordinate
joint trenching installations to minimize public disturbance.
26
Upon project construction completion, the cable and conduit systems provide adequate
electrical capacity to meet current and future demands and facilitate future cable
repair/replacement projects without extensive digging.
BASIS FOR VENDOR SELECTION: City staff solicited bids from qualified consultant
engineering firms to design this circuit replacement. The proposals were evaluated by a
team of three City staff members. The proposals were reviewed utilizing the following
criteria that were outlined in the request for proposals (RFP):
Project Approach
Consultant Experience
Price
Familiarity with City Review Processes
Schedule
Staff received two proposals for the scope of work. Based on criteria listed above and
EN Engineering’s performance on three previous design projects, staff recommends
awarding the design contract to EN Engineering.
FINANCIAL IMPACTS: Staff received two proposals. The costs are summarized below:
EN Engineering, LLC $124,000.00
IMEG Corp.$184,000.00
Staff recommends awarding the design contract to EN Engineering, LLC based on their
qualifications and responsiveness to the RFP. The proposed project funding and
expenditures are outlined below:
Total Project Expenditures
EN Engineering, LLC: Professional Services Agreement $124,000.00
Total Contract $124,000.00
Existing Budget
Project 51726: Koch to City Market Electric Replacement $200,000.00
EN Engineering, LLC: Professional Services Agreement $124,000.00
Total Remaining $ 76,000.00
The construction phase of this project is planned for 2026 and shall request funding for
construction in the 2026 budget cycle.
ENVIRONMENTAL IMPACTS:Replacement of aging direct bury systems with cable
and conduit allow for future repairs and replacement without the need for extensive
excavation in the City’s alleys and right-of-way.
ALTERNATIVES: Staff believes this is a critical project to continue to provide reliable
electrical service to all customers within our service territory. Alternatively, the city can
27
continue spot repairs on the existing system which requires excavation and repairs and
could result in unplanned electric service disruptions for utility customers.
RECOMMENDATIONS:Staff request the council approve the contract with EN
Engineering, LLC for $124,000.00 for the civil and electrical design of the Koch to City
Market electric circuit replacement.
CITY MANAGER COMMENTS:
ATTACHMENTS:
A. Professional Services Agreement with EN Engineering, LLC.
B. Resolution #070 of 2025
C. Koch to City Market Circuit Replacement Project Map
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RESOLUTION # 70
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND EN ENGINEERING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN,
COLORADO.
WHEREAS, there has been submitted to the City Council a professional
services agreement for the Civil and Electrical Design Services: Koch to City
Market, between the City of Aspen and EN Engineering, LLC, a true and accurate
copy of which is attached hereto as Exhibit “A”;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves the professional
services agreement for the Civil and Electrical Design: Koch to City Market,
between the City of Aspen and EN Engineering, LLC, a copy of which is annexed
hereto and incorporated herein, and does hereby authorize the City Manager to
execute said agreement on behalf of the City of Aspen.
RESOLVED, APPROVED, AND ADOPTED FINALLY by the City
Council of the City of Aspen on the 13
th day of May 2025.
Rachael Richards, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held, May 13th, 2025.
Nicole Henning, City Clerk
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CITY OF ASPEN STANDARD FORM OF AGREEMENT
PROFESSIONAL SERVICES
City of Aspen Contract No.: 2025-095 - PS1404940
AGREEMENT made the 24th day of April, 2025.
BETWEEN the City:
Contract Amount:
And the Professional:
For the Following Project:
Exhibits appended and made a part of this Agreement:
The City and Professional agree as set forth below.
If this Agreement requires the City to pay
an amount of money in excess of
$100,000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
City Council Approval:
Date: 05/13/2025
Resolution No.: 2025-071
The City of Aspen
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
Total: $124,000.00
EN Engineering, LLC
28100 Torch Parkway
Warrenville, IL 60555
US
314-546-1675
CTronicek@entrustsol.com
Koch-City Market Electric Design Services
Exhibit A: Proposal including Scope of Work and Fee Schedule.
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1. Scope of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be compl eted no later than
November 1, 2025. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be
exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit A appended hereto. Except as otherwise mutually agreed
to by the parties the payments made to Professional shall not initially exceed the amount set forth
above. Professional shall submit, in timely fashion, invoices for work performed. The City shall
review such invoices and, if they are considered incorrect or untimely, the City shall review the matter
with Professional within ten days from receipt of the Professional's bill.
4. Non-Assignability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the other.
Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or
obligations under this Agreement. Professional shall be and remain solely responsible to the City for
the acts, errors, omissions or neglect of any subcontractors’ officers, agents and employees, each of
whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub-contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the termination.
No fees shall be earned after the effective date of the termination. Upon any termination, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or
other material prepared by the Professional pursuant to this Agreement shall become the property of
the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Professional, and
the City may withhold any payments to the Professional for the purposes of set-off until such time
as the exact amount of damages due the City from the Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in or be construed as establishing an employment
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relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole
or in part by, the wrongful act, omission, error, professional error, mistake, negligence, or other
fault of the Professional, any subcontractor of the Professional, or any officer, employee,
representative, or agent of the Professional or of any subcontractor of the Professional, or which
arises out of any workmen's compensation claim of any employee of the Professional or of any
employee of any subcontractor of the Professional. The Professional agrees to investigate, handle,
respond to, and to provide defense for and defend against, any such liability, claims or demands in
which it is claimed that such injury, loss or damage is caused in whole or in part by the wrongful act,
omission, error, professional error, mistake, negligence or other fault of the Professional. Such defense shall
be at the sole expense of the Professional, or at the option of the City, Professional agrees to pay the
City or reimburse the City for the defense costs incurred by the City in connection with, any such
liability, claims, or demands. If it is determined by the final judgment of a court of competent
jurisdiction that such injury, loss, or damage was caused in whole or in part by the act, omission, or
other fault of the City, its officers, or its employees, the City shall reimburse the Professional for
the portion of the judgment attributable to such act, omission, or other fault of the City, its officers,
or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition
to any other insurance requirements imposed by this contract or by law. The Professional shall
not be relieved of any liability, claims, demands, or other obligations assumed pursuant to
Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its
failure to procure or maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
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other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
claims-made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i) Worker's Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each
employee. Evidence of qualified self-insured status may be substituted for the
Worker's Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and THREE
MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury, broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall include coverage
for explosion, collapse, and underground hazards. The policy shall contain a
severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and TWO MILLION DOLLARS
($2,000,000.00) aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of TWO MILLION
DOLLARS ($2,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above (except Workers Compensation, Employers’
Liability, and Professional Liability) shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers or employees, or carried by or
provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
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policies shall not be canceled, terminated or materially changed until at least thirty (30) days
prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq.,
C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA
Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment-related decision or benefit on account of actual or perceived race,
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color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the City Manager of the City of Aspen (or a duly authorized official in the City
Manager’s absence) and if above $100,000, following a Motion or Resolution of the Council of the
City of Aspen authorizing the City Manager (or other duly authorized official in the City Manager’s
absence) to execute the same.
16. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
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(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
19. Electronic Signatures and Electronic Records This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and
all of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature, on the grounds that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
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20. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
21. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon
or grant to any third party or parties, except to parties to whom Professional or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Professional
because of any breach hereof or because of any of the terms, covenants, agreements or
conditions herein contained.
22. Attorney’s Fees. In the event that legal action is necessary to enforce any of the provisions
of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney’s
fees.
23. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual
efforts of the parties hereto and the parties agree that no construction shall be made or presumption
shall arise for or against either party based on any alleged unequal status of the parties in the
negotiation, review or drafting of the Agreement.
24. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion.
Professional certifies, by acceptance of this Agreement, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction with a Federal or State department or agency. It further certifies
that prior to submitting its Bid that it did include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts and subcontracts. In the event that Professional or
any lower tier participant was unable to certify to the statement, an explanation was attached to the
Bid and was determined by the City to be satisfactory to the City.
25. Integration and Modification. This written Agreement along with all Contract Documents
shall constitute the contract between the parties and supersedes or incorporates any prior written
and oral agreements of the parties. In addition, Professional understands that no City official or
employee, other than the Mayor and City Council acting as a body at a council meeting, has
authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the
City. Any such Agreement or modification to this Agreement must be in writing and be executed
by the parties hereto.
26. The Professional in performing the Services hereunder must comply with all applicable
provisions of Colorado laws for persons with disability, including the provisions of §§24-85-101,
et seq., C.R.S., and the Rules Establishing Technology Accessibility Standards, as established by
the Office Of Information Technology pursuant to Section §24-85- 103(2.5) and found at 8 CCR
1501-11. Services rendered hereunder that use information and communication technology, as the
term is defined in Colorado law, including but not limited to websites, applications, software,
videos, and electronic documents must also comply with the latest version of Level AA of the Web
Content Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the information
and communication technology used, created, developed, or procured in connection with the
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Services hereunder meets these standards, Professional may be required to demonstrate
compliance. The Professional shall indemnify the CITY pursuant to the Indemnification section
above in relation to the Professional’s failure to comply with §§24-85-101, et seq., C.R.S., or the
Technology Accessibility Standards for Individuals with a Disability as established by the Office
of Information Technology pursuant to Section §24-85-103(2.5).
27. Authorized Representative. The undersigned representative of Professional, as an inducement
to the City to execute this Agreement, represents that he/she is an authorized representative
of Professional for the purposes of executing this Agreement and that he/she has full and
complete authority to enter into this Agreement for the terms and conditions specified herein.
Additional Provisions. In addition to those provisions set forth herein and in the Contract
Documents, the parties hereto agree as follows:
[ ] No additional provisions are adopted.
[X] See attached Exhibit A.
29. Waiver of Certain Damages. NEITHER PROFESSIONAL NOR CITY SHALL BE LIABLE
TO THE OTHER FOR ANY PUNITIVE, EXEMPLARY, SPECIAL, INCIDENTAL, INDIRECT
OR CONSEQUENTIAL DAMAGES, WHETHER BASED IN CONTRACT, WARRANTY,
TORT OR OTHER LEGAL THEORY, INCLUDING BUT NOT LIMITED TO LOSS OF
PROFIT, REVENUE, FINANCING, BONDING, USE, PRODUCTIVITY OR EFFICIENCY,
BUSINESS INTERRUPTION OR DAMAGE TO BUSINESS REPUTATION.
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF ASPEN, COLORADO: PROFESSIONAL:
[Signature] [Signature]
By: By: Chris Tronicek
Title: Title:
Date: Date:
Approved as to form:
City Attorney’s Office
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Director
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Contact:
Chris Tronicek, Business Development Manager
ctronicek@entrustsol.com
314-546-1675
PROJECT
PROPOSAL
Prepared for: City of Aspen
Proposal: Civil and Electrical Design Services – 2025-095:
Koch Park to City Market Electric Circuit Replacement
April 16, 2025
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TABLE OF CONTENTS:
INTRODUCTION 4
PROJECT TEAM 6
QUALIFICATIONS & EXPERIENCE 8
APPROACH TO PROJECT 10
REFERENCES 14
RELATED PROJECT EXPERIENCE 14
SCHEDULE & PRICING 18
CRITICAL MILESTONES 18
APPENDIX 20
ASSUMPTIONS & CLARIFICATIONS 21
QA/QC & PROJECT CONTROLS 22
SAFETY PLAN 26
ISO COMPLIANCE 27
PROJECT TEAM ORG CHART & RESUMES 28
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April 16, 2025
Mr. Andy Rossello
City of Aspen Utilities
427 Rio Grande Pl
Aspen, CO 81611
RE: 2025-095 - Civil and Electrical Design Services for the Koch Park to City Market
Electric Circuit Replacement
Dear Mr. Andy Rossello,
Thank you for allowing EN Engineering, LLC (EN) the opportunity to present you with this
proposal for Civil and Electrical Design Services for the City of Aspen’s Koch Park to City
Market Electric Circuit Replacement Project. EN is committed to providing high quality and
cost-effective engineering and design services that will ensure that City of Aspen’s projects
are successfully implemented. While EN has been rebranded a part of the ENTRUST
Solutions Group, EN Engineering, LLC is still the operating and contracting entity through
which services will be provided.
We are confident that our technical experts, engineers, designers and drafting professionals
will execute this work to the high standards that the City of Aspen expects and will deliver a
successful project.
Contained within is a detailed outline of EN’s depth of experience in electrical distribution
design and engineering, which we have accumulated over the past 20 years. Project and
capability details have been clearly outlined along with our project team and previous
project references. For this project, the lead office will be Englewood (CO). EN has 36
offices around the country and over 3,000 personnel. This allows us to leverage a wide
array of expertise across the country in order to meet the needs of our clients, while
maintaining close contact and support.
We appreciate this opportunity to provide a summary of our qualifications and look forward
to meeting with you to further discuss our proposal in more detail and the next steps to
begin the design services identified by the City of Aspen. Please contact me should you
have any questions or require any additional information.
Chris Tronicek
Business Development Manager
ctronicek@entrustsol.com
314-546-1675
Sincerely,
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INTRODUCTION
What We Do and Who We Serve
For 20 years, businesses, people, and communities have entrusted the employees of EN
Engineering with their most valuable assets, infrastructure, and the projects that improve
them.
We have embraced growing markets such as renewables, power engineering services, EV
infrastructure, data analytics, and geospatial with cutting edge engineering, consulting, and
automation services.
We offer valuable solutions to challenges faced by our clients, restore and expand
infrastructures, enhance and streamline systems, and identify and record key assets for
clients, including gas and electric utilities, telecommunication service providers, pipeline
operators, and industrial companies.
As one of the fastest-growing engineering firms in the country, we have grown from a single
Midwest office to a national network of locations, which has only strengthened our
commitment to serving with excellence… from start to finish.
While EN Engineering has been rebranded a part of the ENTRUST Solutions Group, EN
Engineering, LLC is still the operating and contracting entity through which services will be
provided.
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Business Mission
EN Engineering is
committed to growth by
providing innovative
solutions to our clients
with a focus on long-
term relationships,
while consistently
maintaining the highest
level of quality, safety,
integrity, and ethics.
People Mission
Our success is achieved
through continuously
cultivating a culture that
values the contributions
of our diverse and
talented team members.
We seek out and
encourage colleagues
who are passionate,
curious, and client
focused. We maintain an
environment of mutual
respect and commitment
to professional
development and
advancement.
Community
Mission
We are committed to the
safety and sustainability
of the communities, team
members, and
stakeholders that we
serve. We are a strong
catalyst for positive
change in the
communities where we
partner with our clients.
We achieve this through
charitable giving,
partnering with
community
development
organizations, and
creating local job
growth.
Our Safety Commitment, Our First Priority
Customers and the community entrust us to keep safety first when designing
pipelines, facilities, and other installations. This includes addressing all regulations
and standards, as well as designing for safer maintenance and upgrades in our
work product.
We insist on a safe workplace for our employees, our vendors, our customers, and
the community.
We have set our safety objective at zero for vehicle accidents, property damage,
lost time, and medical aid injuries by EN Engineering and our subcontractors.
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PROJECT TEAM
The EN team supporting this project is primarily based out of our Englewood, CO office.
We are conveniently located to support the City of Aspen with site visits, in-person
meetings, or to closely coordinate with our survey subcontractor. Approximately 50% of
these individuals will be fully committed to this project with the remainder of the individuals
having capacity to be 25% commitment to this project as needed. These percentages will
constantly be monitored and adjusted as work is assigned and specific areas are ramped.
These resources are already aware of the scope of work for this project and are excited to
contribute their respective areas of expertise. As a nationwide firm of over 3,000
professionals, we can staff up or down for your needs in an efficient and cost-effective
manner.
James “Jamey” Starnes
Project Manager – Single Point of Contact for City of Aspen
Alix Bondarenko
Sr. Design Specialist – Electric Distribution Specialist
Kimberly Parenteau
CAD Specialist – Drafting Expert
Chris Mink, P.E.
Director – Civil Engineer
Chris Tronicek
Manager – Business Development
Alex McPherson
Director – Project Sponsor/Mentor
Rodney Kiser, PLS/Partner
True North Colorado, LLC – Survey Consultant
*Please see team Organizational Chart and Resumes in the Appendix
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EXECUTIVE SUMMARY
EN will provide professional engineering services for civil and electrical design to replace
and improve the electrical distribution infrastructure for the City of Aspen. EN has a rich
history working with utilities across the country to support their electric distribution program
needs and design requirements. The Qualifications & Experience section is a small sample
of projects highlighting our experience with the City of Aspen on earlier phases of their
proactive cable replacement program as well as other EN experiences with different utilities
to meet their design and construction support needs. EN understands the scope of this
project to consist of reconductoring a three-phase circuit between the “Koch Lumber Park
South 2” Vista switchgear and the “City Market East 4” PMH-9. We will also plan to
sectionalize the (4) identified single-phase transformers onto their own dedicated single-
phase line. The work will include all necessary plans and specifications for a bid-ready
design package, including estimated construction costs & units, and all necessary permit
applications for the work. All work will comply with the National Electric Safety Code, the
City of Aspen Electrical Standards, the City of Aspen Construction Standards, as well as
any federal, state, local statutes, and standards.
In an effort to support The City of Aspen’s sustainability goals EN Engineering (ENE) has
the following programs in place that are a part of our Sustainability Program:
Safety Program, Environmental Policy, and a Quality Program certified under the ISO 9001
quality standard. Our ISO program is audited for compliance to the standard by external
auditors as a part of our ongoing recertification process.
Our objectives under this program include Safe Work Environment, Integrity and Ethics,
Customer Satisfaction, Continuous Improvement, On-Time Projects, and Efficient Work
Process. We measure our performance against goals set for each of these categories and
senior management is committed to the program through periodic meetings through-out the
year and an ongoing commitment to continuous improvement. Top management reviews
sustainability performance and participates in goal setting. A sustainability point person is
formally assigned with overall responsibility for ensuring applicable requirements and
commitments are implemented at the company, or for a project.
EN is committed to protecting public health by conducting our operations and activities in an
environmentally responsible and sustainable manner. We are committed to complying with
all applicable laws and regulations. We recognize that reducing and where possible,
eliminating the environmental impacts of our actives is important part of our mission.
At EN, we apply green thinking to every decision to benefit our customers, our community
and our employees. We strive to prove our environmental performance over time and to
initiate additional projects and activities that will further reduce our impacts on the
environment.
EN Engineering provides a broad portfolio of engineering
services—delivering excellence from start to finish, wherever
energy flows and goods are produced.
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QUALIFICATIONS & EXPERIENCE
EN has extensive experience in electrical distribution engineering projects, including both
overhead and underground as displayed by our reference projects. These projects consist
of a wide array of electrical and civil engineering design and construction management
services, including the design of HDD bore profiles for PVC/PE Conduit, as well as open
trench in urban/residential areas as well as relocations. Design projects that EN completes
with regularity include:
The design of primary (feeder and tap) consisting of new extensions,
reinforcements and relocations (overhead and underground).
The design of overhead and underground relocations.
The design of new/relocated extensions and demo of residential and
commercial services.
Specifically, regarding civil/environmental engineering, we can provide the knowledge to
work through the unique complexities, permitting, and technical issues which typically
surround underground distribution and site development projects. EN offers a suite of
environmental services that support regulatory compliance, advance environmental safety,
strengthen public relations, and reduce future costs for clients. Our environmental services
include regulatory compliance, ecosystem management, assessment, and land
development. With decades of operational and project experience, our environmental
professionals provide expertise in engineering, hydrology, environmental science, and
landscape architecture. We assist clients with planning and permitting, reporting
requirements, ecological restoration, natural resources, wetland delineation, erosion and
sediment control, due diligence, and facility inspection.
All of EN’s underground distribution projects require intimate knowledge of client standards
and the NESC, and encompass the integration of pad mounted and overhead equipment
including transformers, switchgear, capacitor banks, reclosers, etc. Additionally, we have
robust experience working on projects requiring multi-faceted cross functional coordination
with subcontracting crews.
EN’s design capabilities are built on a foundation of quality, as set forth by a strict QA/QC
procedure. As an ISO 9001:2015 certified company, quality is at the root of who we are
and what we do. We focus on several objectives to ensure our work is completed on time,
to the highest of quality standards:
Customer Satisfaction
Continual Improvement
On-time Projects
Integrity and Ethics
Safe Work Environments
Efficient Work Processes
EN utilizes several quality control checks and processes as a part of our Quality
Management System. One of the key aspects of EN’s Quality Management System is the
internal checking process that is required for all design packag es. The main aspect of the
internal checking process includes confirmation of the project scope, checking of the design
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drawings by a design coordinator, and further checking by a senior engineer or project
manager after the items identified by the drafting coordinator have been revised and
included in the new design drawings. After the design documents have been reviewed and
accepted by the project manager, we often implement a peer review process or senior
technical lead review process to evaluate the drawings and design during the final review
stage to ensure quality requirements are maintained before the project is released for
construction. The internal checking process also includes scope reviews and final design
reviews by the client representative.
In addition to the internal checking process, the design process is standardized using
internal and client design manuals and standards, and standardized material specifications
and construction specifications. The use of standard design documents and standardized
processes also reduces the chance of errors both in design and in procurement of
materials.
EN’s participation in earlier phases of this cable replacement program has given us direct
experience with the City of Aspen’s Community Development and Engineering
Departments review process. We have taken a proactive step in order become familiar with
the processes for this proposal and will make it a top priority for the entire team to become
intimately familiar with the processes at the onset of the project.
Engineering Department Review Process
As outlined in chapter 29.01 of the Aspen, CO Municipal Code, the City Engineer, or
designee, is the authority to make and enforce the rules and regulations contained in the
Engineering Design Standards to carry out the intent of the standards. For the engineering
review process, the City Engineer has the authority on behalf of the City of Aspen to
determine that all design and construction is completed to a level that is equal to or
exceeds the requirements set forth in Chapter 29.01 of the Municipal Code and the
Engineering Design Standards. We also recognize that any design variances from the City
of Aspen’s standard must be submitted in writing with appropriate documentation and
justification to the City Engineer for approval.
Community Development Department Review Process
EN has thoroughly reviewed the City of Aspen’s Community Development Department’s
Development Review Procedure and will have no issue adhering to the process and
sequential steps laid out therein, as well as supporting the City Engineer throughout as
required for this project. The steps laid out therein include the following:
1. Attend pre-application conference
2. Submit Development Application
3. Determination of Completeness
4. Staff Review of Development Application
5. Board Review of Application
6. Issuance of Development Order
7. Receipt of Building Permit
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Subcontractor Qualifications and Information
EN will partner with True North Colorado, LLC for our land mapping and surveying needs.
True North Colorado, LLC is a professional land surveying firm located in New Castle,
Colorado and have been in business since January of 2017. The partner/owners are
licensed professional surveyors and run the day-to-day company operations with the help of
three full-time LSI field surveyors and have a combined sixty plus years of land surveying
experience.
*Please see True North Colorado, LLC’s list of project experience in the Appendix
True North Colorado, LLC
Mailing: PO Box 614
Physical: 386 Main Street – Unit 3
New Castle, Colorado 81647
Phone: 970.984.0474
Email: rodney@truenorthcolorado.com
APPROACH TO PROJECT
EN understands the City of Aspen Koch Park to City Market Electric Circuit Replacement
project is critical to maintaining your electrical system’s amazing track record for reliability.
This project will involve the review of existing facilities and one-line diagram to ensure
project objectives, specification and design for new long-lead switchgear, detailed survey
and civil design, detailed electrical design, permit submittal preparation, easement legal
description and site plan preparation, switching plan for construction to minimize or
eliminate customer outages, and a bid-ready package for construction drawings including
specifications and detailed cost estimates. EN and our survey subcontractor are prepared
to execute this work and determine the optimal route to minimize the impact of all aspects
of the project including design, construction, easement acquisition, permitting, and
environmental requirements. EN’s survey partner will conduct a thorough SUE survey to
quality level B (option for quality level C was also proposed as an alternative) to provide
visibility to all subsurface utilities, which will inform the design to ensure no unforeseen
conflicts exist at the time of construction. A survey to this quality level will also allow for a
more informed decision when evaluating construction phasing.
Additionally, EN recognizes that the permitting component of this project will be a critical
path item and therefore will place a large emphasis on ensuring all permitting components
and timelines are adhered to. Although the City of Aspen will be submitting all permits, EN
will heavily assist in their preparation. After conducting a preliminary review, EN believes
the below list of City permits may be required for this project, which will be submitted
through the City of Aspen’s salesforce online permitting application.
Potential Permits in Salesforce:
1. Electrical Permit
2. Fencing Permit
3. Sign Permit
4. New Major Permit
5. Temporary Encroachment Permit
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6. Right of Way Permit
7. Landscape and Grading Permit
8. Tree Removal Permit
9. Construction Parking Reservation Permit
EN will maintain an open line of communication with the City of Aspen’s electrical staff
throughout the course of the project to ensure all requirements are met, including a weekly
update to brief the City of Aspen on the status of the project, accomplishments, next steps,
key issues, and open action items. EN will also coordinate monthly progress meetings to
highlight any challenges, review the design and possible alternatives, provide schedule
updates, and capture action items.
EN’s design team will provide a detailed design highlighting the best route regarding project
timing, cost, constructability, and coordination with the City of Aspen’s electrical staff for
uninterrupted operation and routine maintenance of the system during construction. The
design will adhere to the National Electric Safety code as well as the City of Aspen’s
Electrical Standards, Engineering Standards, Right of Way Standards, and Community
Development requirements.
PROJECT INITIATION
1. Kick-Off: During the project initiation phase a meeting will be set with the City of Aspen,
led by EN’s Project Manager, to review project scope, goals and objectives, constraints,
budgets, schedules, code issues, and relevant standards & protocol. The goal of this
kick-off meeting will be:
Define team members roles and responsibilities.
Define key design parameters.
Obtain any additional or relevant existing project information.
Refine project scope.
Refine project schedule based on requirements of the City of Aspen.
Define any project concerns or issues.
Field visits any areas of concern within the scope of this project.
Discuss design recommendations.
Schedule monthly project progress meeting conference call.
The City of Aspen to provide:
Construction methodologies on previous projects
Standard drawings that display the City of Aspen’s design preferences
Any material specifications for the anticipated equipment (to be modified
by EN with project specific requirements).
Any further documentation outlining the City of Aspen’s community
development and engineering review processes.
During this phase, EN’s team will become intimately familiar with the City of Aspen’s
electrical standards as well as the community development and engineering review
processes to successfully execute the project.
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LAND USE & SURVEY PHASE
1. Research: A master data base of all direct and indirect property owners to identify
Parcel No.; Street Address; Abbreviated Legal Descriptions; Property Owner of
Record (up to two individual listings); Property Owner Mailing address; Direct
Contact/Representative; Contact Information, including primary phone and email
addresses (to the extent available).
2. Site Survey: Provide a topographic survey for a 75 ft wide corridor (20ft in alleys) to
be used in EN’s design plans and meet all permitting requirements. This work
includes:
Elevation points every 50’-75’ (or as needed per significant grade
changes)
Utilities/structures/buildings/poles/fences/trees located within survey
corridors.
Locate and identify the City of Aspen’s existing electric infrastructure.
Perform utility survey for all utilities located within survey corridor.
Identify all gravel, asphalt, and concrete roadways, edges of roadways,
and roadway centerlines.
Identify all edges of Highways, and roadway centerlines for all Interstates
within survey corridors.
Locate all trees within the survey corridor.
Identify all waterway edges, centerlines, and determine depth of water (if
this can be done safely)
Locate and identify existing permanent and temporary structures
(utilities/poles/fences/boxes/retaining walls) located within survey
corridors.
Identify public right-of-way, platted easements, and utility easement of
record.
o Will provide mapping of affected property owners shape files and
exhibits with salient property information.
SUE Level B underground utility locates including engineered stamped
plans certifying to Level B locate quality.
o Underground utility locates will be marked in the field.
Locate surface makings of underground utilities and make
these locations a part of the topographic survey.
Engineered stamped plans certifying to Level B locate
quality will be provided.
All sewers will be Quality Level C od D.
SUE Level C underground utility locates have been provided as an
alternative option.
o Utility maps will be acquired.
o Surface utilities will be located in the field.
o Based on the above information, underground utility locations will
be placed in a CAD file on a best fit case
Boundary Survey and Mapping
o Provide the research required and work with the City of Aspen to
establish existing road right of way and parcel lines adjacent to
the above-described topographic survey area. Locate all
appropriate land and parcel corners that may exist in the field.
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The final mapping will be based on the research and the location
of found corners.
Final Base Maps and Deliverables
o Provide AutoCAD Civil 3D 2020 drawings. Drawings will include
topographic survey data collected, boundary survey information.
3. Easement Preparation: Perform the necessary research and prepare easement
documents as required.
Review existing easement documentation in the project area to identify
extent of the City’s existing land rights. Identify whether the proposed
and existing line(s) are located within a private easement or has been
dedicated by plat. Summarize findings on a parcel map and add to a
landowner list spreadsheet.
Provide landowner list for parcels neighboring the project, including
name/owner (per the City of Aspen’s GIS records) and contact
information as available.
Coordinate with the survey team to provide project control, staking
property lines.
Prepare easement documents for new alignments, obtaining current
vesting deed, and submit to the city to pursue easements.
City of Aspen will be responsible for all legal review of the documents.
DESIGN & PERMITTING PHASE
1. 30% Submittal: The 30% submittal will serve as the preliminary plan set and
provide a framework for discussion of the planned route as well as the output from
the site survey. Upon submittal, EN will schedule a meeting with the City of Aspen
to address any stakeholder comments.
Deliverables:
1. Plan drawings showing feeder route centerline with easements, right-of-way,
other boundaries, and existing utilities identified.
2. Modified one-lines.
3. Identification of known utility conflicts.
4. Identification of known and required local permits.
5. Identification of known and required easements.
2. 60% Submittal: At the 60% submittal stage, EN’s intent is always to provide the
most complete design package possible given all available information at this stage.
Our goal is to provide a framework to refine the minor tweaks, issues and comments
that come up so that the 90% submittal can be a preview of the final product. Upon
submittal, EN will schedule a meeting with the City of Aspen to address any
stakeholder comments.
Deliverables:
1. Plan drawings incorporating comments from 30% review meeting and
ownership information. Profiles will be included as required using elevations
from the topographic survey.
2. Modified one-lines.
3. Material list including any major equipment, manholes and conduit/cable.
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4. Draft opinion of probable cost.
5. Ownership list.
6. Cross sections or special details as required.
7. Plan notes and any special conditions.
3. 90% Submittal: At the 90% submittal stage the design should be finalized for
distribution to stakeholders as required for any comments. Upon submittal, EN will
schedule a meeting with the City of Aspen to address any stakeholder comments.
Deliverables:
1. Plan drawings incorporating comments from 60% review meeting.
2. Modified one-lines.
3. Final material list including any major equipment, manholes and
conduit/cable.
4. Final opinion of probable cost
5. Final cross sections or special details.
6. Landscaping plan along with restoration strategies, electrical, and irrigation.
7. Ownership list.
8. Construction management plan that incorporates an erosion and
sedimentation control plan, fugitive dust control plan, stormwater protection
plan, traffic control plan, and electrical switching plan.
9. Permitting documentation.
4. Final Submittal: The final submittal will include all elements from the 90% submittal
with any required updates from stakeholders as well as a final material list and
permitting information.
Deliverables:
1. Signed and stamped Construction Plan Set.
2. Control Points and CAD drawings that contractor can use for construction.
3. Construction specifications.
4. Staking sheets.
5. Updated one-line diagram.
6. Total material/unit list, with and without estimated costs.
7. Electrical specifications for cable, switchgear, and components.
8. Legal descriptions and physical depictions for required easements.
REFERENCES
RELATED PROJECT EXPERIENCE
1. City of Aspen: Puppy Smith Switch Station to Red Brick Switchgear
Contact: Andy Rossello, P.E., Project Manager III, andy.rossello@aspen.gov,
970-429-1999
Completion Date: 12/31/2024
PROJECT DESCRIPTION:
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At the start of the project, EN provided a written analysis for a PMH/PME switchgear
compared to Eaton’s VFI cabinet. This allowed Aspen the maximum amount of time to
order and acquire their equipment. EN also aided with the Approval Drawings review and
gave Eaton the “go ahead” to start manufacturing the VFI cabinets. EN also facilitated a
SUE B drawing with the help of True North and Roaring Fork Locators. A PDF and CAD file
were provided to Aspen’s GIS department to improve their georeferenced record of
underground utilities. We were able to incorporate (2) new VFI cabinets, reconfigure the
500KCMIL feeder, and sectionalize the existing single-phase transformer. The end-product
was a bid-ready construction packet that included the duct bank running line, trench detail,
connectivity requirements, major materials list, and civil drawing for stormwater permit
submittal.
2. City of Aspen: Red Brick South to Red Brick North Circuit Design
Contact: Andy Rossello, P.E., Project Manager III, andy.rossello@aspen.gov,
970-429-1999
Completion Date: 11/01/2021
PROJECT DESCRIPTION:
EN was able to effectively facilitate the site surveying, detailed plan and profile drawings,
one-line modifications, civil/environmental plans, permitting support, and code compliance
required to reroute two feeders, separate single phase from three phase circuits and
replace approximately 7200 linear feet of feeder cables affected by the reroute directly or at
the end of their useful life. The successful completion of this scope provided the city with
design level services that could be broken into smaller construction projects to be pursued
incrementally over the coming years. Throughout the entirety of the project, EN engineers
worked closely with The City of Aspen personnel to assist in the preparation of permits prior
to submittal.
3. City of Aspen: Paepcke West to City Market East Electric Cable Replacement
Project
Contact: Andy Rossello, P.E., Project Manager III, andy.rossello@aspen.gov,
970-429-1999
Completion Date: 12/31/22
PROJECT DESCRIPTION:
For this project EN handled the site surveys, detailed plan drawings including
specifications, one-line modifications, permitting support, easement legal description and
site plan preparation, detailed cost estimates, and a detailed switching plan for construction
to minimize/eliminate outages to replace the existing ~3,600 to 3,700 ft of feeder cable
running between switchgear including all primary transformer connections. The actual
construction of the circuits was spread across two construction seasons, dividing the
replacement footage in half for each phase. The design included details on cable routing in
more complex sections of the proposed alignment involving dense alleyways and offset
transformer locations. EN worked to execute all of this work in addition to working with the
COA to determine the optimum route when obstacles, such as utility conflicts, were found
with the proposed route.
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4. Xcel Energy: Electric Distribution Engineering & Design and City of Boulder
Municipalization Project
Contact: Andrew Feldkamp, New Business Design Manager, 303-425-3823
Andrew.feldkamp@xcelenergy.com,
Lex Telischak, Electrical Engineer, (303) 441-3442, TelischakL@bouldercolorado.gov
Completion Date: 9/18/2019
PROJECT DESCRIPTION:
For the past several years EN has provided electric distribution engineering & design
support to Xcel Energy. This has included feeder level and sub feeder designs, Commercial
and Residential requests for electric service, OH to UG conversions, roadway relocation
projects and reinforcements of system upgrades with Xcel Energy’s electric capacity and
engineering departments. In 2019, EN provided engineering design for a detailed
separation plan, on behalf of Xcel Energy, for the potential municipalization of the City of
Boulder’s Electric system. The project consisted of 35 miles of underground feeder design
including cable replacements and profiles for major utility crossings in support of the
underground facility designs. It also included coordinating large sub-contracting crews to
perform locating of underground foreign utilities including water, sewer, storm drain, and
gas utilities.
5. Alliant Energy: Centerville Square Overhead to Underground Conversion
Contact: Jeff Royer, Field Engineer, 641-437-5143, jeffroyer@alliantenergy.com
Completion Date: 03/30/2021
PROJECT DESCRIPTION:
EN designed to convert the “Centerville Square” distribution system from overhead to
underground. This area was serviced by a series of overhead metal H-frame structures that
surround the square. These H-frames supported platform mounted transformers that fed a
variety of mid-span and pole mounted overhead taps to indoor and outdoor meters. Due to
the expansion and demolition of buildings around the square over past decades, there was
limited consistency between service locations and construction. The resulting assembly of
customer services is congested, difficult to track, and in some cases unsafe for vehicle and
pedestrian traffic. In order to improve the reliability, safety and cleanliness of the Square’s
utilities, Alliant Energy converted the system to an underground network that utilizes pad
mounted transformers and pedestals to feed updated, and in some cases retrofitted,
customer meters. EN sent team members to field note all the existing overhead structures
and meter locations in order to accurately map all the services that need to be converted.
Our engineer’s tracked hundreds of services and thousands of site photos to ensure that
each customer and building was accounted for in the design of the proposed conversion.
Detailed voltage drop calculations were performed for each meter to determine optimal
cable routing and sizing which is impacted greatly by the shift to an underground system.
EN also leveraged its experienced team of both electrical and gas utility engineers to
consolidate the design of the joint trench Alliant Energy proposed to one firm. The
designers are also involved with creating easement exhibits for proposed pads,
coordinating with communication companies and third-party surveyors, and securing DOT
permits.
6. Duke Energy: Cincinnati Downtown Network Cable and Duct Replacements
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Contact: Jeff Humphreys, Engineering Manager, 513-458-4081,
jeffrey.humphreys@duke-energy.com
Completion Date: 05/27/2023
PROJECT DESCRIPTION:
EN has partnered with Duke Energy’s Network Design team on numerous programs to
update and harden the Cincinnati Network and surrounding underground infrastructure.
Projects assigned included:
a. PILC replacement- EN worked through one feeder at a time. We partnered with
Duke’s construction crews to open every manhole along the feeder and identify
where PILC cable was existing. We then designed for new copper to be installed,
prioritizing the utilization of existing ducts where possible and designing new ducts
where spares were not available.
b. Secondary Mains replacements- Assigned one city grid at a time, we inspected the
existing secondary mains network for aging cable, falling buss bars, and areas
where other improvements could be made. Using the inspection results, we created
detailed design drawings and material lists for construction.
c. Live-front Equipment Replacement- EN inspected existing switchgears and
transformers to confirm if they were live-front or dead-front. If they were found to be
live-front, EN designed the replacement of the device and any structural
replacements or changes that need to be made to the pad or foundation the devise
was sitting on.
d. Transformer Oil-Mitigation- EN designed for the installation of sump pumps in over
100 vaults in Cincinnati’s Network. EN provided direction where to install the pit for
the sump, civil designs for re-grading the vault floor to allow oil and water to run to
the pump, and electrical diagrams showing how to connect the sump’s sensors to
the network protectors so they could be remotely monitored.
e. Orangeburg Duct Replacements- Collapsing Orangeburg ducts were causing
prolonged outages on Duke’s system. EN proactively designed for the replacement
and removal of Orangeburg identified on multiple feeders, including detailed
engineering design, a detailed bill of materials, and assisting with permitting.
7. City Light & Power: Hybrid System Upgrade – Aberdeen Proving Ground
Contact: Lucas Maid, Sr. Project Manager, 667-201-0514, lrm@clpinc.com
Completion Date: 5/3/2024
PROJECT DESCRIPTION:
EN Engineering provided electric distribution design services for a comprehensive system
upgrade serving the Army’s oldest military testing and research facility, Aberdeen Proving
Ground. New buildings and facilities on post required extensive improvements to the
electric distribution system. 5 kV and 15 kV facilities were upgraded to 15 kV and 35 kV
respectively.
The upgrade included the replacement/renewal/relocation of 3,700 poles, 28 miles of new
underground cable, 52 miles of new overhead cable, 6 new substations, 2 new switching
stations, and the decommissioning of over 20 existing substations.
80 miles of electric infrastructure was surveyed and updated in GIS
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13.5 miles of 35 kV overhead design with 12 miles of 15 kV underbuilds, and 4 miles
of 35 kV underground design. Fiber optic cable was included for SCADA.
Prepared Switching and Phasing plans
Designed the equipment layout, interconnections, ins and outs, sediment & erosion
control, and stormwater management for 6 substations.
Due to the project’s proximity to the Chesapeake Bay, associated wetlands and
environmentally sensitive areas, the project had an extensive environmental
permitting component
8. Pacific Gas & Electric (PG&E) Wildfire Hardening: Half Moon Bay Hardening &
Undergrounding
Contact: Jim Brisky, Manager, Contract Estimating, jim.brisky@pge.com, (559) 974-3332
Completion Date: 12/30/2022
PROJECT DESCRIPTION:
For the past several years EN has provided electric distribution engineering & design
support to PG&E within their fire hardening workstream. To date we have completed nearly
80 miles of fire hardening projects throughout Northern California. One such project scope
was to harden in place 1.2 miles of tap lines and underground an additional 800’ of primary
and services. The design called for all lines to be 1/0 ACSR Tree Wire and poles class one
or larger. We replaced all open wire secondary and non-insulated material with insulated
secondary wire (AWAC) and insulated material. EN surveyed all existing poles and staked
new pole locations. We worked closely with the land and environmental departments to
obtain easements for poles and anchors and to ensure we were mitigating the
environmental impact. Our field engineers collected GPS coordinates and elevation of all
existing and proposed locations. Again, for the overhead portion our engineers and
designers used O-Calc for the pole loading and AutoCAD to create the construction and
schematic drawings. For the underground portion of this project, our engineers worked
closely with the land department to obtain easements for the new underground primary,
secondary running lines, along with the installation of the new equipment. The engineer
conducted Voltage Drop and Voltage flicker study, along with pulling calculations for the
underground design.
SCHEDULE & PRICING
CRITICAL MILESTONES
Project Kickoff Meeting: May 2025
Confirm Long-Lead Item Equipment Specification: June 2025
30% Design Review: August 2025
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60% Design Review: September 2025
90% Design Review: October 2025
100% Design Complete: November 2025
The costs outlined below are EN Engineering’s estimated work effort required to complete
the tasks described within this document. Work is intended to be performed on a Fixed Fee
basis. Any additional work necessary outside the scope of work described in this proposal
will be negotiated through a mutually agreeable change order process.
EXPENSES BY PHASE
Surveying Costs:
QLC
QLB (Aspen to locate Electric)
QLB (Roaring fork to locate Electric)
$25,000
$104,000 (Not to Exceed)
$136,000 (Not to Exceed)
30% Design Completion $26,700.00
60% Design Completion $26,700.00
90% Design Completion $26,700.00
100% Design and Project Closeout $8,900.00
EN’s estimated price to complete the scope of work: Engineering Costs:
$89,000
Total cost including Survey (Not
to Exceed):
$114,000, SUE C
$193,000, SUE B (Aspen to locate
electric facilities)
$225,000, SUE B (Roaring Fork to
perform all locates)
10x10 Easement Add-on:
$2,500 per Easement w/ legal +
exhibit
Project Phase Phase Subtotal
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APPENDIX
Exhibit #1 - Assumptions & Clarifications
Exhibit #2 - QA/QC & Project Controls
Exhibit #3 - Safety Plan
Exhibit #4 - ISO Compliance
Exhibit #5 - Project Team Org Chart & Resumes
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ASSUMPTIONS & CLARIFICATIONS
1. EN will utilize one subcontractor for survey support to complete this work.
2. EN will not be responsible for submitting permits but will assist the City of Aspen
preparing permit documentation.
3. There will be a total of four submittals (30%, 60%, 90%, and Final) with three interim
reviews (not including weekly updates or monthly progress meetings).
4. EN’s responsibilities under this contract will be complete after the final submittal
package. If EN’s assistance is required during future construction phases, a separate
contract will be required, or EN is amenable to a change order of this contract to include
Construction Support on a Time and Expense basis.
5. All communications with stakeholders other than the City of Aspen electric utility staff
will be through the City of Aspen staff. EN has not estimated holding public meetings or
presentations to other stakeholders. Comments from other stakeholders will be
provided to EN through the City of Aspen staff. EN did not account for individual
mailings to property owners nor community outreach.
6. All meetings except for the initial kick-off meeting will be over phone/Teams conference.
7. Right of entry and access to the project site will be provided by the City of Aspen.
8. The City of Aspen will be responsible for all legal review of the documents and will
provide legal counsel, if required.
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QA/QC & PROJECT CONTROLS
EN Engineering understands the importance of our projects to the
local communities. As such, we place a high value on safety and
personal integrity.
QA/QC Program
At EN, we are dedicated to providing a quality product to all our clients. It is imperative to us
that quality is embedded in our company culture. Since 2008, we have been certified as an
ISO 9001 engineering design firm. Our main quality objectives include:
• Integrity and Ethics
• Customer Satisfaction
• On-time Projects
• Safe Work Environment
• Efficient Work Process
• Continual Improvement
These six principles are stated in our
Quality Policy. These objectives are
measured, analyzed, and reported to
Management as part of our Quality
Management System. If the data shows we
need improvement in meeting any of these
objectives, the causes are examined, and
corrective actions implemented.
The Main Point – We are dedicated to
“Keeping Customers Satisfied” and “Continually Improving” our quality process.
This policy is a statement of our corporate beliefs and quality goals. The Quality Policy
borrows some of EN’s mission statement wording – recognizing that our charter core values
remain as our foundation:
EN Engineering Quality Policy
EN Engineering, a dedicated group of engineering professionals, has decades of
experience designing, maintaining and operating pipeline systems and related facilities.
We provide innovative engineering solutions to meet our client’s needs while consistently
maintaining the highest level of ethics and integrity. Our success is achieved though the
valued contributions of our talented and diverse employees.
Quality performance is one of the cornerstones of our company culture, and is considered a
personal responsibility of all employees. To maintain quality performance of all business
units at the highest level, the following aims are pursued:
To fulfill or exceed Customer needs and expectations by delivering a quality product
in a consistent and timely manner;
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To cultivate and maintain the commitment to continual improvement and
communicate our goals and objectives to every employee;
To promote a working environment where training and tools are provided for all work
to proceed in a safe and efficient fashion;
To furnish a system of policies which are periodically reviewed to ensure the ability
of all groups to perform their work effectively.
Project Controls
Project Management and Controls at EN consists of integrating scheduling, cost control,
and manpower planning. The project schedule is incorporated into our accounting system
along with the planned costs. Actual project expenditures are tracked against the plan to
gauge progress status and identify any potential issues.
Communication between project management, staff and clients facilitates this process.
Project progress reports are issued at regular intervals. Project status meetings often
include discussions regarding schedule and cost. Variances are identified and action plans
and forecasts are developed to ensure adherence to budget and schedule. Project scope is
also monitored to assist in change management. Components of our project management
system and quality control plan include:
• a detailed project communication plan, including ongoing client review meetings,
• adhering to the safety plan, and
• the ability to provide necessary construction support
These are all completed with the proper level of document control and software utilization.
This approach conforms to our ISO 2001:9015 certified quality management system.
Document Control
As a company, it is essential that proper Document Control is occurring throughout the life
of our projects for both organizational and compliance purposes. Effective document control
is practiced from the initiation of a project until it is ready to be archived in Project Closeout
in accordance with our ISO quality management system. It is the PM’s responsibility to
notify the Project Team of the project location within EN Projects and to ensure documents
are filed appropriately.
The Document Control Department is available to handle a project’s document
management including, but not limited to activities such as:
File structure and storage management using EN Projects site
Tracking of Client files (Check in/out, etc.)
Routing and distribution of electronic and paper documents in a secure and
efficient manner
Performing high level quality review prior to transfer of deliverables to Client
Printing request coordination and distribution
Submittal of electronic deliverables to the Client via the ENsured Site
Coordination and submittal of Hard Copy Deliverables to the Client
It is important that all project related documents be filed correctly from the start of project
planning and throughout the project until they are ready to be archived properly at Project
Closeout. PMs should encourage their Project Team to utilize Document Control for filing
assistance from Execution through completion of Closeout, as well as transmit milestone
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deliverables (30%, 60%, 90%, IFB, IFC, etc.) to the Client. This ensures accurate records
are accessible in the future.
QA/QC, along with Document Control, ensures proper project data books, archiving and
storing of all projects.
Cost Management & Time Management Tracking
EN understands that it is critical to have adequate tools and resources to track and manage
project costs on a real-time basis. We have cost tracking programs and processes that
allow us to track all aspects of project costs throughout the project. Work deficiencies and
impending cost overruns are often the result of poorly completed cost estimates or changes
in the project design requirements or scope that are not communicated and documented.
We understand the importance of clearly communicating and documenting changes in
project design requirements and scope as the revisions and issues are identified. The
impact to cost and schedule must also be determined and communicated as the revisions
are identified. These changes must be approved by the client representative before
commitments are made that impact cost and schedule. If issues arise during the project, we
will immediately communicate them to the customer and work with the customer to get back
on schedule and control cost overruns. We will evaluate all our current deadlines,
reprioritize our work, reassign staff and add staff if necessary to get back on track.
EN utilizes the Deltek Vantagepoint system to accumulate all invoices, material purchases,
expenses, and labor costs and assigns and tracks the costs by project and phase. Various
reports can be generated based upon the level of detail or project measurements that are
desired by either the client or by EN’s management team. Reports are generated that
indicate project costs, revenues, and hours to date, as well as forecasting remaining hours
and costs for the project. Through our system, EN project managers have the ability
manage change as needed and track additional scope requests independently.
Risk Management Plan
It is essential to identify project scope and outline milestones and deliverables on the
project. This is fundamental to the success of a project. EN will work expeditiously to
achieve the most economical and feasible design. From a project controls standpoint, it is
important that the stakeholders understand the various steps on a project and for EN to
continuously report on the status of the project.
Typical Project Execution / Quality Assurance Plan for the project consists of the team lead
scheduling appropriate meetings to collect the necessary information. In depth discussions
of operation’s goals will be completed with the Client operation’s team and stakeholders.
These discussions will be framed around the presented scope of work. Capturing existing
conditions and future requirements is key, as well as identifying impact to subsystems along
with identifying any unknown space or system constraints.
The project team will review information, identify discrepancies and comment on issues or
concerns that have been identified as having a large impact to the schedule or cost of the
project. These high-risk items ranging from project feasibility, property issues,
environmental issues, site layout, access issues or materials will be discussed with the
Client. Alternatives options can be provided, once any relevant change management
protocols have been completed.
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EN is committed to following proper change management protocols that will maintain and
manage project expectations. An active log for projects addressing scope items and
changes will ensure parties are accountable and expectations are achieved.
Scheduling
All items related to schedule and preliminary design scope of the project shall be sent via
email to the Client Project Manager and others, as requested. All transmittals will be sent
electronically or in hard copies as required by the Client. Schedules can be developed to
the appropriate detail level as requested by the client.
EN utilizes several software resources to assist with project management and design:
• Scheduling Software – These programs will be utilized to coordinate all
scheduling activities. EN will utilize Primavera or Microsoft Project Scheduling
Software to assist in the project control process.
• Microsoft (MS) SharePoint – This is utilized to establish our process workflows
and approval systems.
• Deltek Vantagepoint - This system provides all labor hour tracking, billing and
project reporting tools for each project across the entire array of clients.
Weekly Meetings and Reporting
The EN Project Manager will be responsible for managing the project and reporting to the
Client using Microsoft office formats (Word, Excel, etc.). The weekly meetings will be held
during the design phase of the project. The weekly meeting report will be utilized to update
the project team members for both the Client and EN. The weekly report will highlight
activities completed in the previous week, activities planned for current week, issues that
need resolution, and items that may impact schedule or price. A draft report will be provided
to the team members prior to the meeting and the minutes of the meeting will be sent to
each team member within one week following the meeting.
Design Reviews and Meetings
EN along with all of the Client stakeholders, will participate in respective review meetings.
These review meetings are critical in order to get buy-in for all parties early on in the design
of the stations and will provide opportunities to make and changes for operational, safety,
design, code, the Client standard, or preference reasons. EN will compile review meeting
minutes as well as a concise list of all actions items that affect the drawings from these
meetings.
Completion of project deliverables prior to the client established project deadlines and
schedules are critical to the success of projects for both EN and our clients. EN has project
controls personnel that assist the Project Managers in developing and maintaining detailed
project schedules with such scheduling tools as Primavera and Microsoft Project.
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SAFETY PLAN
Customers recognize that safety and sustainability are the
hallmarks of our work.
At EN, our goal is to reduce health, safety, and environmental risks. We promote safe and
environmentally responsible work practices and are committed to maintaining the highest
level of safety standards.
EN recognizes the priority that our clients place on safety and the importance in complying
with health, safety, and environmental policies and procedures to ensure a successful
relationship for both our Client and EN.
We have set our safety objective at zero for vehicle accidents, property damage, lost time,
and medical aid injuries by EN and its subcontractors. A team approach, focusing on a
cooperative effort between EN and its subcontractors and clients is essential in order to
meet this objective. All team members must exercise every effort to eliminate personal
injury, equipment loss, or damage to facilities and are required to participate in our safety
program.
EN has had zero OSHA safety violations since the inception of the company. Below are
some highlighted safety statistics. Further documentation of these records are available
upon request.
EN Engineering, LLC 2024 2023 2022 2021
Fatalities (G) 0 0 0 0
Recordable Rate (TRIR) 0.68 0.28 0.12 0.15
Lost Workday Rate (DART Rate) 0.29 0.14 0 0.15
EMR (Interstate) 0.63 0.88 0.93 0.84
EN will make sure all employees will be trained prior to any site visits to Client facilities. EN
employees are required to complete weekly safety quizzes relating to safety articles.
Annual training also includes more thorough safety training that covers everything from fall
protecting to working around electrified sources.
A pre-job meeting shall be held before commencing any new project to establish the safety
program and objectives. EN employees, subcontractors, and client representatives shall
attend the meeting. On an as needed basis, EN shall conduct a Tailgate safety meeting
with each crew to review the client safe work permits and health and safety issues
associated with the day’s work, or in some cases, prior to a specific high-risk task.
EN employees working on Client projects will be placed into our DOT drug testing pool. We
maintain a comprehensive insurance package and health & safety program. In addition, EN
subscribes to ISNetworld and Avetta. Our ISNetworld ID number is #400-116580. Our
Avetta contractor number is #1308. Our Vero contractor number is #014-15887.
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ISO COMPLIANCE
We strive to provide an engineering focused approach to problem solving by adhering to
robust project management techniques. EN Engineering is an ISO 9001:2015 certified
company. A copy of our Quality Manual is available upon request. EN uses ISO 9001 as
its standard quality management system for work approvals. ISO 9001 certification gives
our clients confidence in knowing that our work product is thoroughly vetted and approved.
Evaluations: Project designs are evaluated during our Quality Review process and
supported by the use of ISO checklists. Our Quality Review process includes 1) a
formatting review to check drafting quality standards, 2) engineering design review (codes,
calculations, etc.), and 3) an interdisciplinary or independent review to either cross-check
for a cohesive and consistent design among disciplines involved and/or provide an
additional check by a qualified individual not associated with the project.
EN Engineering will follow our ISO process for project reviews and all project deliverables
will be transmitted via ENsured or an equivalent secured site requested and provided by the
client.
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PROJECT TEAM ORG CHART & RESUMES
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Jamey Starnes Page 1 of 2
Project Manager rev. 12/05/23
OVERVIEW:
Years of Experience: 7
Primary Office Location:
Denver, Colorado
Education:
BA, Geography
BA, Geology
-GIS Specialization
Indiana University
Bloomington, IN
Platform Literacy:
Bentley MicroStation/
Design Assistant
Smallworld / GIS
Microsoft Office (Word,
Excel, Outlook, Access, &
Project)
Bluebeam
Adobe Acrobat Pro
Passport
SAP
Company Subject Matter Expert (SME) in Utility Distribution Design &
Community Solar Gardens. Project Manager with 7+ years of experience
working on electrical & gas projects for Xcel Energy. Previously worked at
Level 3 Communications on their Right-of-Way team as their in-house GIS
expert. Design expertise includes Community Solar Gardens, new substation
exits, commercial reinforcements, alley rebuilds, electric feeder replacement,
& city 1% franchise overhead to underground electric conversion projects.
RELEVANT PROJECTS:
Xcel Energy, Large Complex Solar Interconnections, Project Manager
Design lead and head project manager. Design and QC all distribution facility
studies, coordinate construction for all projects, and assist with scheduling
witness testing. Large Complex Solar Interconnections include the Solar
Rewards Community (Community Solar Gardens, CSGs), Off-site net
metering, and On-Site net metering.
Xcel Energy, POI Retrofit program, Project Manager
The retrofit program has identified 50+ fused points of interconnection that
need to be retrofitted with Viper Reclosers. In other OPCOs, there have been
issues with the customer’s equipment malfunctioning, allowing back -feed
onto the grid during a fault. This caused harm to linemen, so we are adding
replacing the fuses with reclosers to add an extra layer of safety and
redundancy.
Xcel Energy, Denver Public Schools, Project Manager
Tracked, managed, and designed all the 2020 and 2021 bond projects for
Denver Public Schools. Most of DPS’s bond projects included a load
increase and transformer upsize. Construction timelines were crucial in order
to get the transformers replaced between spring and fall semesters. Design
and construction coordination was integral in getting these projects
completed.
Xcel Energy, New Business Design, Project Manager
Designed and managed gas and electric utilities for multiple subdivision
developments (DR Horton, Toll Brothers, Lennar, etc). Coordination with
various utilities were crucial when working with tight utility easements in order
to get all facilities installed in a tight easement, and coordination with various
construction companies was necessary to get everything installed in the right
spot.
Xcel Energy, Central I-70 Relocation Project, Project Specialist
Project included a few hundred relocations of gas, electric, & streetlights to
accommodate the lowering of a few miles of the I70 Highway corridor.
Complexities of the project included coordinating CDOT’s install of new
streetlights and conductors to Xcel Standards, then setting up field walks with
Resume Highlights
Complex Distribution Design &
System Layout Planning
Excellent Project Management
& Customer Service Skills
Comprehensive Knowledge on
PSCo’s CSG program
Diverse Construction / Design
Industry Experience
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Jamey Starnes Page 2 of 2
Project Manager rev. 12/05/23
Xcel’s Outdoor Street Lighting department to review and accept ownership of
the lights, then assuring each light billing account is correctly updated to the
correct party and rate type.
Xcel Energy, Distribution Design, Team Lead
Project involves Xcel’s customers applying for new work ranging from new gas
or electric service to complete alley rebuilds to reinforcement of new system
loads. Projects follow designer from application to construction completion with
designer being primary point of contact through all phases. My responsibilities
include reviewing design packages to ensure highest quality, training/assisting
designers and engineers with technical questions, and supporting with
customer service on advanced jobs as needed.
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Alex McPherson Page 1 of 3
Sr. Project Manager rev. 02/19/24
OVERVIEW:
Years of Experience: 10
Primary Office Location:
Denver, CO
Education:
Spatial Information
Management – Colorado State
University, Fort Collins, CO
Experienced Sr. Project Manager with 6+ years of experience working on
electrical & gas projects in the utility distribution industry. Created, trained,
and led several design teams. Managed utility potholing and site surveying
subcontractors. Design expertise includes City of Boulder electric
municipalization project, Accelerated Main Replacement Program, New
Business/Advocate program, commercial reinforcement, fire mitigation & pole
replacement/reconductoring modeling, alley rebuilds, electric feeder
replacement, & 1% Overhead to Underground electric conversion projects.
Began experience within industry working directly with construction crews
with site readiness and scheduling in operations coordinator role developing
technical knowledge.
Software Literacy includes: AutoCAD, PLS-CADD, Bentley
MicroStation/Design Assistant, GIS Arch & Smallworld, Passport, SAP, O-
Calc
RELEVANT PROJECTS:
Xcel Energy, Complex Distribution Design Support
Provided experienced utility distribution designers to support Xcel Energy on
multiple special projects throughout the city of Denver. ENTRUST was the
technical lead for urban redevelopment projects to determine loading and
system layout for 50+ new skyscrapers. Coordinated relocates of gas and
electric feeder lines around and under new levee walls, passive flood walls in
roadways, and new storm sewer lines/vaults. Supported multiple Battery
Energy Storage System (BESS) projects for utility-owned solutions.
Designed a BESS microgrid to support a triple-redundant back-up system for
a new rodeo stadium complete with an Automatic Throw-Over (ATO)
electrical cabinet. This solution assured the stadium would have a
continuous power supply and could be used for emergency shelter purposes.
Xcel Energy, Gas and Electric Distribution Design for New Business
Led a large team of distribution designers on natural gas and electric
distribution designs for new commercial and residential customer s. The
scope of work encapsulated the entire design process that started with initial
customer interaction, job site survey and data collection, final design
submission, and construction management.
Xcel Energy, Commercial EV Electric Infrastructure Design
Project team provided new electrical distribution associated with Xcel
Energy’s Electric Vehicle (EV) charging initiative. This work consisted of
performing customer facing interactions, designing electrical primary
distribution, and creating civil/site plans associated with the installation of
commercially owned charging stations.
Resume Highlights
Distribution Design & Planning
Electric and Gas
Project Management
Construction Design
QC & Training Development
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Alex McPherson Page 2 of 3
Sr. Project Manager rev. 02/19/24
RELEVANT PROJECTS: (cont’d)
Xcel Energy, DER Integration and Completeness Reviews
Led the project team that reviewed multi-layered solar integration
applications and DER interconnection agreements on the behalf of Xcel
Energy. The scope of work consisted of reviewing one-lines and Salesforce
applications to ensure interconnection applications met all NEC and Xcel
Energy standards prior to granting approval.
Xcel Energy, Engineering Design Support for Capital Programs
Led project team performing capital design work on overhead electrical
distribution infrastructure. Projects include single pole replacements, priority
pole replacements, alley rebuilds, voltage conversions, feeder performance
improvement plans, reconductoring, line reinforcements, feeder removals, tie
line extensions, and new line extensions.
Black Hills Energy, Quality Review Joint Use / Make-Ready Engineering
Managed project team that provides a timely quality control and engineering
review of third-party pole attachment applications submitted on Black Hills
Energy poles. Engineering reviews are performed in Katapult and O-Calc
Pro. The team ensures the pole loading analysis is done on every pole
(existing and proposed) and that it is accurately modeled with the third -party
survey data.
Xcel Energy, Solar Garden
Conducted facility studies for the Community Solar Garden program within
the Solar Rewards Community. Project team produces required designs for
any distribution system upgrades based on approved system impact studies.
This team compiles the final distribution quote packet for the interconnection
agreement, then tracks and manages the project through construction and
commissioning.
O7D Pole Replacement, Fire Hardening, and Betterment Project, Pacific
Gas & Electric, Project Manager/ Sr. Project Manager
Project involves replacing aging poles in order to mitigate fire risk. Design
packages include completion of engineer stamped CAD sketches, SAP
generated documents, and O-Calc dimensional drawings based on field
noting to prove adequate pole loading and sag limit. Completed training and
onboarding for client in order to help start up team. PG&E Fire Hardening
project consist of replacing wood poles with composite pole, reconductor
anywhere 10- 30 miles with insulated conductor, relocate and/or
underground 1-3 miles of conductor. PG&E betterment projects consist of 2-
10 mile underground feeder replacements, underground looping installations,
and Switch gear replacements.
Location: San Ramon
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Alex McPherson Page 3 of 3
Sr. Project Manager rev. 02/19/24
RELEVANT PROJECTS: (cont’d)
Distribution Design, Xcel Energy
Team Lead 1.5
Project involves Xcel’s customers applying for new work ranging from new
residential gas and electric services to municipality requested overhead
underground electrical distribution conversions to commercial distribution
reinforcements. Projects follow designer from application to construction
completion with designer being primary point of contact through all phases
from application to design to quote to construction completion. My
responsibilities include reviewing design packages to ensure highest quality,
training/assisting designers and engineers with technical questions, a nd
assist with pre-bid and pre-construction meetings.
Location: Denver CO
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Alix Bondarenko Page 1 of 2
Project Specialist rev. 3/7/2025
OVERVIEW:
Project Specialist experience from October 2023 to present. Responsible for
running the Xcel NSP program, pulling metrics on job data, and compiling all
information into a trackable spreadsheet for client review. Accountable for
organizing workstreams for designers, ensuring efficient project execution,
and training new team leads to enhance team performance and productivity.
Years of Experience: 6
Primary Office Location:
Denver, CO
Education:
Bachelor of Science, Suma
Cum Laude, Technical
Communications
Metropolitan State University
Distribution Design Lead experience in the natural gas and electric industry
with EN Engineering since July 2020 to October 2023. Responsibilities
included overseeing production, quality, and overall performance of the entire
design team; conducting QA/QC to ensure design accuracy and field
constructability; providing mentorship and training of employees on technical
knowledge and customer service; managing workload meetings to ensure
that all projects meet customer goals and company metrics; and monitoring
employee performance.
Project Design experience since January 2019 to October 2023. Project
experience includes designing electric/gas distribution facilities in accordance
with Xcel Energy standards, NEC, and NESC codes. Responsibilities include
acting as a liaison between customers, work coordinators, construction
crews, and other utility providers; interpreting electrical, mechanical, and
plumbing engineering drawings to determine project requirements;
coordinating permits and easements for facilities; and executing contracts in
compliance with administrative instructions and regulatory requirements.
RELEVANT PROJECTS:
Xcel Energy NSP – Bessemer Extension
Project Coordination and Distribution Design Managed the Bessemer
overhead feeder extension project, totaling 10 miles to connect with the
Great Lakes substation.
The project encompasses several phases, including site assessments,
permitting, and the development of utility design plans in alignment with Xcel
Energy’s design manuals. Collaborating closely with surveyors, permit
specialists, and a QA/QC team, all aspects of land rights, permitting, and
compliance are managed effectively.
Regular progress updates are provided to Xcel Energy, maintaining
transparent communication regarding project status, milestones, and
challenges. Deliverables include design sketches, components list, feeder
maps, survey data, and relevant permitting documentation. The project is
progressing through multiple phases, with the next construction activities
scheduled for Q3/Q4 of 2024, contingent upon obtaining necessary
easements and completing vegetation management.
Resume Highlights
Project Specialist
Team Lead
Project Coordinator
Distribution Design (Gas and
Electric)
Installation, Demolition,
Reinforcements, and
Relocates
Operations Management
QA/QC
Data/Metric Management and
Organization
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Alix Bondarenko Page 2 of 2
Project Specialist rev. 3/7/2025
Professional Organizations &
Affiliations:
SPARK
Professional Registrations:
Microsoft Office Suite
SAP
SmallWorld GIS
Bentley Utilities Designer
Salesforce
Documentum Geospatial
SharePoint
RELEVANT PROJECTS: (cont’d)
Xcel Energy PSCO – Cameron Hotel Apartment Complex
Project Coordination and Distribution Design Lead designer for the
demolition and installation of two city blocks of residential and commercial
gas and electric services and distribution for a 361-unit apartment complex.
The first phase of this project included demoing a combination of overhead
and underground fed residential and commercial services.
The second phase was to remove the existing overhead distribution. This
included installing closed loop electric reinforcements to ensure surrounding
neighborhoods of this development did not lose power.
The third phase of this project included installing a new gas service and
roughly 1,200 feet of electric distribution to serve the complex,
communicating with the Right of Way department and Xcel’s crews to install
the primary electric within the property, and getting easements from the
customer to set their transformers. The two-year project was completed in
the Winter of 2020.
Xcel Energy PSCO – Town of Parker, CO – Motsenbocker Road - Main
Relocation
Project Coordination and Distribution Design Coordinated and designed
the relocation of 510’ of 4” PE main due to sidewalk installation on a major
road. Coordinated communication between Xcel Energy crews and City
crews due to road closures, asphalt pouring, and traffic redirection.
Xcel Energy PSCO – CCOD Mill Levy 16A Intersection Conversions
Project Coordination Coordinated the replacement of electric facilities at six
intersections for the City and County of Denver. Managed these projects
which involve the identification and design of suitable supply of electric power
via the extension of underground primary power.
EN Engineering – Denver SharePoint Web Design
Lead Designer Helped coordinate the expansion and design of the Denver
SharePoint; created custom webparts, solutions, and features; and
continuously manage the site’s layout and structure under the leadership of
Michael Dettloff, Director of Mountain District.
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Christopher R. Mink, PE Page 1 of 3
Director – Civil / Environmental / Survey Team rev. 12/27/23
OVERVIEW:
Mr. Mink has over 26 years of professional engineering experience for both
public and private development. In addition to being a licensed professional
engineer he also has previously been certified as a Project Management
Professional (PMP). Mr. Mink is certified by the US Green Building Council
as a LEED Accredited Professional. His skills include site infrastructure
including site grading, stormwater management, erosion and sediment
control, water and sewer service, storm drain, and roadway design. He has
developed extensive knowledge of engineering design and construction. Mr.
Mink deals with projects from the planning stage all the way through to
bonding and permitting then through construction completion.
Years with ENTRUST: 19
Years of Experience: 26
Primary Office Location:
Forest Hill, Maryland
Education:
Bachelor of Science,
Engineering, Drexel University
RELEVANT PROJECTS:
Public Service Gas & Electric, East Rutherford M&R, Project Engineer
Civil Engineer responsible for site design and permitting assistance on a
natural gas transfer station replacement in East Rutherford New Jersey.
Tasks included grading, sediment control, stormwater management,
governmental permitting. Prepared all necessary permit packages, including
the new building permit applications.
Silicon Valley Power, Wood Pole Storage Stormwater Management,
Project Manager
Responsible for innovative site design to separate and capture contaminated
stormwater runoff from wood pole storage site. Coordinated staff and
subcontractors to provide design, permitting, and public bid assistance to the
City of Santa Clara/Silicon Valley Power in California. Tasks included
grading, storm drains, stormwater management, governmental permitting.
Xcel Energy, County Road ‘B’ Gas Main Installation, Technical Lead
Lead Civil Engineer for the environmental permitting of a new 16” gas
distribution main in Minnesota. Provided design and permitting assistance
through the local and state governmental approval for NPDES permitting,
and local on-site post construction stormwater management.
Enbridge, L41 & L55 Exposed Gas Main Remediation, Technical Lead
Led team of civil engineers and wetland scientist through alternative analysis,
remediation selection, and technical design for the stream mitigation of
fourteen separate site to cover and protect an existing transmission main.
Design included hydrology studies, stream hydraulics, stream relocation,
armoring, and technical specification.
Resume Highlights
Baltimore Gas & Electric
Engineer of Choice
Erosions and Sediment
Control
Stormwater Management
Design & Permitting
Managed projects from
planning through construction
completion
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Christopher R. Mink, PE Page 2 of 3
Director – Civil / Environmental / Survey Team rev. 12/27/23
RELEVANT PROJECTS: (cont’d)
Professional Organizations &
Affiliations:
Member ASCE
Member PMI
Professional Registrations:
Professional Engineer,
Maryland
Professional Engineer,
Pennsylvania
Software Proficiency:
AutoCAD
MicroStation
Exelon/Baltimore Gas & Electric (BGE), Manor Gate Station
Replacement, Project Engineer
Civil Engineer responsible for site design and permitting on a gate station
replacement in Baltimore County Maryland. Tasks included grading,
sediment control, stormwater management, NPDES permitting, forest
conservation, and septic design. Prepared and acquired all necessary
permits, including the new buildings and the demolition of the existing gate
station.
Exelon/BGE, Exposed Mains Remediation Program, Project Manager
Responsible for coordinating with BGE on a program to repair exposed gas
services and mains. Project included 40 different exposed sites with gas
lines ranging in size from 1-1/2 inch services to 26-inch transmission mains.
Work included surveys, design, environmental permitting, and construction
management. Project won BGE’s 2012 Environmental Achievement Award.
Exelon/BGE, Granite Line Relocation, Project Engineer
Civil Engineer responsible for securing grading permit and sediment control
approvals for the relocation of over 5,000 linear feet of a 26-inch gas
transmission main through Baltimore County and Baltimore City. Work
included construction sequencing, mapping potential utility conflicts,
maintenance of traffic considerations, and general constructability issues.
Exelon/BGE, Tower 1053, Project Manager
Worked with project team for the replacement of an existing steel truss
electric tower to a new steel pole. Coordinated site access issues,
environmental constraints, soil borings, and foundation designs with various
team members. Managed team communications, project scope changes, and
monthly reporting as required.
Enbridge, Bernville Compressor Station Upgrade, Sr. Technical Lead
Professional Engineer for civil and environmental design for a site rebuild
and expansion of an existing compressor station site. Team Leader for the
design and permitting work included site grading, drainage, erosion &
sediment control, NPDES permit applications, and post construction
stormwater management design with 17.6 acres of site disturbance.
Reviewed and issued submittals of all necessary permit applications, design
calculations, and reports required for state and county permit approvals.
Enbridge, Shermans Dale Compressor Station Upgrade, Sr. Technical
Lead
Professional Engineer for civil and environmental engineering design for a
site rebuild and expansion of an existing compressor station site. Team
Leader for the design and permitting work included site grading, drainage,
erosion & sediment control, NPDES permit applications, and post
construction stormwater management design with 30.1 acres of site
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Christopher R. Mink, PE Page 3 of 3
Director – Civil / Environmental / Survey Team rev. 12/27/23
disturbance. Reviewed and issued submittals of all necessary permit
applications, design calculations, and reports required for state and county
permit approvals.
RELEVANT PROJECTS: (cont’d)
Exelon/ BGE, Gas Area Replacement Program, Project Manager
Led design team on environmental permitting for numerous gas upgrade
projects throughout the BGE service area and municipal jurisdictions.
Performed surveys then prepared plans, calculations, applications, and
waivers for erosion and sediment control and stormwater management
required to construct the gas main and service upgrades
City Light & Power, Aberdeen Proving Grounds (APG), Harford County,
Maryland
Led civil and environmental team to provided site survey, civil site grading,
stormwater management, wetland delineation and preparation of Joint Permit
Applications (JPA) for Tidal and Nontidal Impacts associated with
construction of new electric power infrastructure at APG. Worked closely with
military base environmental subject matter experts to maintain compliance
with military, state, federal permitting procedures.
Town of North East, Road and Sidewalk Improvements, Town Engineer
Responsible for municipal improvement projects. Recent projects included
$1.4 million road and sidewalk rehabilitation program throughout the Town
limits, 8” water main replacement through a six-block section of the
downtown area, shore revetment design for the public park along the
Chesapeake Bay, and storm drain repairs throughout the town. Work
involves design, cost estimating, permitting, public bidding, construction
monitoring, and as-built acceptance.
Exelon/BGE, Tower 287 & 288 Foundation Protection, Project Manager
Responsible for a grading, drainage, and protection improvements around
BGE electric transmission towers located along the Patapsco River and
Interstate I-95. Secured grading permits, plan approvals, and access
easements with multiple agencies involved. Designed drainage swales and
foundation armoring to protect existing tower concrete foundations influenced
by high stream flows during storm events.
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Kimberly Parenteau Page 1 of 2
Design Technician I rev. 11/8/2024
OVERVIEW:
Years of Experience: 17
Primary Office Location:
Florida
Education:
AAS
Platform Literacy:
MicroStation
AutoCAD
Solidworks
EPDM
Bluebeam
MS Office (Excel & Word)
With 3 years of experience in Substation & Utility Desing at Entrust Solutions
group and 13 years of experience in multiple Drafting and Design
environments. That includes manufacturing, specializing in aircraft
mechanical drawings; electrical drafting for residential, commercial, utilities
and substations; acoustical and audio-visual drafting. Oversaw the
completion of drawing packages for large projects and was responsible for
multiple aspects of production. Experience includes but is not limited to
design input, redlines and quality control checking, documentation tracking
and standardizing production release drawings for ease of use. Maintained
and tracked changes of production release drawings after delivery with
engineering change documentation control.
RELEVANT PROJECTS:
Spectrum – RDOF permitting for Texas DOT, Design Technician
Overhead permitting for Spectrum Utility expansion and rural development
for the Texas Department of Transportation. Drafting miles long spans of
Highway, locating poles and detailing Right of Way boundaries as needed for
permits.
Location: TX
Florida Power & Light – Substation & Utility Design, Design Technician
Updated substation drawings and wiring diagrams for new installation or
upgrade of various substations. Equipment’s such as feeder breakers,
CCVT’s, arresters, wave traps, and among others. Coordinated with project
control and other contractors with Conflict Resolution Forms to incorporate
multiple projects change requests. Incorporated As Built markups and field
requests. Trained multiple new hires on the job. Supported FAC audits with
making reports.
Location: FL
Duke Energy – Electrical Utilities, Design Technician
Drafting support for Duke Distribution standards and Duke Service Manual.
Coordinated with Engineers requesting changes to existing standards as well
as creating new standards documents.
Location: NC
PECO – Pole replacement, Design Technician
Worked with PECO doing pole replacements. Drafting location drawings,
making work orders, material requests, and scheduling work order tickets for
all the utilities mounted on the pole, along with writing instructions and
gathering standards for crews to do the pole replacement in the field. Trained
multiple new hires on the job.
Location: NJ
Resume Highlights
Substation and Utility Design
Pole Replacement
Computer Aided Design
QA/QC
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
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Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
Kimberly Parenteau Page 2 of 2
Design Technician I rev. 11/8/2024
RELEVANT PROJECTS: (cont’d)
Gulf Power – Distribution and Permitting, CAD Technician
Coordinated with area Engineers to make FDOT Permitting drawings, Cable
Label drawings and Site plans. Managed work order request queues for
Escambia and Santa Rosa County. Coordinated with DCC (Distribution
Control Center) to prioritize same day connections for power customers.
Location: FL
Army Black Hawk Maintenance Trainer (BHMT) – Mechanical Design,
Drafter III
Produced Mechanical Drawings, Electrical Drawings, Wiring Harness, and
Installation level drawings. Controlled document tracking forms such as
Design Input Forms, Final Article Inspections, and Engineering Change
Control Documents.
Location: FL
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
79252
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
True North Colorado, LLC is a professional land surveying firm located in New Castle, Colorado and
have been in business since January of 2017. The partner/owners are licensed professional surveyors
and run the day to day company operations with the help of three full-time LSI field surveyors and have
a combined sixty plus years of land surveying experience. We are a full-service land surveying firm and
have the expertise and experience in all faucets of land surveying. Our firm mainly services the Western
Slope Region of Colorado but have also completed projects in the Denver-Metro Area, other various
locations throughout Colorado. Our projects range from small City Lot surveys, to an ALTA/NSPS Land
Title Survey on 280-Acre Ranch to a 3500-Acre Boundary Survey.
We strive ourselves on providing accurate, detailed and timely survey data and cad mapping. We listen
to our Client’s needs and provide them with the best survey product at a fair cost. We look forward to
the opportunity of offering our services, experience and attention to detail to your project.
Sincerely,
Rodney P. Kiser, Partner/Owner
Licensed Professional Land Surveyor
Colorado Registration Number 38215
True North Colorado, LLC
True North Colorado, LLC
Mailing: PO Box 614
Physical: 386 Main Street – Unit 3
New Castle, Colorado 81647
970.984.0474 Telephone
www.truenorthcolorado.com
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
80253
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
Sampling of Current & Completed Projects
July 2022 – Gunnison County-Town of Crested Butte 7.5 Trail Project: Provide Drone Mapping & Topography
along 7.5 Mile Corridor for Pedestrian & Bike Trail for Planning & Design.
November-December 2022-: Snowmass Town Hall Draw Affordable Project- Topographic Design Surveying,
Infrastructure & Utility Locations and Verification, Property Boundary & Monumentation Recovery and Base
Mapping for planning and design purposes.
January 2022-Current: Tapestry Hotel- Tree Farm Lofts Project – El Jebel: Providing on-going construction staking
and grading for the construction of the Site Improvements, Infrastructure & Buildings for 4 -Story Hotel and 5
Mixed-Use Loft Buildings
April 2021 – Current: Aspen Lumberyard & Burlingame Affordable Housing Project – Aspen: Topographic Design
Surveying, Infrastructure & Utility Locations and Verification, Property Boundary & Monumentation Recovery and
Base Mapping for planning and design purposes. Subdivision & Condominium Platting.
August-September 2021: Meeker-Monumented Land Survey on a 2400 Acre Parcel and Split into 8 Parcels. This
Survey required us to breakdown nine government sections to establish the boundaries of the property.
June 2020-Current: Black Hills Energy Collbran-Reed Junction: 38 Mile Pipeline Planning Project. Topographic
Design Surveying, Infrastructure & Utility Locations and Verification, Property Boundary & Monumentation
Recovery and Base Mapping along Right-of-Way Corridor for planning, design & Easement Acquisition purposes.
June 2020-November 2020: Black Hills Energy Cottonwood Pass Phase II Pipeline Replacement Project: On-Going
Construction Staking and Gas Pipeline AS-Built Information along 5 Miles of New 6” Pipeline. Provide AS-Built
Weld Locations Spreadsheet and Pipeline Plan and Profile Plans.
October 2020- – Water Assets Management – Mesa County - 443 Acre ALTA/NSPS Land Title Survey.
September 2019: City of Glenwood Springs Bennett & Blake Avenue Project. Topographic Design Surveying,
Property Boundary & Monumentation Recovery and Base Mapping along Right-of-Way Corridor for planning and
design purposes for New Roadway & Utility Routing Design.
October 2019: City of Aspen Garmisch & Main Bus Stop & Pedestrian Improvements Project. Topographic Design
Surveying, Infrastructure & Utility Locations and Verification, Property Boundary & Monumentation Recovery and
Base Mapping along Right-of-Way Corridor for planning and design purposes.
August 2019: Snowmass Village – Homestead 14 – WildCat Ranch: Improvement Survey on a 215 Acre Parcel for a
Real Estate Sale. Survey included a boundary survey and the location of various improvements.
October 2018: Meeker–Colorado: ALTA/NSPS Land Title Survey on a 1500 Acre Parcel to be converted to an Elk
Hunting Ranch. This Survey required us to breakdown six government sections to establish the boundaries of the
property.
April 2017 to Current: Willits – Colorado: The Tree Farm Development. Ongoing surveying services for the future
Planned Unit Development. Surveying and base mapping for planning and design purposes as well as Subdivision
Plat preparation. Summer-Fall 2019: Construction Staking on Phase One.
April 2018 to Current: Carbondale - Colorado: Aspen Polo Club: Providing on-going construction staking and
grading for the construction of the site improvements and infrastructure in relation to the new Polo Grounds &
Fields being constructed between Carbondale and El Jebel.
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
81254
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
Professional References:
Mitch Haas
Haas Land Planning, LLC
420 East Main Street, Suite 220
Aspen, CO 81611
Phone: (970) 925-7819
Email: mitch@hlpaspen.com
Jon Fredericks
Land West Planning & Development Services
345 Colorado Avenue Suite 106
Carbondale, CO 81623
Phone: (970) 379-4155
Email: jon@landwestcolorado.com
Danny Stewart, PE/Principal
Roaring Fork Engineering
592 Highway 133
Carbondale, CO 81623
Phone: (970) 340-4130
Email: dannys@rfeng.biz
Ryan Doremus, Principal/Architect
Thunderbowl Architects
300 Spring Street Suite 201
Aspen, CO 81611
Phone: (970) 274-1421
Email: ryan@thunderbowlarchitects.com
Insurance & Coverage Limits:
Worker's Compensation – $100,000 each accident, Limit $500,000.
Commercial General Liability - $1,000,000 per occurrence (bodily injury including death & property
damage) $2,000,000 aggregate.
Professional Liability - $1,000,000 each claim and in the aggregate.
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
82255
Koch Park to City Market
This map/drawing/image is a graphical
representation of the features depicted,
and is not a legal representation. The accuracy
may change depending on the enlargement
or reduction.
±
City of Aspen Electric Cable
Replacement Project
Koch Park to City Market
Design
1 inch equals 175 feet
when printed at 11" x 17"
Map Date: March 10, 2025
83
Page 1 of 2
MEMORANDUM
TO: Mayor Richards and City Council
FROM: Tara L. Nelson, Senior Paralegal
THRU: KatharineJohnson, City Attorney
DATE OF MEMO: May 6, 2025
MEETING DATE: May 13, 2025
RE: Resolution # 073, Series of 2025Authorizing the City Manager to Execute Certain Real
Property Sales Contract and related documents
REQUEST OF COUNCIL:This is a one-time request to authorize the City Manager or their
written designee to execute documents on behalf of the City for certain real estate contract
purchases and/or sales for city owned real properties dedicated as employee housing units that may
come up from time to time.
PREVIOUS COUNCIL ACTION:Resolution #13, Series of 1998, previously authorized the
sale of certain real properties situate in what is known as the City of Aspen Water Treatment
Plant and Affordable Housing Project, located in the City of Aspen, and further authorized the
resale of those properties under certain terms and conditions set forth in the “Occupancy and
Resale Restriction Agreement, and Covenant.” Additionally, Resolution #102, Series of 2023
was introduced and adopted under the tenure of Sara G. Ott as the City Manager, and
authorized the City Manager or her designee, upon consultation with the City Attorney, to
execute all documents and take all actions to effectuate the sale of certain real property, and
make amendments to the real estate contract and or resale deed restrictions, agreements, and
covenants reasonably necessary for the purchase and sale of certain real properties or to
terminate the contracts for sale, without further approval by Council.
Pete Strecker is now serving as Interim City Manager, and the title companies that effectuate
the sale of certain real property for the City have requested clarification as to who is now
authorized to sign contracts for the purchase and sale of certain real property on behalf of the
City.
Pursuant to Resolution #102, Series of 2023, the City Manager could execute the above
referenced real estate contracts and take acts necessary to complete these sales without further
action by Council. The purpose of this Resolution is to reaffirm that the City Manager, or their
designee, may execute documents related to these sales without further action by Council.
Previous Councils have not requested a separate resolution authorizing each real property
transaction, and have granted this authority to the City Manager.
DISCUSSION: The City of Aspen has an inventory of employee housing units that become
available from time to time for qualified employees to purchase. We traditionally utilized a title
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Page 2 of 2
company that did not require a recorded Resolution authorizing the real estate purchases and/or
sales transaction(s), but that practice has change. Title Company of the Rockies, is requesting a
recorded Resolution to use for all current and future purchases and sales for their files.
FINANCIAL/BUDGET IMPACTS:Not applicable.Revenues received from specificreal estate
transaction(s) and sale(s) of employee housing unit(s) to city employee(s) are identified in the
Employee Housing Fund and can be determined by contacting the Finance department.
ENVIRONMENTAL IMPACTS:Not Applicable.
RECOMMENDEDACTION:Approvalof Resolution #073, Series of 2025
ALTERNATIVES:If Council does not want to approve the staff recommendation, they could
choose to procure a different title company that does not have the requirement of a recorded
resolution for real estate transactions or request that each sale be approved by Council.
PROPOSED MOTION:Imove to approve Resolution # 073, Series of 2025
CITYMANAGER COMMENTS:
ATTACHMENTS:
Resolution #073, Series of 2025
85
RESOLUTION #073
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO,
APPROVING RESIDENTIAL CONTRACTS TO PURCHASE AND SELL CITY OWNED
REAL PROPERTY TO CITY EMPLOYEES SUBJECT TO CERTAIN OCCUPANCY AND
RESALE DEED RESTRICTIONS FOR SAID PROPERTIES, AND AUTHORIZING THE
CITY MANAGER OR WRITTEN DESIGNEE TO EXECUTE SAID AGREEMENTS AND
DOCUMENTS ON BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, the City of Aspen owns certain real properties within and without its
corporate limits; and
WHEREAS, Section 1.4 of the Home Rule Charter for the City of Aspen, Colorado
authorizes the City of Aspen to sell, lease, mortgage, hold, manage, and control such property
as its interests may require; and
WHEREAS, the City of Aspen, in furtherance of its policy of assisting its employees in
securing affordable housing, has indicated its willingness to have real properties purchased by
existing City employees subject to certain conditions and restrictions; and
WHEREAS, the buyers of said properties are employees of the City of Aspen and have
indicated a desire to purchase said properties from the City; and
WHEREAS, the property will continue to be part of the City of Aspen internal housing
program to assist in critical recruitment and retention of an exceptional workforce; and
WHEREAS, the sale and purchase of said units shall be subject to certain occupancy
and resale deed restrictions, and
WHEREAS, the City Council finds and determines that it is in the best interest of the
City of Aspen to approve this Resolution and sell certain real property as set forth in the Real
Estate Contract(s) and City of Aspen Occupancy and Resale Deed Restriction, Agreement and
Covenant(s) from time to time.
NOW, THEREFORE, BE ITRESOLVED BYTHE COUNCIL OFTHE CITYOF
ASPEN, COLORADO:
1.Recitals: The foregoing recitals are incorporated herein as findings of theAspen City
Council.
86
2.Real Estate Contract(s) and Resale Deed Restriction, Agreement and Covenant(s):
The Aspen City Council hereby approves the certain Real Estate Contract(s) and City of Aspen
Occupancy and Resale Deed Restriction, Agreement and Covenant(s) that may be presented
from this day forward and authorizes the City Manager, Interim City Manager, or their written
designee to execute said agreements and take all actions pursuant to same to effectuate the
sale of the real property,including any documents required by a title company,and to take
other required actions related to the sale of the real property, following consultation with
the City Attorney.The Aspen City Council further authorizes the City Manager, Interim
City Manager or their written designee, upon consultation with and recommendation of the
City Attorney, to make any amendments to the Real Estate Contract(s) and/or the Resale
Deed Restriction,Agreement and Covenant(s)that are reasonably necessary for the purchase
and/or sale of the Property or to terminate the contract(s),without further approval of the
Aspen City Council.
3.Ratification of Actions.All actions heretofore taken,not inconsistent with the
provisions of this Resolution, by the Aspen City Council and the officers, agents,and
employees of the City of Aspen relating to the subject matter of this Resolution, are hereby
ratified, approved and confirmed.
4.Severability.If any provision of the Resolution is found to be unconstitutional or
unlawful, such finding shall only invalidate that part or portion found to violate the law.All
other provisions shall be deemed severable and shall continue in full force and effect.
RESOVLED, APPROVED, AND ADOPTED FINALLY by the City Council of the
City of Aspen on the 13
th day of May, 2025.
CITY OF ASPEN, COLORADO
_______________________________
Rachael Richards, Mayor
ATTEST:
I,Nicole Henning,duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council of the
City of Aspen, Colorado, at a meeting held on the day herein above stated.
_______________________________
Nicole Henning, City Clerk
87
1
REGULAR MEETING ASPEN CITY COUNCIL APRIL 8, 2025
Mayor Torre called the meeting to order at 5:00 p.m. with Councilors Doyle, Hauenstein, Rose and Guth
present.
SCHEDULED PUBLIC APPEARANCE:
Mayor Torre read a proclamation for Bobby Mason with Peggy Mason present. He said this is for a date
this summer, but he was asked to read this on his way out. The proclamation date is July 12
th, 2025.
There will be a community event at the Aspen Historical Society on that day. Ms. Mason thanked the
citizens and the council and everyone for this proclamation. She said Bobby loved Aspen so very much.
This town has such a spirit of taking care of each other.
PUBLIC COMMENT:
Breeze Richarson – Ms. Richardson said it is an honor of serving at Aspen Public Radio. For the past few
years, she has come in front of Council regarding grant funding. The practice of expressing gratitude is
important. They received 27k in funding, however the COA funding has dropped by 70% recently.
Mayor Torre said this is on Consent and they will pull that item for discussion.
Joanie Klar – Ms. Klar said she is here to welcome old and new Council members. She came in 1971. She
was mentored by Ms. Paepcke back in the day. She spoke about causes she has been involved with. She
and her groups want to support this group and the citizens. She said Bobby and Peggy Mason played at
her wedding at T Lazy 7. What a wedding.
Toni Kronberg – Ms. Kronberg thanked Torre and Ward. It’s hard to say goodbye. You have done such a
remarkable job. When she looks back on their accomplishments, she said there are many. She spoke
about teaching Wards kids swimming. Torre has given the community a lot of pride. She said he never
raises his voice or argues and really listens to people.
Sajari Simmons – Ms. Simmons said she knows many people here. She is an introvert, but she wants to
give a voice to people like herself here in the valley. She is here representing Roaring Fork Show Up for
the BIPOC community. They were recommended for zero dollars. She is asking for advice. This is the 5th
grant they have been denied for. Black, indigenous and people of color (BIPOC), are the lowest group
represented here in the valley. They are represented on the mountain, put on workshops. There is a
housing crisis, a childcare crisis. The COA has a commitment to DEIA, but how so? They were
recommended for “in kind” dollars in the form of performing at the Wheeler Opera House. She pointed
out the hypocrisy.
MinTze Wu – Ms. Wu said she is here to express gratitude that Voices is finally being recommended for
a grant.
Alex Tarika – Ms. Tarika said she is here for the Science Center based in Carbondale. She is thanking the
COA for granting them funding. This is a hands-on program. She spoke about the redevelopment of the
Armory and is hopeful the COA will hold a place for nonprofits in the new building.
Deanne Vitrac – Ms. Vitrac is the Executive Director of the Aspen Indigenous Foundation. She is here
because for the past 20 years, our programs have really benefitted the community with the Pow Wow,
etc. They have received 25k less than before. Life is more expensive now. This is a very unique nonprofit
in this valley. If we don’t get the funds, we won’t be able to continue the work.
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REGULAR MEETING ASPEN CITY COUNCIL APRIL 8, 2025
Angela Bruno of the Carbondale Clay Center – Ms. Bruno thanked them for the grant funding this year.
COUNCILMEMBER COMMENTS:
Councilor Guth said thank you to Torre and Ward and wishes them the best. He knows they’ve had
differences, but they share a love of this community. Thank you for your service to the community.
Councilor Rose thanked Torre and Ward. The last couple of years have been quite a ride. Thank you for
your commitment to this community. It’s not easy. He commends them to the highest degree. You will
be missed. He reminded everyone of the food tax refunds. It basically doubled so make sure to claim
your money.
Councilor Doyle thanked Ward and Torre. They deserve a break. It’s been great working with them. He
quoted the Guardian regarding the climate. Pretty sobering stuff and that is why he is pleased to be
reelected to City Council. He wants to keep Aspen on the leading edge of climate change.
Councilor Hauensteinthanked the Clerk’s office for their hard work and running a successful two
elections. Everything went smoothly. He said he is proud of Nicole and her team.
CITY MANAGER COMMENTS: Mr. Strecker spoke about a prescribed burn.
BOARD REPORTS:
Councilor Doyle said he has one from CORE, but he is no longer on the board as of right now. It was a
productive meeting, however.
Mayor Torre attended CAST yesterday with a legislative update.
CONSENT CALENDAR:
Resolution #048, Series of 2025 – 2025 Non-Profit Grant Funding Recommendations
Councilor Hauenstein recused himself due to Kids Connect.
Alissa Farrell, Natalie Blumentritt, Ann Mullins, and Judy Clausen approached the dais. Ms. Farrell said
John Barker is also online.
Ms. Farrell showed some slides and spoke about the grant committee structure, grant program
philosophy and strategic focus areas. She mentioned the cultural vibrancy fellowship program on May
15th at the Wheeler.
Ms. Mullins said staff has done a fabulous job. It’s a lot of work. She was struck by the criticisms as they
are hard to hear. We’ve got credibility and community trust. They have seen an increase in applicants
and an increase in money asks.
Ms. Clausen pointed out that the community nonprofit sector is very difficult to thoroughly distribute
funds to. She reminded everyone that all applications are reviewed by different people of the steering
committee. It was done this way to achieve transparency.
Councilor Rose said he thinks everyone did a tremendous job. He asked if they should be putting more
money towards this. It pains him to see groups not getting money.
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REGULAR MEETING ASPEN CITY COUNCIL APRIL 8, 2025
Mayor Torre said what they should do is get more information from a work session to discuss more
because they won’t solve it tonight.
Councilor Rose asked Mr. Strecker for a work session.
Ms. Mullins said they do need more funding, and this was the direction they were hoping to go in.
Councilor Guth echoed and said they did a great job and are spectacular. He would like Sajari to get
feedback to meet the committee’s needs.
Councilor Doyle agrees. There is a danger of offering more money because there will be more asked for.
We do have the money. We have an essential nonprofit here (Aspen Public Radio), we need that radio
station to be online if something really goes south. He supports a work session.
Mayor Torre said this is all very new and it does need refinement. There was some discussion today
where he shared some concerns and where he would like to see the next council put some focus. Some
feedback should be given to those that are not accepted. He gets it and went through this process once.
It takes a lot o0f energy and effort. Thanks to all of you.
Councilor Guth motioned to approve this item; Councilor Rose seconded. Roll call vote: Doyle, yes; Guth,
yes; Rose, yes; Torre, yes. 4-0, motion carried.
Councilor Guth said he has comments on Resolution #055 and #056. He said he is concerned about the
money we are investing in housing stock. We are not the best property manager. He is not criticizing
anyone, but we are not the most productive project manager.
Mayor Torre said there is an opportunity for the city to develop a better property maintenance program.
Councilor Hauensteinmotioned to approve the remainder of the Consent Calendar; Councilor Doyle
seconded.
ACTION ITEMS:
Appointment of Airport Advisory Board Member:
Mayor Torre said there are two candidates who interviewed for this position: Robert Rubey and Evan
Marks.
Mayor Torre put forth Robert Rubey and said he is a wonderful representative for this board. He has a
willingness and intensity about it and is an experienced pilot. Councilor Doyle seconded. Councilor
Hauenstein said he would be a wonderful member of the board. There are two outstanding candidates,
but he will be supporting Evan.
Councilor Rose said he is also going with Evan because of his experience with the terminal side of things.
He also said that the new City Manager should be on this board when they arrive, so this person is
considered interim.
Roll call vote: Doyle, yes; Guth, no; Hauenstein, no; Rose, no; Torre, yes. 2-3, motion failed.
Councilor Hauensteinmotioned to appoint Evan Marks as ex officio of the Airport Advisory Board;
Councilor Rose seconded.
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REGULAR MEETING ASPEN CITY COUNCIL APRIL 8, 2025
Mayor Torre said Evan had his chance with the county. We did receive a lot of public comment on this as
well, so he will vote no.
Roll call vote: Doyle, no; Guth, yes; Hauenstein, yes; Rose, yes; Torre, no. 3-2, motion carried.
Mayor Torre said the other item is the appointment of an LLA alternate member. They had a previous
discussion and appointed Christine Ramello and reappointed Chris Bendon. At the last meeting there
was a nod for Michael Woodrow. Mayor Torre held it over so Councilor Hauenstein could vote on it as
he was absent. There were a few applicants: Michael Woodrow, Francis Stuckins, Linda Manning and
Hunter Galvin.
Councilor Rose motioned to appoint Michael Woodrow as the alternate member; Mayor Torre
seconded.
Councilor Guth said Linda wants to serve and has his support. He would really like to see her on a board.
Mayor Torre pointed out that she works for an in-town developer and landlord who oversees spaces and
liquor license holders so there is a lot of conflict. He does appreciate Michael’s interview and will
support him in this nomination.
Roll call vote: Doyle, yes; Guth, no; Hauenstein, yes; Rose, yes; Torre, yes. 4-1, motion carried.
Comments From Outgoing Councilman Ward Hauenstein:
Councilor Hauenstein said it has been a great honor to serve. He is thankful for the trust the community
bestowed upon him. He is grateful and thankful for city employees. He will miss most looking out at staff
members and their presentations and dedication. It’s been an honor to collaborate. He is proud of his
efforts during COVID. We were lucky to have Sara Ott at the helm during that difficult time. He spoke
about the current times and being in a revolution. He read a quote from Gandhi. As a local government
we need to be compassionate. We should value community over commodity. He mentioned Restoration
Hardware monetizing a property that was a story in the paper yesterday. Don’t let perfection be the
enemy of good. Energy is contagious. The energy we bring to the table affects everyone. Choose to be
nice, respectful, affirming. Be respectful of divergent opinions. Find a path forward. Be rational and
unemotional in decision making. He quoted Victor Frankel.
Comments From Outgoing Mayor Torre:
Mayor Torre thanked everyone who civilly disagreed with him. He said people who have been less civil
and seek self-interest, and do not live Aspen values, there is still no place for you here. Thank you to city
of Aspen employees, staff, and management. He gave special recognition to the clerk’soffice, city
attorney team, and city manager’s office. Congrats to Rachel, John, and Christine. He supports all of
them and is here as a resource. He feels very close to each one of these folks. He officiated Rachel’s
wedding to her husband Paul. He has known Christine for a long time, and he asked her to run for
Council two years ago. What a pleasure to have forged a great friendship with John and they had a lot of
fun and worked hard together. To Scott, Tyler and Emily, he is sure they will be back. When he ran for
Council, he wanted to make sure we had a good field of candidates, and we really did. He gave his
recommendations for issues moving forward. Thank you for the honor and privilege to serve the
community. I’ll see you on campus.
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REGULAR MEETING ASPEN CITY COUNCIL APRIL 8, 2025
Councilor Hauensteinmotioned to adjourn; Councilor Guth seconded. Roll call vote: Doyle, yes; Guth,
yes; Hauenstein, yes; Rose, yes; Torre, no. 4-1, motion carried.
Municipal Court Judge, Ted D. Gardenswartz, swore in the new Mayor Rachel Richards along with new
Councilmembers John Doyle and Christine Benedetti.
Mayor Richards called to order the new meeting at 6:41 p.m.
PUBLIC COMMENT:
Roger Moyer – Mr. Moyer said he arrived in Aspen October 5
th, over Independence Pass. He has a small
business in its 57
th season. During his time and serving on HPC, he has noticed the HPC has been ignored
or overridden. 205 W. Main is an example. In some ways we lose the simplicity and loss of the Crystal
Palace. He never thought we would let a building go. During discussions of the Marolt property, he
never heard anything spoken about the historic resources on the historic land. He spoke about
“remuddling”. Remuddling happens in communities that have no HPC’s. Whathe has seen from the
initial plans is an insult to the community. He asked to bring in the HPC on the Armory project. He
thanked all of them for serving and to those who were just elected. It’s a big job. Let’s not lose another
building.
Councilor Rose said they might have put the cart before the horse. But HPC’s input will weigh heavily on
him.
Rachel said that was well said and is the intent of our Council.
Joanie Klar – Ms. Klar spoke about the indigenous grant funding that came up earlier. She wanted to give
some background on their foundation in support of them.
Patricia Bucksman– Ms. Bucksman said she is avolunteer for the Western Slope Veterans Commission
Resource Center for emergency funds for families and veterans for assistance. They opened because of
two suicides after deployment. They had two “stand down” days last year in Glenwood Springs. Thank
you for reviewingour request. Every penny counts.
Mayor Richards said that was the previous council and she does not know if their funds were granted or
not. Thank you for your work.
Sajari Simmons – Ms. Simmons is bringing a point to four or five years ago to follow up on the Robert E.
Lee memorial removed from the court houses.
Mayor Richards responded that it was a general soldier and not Robert E. Lee. Ms. Simmons said his
name is on the statue. Mayor Richardssaid it’s a county building, but they will take a look.
Jonathan Greenspan – Mr. Greenspan said he resides in Telluride. For many years, they’ve been working
on a bill with the state legislation. Repeal of inability to recycling, particularly plastics. Mayor Torre
worked really hard on this. He would like to get you guys on board since Aspen was a leader on this.
Mayor Richards said they will look into this and see where the bill is currently.
Mr. Greenspan said he will reach out to keep moving this forward.
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REGULAR MEETING ASPEN CITY COUNCIL APRIL 8, 2025
Toni Kronberg – Ms. Kronberg said it’s good to see Rachel back. She is going to ask for the outdoor
swimming pools again this year. She is glad to see positive faces and female faces. She also spoke about
the entrance to Aspen.
COUNCILMEMBER COMMENTS:
Councilor Guth congratulated the new members.
Councilor Rose said he is looking forward to working with everyone.
Councilor Benedetti thanked Ward and Torre and said they are friends and colleagues. Thank you to
everyone who voted. She is thrilled to be here and working hard.
Councilor Doyle thanked the voters of Aspen. He is really looking forward to working with Christine and
Rachel.
Mayor Richards said it is an exciting time. She has a lot of coming up to speed and time in the office. She
knows it’s not easy, but she thinks they can come together. She thanked the voters for showing up. She
thanked city staff who have done a tremendous job of instilling values in our community in a heartfelt
way. It’s a joy to join the City of Aspen.
ACTION ITEMS:
Councilor Guth said the applicant is a friend of his.
Resolution #057, Series of 2025 – 506 W. Hallam – Minor Subdivision Amendment – Blue Spruce Tree
Jeffrey Barnhill, City Planner, introduced the item. He said staff is recommending approval.
The applicant, Nick Hayman, approached the dais and explained the issue and process he went through
with purchasing the home and underwriting regarding the tree. He has been working closely with city
departments on this issue in order to resolve it.
Councilor Doyle said this is easy for him.
Councilor Rose is concerned about not cutting down our urban forest.
Mayor Richards spoke about being in different times with wildfires.
Councilor Guth motioned to approve; Councilor Doyle seconded. Roll call vote: Benedetti, yes; Doyle,
yes; Guth, yes; Rose, yes; Richards, yes. 5-0, motion carried.
Election of Mayor Pro-Tem and Appointments to Boards & Commissions:
Mayor Richards nominated John Doyle to be Mayor Pro Tem; Councilor Benedetti seconded. Roll call
vote: Benedetti, yes; Doyle, yes; Guth, yes; Rose, yes; Richards, yes. 5-0, motion carried.
Mayor Richards said she would like to be on the RFTA board and Councilor Doyle said he would like the
alternate position. She said Councilor Benedetti has expressed an interest in the alternate position for
APCHA.
Councilor Guth said he would like to be the voting member on RFTA. It is the only board he can commit
to that fits into his schedule. He has a lot going on in life.
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REGULAR MEETING ASPEN CITY COUNCIL APRIL 8, 2025
Mayor Richards said she can’t support that.
Councilor Guth said there is no one better than him at housing solutions.
Councilor Benedetti said it’s her understanding that John is on seven boards and Bill is on none, so she is
apt to let him be the alternate for RFTA since it’s the only one he can participate in.
Mayor Richards said she would like John to give up some of the boards he was on.
Councilor Doyle clarified that he is on seven boards because two years ago at the last swearing in, one
council member did not want to serve on any boards and the other was very reluctant. He is willing to
give up the RFTA board if that is what is needed.
Councilor Guth said he would much rather be the voting member instead of the alternate.
Mayor Richards said the Mayor has traditionally been the voting member. Councilor Guth said if he
serves on something, it’s his preference to be the voting member. Councilor Rose said he will be heard
as an alternate.
Mayor Richards listed the rest of the boards, and they made their appointments.
Councilor Guth motioned for himself as the voting member of RFTA and Rachel as the alternate. There
was no second to the motion.
Mayor Richards motioned for herself as voting member of RFTA and Councilor Doyle as the alternate.
Mayor Richards withdrew her motion.
Councilor Benedetti nominated Mayor Richards for the voting member of RFTA and Councilor Guth as
the alternate; Councilor Rose seconded. Roll call vote: Benedetti, yes; Doyle, yes; Guth, yes; Rose, yes;
Richards, yes. 5-0, motion carried.
City Attorney, Katharine Johnson, pointed out that there is a proposed resolution with all appointments
intact that she put on the screen.
Mayor Richards went through each one and clarified the appointments for the resolution and motioned
to approve; Councilor Guth seconded.
Roll call vote: Benedetti, yes; Doyle, yes; Guth, yes; Rose, yes; Richards, yes. 5-0, motion carried.
Mr. Strecker pointed out the resolution for the APCHA board.
Resolution #059, Series of 2025 appointing John Doyle and Christine Benedetti. Mayor Richards read the
resolution; Councilor Rose seconded. Roll call vote: Benedetti, yes; Doyle, yes; Guth, yes; Rose, yes;
Richards, yes. 5-0, motion carried.
Councilor Rose motioned to adjourn; Councilor Guth seconded. Roll call vote: Benedetti, yes; Doyle, yes;
Guth, yes; Rose, yes; Richards, yes. 5-0, motion carried.
______________________
City Clerk, Nicole Henning
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REGULAR MEETING ASPEN CITY COUNCIL APRIL 22, 2025
Mayor Richards called the meeting to order at 5:00 p.m. with Councilors Doyle, Benedetti, Rose, and
Guth present.
PUBLIC COMMENT:
Ruth Harrison – Ms. Harrison said congratulations to new Council members.
Councilor Guth entered the meeting at 5:04 p.m.
Ms. Harrison said she is here to speak about Park Avenue and Midland Avenue, which should be going
the same way. When the bus comes it’s a total nightmare. She is shocked that there have not been a lot
of accidents. She spoke with Trish this morning from engineering. It’s the perfect time since they are
working on it now.
Genna Moe – Ms. Moe lives in Burlingame Ranch Phase 1. Her unit is zoned for expansion. It has a
strange attic space to stand up in. They’ve pulled permits and have run into a hiccup. To recoup costs to
fund the expansion, they would need to have the deed restriction changed. APCHA is saying that it is city
mandated. Their recommendation was to come to Council to see how this can be worked out.
Mayor Richards said they received her letter and will discuss with staff and management.
Sue Atkinson – Ms. Atkinson said she is a full time Aspen resident and president of an HOA built in 1972.
She cited Ordinance 19, 2024, regarding lead and galvanized water lines. She referenced a city of Aurora
ordinance as well. The cost of replacement is astronomical. She asked the city to evaluate the ordinance.
Mayor Richards encouraged continued conversations with staff and said these are federal laws they are
working under.
Neil Siegel – Mr. Siegel referenced the work session yesterday and said the Jacobs presentation
reaffirmed that the problem is traffic and congestion. The city could right now partner with the county
and begin the improvements and work on a long term solution.
Scott McDonald – Mr. McDonald congratulated Mayor Richards. He said he is here about a complaint.
This winter, apparently the front-end loader picks up all of the road snow and with the dirt, etc. and puts
it in front of his ADU. His son reported it to the city and never heard anything. He would like to have this
rectified.
Mayor Richards said she will make sure staff gets back with him.
Mike Maple – Mr. Maple congratulated Rachel, Christine and John. He said there is a demolition
allotment settlement which is not up for public comment tonight. He spoke about the demo permit
system being a failed system. He encouraged them to grant the settlement tonight and then reevaluate
this program.
Caroline McDonald – Ms. McDonald spoke about letters to the editors not being published.
Toni Kronberg – Ms. Kronberg congratulated all. She is encouraging everyone to take the Jacobs survey
which is online. That will form the letter of intent as to why we will either need an EIS or reevaluation of
the preferred alternative.
COUNCILMEMBER COMMENTS:
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Councilor Guth apologized for his tardiness. He spoke about Mr. Siegel’s idea that he brought up in
March, to limit issue committee donations. He is asking if they should explore this. City Attorney,
Katharine Johnson, said she’s been in contact with Neil about this. It does require some legal analysis.
She is getting through the case law on it. She suggested it could present first amendment violations.
She’s happy to do research and provide some information.
Councilor Rose said he is excited to see an information only memo on the animal shelter lease. He said
he also wants to follow up Genna Moe’s situation.
Councilor Benedetti said happy Earth Day.
Mayor Richards said, speaking of Earth Day, the city is hosting multiple waste diversion events. There
will be an Earth week swap on Saturday April 26th from 11-2. People donate and exchange lightly used
products. Light bites will be available at the Fire department. She said there will be an electronic waste
drop off Saturday May 3
rd in the Marolt housing parking lot. Financial aid for Kids First deadline is May
1st. Assistance begins on June 1st. The annual Spring cleanup will be May 5 through May 8
th and items
will be sorted by type. There is an incredible youth art expo at the art museum currentlyon architecture
and the imagination. Schools throughout the valley participated and assisted teachers with
programming and materials. All exhibits are at the museum currently. She was very impressed and it’s
the type of thing we need right now.
BOARD REPORTS:
Councilor Rose had BOH where they are preparing for a measles outbreak. The BOCC is directing a
healthy community fund to be put on the ballot.
Councilor Benedetti attended APCHA where they discussed updating regulations, rightsizing categories
and number of lottery chances. They will be discussing these items on Monday in a work session.
Mayor Richards spoke about ridership with RFTA and said the retreat will be on May 8th in Carbondale.
Councilor Doyle attended Sister Cities and had the pleasure of seeing his daughter give a speech on her
trip to Chamonix.
CITY MANAGER COMMENTS: None.
CONSENT CALENDAR:
Councilor Guth pulled Resolution #050.
Councilor Doyle motioned to approve the Consent Calendar as amended, Councilor Guth seconded. Roll
call vote: Benedetti, yes; Doyle, yes; Guth, yes; Rose, yes; Richards, yes. 5-0, motion carried.
Resolution #050, Series of 2025 – Professional Services Contract for a Pedestrian Mall Safety Initiative
Councilor Guth said he is not a fan of the meridian white vehicular barriers that go up. They are not
attractive. He would like to see something more permanent there. The mall is due for more serious
upgrades. He would like to get something in place this summer and doesn’t want to see the white things
come back.
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REGULAR MEETING ASPEN CITY COUNCIL APRIL 22, 2025
Matt Kuhn and Mike Tunte gave more information on the project. They are charging as fast as possible
on this. We are striving to dress up this quarter but cannot do anything underground at this point. Two
dozen new planters will be at the Wheeler intersection. Theres a difference between making it look
good and making it safe. They are working on a collaboration with the police and utilities on the effort to
install permanent inground safety structures.
Councilor Rose motioned to approve Resolution #050; Councilor Doyle seconded. Roll call vote:
Benedetti, yes; Doyle, yes; Guth, yes; Rose, yes; Richards, yes. 5-0, motion carried.
PUBLIC HEARINGS:
Resolution #054, Series of 2025 – Temporary and Seasonal Use Request Hotel Mollie – Ben Anderson,
ComDev Director, Dan Folke, Planning Director, Sophie Varga, City Planner andMitch Haas, Haas Land
Planning, LLC.
Mr. Folke introduced himself and said he was most recently in Flagstaff. He has spent 28 years in local
government and is happy to be here.
Mr. Haas said he is here representing the Mollie Hotel. This is the same exact request as presented a
year ago and was approved by Council. Council chose to do a trial period. The trial was half of what they
had approved; 39 days which was 13 events. The full year was not used, so we are back again asking for
the same trial period with no changes to that.
Councilor Guth said he and Mr. Haas have worked together for years but he has nothing to do with this
application.
Ms. Johnson clarified that there is no conflict.
Sophie Varga presented and gave background history on approvals for this property. Staff concerns are
with the thermal envelope, materials being consistent, temporary use criteria: added massing, impacts
to the intensity of the use to neighbors. Staff find they do not meet the criteria; however, they are
happy to facilitate the one-year trial period again this year.
Councilor Rose asked about the shut down time and Mr. Haas said it’s 10:00 p.m. He is planning to
approve this again tonight as he did last year.
Mayor Richards asked why they can’t use tables and umbrellas and why they need a tent.
Mayor Richards opened public hearing and closed the public hearing.
Councilor Doyle asked about the energy used to heat or cool the tent and potential noise violations. But
since they approved this last year, he is willing to stick with that vote again.
Mayor Richards said she doesn’t like the sides of the tent. She is also concerned about noise. She said
she will support Council tonight, however.
Mr. Haas said if this becomes permanent, they will have a better design of the tent for the future.
Councilor Guth motioned to approve; Councilor Rose seconded. Roll call vote: Benedetti, yes; Doyle, yes;
Guth, yes, Rose, yes; Richards, yes. 5-0, motion carried.
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REGULAR MEETING ASPEN CITY COUNCIL APRIL 22, 2025
ACTION ITEMS:
Resolution #067, Series of 2025 – 979 Queen Street – Settlement Agreement
Councilor Guth said he made an offer on this property, but he is not interested in pursuing it further.
Ms. Johnson clarified that he has no financial interest at this time and there is no conflict.
Ms. Johnson introduced the item and pointed out that Ms. Oates is here representing her client. Ms.
Johnson went through the requirements of compliance. Her office is recommending approval of this
appeal.
Ms Oates explained why the kids are being forced to sell the house while showing a history of photos on
screen.
Councilor Guth asked what the financial burden was on the applicant to apply for this. Ms. Oates said
this one was more complicated cases. They have spent around $7500, and the process was started in
December.
Councilor Rose said he appreciates the presentation. This process should not be emotion based.
Councilor Doyle said this one is slightly different because it was built so long ago. He will support this. He
said they just granted a demolition allotment to a house that he just saw on the market listed for 55
million so that is what we are up against.
Councilor Benedetti said further discussion on the program is warranted.
Councilor Guth said he fully concurs with Sam.
Mayor Richards said a conversation is in order.
Councilor Guth motioned to approve; Councilor Rose seconded. Roll call vote: Benedetti, yes; Doyle, yes;
Guth, yes; Rose, yes; Richards, yes. 5-0, motion carried.
EXECUTIVE SESSION:
Ms. Johnson introduced the executive session.
Councilor Doyle motioned to move into executive session; Councilor Rose seconded. Roll call vote:
Benedetti, yes; Doyle, yes; Guth, yes; Rose, yes; Richards, yes. 5-0, motion carried at 7:00 p.m.
______________________
City Clerk, Nicole Henning
98
MEMORANDUM
TO: Mayor Richards and Aspen City Council
FROM: Haley Hart, Long-Range Planner
THROUGH: Ben Anderson, Community Development Director
MEMO DATE: May 5, 2025
MEETING DATE: May 13, 2025
RE: Resolution #068, Series of 2025
Request for Demolition Allotment
2026 Local Owner Allotment – Section 26.470.110.G
REQUEST OF COUNCIL: Council is asked to review an application submitted by Sarah
M. Oates from Oates, Knezevich, Gardenswartz, Kelly & Ticsay, P.C. on behalf of Ann V.
Hodges for the property at 302 Roaring Fork Drive. The request is for issuance of one of
the two available 2026 “local” Demolition Allotments. Resolution #068, Series of 2025 is
written to approve the issuance of the allotment. The request for the Demolition Allotment
is being considered within the “Action Item” section in Council’s agenda. Staff
recommends approval of the resolution.
SUMMARY AND BACKGROUND:
In the discussion leading up to the passage of Ordinance #13, Series of 2022 (the primary
ordinance resulting from the residential building moratorium in 2022) Council was asked
to provide additional consideration to longtime locals within the larger topic of the
residential Demolition Allotment policies. Council agreed to provide two additional annual
allotments for local families who owned and occupied their homes from 35-years or more.
It is important to note that the request within this resolution of the additional allotments, if
granted, will be taken from future years’ available allotments.
The Community Development Department did not schedule a lottery for 2025, because
all 2025 Demolition Allotments had been entirely allocated by City Council in 2024
pursuant to Resolution #62, Series of 2024. Additionally, both 2025 Long-time Local
Allotments were allocated in 2024 via Resolution’s #142 and #143, Series of 2024.
Staff finds that the text pursuant to Section 26.470.110.G - Additional allotments for local
property owners of Single-Family and Duplex Redevelopment or Expansion that does
trigger Demolition, give Council the ability to grant a future year allotment to any property
owner within the City who applied for an allotment through Section 26.470.090 and was
not granted an allotment due to a lack of allotments available for the calendar year to
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Resolution #068, Series of 2025
302 Roaring Fork Drive
request an allotment from future years. Up to two (2) allotments may be granted through
this process.
The process for this request requires an applicant to first pursue one of the six annual
demolition allotments that are generally available. If there are none available, a property
owner who meets the criteria for the 35+ Year Local Demolition Allotments can then
request Council review. The application requires the submittal of documentation showing
evidence of the ownership and occupancy of the property as part of the application.
302 Roaring Fork Drive:
• December 18, 2024 – Pre-application Issued for Demolition Allotment Process
• February 27, 2025 – Application for a Demolition Allotment was received
• March 10, 2025 – Letter of Completeness was issued
• March 25, 2025 – Notice of Denial issued as no available Demolition Allotments
were available
• March 27, 2025 – Amended Application received for “local” Demolition Allotment
• May 13, 2025 – Council review of request
The Demolition Allotment application for 302 Roaring Fork Drive was handled in a manner
consistent with the process outlined in the Pre-application summary. The application for
302 Roaring Fork Drive was denied due to not receiving a Demolition Allotments due to
unavailability. An appeal was not submitted, but Community Development staff did
receive an amended application pursuing one of the 2026 “local” Demolition Allotments.
The following land use processes are available to applicants as an alternative to
appealing:
1. Consider reducing scope of demolition work;
2. Apply for a multi-year Demolition Allotment;
3. Own and occupy subject residence for minimum 35 years and apply for Local
Owner Allotment.
The application reflects the submission requirements, was deemed complete, and was
reviewed under the provisions of the LUC, specifically, 26.470.110.G - Additional
allotments for local property owners of Single-Family and Duplex Redevelopment or
Expansion that does trigger Demolition.
STAFF DISCUSSION:
26.470.110.G - Additional allotments for local property owners of Single-Family and
Duplex Redevelopment or Expansion that does trigger Demolition as defined
by Chapter 26.580 and Section 26.470.090(c). Any property owner within the City who
applied for an allotment through Section 26.470.090 and was not granted an allotment
due to a lack of allotments available for the calendar year can request an allotment from
future years. Up to two (2) allotments may be granted through this process and shall not
be deducted from a future year's available allotments. This review procedure is available
only to property owners who can establish, through such procedures and documentation
set forth below, that the property proposed for redevelopment or expansion has been
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Resolution #068, Series of 2025
302 Roaring Fork Drive
owned and occupied by the applicant or applicant's immediate family members for at
least 35 years. All other property owners may request an allotment through the Multi-
year development allotment procedures outlined in Section 26.470.110(a). The
following review criteria shall apply to the consideration of the award of additional
allotments pursuant to this subsection (G):
(1) The property owner or immediate family members have owned and occupied
the property for at least thirty-five (35) years. Documentation evidencing
ownership and residency shall be provided, which may include but is not limited
to property transactions records, property tax remittance, voter registration
records, and the like. Additionally, signed affidavit(s) attesting to ownership and
occupancy for all thirty-five (35) years must be submitted.
The application submitted for 302 Roaring Fork Drive, Legally Described as Lot 27,
Eastwood Subdivision, provides a narrative, accompanying property records, and an
affidavit describing the ownership of the property. The application for 302 Roaring Fork
Drive confirms Ann V. Hodges purchased the property on November 6, 1972, and has
since been her primary residence. The Warranty Deed from 1972 is provided in the
application and recorded at the Pitkin County Clerk and Recorded under Book 268,
Page 481 (Reception No. 155084). Further, the application includes an affidavit from
Ann regarding her occupancy of the residence on the property for 53 years and property
taxes paid.
These documents describe ownership and occupancy of the property since 1972; a
period of 53 years. In staff’s evaluation, the application materials provide confirmation
the property has been owned and occupied for a period of 35 years or more in meeting
the requirements of the code provisions qualifying the applicant’s status as a “long-time
local”.
Staff recommends approval of one 2026 ‘long-time local’ demolition allotment under
Resolution #068, Series of 2025.
RECOMMENDATION:
Staff recommends approval of Resolution #068, Series of 2025.
EXHIBITS:
Resolution #068, Series of 2025
Exhibit A – Application
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Resolution #068, Series of 2025
302 Roaring Fork Drive, Demolition Allotment Request
Page 1 of 3
RESOLUTION #068
SERIES OF 2025
A RESOLUTION OF THE CITY OF ASPEN CITY COUNCIL APPROVING A
DEMOLITION ALLOTMENT PER LAND USE CODE SECTION 26.470.110.G
FOR 302 ROARING FORK DRIVE, LEGALLY DESCRIBED AS: SUBDIVISION:
EASTWOOD LOT: 27, COUNTY OF PITKIN, STATE OF COLORADO
WHEREAS, on December 18, 2024, a Pre-application Summary was issued to
Sarah M. Oates from Oates, Knezevich, Gardenswartz, Kelly & Ticsay, P.C. on behalf of
Ann V. Hodges for the property at 302 Roaring Fork Drive, describing the Land Use
process to apply for a 2025 GMQS Demolition Allotment for single family and duplex
residential structures; and,
WHEREAS, a Land Use Application was submitted to Community Development on
February 27, 2025, by Sarah M. Oates from Oates, Knezevich, Gardenswartz, Kelly &
Ticsay, P.C. on behalf of Ann V. Hodges for the property at 302 Roaring Fork Drive, and
on March 10, 2025, a Letter of Completeness was sent after reviewing the application for
compliance; and,
WHEREAS, A Notice of Denial was issued by the Community Development
Director in response to the Land Use application on March 25, 2025, due to no available
2025 Demolition Allotments; and,
WHEREAS, on March 27, 2025, Community Development received an amended
application from Sarah M. Oates from Oates, Knezevich, Gardenswartz, Kelly & Ticsay,
P.C. on behalf of Ann V. Hodges for the property at 302 Roaring Fork Drive, pursuing a
2026 Demolition Allotment under 26.470.110.G – which allows two additional, annual
allotments for long-time locals who have owned and occupied their homes for more than
35 years; and,
WHEREAS, Community Development staff have reviewed the application and
have provided a memorandum for City Council consideration recommending approval of
the request; and,
WHEREAS, City Council at a regular meeting on May 13, 2025, considered
Community Development’s recommendation, reviewed application materials and heard
testimony from the owner of the property and/or their representative; and,
WHEREAS, by a vote of XX to XX (X-X) City Council approved Resolution #068,
Series of 2025, granting approval of a Demolition Allotment to 302 Roaring Fork Drive; and,
WHEREAS, the City Council finds that this Resolution furthers and is necessary for
the promotion of public health, safety, and welfare.
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Resolution #068, Series of 2025
302 Roaring Fork Drive, Demolition Allotment Request
Page 2 of 3
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ASPEN AS FOLLOWS:
Section 1:
A.A 2026 GMQS Demolition Allotment is granted to Ann V. Hodges for the
property at 302 Roaring Fork Drive.
B.The Demolition Allotment is granted per 26.470.110.G – Additional Allotments
for local property owners of Single-Family and Duplex Development or
Expansion that does trigger Demolition.
C.The allotment is subject to the following conditions:
•All requirements of the Residential Demolition and Redevelopment
Standards in place on August 8, 2022, must be met prior to building
permit issuance.
•The building permit submission must include a signed and notarized
affidavit the property owner, or successors, will comply with the
requirements of the Building IQ program.
•The building permit submission must include a signed and notarized
affidavit the property owner, or successors, will comply with the
requirements of the Embodied Carbon requirement prior to receiving a
Certificate of Occupancy.
•Approval and related vesting are limited to the issuance of a GMQS
Demolition Allotment and Residential Demolition and Redevelopment
Standards. The property is subject to all other requirements of the Land
Use and Building Codes in effect at the time of building permit
submission.
Section 2:
This resolution shall not affect any existing litigation and shall not operate as an abatement of
any action or proceeding now pending under or by virtue of the resolutions or ordinances
repealed or amended as herein provided, and the same shall be conducted and concluded under
such prior resolutions or ordinances.
Section 3:
If any section, subsection, sentence, clause, phrase, or portion of this resolution is for any
reason held invalid or unconstitutional in a court of competent jurisdiction, such portion shall
be deemed a separate, distinct, and independent provision and shall not affect the validity of
the remaining portions thereof.
FINALLY, adopted this 13th day of May, 2025.
______________________________________
Rachael Richards, Mayor
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Resolution #068, Series of 2025
302 Roaring Fork Drive, Demolition Allotment Request
Page 3 of 3
ATTEST:
_______________________
Nicole Henning, City Clerk
APPROVED AS TO FORM:
________________________
Katharine Johnson, City Attorney
104
LAW OFFICES OF
OATES, KNEZEVICH, GARDENSWARTZ, KELLY & TICSAY, P.C.
PROFESSIONAL CORPORATION
THIRD FLOOR, ASPEN PLAZA BUILDING
533 E. HOPKINS AVENUE
ASPEN, COLORADO, 81611
WWW.OKGKM.NET
LEONARD M. OATES TELEPHONE (970) 920-1700
RICHARD A KNEZEVICH FACSIMILE (970) 920-1121
TED D. GARDENSWARTZ DIRECT (970) 920-1873
DAVID B. KELLY
MARIA TICSAY
OF COUNSEL: smo@okglaw.com
STEPHEN R. CONNOR
ANNE MARIE MCPHEE
SARAH M. OATES
March 27, 2025
VIA E-MAIL
City of Aspen Community Development Department
427 Rio Grande Place
Aspen, CO 81611
CDEHadmins@aspen.gov
Haley Hart, Long-Range Planner
City of Aspen
427 Rio Grande Place
Aspen, CO 81611
haley.hart@aspen.gov
Re: Appeal of Denial of Land Use Application – Growth Management – Single-Family and
Duplex Demolition And Redevelopment Allotment (Additional Local Property Owner
Allotment – Future Allotment)
Dear Haley:
Please consider this letter an appeal of the denial for a Single Family and Duplex Demolition and
Redevelopment Allotment for 302 Roaring Fork Drive (“Property”) which is owned Ann V. Hodges
(“Applicant” or “Ann”). The Applicant understands that the 2025 Demolition Allotments have already
been awarded to other property owners but that the Applicant may apply for an Additional Allotment
from future years for Local Property Owners who have owned and occupied their residence for at least
35 years.
Ann purchased the Property in 1972 and has owned and occupied the house on the Property as
her primary residence since that time. Ann owned a local graphic design business for many years and
has been a dedicated volunteer with various local non-profits over the years.
Based on my recent conversation with the Assistant City Attorney, Kate Johnson, although all of
the 2025 demolition allotments (including the two (2) annual allotments for local property owners) have
been issued, the application for 302 Roaring Fork Drive falls under Section 26.470.110(G) – which
105
OATES, KNEZEVICH, GARDENSWARTZ, KELLY & TICSAY, P.C.
302 Roaring Fork Drive – Additional (Future) Allotment Denial and Request
March 27, 2025
Page 2
permits City Council to grant up to two (2) additional allotments from future years. We are requesting
the Community Development Department process this application pursuant to this process and schedule
this matter with City Council (“Council”) for the Council to consider the request for granting an
additional allotment for the Property for the Applicant who qualifies under the Local Property Owners
criteria.
Please let me know if you have questions or require additional information for this application.
Sincerely,
OATES, KNEZEVICH, GARDENSWARTZ, KELLY &
TICSAY, P.C.
/s/ Sarah M. Oates
By___________________________________________
Sarah M. Oates
Enclosures
106
107
108
109
LAW OFFICES OF
OATES, KNEZEVICH, GARDENSWARTZ, KELLY & TICSAY, P.C.
PROFESSIONAL CORPORATION
THIRD FLOOR, ASPEN PLAZA BUILDING
533 E. HOPKINS AVENUE
ASPEN, COLORADO, 81611
WWW.OKGKM.NET
LEONARD M. OATES TELEPHONE (970) 920-1700
RICHARD A KNEZEVICH FACSIMILE (970) 920-1121
TED D. GARDENSWARTZ DIRECT (970) 920-1873
DAVID B. KELLY
MARIA TICSAY
OF COUNSEL: smo@okglaw.com
STEPHEN R. CONNOR
ANNE MARIE MCPHEE
SARAH M. OATES
February 27, 2025
VIA E-MAIL
City of Aspen Community Development Department
427 Rio Grande Place
Aspen, CO 81611
CDEHadmins@aspen.gov
Re: Land Use Application – Growth Management – Single-Family and Duplex Demolition
And Redevelopment Allotment for 302 Roaring Fork Dr.
Dear Community Development Department:
Enclosed please find a land use application for a 2026 or future year Single Family and Duplex
Demolition and Redevelopment Allotment for 302 Roaring Fork Drive (“Property)” which is owned by
Ann V. Hodges (“Applicant” or “Ann”). The Applicant understands that the 2025 Demolition
Allotments and the 2025 Local Property Owners allotments have already been awarded to other property
owners but that the Applicant may apply for an Additional Allotment for Local Property Owners who
have owned and occupied their residence for at least 35 years pursuant to the Municipal Code.
Ann purchased the Property in 1972, and has resided in the residence on the Property as her
primary residence since that time. Ann owned a local graphic design firm and has volunteered her time
with local non-profits over the years.
I have provided the Warranty Deed from 1972 in which Fred and Helen Gloor conveyed the
Property to Ann, as recorded in the Pitkin County Clerk and Recorder records on November 6, 1972 in
Book 268 at Page 481 as Reception No. 155084. Also included with the Application is an affidavit from
Ann regarding her occupancy of the residence on the Property for almost 53 years.
Please let me know if you have questions or require additional information for this application.
110
OATES, KNEZEVICH, GARDENSWARTZ, KELLY & TICSAY, P.C.
302 Roaring Fork Dr. – Additional Allotment Applicant
February 27, 2025
Page 2
Sincerely,
OATES, KNEZEVICH, GARDENSWARTZ, KELLY &
TICSAY, P.C.
/s/ Sarah M. Oates
By___________________________________________
Sarah M. Oates
111
112
1/8/2024
COMMUNITY DEVELOPMENT STAFF
The following is information requested on the Application Checklist from the Pre-Applica-
tion Summary PRE-24-137 for Ann Hodges, 302 Roaring Fork Dr, Aspen CO
Applicant:
Name: Ann Hodges
Address: 302 Roaring Fork Drive, Aspen CO 81611
Phone #s: 970-925-3719 (landline), 970-379-0275 (cell)
Representative other than self: Sarah Oates, Esq. 970-920-1873—Please contact Ann Hodges at
970-925-3729 before contacting Sarah Oates, Esq.
Signed:
Ann Hodges 302 Roaring Fork Drive • Aspen, CO 81611970-925-3719 • avhgrafx@rof.net113
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PRE-APPLICATION CONFERENCE SUMMARY
PRE-24-137
DATE: December 18, 2024
PLANNER: Sammi Montalto
REPRESENTATIVE: Ann Hodges, avhgrafx@rof.net
PROJECT LOCATION: 302 Roaring Fork Dr.
PARCEL ID: 2737-181-20-012
REQUEST:| Growth Management- Single Family/Duplex Demolition and Redevelopment
Allotment
DESCRIPTION: On June 28, 2022, Aspen City Council adopted Ordinance #13, Series of 2022
(Ordinance #13). Among the items adopted pursuant to Ordinance #13 was a restriction on the
number of “Demolition Allotments” that would be issued each year. Specifically, Ordinance #13
included Growth Management Quota System (GMQA) amendments that provide a cap of six (6)
standard Demolition Allotments per year authorizing the demolition of free market single family
and duplex residences. Furthermore, under the provisions of Ordinance #13, and pursuant to
Section 26.470.110.G, Council may award up to two (2) additional allotments from future years to
property owners denied an allotment due to a lack of allotments in any calendar year if the property
owner can establish that the property proposed for redevelopment has been owned and occupied
by the applicant or applicant’s immediate family members for at least 35 years (referred to herein
as a “Local Allotment”).
Pursuant to Ordinance #23, Series of 2023 (Ordinance #23), a lottery system was adopted by
City Council to distribute Demolition Allotments. Those seeking a demolition allotment for a
free market single family or duplex residence must first file an Administrative Application
pursuant to Section 26.470.090 of the City of Aspen Land Use Code to be eligible to
participate in the lottery.
Currently, the Community Development Department does not intend to schedule a lottery for
2025, because all 2025 Demolition Allotments have been entirely allocated by City Council
pursuant to Resolution #62, Series of 2024. While it is possible that City Council may increase
the number of available Demolition Allotments for 2025 by Ordinance, as of the date of this pre-
application summary, all 2025 Demolition Allotments have been allocated.
The following options are available for property owners denied a demolition allotment due to
insufficient allotments for year 2025:
Demolition Allotment Options:
1. Section 26.470.110.A – Multi-Year Demolition Allotment (Option 1)
An application may be submitted to be considered by City Council for a Multi-year Demolition
allotment. This review requires a project to demonstrate compliance with five or more of the review
criteria established by this section. Multi-year allotments are considered at a public hearing and
approved by resolution at City Council’s discretion.
2. Section 26.470.160.C – Insufficient Development Allotment Appeal (Option 2)
Any property owner within the City who is denied a Demolition Allotment because that year’s
Demolition Allotments have been entirely allocated may appeal to City Council for a Demolition
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Page | 2
Allotment. In order to submit an appeal due to Insufficient Development Allotments, an application
must first be submitted for an administrative Demolition Allotment pursuant to Section
26.470.090.C, and must include the standards application contents listed herein. Upon receipt of
a Notice of Denial due to insufficient allotments, the applicant may file a notice of appeal with the
Community Development Department. The appeal procedures set forth in Chapter 26.316 apply
to this process.
3. Section 26.470.110.G - Additional allotments for local property owners of Single-
Family and Duplex Redevelopment or Expansion that does trigger Demolition (Option 3)
Any property owner within the City who applied for an allotment through Section 26.470.090 and
was not granted an allotment due to a lack of allotments available for the calendar year can
request an allotment from future years. Up to two (2) allotments may be granted through this
process and shall not be deducted from a future year's available allotments. This review procedure
is available only to property owners who can establish, through such procedures and
documentation set forth below, that the property proposed for redevelopment or expansion has
been owned and occupied by the applicant or applicant's immediate family members for at least
35 years.
Below are links to the Land Use Application form and Land Use Code for your convenience:
RELEVANT LAND USE CODE SECTIONS:
Section Number Section Title:
26.304 Common Development Review Procedures
26.470.040 Allotment Procedures
26.470.090.C Single Family & Duplex Demolition and Redevelopment
26.470.110.A Multi-year Demolition Allotments
26.470.110.G Additional Allotments for Local Property Owners
26.470.160.C Insufficient Development Allotment Appeal
26.580 Demolition
For your convenience – links to the Land Use Application and Land Use Code are below:
Land Use Application Land Use Code
REVIEW BY: Option 1:
Community Development Staff for complete application and
recommendation to City Council.
City Council for Decision.
Option 2:
Community Development Staff for complete application and issue a Notice
of Denial due to insufficient allotments.
Appeal to be reviewed and decided by City Council.
Option 3:
Community Development Staff for complete application and issue a Notice
of Denial due to insufficient allotments.
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Page | 3
Community Development Staff for complete application per requirements
under Section 26.470.110.G and recommendation to City Council.
City Council for Decision
PUBLIC HEARING: Option 1, 2 & 3:
Yes
PLANNING FEES: Option 1:
$3,250 deposit (for 10 hours of staff work). Additional/ lesser hours will be
billed/ refunded at a rate of $325 per hour.
TOTAL: $3,250
Option 2 & 3:
$1,300 deposit (for 4 hours of staff work) for the administrative review and
denial. Any additional hours required for the subsequent submission
requesting review for option 2 will be billed at a rate of $325/hr.
TOTAL: $1,300
REFERRAL FEES: None.
APPLICATION CHECKLIST
Below is a list of submittal requirements for this review. Please email the entire application
as one pdf to cdehadmins@aspen.gov. Include PRE-24-137 in the subject line.
Completed Land Use Application and signed Fee Agreement (link on previous page).
An 8 1/2” by 11” vicinity map locating the parcel within the City of Aspen.
Pre-application Conference Summary (this document).
Street address and legal description of the parcel on which development is proposed to
occur, consisting of a current (no older than 6 months) certificate from a title insurance
company, an ownership and encumbrance report, or attorney licensed to practice in the
State of Colorado, listing the names of all owners of the property, and all mortgages,
judgments, liens, easements, contracts and agreements affecting the parcel, and
demonstrating the owner’s right to apply for the Development Application.
Applicant’s name, address and telephone number, contained within a letter signed by the
Applicant stating the name, address, and telephone number of the representative
authorized to action on behalf of the Applicant.
HOA Compliance form (link on previous page).
A site improvement survey (no older than a year from submittal) including topography and
vegetation showing the current status of the parcel certified by a registered land surveyor
by licensed in the State of Colorado.
If a project is triggering demolition (per 26.580, more than 40% of the external surface
area), but is not a full demolition (100%), demolition diagrams depicting total area to be
demolished consistent with the methodology outlined in Land Use Code Section
26.580.040, Demolition.
Written responses to all applicable review criteria. Responses should be sufficient for
staff to analyze and determine that review criteria are met.
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Page | 4
Written acknowledgement of and responses to the residential demolition and
redevelopment standards: Go to the RDRS criteria here.
Conceptual site plan. If only demolition is proposed with no plans for redevelopment, a
site plan depicting the resulting landscape including topography and plantings should be
included.
Additional application Contents for:
Multi-Year Demolition Allotment – Section 26.470.110.A (Option 1)
Adequate documentation, drawings and reports that the review criteria for Section
26.470.110.A have been met.
A summary of the project elements that meet the requirements of this review.
Insufficient Development Allotment Appeal - Section 26.470.160.C (Option 2)
Responses to review criteria in Section 26.316.
Additional allotments for local property owners of Single-Family and Duplex Redevelopment or
Expansion that does trigger Demolition - Section 26.470.110.G (Option 3)
Response to review criteria in Section 26.470.110.G that the property owner or immediate
family members have owned and occupied the property for at least thirty-five (35) years.
Documentation evidencing ownership and residency shall be provided, which may include but
is not limited to property transactions records, property tax remittance, voter registration
records, and the like. Additionally, signed affidavit(s) attesting to ownership and occupancy for
all thirty-five (35) years must be submitted.
Once the copy is deemed complete by Staff, the following items will then need to be
submitted:
Total fee for review of the application.
Depending on further review of the case, additional items may be requested of the application.
Once the application is deemed complete by Staff, the Applicant/Applicant’s Representative will
receive an e-mail requesting submission of an electronic copy of the complete application and the
deposit. Once the deposit is received, the case will be assigned to a planner and the land use
review will begin.
Disclaimer:
The foregoing summary is advisory in nature only and is not binding on the City. The summary
is based on current zoning, which is subject to change in the future, and upon factual
representations that may or may not be accurate. The summary does not create a legal or vested
right.
119
CITY OF ASPEN COMMUNITY DEVELOPMENT DEPARTMENT
City of Aspen|130 S. Galena St.|(970) 920 5090 April 2020
COMMUNITY DEVELOPMENT DEPARTMENT
GENERAL LAND USE PACKET
Attached is an Application for review of Development that requires Land Use Review pursuant to
The City of Aspen Land Use Code: Included in this package are the following attachments:
1.Development Application Fee Policy, Fee Schedule and Agreement
to Pay Application Fees Form
2.Land Use Application Form
3.Dimensional Requirements Form (if required)
4.HOA Compliance Form
5.Development Review Procedure
All applications are reviewed based on the criteria established in Title 26 of the Aspen Municipal Code. Title 26 of
the Aspen Municipal Code is available at the City Clerk’s Office on the second floor of City Hall and on the
internet at https://library.municode.com/co/aspen/codes/municipal_code.
We require all applicants to hold a Pre-Application Conference with a Planner in the Community Development
Department so that the requirements for submitting a complete application can be fully described. This
meeting can happen in person or by phone or email. Also, depending upon the complexity of the development
proposed, submitting one copy of the development application to the Case Planner to determine accuracy,
inefficiencies, or redundancies can reduce the overall cost of materials and staff time.
Please recognize that review of these materials does not substitute for a complete review of the Aspen Land Use
Regulations. While this application package attempts to summarize the key provisions of the Code as they apply
to your type of development, it cannot possibly replicate the detail or the scope of the Code. If you have
questions that are not answered by the materials in this package, we suggest that you contact the staff member
assigned to your case, contact Planner of the Day (970-429-2764/planneroftheday@gmail.com), or consult the
applicable sections of the Aspen Land Use Code.
120
CITY OF ASPEN COMMUNITY DEVELOPMENT DEPARTMENT
City of Aspen|130 S. Galena St.|(970) 920 5090 April 2020
Land Use Review Fee Policy
The City of Aspen has established a review fee policy for the processing of land use applications. A flat fee or deposit is
collected for land use applications based on the type of application submitted.
A flat fee is collected by Community Development for applications that normally take a minimal and predictable amount of staff
time to process. Review fees for other City Departments reviewing the application (referral departments) also will be collected
when necessary. Flat fees are cumulative, i.e., an application with multiple flat fees must pay the sum of those flat fees. Flat fees
are not refundable.
A review fee deposit is collected by Community Development when more extensive staff time is required. Actual staff time spent
will be charged against the deposit. Various City staff also may charge their time spent on the case in addition to the Case
Planner. The deposit amount may be reduced if, in the opinion of the Community Development Department Director, the project
is expected to take significantly less time to process than the deposit indicates. A determination on the deposit amount shall be
made during the pre-application conference by the Case Planner. Hourly billing shall still apply.
All applications must include an Agreement to Pay Application Fees. One payment including the deposit for Planning and referral
agency fees must be submitted with each land use application, made payable to the City of Aspen. Applications will not be
accepted for processing without the required fee(s).
The Community Development Department shall keep an accurate record of the actual time required to process a land use
application requiring a deposit. The City can provide a summary report of fees due at the applicant’s request. The applicant will
be billed for the additional costs incurred by the City when the processing of an application by the Community Development
Department takes more time or expense than is covered by the deposit. Any direct costs attributable to a project review shall be
billed to the applicant with no additional administrative charge. In the event the processing of an application takes less time than
provided for by the deposit, the Department shall refund the unused portion of the deposited fee to the applicant. Fees shall be
due regardless of whether an applicant receives approval.
Unless otherwise combined by the Director for simplicity of billing, all applications for conceptual, final, and recordation of
approval documents shall be handled as individual cases for the purpose of billing. Upon conceptual approval, all billing shall be
reconciled, and past due invoices shall be paid prior to the Director accepting an application for final review. Final review shall
require a new deposit at the rate in effect at the time of final submission. Upon final approval, all billing shall again be reconciled
prior to the Director accepting an application for review of technical documents for recordation.
The Community Development Director may cease processing of a land use application for which an unpaid invoice is 30 or more
days past due. Unpaid invoices of 90 days or more past due may be assessed a late fee of 1.75% per month. An unpaid invoice of
120 days or more may be subject to additional actions as may be assigned by the Municipal Court judge. All payment information
is public domain.
All invoices shall be paid prior to issuance of a Development Order or recordation of development agreements and plats. The City
will not accept a building permit for a property until all invoices are paid in full. For permits already accepted, any unpaid invoice
of 90 or more days may result in cessation of building permit processing or issuance of a stop work order until full payment is
made.
The property owner of record is the party responsible for payment of all costs associated with a land use application for the
property. Any secondary agreement between a property owner and an applicant representing the owner (e.g. a contract
purchaser) regarding payment of fees is solely between those private parties.
121
CITY OF ASPEN COMMUNITY DEVELOPMENT DEPARTMENT
City of Aspen|130 S. Galena St.|(970) 920 5090 April 2020
Agreement to Pay Application Fees
An agreement between the City of Aspen (“City”) and
Address of Property:
Please type or print in all caps
Property Owner Name: Representative Name (if different from Property Owner):
Billing Name and Address - Send Bills to:
Contact info for billing: e-mail: Phone:
I understand that the City has adopted, via Ordinance No. 20, Series of 2020, review fees for Land Use applications, and
payment of these fees is a condition precedent to determining application completeness. I understand that as the property
owner, I am responsible for paying all fees for this development application.
For flat fees and referral fees: I agree to pay the following fees for the services indicated. I understand that these flat fees
are non-refundable.
$. flat fee for . $. flat fee for
$. flat fee for . $. flat fee for
For deposit cases only: The City and I understand that because of the size, nature, or scope of the proposed project, it is not
possible at this time to know the full extent or total costs involved in processing the application. I understand that additional
costs over and above the deposit may accrue. I understand and agree that it is impracticable for City staff to complete
processing, review, and presentation of sufficient information to enable legally required findings to be made for project
consideration unless invoices are paid in full.
The City and I understand and agree that invoices sent by the City to the above listed billing address and not returned to the
City shall be considered by the City as being received by me. I agree to remit payment within 30 days of presentation of an
invoice by the City for such services.
I have read, understood, and agree to the Land Use Review Fee Policy, including consequences for non-payment. I agree to
pay the following initial deposit amounts for the specified hours of staff time. I understand that payment of a deposit does
not render an application complete or compliant with approval criteria. If actual recorded costs exceed the initial deposit, I
agree to pay additional monthly billings to the City to reimburse the City for processing my application at the hourly rates
hereinafter stated.
$ deposit for hours of Community Development Department staff time. Additional time
above the deposit amount will be billed at $325.00 per hour.
$ deposit for hours of Engineering Department staff time. Additional time above the
deposit amount will be billed at $325.00 per hour.
City of Aspen:
Phillip Supino, AICP
Community Development Director
City Use:
Fees Due: $ Received $
Case #
Signature:
PRINT Name:
Title:
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CITY OF ASPEN COMMUNITY DEVELOPMENT DEPARTMENT
City of Aspen|130 S. Galena St.|(970) 920 5090 April 2020
LAND USE APPLICATION
APPLICANT:
REPRESENTIVATIVE:
Description: Existing and Proposed Conditions
Review: Administrative or Board Review
Required Land Use Review(s):
Growth Management Quota System (GMQS) required fields:
Net Leasable square footage Lodge Pillows Free Market dwelling units
Affordable Housing dwelling units Essential Public Facility square footage
Have you included the following? FEES DUE: $
Pre-Application Conference Summary
Signed Fee Agreement
HOA Compliance form
All items listed in checklist on PreApplication Conference Summary
Name:
Address:
Phone#: email:
Address:
Phone #: email:
Name:
Project Name and Address:
Parcel ID # (REQUIRED)
123
CITY OF ASPEN COMMUNITY DEVELOPMENT DEPARTMENT
City of Aspen|130 S. Galena St.|(970) 920 5090 April 2020
DIMENSIONAL REQUIREMENTS FORM
Complete only if required by the PreApplication checklist
Project and Location
Applicant:
Zone District: Gross Lot Area: Net Lot Area:
**Please refer to section 26.575.020 for information on how to calculate Net Lot Area
Please fill out all relevant dimensions
Single Family and Duplex Residential
1) Floor Area (square feet)
2) Maximum Height
3) Front Setback
4) Rear Setback
5) Side Setbacks
6) Combined Side Setbacks
7) % Site Coverage
Existing Allowed Proposed Multi-family Residential
1)Number of Units
2)Parcel Density (see 26.710.090.C.10)
3)FAR (Floor Area Ratio)
4)Floor Area (square feet)
Existing Allowed Proposed
8) Minimum distance between buildings
Proposed % of demolition
5) Maximum Height
6) Front Setback
7) Rear Setback
8) Side Setbacks
Proposed % of demolition
Commercial
Proposed Use(s)
Existing Allowed Proposed
1) FAR (Floor Area Ratio)
2) Floor Area (square feet)
3) Maximum Height
4) Off-Street Parking Spaces
5) Second Tier (square feet)
6) Pedestrian Amenity (square feet)
Proposed % of demolition
Existing non-conformities or encroachments:
Variations requested:
Lodge
Additional Use(s)
1)FAR (Floor Area Ratio)
2)Floor Area (square feet)
3)Maximum Height
4)Free Market Residential(square feet)
4)Front setback
5)Rear setback
6)Side setbacks
7)Off-Street Parking Spaces
8)Pedestrian Amenity (square feet)
Proposed % of demolition
Existing Allowed Proposed
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April 2020 City of Aspen|130 S. Galena St.|(970) 920 5090
CITY OF ASPEN COMMUNITY DEVELOPMENT DEPARTMENT
Homeowner Association Compliance Policy
All land use applications within the City of Aspen are required to include a Homeowner Association
Compliance Form (this form) certifying that the scope of work included in the land use application
complies with all applicable covenants and homeowner association policies. The certification must be
signed by the property owner or Attorney representing the property owner.
Property
Owner (“I”):
Name:
Email: Phone No.:
Address of
Property:
(subject of
application)
I certify as follows: (pick one)
□This property is not subject to a homeowner association or other form of private c ovenant.
□This property is subject to a homeowner association or private covenant, and the improvements proposed in this land use application do not require approval by the homeowners association or covenant beneficiary.
□This property is subject to a homeowners association or private covenant and the improvements proposed in this land use application have been approved by the homeowners a ssociation or covenant beneficiary.
I understand this policy and I understand the City of Aspen does not interpret, enforce, or manage the
applicability, meaning or effect of private covenants or homeowner association rules or bylaws. I
understand that this document is a public document.
Owner signature: Date:
Owner printed name:
or,
Attorney signature: Date:
Attorney printed name:
125
CITY OF ASPEN COMMUNITY DEVELOPMENT DEPARTMENT
April 2020 City of Aspen|130 S. Galena St.|(970) 920 5090
DEVELOPMENT REVIEW PROCEDURE
1.Attend pre-application conference. During this one-on-one meeting, staff will determine the review process
applies to your development proposal and will identify the materials necessary to review your application.
2.Submit Development Application. Based on your pre-application meeting, you should complete to the
application package and submit the requested number of copies of the complete application and the appropriate
processing fee to the Community Development Department.
3.Determination of Completeness. Within five (5) working days of the date of your submission, staff will review
the application and notify you in writing whether the application is complete or if additional materials are
required. Please be aware that the purpose of the completeness review is to determine whether or not the
information you have submitted is adequate to review the request, and not whether the information is sufficient
to obtain approval.
4.Staff Review of Development Application. Once your application is determined to be complete, it will be
reviewed by the staff for compliance with the applicable standards of the Code. During the staff review stage, the
application will be referred to other agencies for comments. The Planner assigned to your case or the agency may
contact you if additional information is needed or if problems are identified. Staff will draft a memo for signature
by the Community Development Director that explains whether your application complies with the Code, and will
list any conditions that should apply if the application is to be approved.
Final approval of any Development Application that amends a recorded document, such as a plat, agreement, or
deed restriction, will require the applicant to prepare an amended version of that document for review and
approval by staff. Staff will provide the applicant with the applicable contents for the revised plat. The City
Attorney is normally in charge of the form for recorded agreements and deed restrictions. We suggest that you not
go to the trouble or expense of preparing these documents until the staff has determined that your application is
eligible for the requested amendment or exemption.
5. Board Review of Application. If a public hearing is required for the land use action that you are requesting, the
Planning staff will schedule a hearing date for the application upon determination that the application is complete.
The hearing(s) will be scheduled before the appropriate reviewing board(s). The applicant will be required to mail
notice (one copy provided by the Community Development Department) to property owners within 30 feet of the
subject property and post notice (sign available at the Community Development Department) of the public hearing
on the site at least fifteen (15) days prior to the hearing date. (Please see Attachment 6 for instructions.) The
Planning staff will publish notice of the hearing in the paper for land use requests that require publication.
The Planning staff will then formulate a recommendation on the land use request and draft a memo to the
reviewing board(s). Staff will supply the applicant with a copy of the Planning staff’s memo, approximately five (5)
days prior to the hearing. The public hearing(s) will take place before the appropriate review boards. Public
hearings include a presentation by the Planning staff, a presentation by the applicant (optional), consideration of
public comment, and the reviewing board’s questions and decision.
(Continued on next page)
126
CITY OF ASPEN COMMUNITY DEVELOPMENT DEPARTMENT
April 2020 City of Aspen|130 S. Galena St.|(970) 920 5090
6.Issuance of Development Order. If the land use review is approved, then the Planning staff will issue a
Development Order, which allows the applicant to submit a building permit application.
7.Receipt of Building Permit. Once you have received a copy of the signed staff approval, you may apply for a
building permit. During this time, your project will be examined for its compliance with the Uniform Building Code.
It also will be checked for compliance with applicable provisions of the Land Use Regulations that were not
reviewed in detail during the land use case review. (This might include a check of floor area ratios, setbacks,
parking, open space and the like). Impact fees for water, sewer, parks, and employee housing will be collected as
part of the permitting process. Any document required to be recorded, such as a plat, deed restriction, or
agreement, will be reviewed and recorded before a building permit application is submitted.
127
LAW OFFICES OF
OATES, KNEZEVICH, GARDENSWARTZ, KELLY & TICSAY, P.C.
PROFESSIONAL CORPORATION
THIRD FLOOR, ASPEN PLAZA BUILDING
533 E. HOPKINS AVENUE
ASPEN, COLORADO, 81611
WWW.OKGKLAW.COM
LEONARD M. OATES TELEPHONE (970) 920-1700
RICHARD A KNEZEVICH FACSIMILE (970) 920-1121
TED D. GARDENSWARTZ DIRECT (970) 544-1853
DAVID B. KELLY
MARIA TICSAY
OF COUNSEL: smo@okglaw.com
STEPHEN R. CONNOR
ANNE MARIE MCPHEE
SARAH M. OATES
January 8, 2025
ATTORNEY’S TITLE CERTIFICATE
By this letter, the undersigned, Sarah M. Oates, an attorney licensed to practice law in the State
of Colorado, Attorney Registration No. 41647, hereby certifies the following:
1. The current record owner of the real property described as Lot 27, Eastwood Subdivision,
is the Ann V. Hodges (“Owner”); and
2. The Owner obtained title to the subject property via a Warranty Deed, recorded
November 6, 1972 in Book 268 at Page 481 as Reception No. 155084, from Fred B.
Gloor and Helen M. Gloor; and
3. The Owner has paid all real property taxes since 1972; and
4. There are no mortgages, liens, contracts or other agreements affecting the Property; and
5. Easements affecting the Property are shown on the Plat thereof; and
6. As the sole Owner of the Property, the Owner has a right to apply for a land use
application for the Property and the Owner has right to use the land for the proposes
identified in the development application for the Property; and
7. The subject property is located in the City of Aspen, State of Colorado; and
8. This Certificate is given solely for the purpose of the land use application for the Owner
made with City of Aspen Community Development Department to obtain development
approvals for the Property; and may not be relied on for any other purpose.
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OATES, KNEZEVICH, GARDENSWARTZ, KELLY & TICSAY, P.C.
Lot 27, Eastwood Subdivision, 302 Roaring Fork Dr., Aspen, CO – Attorney Title Certificate
January 8, 2025
Page 2
Sincerely,
__________________________________________
Sarah M. Oates
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26.304. - Common Development Review Procedures.
Applicant’s Response: The Applicant will comply with the common development
review procedures outline in Section 26.304.
Sec. 26.470.040. - Allotment procedures.
(a) General. Aspen area residents have determined that growth and development must be
managed to ensure long-term negative consequences associated with development
redevelopment and its impacts are minimized. One (1) of the broad themes of the 2012 Aspen
Area Community Plan (AACP) is to "manage future development so that it contributes to the
long-term viability of a sustainable, demographically diverse visitor-based economy and a vital
year-round community." To implement these goals, the community has established a two (2)
percent growth rate that can be accommodated without compromising community character. The
AACP supports a "critical mass of year-round residents" to be housed while maintaining our
community character and way of life. Therefore, the Growth Management Quota System does
not limit the annual growth rate of affordable housing, while all other types of development shall
be limited to not exceed a two (2) percent annual growth rate. In order to address continued
community growth concerns, a growth limit of one-half (0.5) percent has been implemented for
new free-market residential development and the demolition and replacement of existing free-
market residential single-family and duplex dwellings.
Applicant’s Response: This criterion does not require an applicant response.
(b) Existing development. The following tables describe the existing (as of March 2007) amount
of development in each sector used as a "baseline" in establishing annual allotments and
development ceilings. 1
Applicant’s Response: The Applicant is requesting the City to grant an additional
allotment for local property owners who have owned and occupied their residence for at
least 35 years pursuant to Section 26.470.110.G of the Municipal Code.
(c) Allocation procedure. Following approval or approval with conditions, pursuant to the above
procedures for review, the Community Development Director shall issue a development order
pursuant to Section 26.304.080, Development Orders. Those applicants having received
allotments may proceed to apply for any further development approvals required by this Title or
any other regulations of the City.
Applicant’s Response: The Applicant is requesting the City approve this land use
application and issue a Development Order pursuant to the terms and conditions of the
approval.
(d) Expiration of growth management allotments. Growth management allotments granted
pursuant to this Chapter shall expire with the expiration of the development order, pursuant to
the terms and limitations of Section 26.304.080, Development Orders. Expired allotments shall
not be considered valid, and the applicant shall be required to re-apply for growth management
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approval. Expired allotments may be added to the next year's available allotments at the
discretion of the City Council, pursuant to Section 26.470.120.
Applicant’s Response: The Applicant understands that the growth management
allotments shall expire with the expiration of the development order.
Sec. 26.470.090. – Administrative applications
(c) Single-family and duplex redevelopment or expansion that does trigger demolition as
defined by Chapter 26.580 Demolition and Redevelopment of Single-Family and Duplex
properties shall require a land use application pursuant to Chapter 26.304, the allocation of a
Growth Management allotment, and shall provide affordable housing mitigation in one (1) of the
methods described below.
Applicant’s Response: This criterion does not apply. The Applicant is requesting
redevelopment that triggers demolition as defined by Chapter 26.580.
(1) Applicability. This review shall apply to all applications for development and redevelopment
of single-family and duplex project that triggers Demolition as outlined Chapter 26.580, unless
otherwise exempted in Section 26.580.050.
Applicant’s Response: The Applicant is applying for development that triggers
Demolition as outlined in Chapter 26.580. Specifically, the Applicant is applying for a
Demolition Allotment to demolish the existing house at 302 Roaring Fork Drive.
(2) Procedures for review.
a. General. An application for a GMQS review of the Demolition and Redevelopment of a
single-family or duplex project shall be submitted (subject to the requirements of Chapter
26.304, Chapter 26.580 and Section 26.470.090(c)) and will considered in an Administrative
Review by the Community Development Director. Following review, an approval would be
granted by a recorded Notice of Approval and the issuance of a Development Order. On a single
parcel, the Demolition of a Single Family, two (2) detached dwellings, or Duplex residential
structure shall require one (1) allotment.
Applicant’s Response: The Applicant is requesting administrative approval to demolish
the existing single-family home at 302 Roaring Fork Drive. The Applicant understands
that all Development Allotments for 2025 have been issued, and none can be issued
administratively. The Applicant is requesting a Addition Allotment pursuant to Section
26.470.110.G for a Local Property Owner.
b. Determination of applicability. The applicant may request a preliminary Demolition pre-
application conference with Community Development staff to determine the applicability of the
Chapter and the application submission requirements. If a project is likely to trigger Demolition,
a meeting should be set up with a Zoning Officer to confirm if the project is subject to Chapter
26.580, Demolition. An applicant must request a Pre-application conference summary outlining
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application requirements when a project triggers Demolition pursuant to Chapter 26.580,
Demolition.
Applicant’s Response: The Applicant has corresponded with Community Development
staff and has been issued a pre-application conference summary outlining the procedure
to obtain an Additional Allotment for a Local Property Owner.
c. Timing. Applications for a Demolition Allotment shall be received and processed on a first
come, first serve basis. An application shall not be reviewed or considered until determined
"Complete" per Chapter 26.304. An application may be submitted concurrently with a building
permit application for the project. Once determined "Complete" the application will be
considered in order with any other "Complete" applications, based on the date and time at which
the applications were determined "Complete". Once in review, the ordering of applications for
consideration of an allotment will remain.
Applicant’s Response: The Applicant understands the ordering of applications.
d. Residential demolition and redevelopment standards. This document sets the standards under
which a redevelopment project will be reviewed and will serve as the basis under which a project
will be approved for the issuance of a development allotment. This document, as amended from
time to time, is available on Community Development's web page or may be requested from a
staff planner.
Applicant’s Response: The Applicant is requesting an Additional Allotment for a Local
Property Owner only. No redevelopment is proposed as part of this application.
e. Combined reviews. An application for growth management review may be a combined with
development applications for other associated land use reviews, pursuant to Section
26.304.060(b)(1), Combined Reviews.
Applicant’s Response: The Applicant is not requesting any additional associated land
use reviews.
f. Variations. An application requesting a Variation of the Residential Demolition and
Redevelopment Standards, or the review standards identified below, shall be processed as a
Special Review in accordance with the common development review procedures set forth in
Chapter 26.304. The Special Review (Section 26.430.040(k)) shall be considered a public
hearing for which notice has been provided pursuant to Section 26.304.060(e)(3). Review is by
the Planning and Zoning Commission. In this case, the granting of the development allotment
would not be granted until Planning and Zoning Commission approves the special review.
Applicant’s Response: The Applicant is not requesting any variation from the
Residential Demolition and Development Standards. The Applicant is requesting an
Additional Allotment for a Local Property Owner only.
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g. Insufficient demolition allotments. Any property owner within the City who is prevented from
redeveloping a property because that year's Demolition allotments have been entirely allocated
may apply for City Council Review for a Multi-Year Development Allotment subject to Section
26.470.110(a).
Applicant’s Response: Although there are insufficient development allotments for 2025,
the Applicant is requesting an Additional Allotment pursuant to Section 26.470.110.G
(Additional Allotments for Local Property Owners) not A.
(3) Review standards for projects requesting a demolition allotment.
a. Adequate growth management allotments are available for the project and the project meets
any applicable review criteria in Chapter 26.470, Growth Management Quota System.
Applicant’s Response: The City has issued all of its 2025 Development Allotment and
Additional Allotments. The Applicant is requesting an Additional Allotment for pursuant
to Section 26.470.110.G (Additional Allotments for Local Property Owners).
b. The project shall meet the requirements of the Residential Demolition and Redevelopment
Standards prior to building permit issuance. The project shall be subject to the Residential
Demolition and Redevelopment Standards in effect at the time of building permit submission is
deemed complete.
Applicant’s Response: The Applicant or its successor-in-interest shall meet the
requirements of the Residential Demolition and Redevelopment Standards prior to
building permit issuance.
(4) Application contents. Applications for a Demolition allotment shall include all application
requirements outlined in Section 26.470.130 and Chapter 26.304, in addition to the following:
a. Demolition diagrams depicting total area to be demolished consistent with the methodology
outlined in Section 26.580.040.
Applicant’s Response: The Applicant and/or its successor-in-interest shall demolish the
entire structure.
b. A written response to all applicable review criteria, including responses to the Residential
Demolition and Redevelopment Standards, as amended from time to time pursuant to Chapter
26.580.
Applicant’s Response: The Applicant has addressed the criteria in Chapter 26.480
below.
(5) Affordable housing mitigation requirements.
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a. Affordable housing mitigation requirements for free-market residential development that
triggers Demolition pursuant to Chapter 26.580 shall be as follows. The applicant shall have four
(4) options:
i. Recording a Resident-Occupancy (RO), or lower, deed restriction on the single-family
dwelling unit or one (1) of the residences if a duplex or two (2) detached residences are
developed on the property. An existing deed restricted unit does not need to re-record a deed
restriction.
ii. Providing a deed restricted one-bedroom or larger affordable housing unit within the Aspen
Infill Area pursuant to the Aspen/Pitkin County Housing Authority Guidelines (which may
require certain improvements) in a size equal to or larger than thirty (30) percent of the
Allowable Floor Area increase to the Free-Market unit. The mitigation unit must be deed-
restricted as a "for sale" Category 2 (or lower) housing unit and transferred to a qualified
purchaser according to the provisions of the Aspen/Pitkin County Housing Authority Guidelines.
iii. Providing a fee-in-lieu payment or extinguishing a Certificate of Affordable Housing Credit
in a full-time-equivalent (FTE) amount based on the following schedule:
a. Employment Generation Rate: 0.107 per 1000 square feet of Mitigation Floor Area.
b. For redevelopment or renovation of an existing single-family or duplex that meets the
definition of Demolition (Section 26.104.100), all Mitigation Floor Area (existing and new) shall
be calculated toward employee generation and required mitigation.
c. Affordable housing mitigation must be provided at a Category 2 (or lower) rate. Certificates
must be extinguished pursuant to the procedures of Chapter 26.540, Certificates of Affordable
Housing Credit. Fee-in-lieu rates shall be those stated in Section 26.470.100 - Calculations;
Employee Generation and Mitigation, in effect on the date of application acceptance. Providing a
fee-in-lieu payment in excess of .10 FTE shall require City Council approval, pursuant to Section
26.470.110(c).
iv. An affordable housing mitigation Deferral Agreement may be accepted by the City of Aspen
pursuant to Section 26.470.080(d)(12).
Example: An existing home is redeveloped in a fashion that meets the definition of Demolition.
The redeveloped home has a Mitigation Floor Area of five thousand seven hundred (5,700)
square feet.
5,700 / 1,000 × 0.107 = 0.61 FTE
In this example the applicant may provide a Certificate of Affordable Housing Credit or request
City Council accept a fee-in-lieu payment.
Applicant’s Response: The Applicant and/or its successor(s)-in-interest shall determine
the appropriate mitigation requirement for the Property upon redevelopment.
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Sec. 26.470.110. - City council applications.
The following types of development shall be approved, approved with conditions or denied by
the City Council, pursuant to Section 26.470.060, Procedures for Review, and the criteria for
each type of development described below. Except as noted, all growth management applications
shall comply with the general requirements of Section 26.470.080. Except as noted, all City
Council growth management approvals shall be deducted from the respective annual
development allotments.
(a) Multi-year development allotment. The City Council, upon a recommendation from the
Planning and Zoning Commission, shall approve, approve with conditions or deny a multi-year
development allotment request based on the following criteria:
(1) A project is required to meet at least five (5) of the following criteria.
a. The proposal exceeds the minimum affordable housing required for a standard project.
b. The proposed project represents an excellent historic preservation accomplishment. A
recommendation from the Historic Preservation Commission shall be considered for this
standard.
c. The proposal furthers affordable housing goals by providing units established as priority
through the current Aspen/Pitkin County Housing Authority Employee Housing Regulations and
Housing Development Policy and provides a desirable mix of affordable unit types, economic
levels and lifestyles (e.g., singles, seniors, families, etc.).
d. The proposal minimizes impacts on public infrastructure by incorporating innovative, energy-
saving techniques. Recommendations from relevant departments shall be considered for this
standard. For example, if an applicant proposed an innovative design related to the storm sewer
system, a recommendation from the Engineering Department shall be considered.
e. The proposal minimizes construction impacts beyond minimum requirements both during and
after construction. A recommendation from the Engineering and Building Departments shall be
considered for this standard.
f. The proposal maximizes potential public transit usage and minimizes reliance on the
automobile by exceeding the requirements in Chapter 26.515, Off-Street Parking and Mobility.
A recommendation from the Transportation and Engineering Departments shall be considered
for this standard.
g. The proposal exceeds minimum requirements of the Residential Demolition and
Redevelopment Standards or for LEED certification, as applicable. A recommendation from the
Building Department and/or Engineering Department shall be considered for this standard.
h. The proposal represents a desirable site plan and an architectural design solution.
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i. The proposal promotes opportunities for local businesses through the provision of Alley stores
or second-tier commercial space.
(2) The project complies with all other provisions of the Land Use Code and has obtained all
necessary approvals from the Historic Preservation Commission, the Planning and Zoning
Commission and the City Council, as applicable.
Applicant’s Response: The Applicant is not seeking approval under this Code Section
and is requesting an Additional Allotment for Local Property Owners.
Sec. 26.470.110. - City council applications.
(g) Additional allotments for local property owners of Single-Family and Duplex Redevelopment
or Expansion that does trigger Demolition as defined by Chapter 26.580 and Section
26.470.090(c). Any property owner within the City who applied for an allotment through Section
26.470.090 and was not granted an allotment due to a lack of allotments available for the
calendar year can request an allotment from future years. Up to two (2) allotments may be
granted through this process and shall not be deducted from a future year's available allotments.
This review procedure is available only to property owners who can establish, through such
procedures and documentation set forth below, that the property proposed for redevelopment or
expansion has been owned and occupied by the applicant or applicant's immediate family
members for at least 35 years. All other property owners may request an allotment through the
Multi-year development allotment procedures outlined in Section 26.470.110(a). The following
review criteria shall apply to the consideration of the award of additional allotments pursuant to
this subsection (g):
(1) The property owner or immediate family members have owned and occupied the property for
at least thirty-five (35) years. Documentation evidencing ownership and residency shall be
provided, which may include but is not limited to property transactions records, property tax
remittance, voter registration records, and the like. Additionally, signed affidavit(s) attesting to
ownership and occupancy for all thirty-five (35) years must be submitted.
Applicant’s Response: Ann Hodges purchased the Property in 1972 and has owned and
occupied the residence on the Property since that time as a full-time resident. Ann owned
and operated a local graphic design business for a number of years. An affidavit and
additional documentation have been included with this Application.
(2) The granting of the allotment furthers the goals, objectives and policies of the Aspen Area
Community Plan.
Applicant’s Response: The Additional Allotment furthers the goals, objectives and
policies of the AACP. The Additional Allotments are part of the City’s objectives as it
relates to managing growth.
(3) The project meets all review criteria in Section 26.470.090(c)(3), or a variation is approved
by the Planning and Zoning Commission.
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Applicant’s Response: This application meets the review criteria in Section
26.470.090(c)(3).
Sec. 26.470.160. - Appeals.
(c) Insufficient development allotments. Any property owner within the City who is prevented
from developing a property because that year's development allotments have been entirely
allocated may appeal to the City Council for development approval. An application requesting
allotments must first be denied due to lack of necessary allotments. The appeal procedures set
forth at Chapter 26.316 shall apply. The City Council may take any such action determined
necessary, including but not limited to making a one-time increase of the annual development
allotment sufficient to accommodate the application.
Applicant’s Response: As all of the allotments for 2025 have been allocated, there are
insufficient allotments for the Applicant’s request and the Applicant is requesting an
Additional Allotment for Local Property Owners pursuant to Section 26.470.110.G
(Additional Allotments for Local Property Owners).
Sec. 26.580.010. – Demolition - Purpose.
(a) The purpose of the Chapter is to describe and define Demolition as it relates to all land use
types in the City of Aspen. The definition of Demolition and the application of this definition is
impactful to several sections of the Land Use Code including, but not limited to:
Nonconformities (Chapter 26.312) and the Growth Management Quota System (Chapter
26.470). While the definitions and processes described below apply to all use types, particular
attention is given to the Demolition of Single-Family and Duplex Residential Units.
Applicant’s Response: This criterion does not require a response.
(b) The definitions and regulation in this Section and the relationship to other sections of the
Land Use Code are meant to regulate impactful development activities and to mitigate negative
impacts of complex and significant construction projects to protect the health, safety and welfare
of the public. These negative impacts include ecological, economic, transportation, and social
impacts. Ensuring impactful development activities are adequately mitigated and consistent with
Aspen's small-town character furthers the City's Climate goals by improving regulatory
responses to natural resource consumption, reduces traffic impacts, encourages a more
sustainable diversion of solid waste from the landfill, reduces general construction impacts to the
community, and ensures that Aspen continues to be a leader in efficient design practices is a key
goal and purpose of this Section.
Applicant’s Response: The Applicant’s residence is a modest sized (2500 sq. ft. +/-)
single-family home in the developed Eastwood Subdivision neighborhood. There will be
no negative ecological, economic, transportation and/or social impacts as the result of
the demolition. The Applicant and/or its successor-in-interest will comply with any
requirements regarding mitigation construction, traffic and solid waste impacts as a
result of the demolition.
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Sec. 26.580.020. - Future amendments to Chapter 26.580.
All future amendments to this Chapter shall be exempt from the requirement of Policy
Resolution for code amendments (Section 26.310.020(b)(1)—(2)). Future amendments may
proceed directly to a First and Second Reading, pursuant to Section 26.310.020(b)(3).
Applicant’s Response: This criterion does not require a response.
Sec. 26.580.030. - Applicability.
This Chapter applies to land use applications and building permit submissions for development
within the City limits for projects that that meet or exceed the definition of Demolition, unless
exempted by Section 26.580.050.
Applicant’s Response: This Chapter applies because the proposed
development/demolition exceeds the definition of Demolition in the Municipal Code.
Sec. 26.580.040. - Measurement of demolition.
(a) The City Zoning Officer shall determine if a building is intended to be, or has been
Demolished by applying the following process of calculation:
(1) Anytime Demolition is proposed the applicant shall calculate the area of the existing surfaces
as follows:
a. The surface area of all existing (prior to commencing development) exterior wall assemblies
above finished grade. Not counted in the existing exterior surface area calculations shall be all
existing fenestration (doors, windows, skylights, etc.).
b. The surface area of all existing (prior to commencing development) roof assemblies.
Applicant’s Response: The entire structure is proposed to be demolished and will
exceed the 40% threshold outline in the Municipal Code.
(2) The applicant shall calculate the area of existing surfaces that are proposed to be removed
and determine the overall percentage that is removed.
a. The exterior wall surface area and roof surface area, as described above, to be removed.
b. Wall area or roof area being removed to accommodate new or relocated fenestration shall be
counted as exterior surface area being removed.
Applicant’s Response: The entire structure is proposed to be demolished including the
wall and surface areas.
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(3) If the percentage removed exceeds forty (40) percent, then the development shall be
considered Demolition, pursuant to Section 26.104.100.
Applicant’s Response: The Applicant and/or successor(s)-in-interest will be
demolishing the entire structure.
(4) Demolition shall also include the removal of a dwelling unit in a multi-family or mixed-use
building, its conversion to nonresidential use, or any action which penetrates demising walls or
floors between Multi-Family Housing Units if such action is undertaken to combine the units.
See the requirements of Section 26.470.100(d), Demolition or Redevelopment of Multi-Family
Housing.
Applicant’s Response: This criterion does not apply to this application.
(b) Anytime Demolition is proposed, the applicant shall prepare and submit a diagram showing
the calculation. The diagram shall depict each exterior wall and roof segment as a flat plane with
an area tabulation.
Applicant’s Response: The Applicant is proposing to demolish the entire structure on
the Property.
(1) According to the prepared diagram and area tabulation, the surface area of all portions of the
exterior to be removed shall be divided by the surface area of all portions of the exterior of the
existing structure and expressed as a percentage. The Zoning Officer shall use this percentage to
determine if the building is to be or has been Demolished according to the definition in Section
26.104.100, Demolition.
Applicant’s Response: The Applicant is proposing to demolish the entire structure on
the Property.
(2) If portions of the building involuntarily collapse while construction is occurring, regardless of
the developer's intent, that portion shall be calculated as removed and included towards
Demolition.
Applicant’s Response: The Applicant is proposing to demolish the entire structure on
the Property.
(3) If additional portions of an area are required to be removed for health and safety reasons
(such as mold) after initial work has begun, that portion shall not be included in the calculation
of Demolition. An inspection with the Chief Building Official shall be required in order to
confirm removal is necessary for health of safety reasons.
Applicant’s Response: The Applicant is proposing to demolish the entire structure on
the Property.
(c) For the purposes of the calculation of Demolition, the following provisions shall apply:
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(1) Exterior wall assembly and roof assembly shall constitute the exterior surface of that element
including such items as studs, joists, rafters etc.
(2) If a portion of a wall or roof stud is to be removed, the associated exterior surface area shall
be diagrammed as being removed.
(3) If a portion of a wall or roof involuntarily collapses, regardless of the developer's intent, that
portion shall be calculated as removed.
(4) Recalculation may be necessary during the process of development and the Zoning Officer
may require updated calculations as a project progresses.
(5) Replacement of fenestration shall not be calculated as wall area to be removed. New,
relocated or expanded fenestration shall be counted as wall area to be removed.
(6) Only exterior surface area above finished grade shall be used in the determination of
demolition. Sub-grade elements and interior wall or structural elements, while potentially
necessary for a building's integrity, shall not be counted in the computation of exterior surface
area.
(7) Replacement of exterior sheeting when the structural components of that area are to remain,
does not count toward the calculation of Demolition.
(8) It shall be the responsibility of the applicant to accurately understand the structural
capabilities of the building prior to undertaking a remodel. Failure to properly understand the
structural capacity of elements intended to remain may result in an involuntary collapse of those
portions and a requirement to recalculate the extent of demolition. Applicant's intent or
unforeseen circumstances shall not affect the calculation of actual physical demolition.
(9) Separate Demolition calculations shall be provided for each detached structure on a parcel.
For structures with multiple attached units, such as an attached duplex, Demolition calculations
shall be for the entire structure, not per unit.
(10) Additional requirements or restrictions of this Title may be required when Demolition
occurs.
Applicant’s Response: The Applicant is proposing to demolish the entire structure on
the Property.
(d) The calculation of Demolition shall be cumulative for a period of ten (10) years. At any point
in a ten-year period, a structure on a property exceeds the threshold for Demolition, it shall be
subject to the provisions of this Chapter, as amended.
Applicant’s Response: The Applicant is proposing to demolish the entire structure on
the Property.
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Sec. 26.580.050. - Exemptions.
The Community Development Director may exempt projects, or a portion thereof, from the
calculation of Demolition if any of the following circumstances exist. Upon a finding by the
Community Development Director that a project qualifies for an exemption, the project may
proceed with any other required reviews as determined by this Title or the submission of a
building permit.
(a) Dangerous Structures. Any building or structure that has been determined to be dangerous,
structurally unsafe or otherwise hazardous to human life, and is required to be abated by
demolition. This may include structures destroyed or damaged by fire, flood or other natural
disaster. The Chief Building Official shall make this determination.
Applicant’s Response: The Applicant is not requesting an exemption under this or any
other criterion.
(b) The project is a one hundred (100) percent deed restricted affordable housing, or after
completion of the project will be one hundred (100) percent deed restricted affordable housing.
Applicant’s Response: The Applicant is not requesting an exemption under this or any
other criterion.
(c) De Minimus Exception. The Community Development Director may waive any of the
requirements of this Chapter if documentation satisfactory to the Director is provided to establish
that the scope of work is minimal and that providing Demolition documentation would be
inappropriate or unreasonable.
Applicant’s Response: The Applicant is not requesting an exemption under this or any
other criterion.
(d) If an existing structure is to be temporarily relocated, on or off-site, and placed back on an
existing or reconfigured foundation that action shall not be considered Demolition for the
purposes of this Chapter.
Applicant’s Response: The Applicant is not requesting an exemption under this or any
other criterion.
(e) Exception for Necessary Repairs or Life/Safety concerns. If Demolition is triggered not due
to remodel or renovation activity but is determined by the Community Development Director to
be required for normal maintenance as defined in Title 26 (see definition in Section 26.104.100)
or to rectify life safety issues, such as replacing a failing roof or mold removal, the square
footage impacted by the work shall be exempt from this Section. This provision shall not allow
an increase to the height, floor area, net livable area of a building beyond what is the minimum
necessary required to comply with the Building Code.
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Applicant’s Response: The Applicant is not requesting an exemption under this or any
other criterion.
(f) Exception for the removal of Non-Historic Additions to Designated Historic Structures. If the
Historic Preservation Commission has determined that in the development of a structure that is
designated on Aspen's list of Historic Landmarks, that non-historic elements of the project shall
be removed in returning the historic resource to its original configuration or character, the
portion of the project attributed to the non-historic elements shall not be calculated toward the
forty (40) percent threshold.
Applicant’s Response: The Applicant is not requesting an exemption under this or any
other criterion.
Sec. 26.580.060. - Enforcement and penalties.
(a) The Community Development Director, City Engineer, Construction Mitigation Officer, or
their assigned staff shall have responsibility for enforcement of this Chapter and are authorized
to take any and all other actions reasonable and necessary to enforce this Chapter.
Applicant’s Response: This criterion does not require a response.
(b) Violation of any provision of this Chapter shall be subject to the provisions and penalties set
forth in Section 26.104.040 of the Municipal Code unless otherwise specified.
Applicant’s Response: The Applicant is not in violation of any provision of this
Chapter.
Sec. 26.580.070. - Appeals.
(a) Appeal of adverse determination by Community Development Director. An appeal made by
an applicant aggrieved by a determination made by the Community Development Director that a
project triggers Demolition and is subject to the requirements of this Chapter shall be to the
Planning and Zoning Commission. The appeal procedures set forth at Chapter 26.316 shall
apply. The Planning and Zoning Commission may reverse, affirm or modify the decision or
determination of the Community Development Director based upon the application submitted to
the Community Development Director and the record established by the Director's review. The
decision of the Planning and Zoning Commission shall constitute the final administrative action
on the matter.
Applicant’s Response: The Applicant is not requesting an appeal under this criterion.
Sec. 26.580.080. - Adoption of residential demolition and redevelopment standards for projects
that meet the definition of demolition.
Pursuant to the powers and authority conferred by the Charter of the City, the City Council
hereby adopts and incorporates by reference redevelopment standards, hereinafter referred to as
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the Residential Demolition and Redevelopment Performance Standards, which are incorporated
by reference into the City of Aspen Land Use Code. The Residential Demolition and
Redevelopment Standards set forth the design parameters to ensure residential redevelopment
improves solid waste diversion, increases the energy efficiency of structures, and reduces
negative impacts of construction. The Residential Demolition and Redevelopment Standards
may be amended, updated, and expanded from time to time by City Council Resolution. The
Residential Demolition and Redevelopment Standards shall be available for public inspection on
the Community Development Departments web page. Projects that are pursuing a Demolition
Allotment as described in Section 26.470.090(c) will be reviewed pursuant to these standards.
Applicant’s Response: This criterion does not require a response.
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From:avhgrafx@rof.net
Subject:Assessors detail
Date:January 16, 2025 at 2:55 PM
To :Ann Hodges avhgrafx@rof.net
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Ann Hodges
970.379.0275 (iPhone)
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From:avhgrafx@rof.net
Subject:1972 Sales agreement
Date:January 17, 2025 at 10:00 AM
To :Ann Hodges avhgrafx@rof.net
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Ann Hodges
970.379.0275 (iPhone)
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1994 schematic beforeaddition
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MEMORANDUM
TO:Mayor and City Council
FROM:Sam Lovstad, Permit Coordinator, Special Events and Marketing
Nancy Lesley, Director of Special Events and Marketing
THROUGH:Austin Weiss, Director of Parks and Recreation
DATE OF MEMO:May 1, 2025
MEETING DATE:May 13, 2025
RE:Resolution #074, Series of 2025 -Amendment Request Resolution
#061 Series 2024 Belly Up Aspen/Goldberg
REQUEST OF COUNCIL:Belly Up Aspen/Goldbergs are requesting an amendment to
Resolution #061, Series of 2024 that approved and authorized the City Manager to sign
a park lease agreement for the use of Rio Grande Park for purposes of hosting a
concert/event each year during the week following President’s Day weekend for a term 5
years. Belly Up Aspen seeks approval to increase the attendance capacity and to
increase the tent to add a second story for VIP seating.
SUMMARY AND BACKGROUND: On May 14, 2024, City Council approved a 5-year
park use lease for the Palm Tree Festival to start in the year 2025 and end in year 2030.
The memo, Resolution, and supporting documents from that meeting are attached,
including the 2024 Economic Impact Study done by the festival partnership.
DISCUSSION:Belly Up has proposed modifying the VIP viewing area for the 2026
Palm Tree Music Festival and future years by expanding it from a single level to a two-
level structure. Additionally, they have requested an increase in attendance for the
event based on the calculations of additional square footage. The 2026 Palm Tree
Music Festival is slated to take place on Friday, February 20th and Saturday, February
21st, 2026, from 2:30pm – 10:00pm.
As a result of the additional infrastructure, the road closure on Rio Grande Place
between the City Hall and Community Banks lot and the parking garage would be
extended to accommodate setup and takedown timeframe. This street closure would
incorporate a Certified Traffic Control Plan, appropriate signs indicating closure and
detour, as well as staffing to serve emergency vehicle access. With the increase in
attendance, the organizer has indicated that they will increase their security presence
and staffing for the event accordingly.
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City staff held a meeting with event organizers and representatives from the Special
Event Committee, including all affected departments, to review the proposal and its
impact. All departments expressed their support for the changes.
FINANCIAL IMPACTS:The Parks Department collects a park use fee that follows the
park use fee ordinance, and the Parking Department collects parking reservation fees for
the duration of the street closure and event dates according to their fee ordinance. Various
permit fees are associated with this event including special event, and building and
electrical permit fees.
ENVIRONMENTAL IMPACTS:The festival, as everything permitted by the City of Aspen,
is held to our ZGreen standards of trash, compost, and recycling management throughout
the event. Staff works closely with the event to ensure the impacts on the park, streets,
and surrounding areas are minimized. Staff is appreciative of the attention to these efforts
before, during, and after the event and the results.
ALTERNATIVES: Council can deny this request and the Belly Up Aspen/Goldbergs will
continue with the previously approved agreement.
CITY MANAGER COMMENTS:
ATTACHMENTS:
Memo and Resolution #061 2024
Letter of Request
Economic Impact Study
Resolution #074, Series of 2025
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RESOLUTION #074
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO,
APPROVING A REQUEST TO AMEND THE APPROVAL AUTHORIZED BY
RESOLUTION #061, SERIES OF 2024 CONCERNING A FIVE YEAR LEASE WITH BELLY
UP ASPEN FOR USE OF RIO GRANDE PARK TO HOST AN OUTDOOR CONCERT
WHEREAS, in May of 2024, Aspen City Council considered a request from Belly Up
Aspen by and through David, Michael, and Danny Goldberg (“the Goldbergs”) to approve a five
(5) year park lease to host the annual Palm Tree Festival under certain terms and conditions; and
WHEREAS, on May 14, 2024, Council approved Resolution #061, Series of 2024,
(“Resolution #61) approving the request and a park lease for the use of Rio Grande park for a
concert to take place annually the weekend following President’s Day weekend for a term of five
years commencing in 2025 and valid through year 2030, and;
WHEREAS, Council’s approval of Resolution #061 was based upon certain
representations of the Goldbergs including attendance capacity and the height and area of certain
temporary structures used during the event; and
WHEREAS, the Goldbergs have submitted a request to increase the attendance capacity
and height of proposed temporary structures.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves the request to amend
Resolution #061 to reflect an increase in height of the temporary structures used for the event,
and an increase in crowd capacity. The City Manager shall be authorized to execute any
documents, including amendments to the park lease and agreements with Belly Up, if needed, to
memorialize these amendments. All other terms and conditions set forth in Resolution #061
remain in full force and effect unless expressly amended herein. All material representations and
commitments set forth in the Goldbergs’ requests, whether during a public meeting or in writing
presented before City Council shall be complied with as if fully set forth herein, unless amended
by the City Council or its designee.
RESOLVED, APPROVED, AND ADOPTED FINALLY this 13th day of May, 2025.
____________________________
Rachael Richards, Mayor
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ATTEST:
I,Nicole Henning,duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held on the day herein above stated.
________________________________
Nicole Henning, City Clerk
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MEMORANDUM
TO:Mayor and City Council
FROM:Alissa Farrell, Administrative Services Director
THROUGH:Diane Foster, Deputy City Manager
MEMO DATE:May 2, 2025
MEETING DATE:May 13, 2025
RE:Consideration of a Search Committee for the Executive Search Firm
Selection and City Manager Recruitment
_____________________________________________________________________
REQUEST OF COUNCIL:
The City Manager Executive Recruiter Request for Proposal (RFP) process has closed.
Staff is now requesting approval to establish a Search Committee (also referred to as a
"Working Group").
SUMMARY AND BACKGROUND:
The position of City Manager became vacant on February 28, 2025, with duties now
temporarily performed by Interim City Manager Pete Strecker. An RFP was drafted and
published mid-March with a closing date of April 11, 2025 (Exhibit A).
Thirty-four bids were submitted. To streamline the process, an initial (first round) review
committee, comprised of Jenn Ooton, Senior Special Projects Manager, the
procurement team, and me, reviewed all submitted bids. After thoroughly evaluating the
bids, the review committee recommends six finalists for the search committee to
interview once it is established. Additionally, four (4) more bids were close contenders,
which the search committee may choose to evaluate further.
The executive recruitment firm’s responsibilities include preparing for the recruitment
process, overseeing the search process, scheduling and managing interviews, assisting
in negotiating total compensation packages for finalists, conducting background and
reference checks, and providing updates throughout the process.
The search committee’s responsibilities generally include collaborating with the
recruitment firm until the semi-finalists or finalists are selected.
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DISCUSSION:
Formulating a search committee is an important next step and best practice in finalizing the
selection of an executive recruitment firm and in the recruitment process. A search
committee may include a combination of staff and council members. For purposes of
efficiency, Council may decide to appoint one to two council members to the committee.
More than two members of Council would require adherence to the Open Meetings Law,
C.R.S. 24-6-401 and 24-6-402.
Considering their experience and capabilities, it is recommended to appoint the
following staff members to the search committee: James R. True, Special Counsel;
Tyler Christoff, Deputy City Manager; and myself. The inclusion of these three
individuals, each with distinct areas of expertise, will enhance the flexibility, support, and
efficiency of the process.
FINANCIAL IMPACTS:
The expected funding allocation for the executive recruitment firm is approximately
$28,000 to $50,000, which will be absorbed through the 112 Council funds.
ALTERNATIVES:
The following alternatives are provided for Council’s consideration:
Council may revise, modify, or eliminate the suggested search committee
proposal.
Council may provide other direction to staff.
RECOMMENDATIONS:
Staff requests approval of a search committee to include Council additions to the
committee.
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Request for Proposals
Exhibit A
2025-124
City Manager Executive Recruitment
Services
Due Date: 2:00 PM, April 11, 2025
427 Rio Grande Place
Aspen, CO 81611
(970)920-5059
Aspen, CO | Official Website 191
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REQUEST FOR PROPOSALS
Sealed proposals will be received by the City of Aspen Purchasing Department through
the Bidnet Direct website, www.bidnetdirect.com, until 2:00p.m., _Due Date: April 11, 2025
at which time the proposals will be opened and reviewed, for the following City of Aspen
project:
2025-124 Executive Recruitment Services for City Manager
The City of Aspen, Colorado, is soliciting proposals from professional consulting firms
with proven experience in executive recruitment to assist the City Council in the search
for a new city manager. The City of Aspen prioritizes a firm with the ability to coordinate
a nationwide search to support a robust talent pipeline that provides a deep bench of
diverse applicants. Additionally, the city prioritizes firms that effectively provide a
realistic job preview to enhance the pool of final candidates and support all recruitment
and selection services throughout the process. The selected firm will be expected to
work with close consultations with Human Resources to ensure compliance with
applicable Colorado law. The selected firm will be expected to perform activities in the
scope of work below, such as stakeholder engagement, development of a branded and
inclusive recruitment process, screening and recommendation of candidates, advice on
the selection process and criteria, and administrative support.
Complete proposal packages are available to download or from www.bidnetdirect.com
Vendors must be registered to view the bid packages. There is no charge to register. Call
1-800-835-4603 if you need assistance registering.
To submit, an electronic copy of the Proposal as a PDF or Word file, must uploaded to the
Bidnet Direct website, www.bidnetdirect.com. The file name must include the City’s
project number and offeror’s name.
The City reserves the right to reject any or all Proposals or accept what is, in its judgment,
the Proposal which is in the City's best interest. The City further reserves the right, in the
best interests of the City, to accept a late submittal or to waive any technical defects or
irregularities in any and all Proposals submitted.
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Non-Discrimination Policy
Any business that enters into a contract for goods or services with the City of Aspen or
any of its boards, agencies, or departments shall:
(a) Implement an employment nondiscrimination policy prohibiting
discrimination in hiring, discharging, promoting or demoting, matters of
compensation, or any other employment-related decision or benefit on
account of actual or perceived race, color, religion, national origin, gender,
physical or mental disability, age, military status, sexual orientation,
gender identity, gender expression, or marital or familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
Diversity and Inclusion
The City shall acquire its goods and services in a manner that integrates fiscal
responsibility, social equity, women and minority business opportunity, and
environmental stewardship. Bidders should provide any additional information and or
certifications describing the above.
Sustainability Considerations
One of the City of Aspen’s values is stewardship, and the City has taken significant
strides in embedding sustainable practices into our operations. In 2022, Aspen City
Council set new greenhouse gas reduction goals (science-based targets) of 63% by
2030 and 2050. While not a requirement for this contract (unless otherwise stated in the
scope of work or criteria list), the City encourages all vendors to share in their proposals
how their products and services are supporting the City’s climate initiatives and goals.
For more information on the City’s sustainability efforts and the Aspen Sustainability
Action Plan, visit www.aspen.gov/climate.
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Pursuant to the Colorado Open Records Act, C.R.S. Section 24-72-200.1 (CORA), any
and all of the documents that are submitted to the City of Aspen may be deemed public
records subject to examination and inspection by third parties. The City of Aspen reserves
the right, at its sole discretion, to release for inspection or copying any document, plan,
specification, proposal or other writing submitted pursuant to this request. Candidates
should identify any portion of their proposals which they consider confidential.
By participating in the City’s procurement process, you are agreeing to the terms and
conditions of the procurement process and the legal parameters of doing business with the
City without change.
Discussion may be conducted with responsible Offerors who submit Proposals determined
to be reasonably susceptible to be selected for award for purpose of clarification to assure
full understanding of, and responsiveness to the solicitation requirements.
In addition to price, the criteria set forth in the Instruction to Offerors and any specific
criteria listed below, may be considered in judging which Proposal is in the best interests
of the city:
Firm Experience: 30%
Project Understanding: 30%
Reference Responses: 20%
Cost: 20%
______________________________________________________________________
BY ORDER OF THE CITY OF ASPEN, COLORADO
Asal Vojdani, Purchasing
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Contents
1.0 Introduction........................................................................................................................ 8
1.1 Project Description and Background...................................................................... 8
2.0 RFP Process....................................................................................................................... 8
2.1 Communication .............................................................................................................. 8
2.3 Proposal Submission......................................................................................................... 9
2.4 Schedule ......................................................................................................................... 9
2.5 Selection Criteria............................................................................................................ 9
3.0 Scope of Work...................................................................................................................10
4.0 Proposal Format................................................................................................................11
5.0 Exhibit
…..………………………………………………………………………..………………….8
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1.0 Introduction
The purpose of this Request for Proposals (RFP) is to solicit professional executive, full-
service services for the national recruitment, evaluation, and selection process of a new
City Manager. The city of Aspen, a local government with approximately 400 FTEs, is
seeking a highly qualified recruitment firm with a depth of experience and proven track
record in the field of executive recruitment and selection services for a new City
Manager.
1.1Project Description and Background
The consultant will work with the community, City Council, Human Resources, and the
city’s leadership team to determine the characteristics the community seeks in a new
city manager. Then, a Working Group comprised of City Council and city staff (Working
Group) will work with the consultant on developing the criteria for the position, the job
description, a comprehensive marketing strategy, review and evaluation methodology,
and process for evaluation and selection of qualified candidates to be reviewed by the
Working Group. This will include on-site selection steps for City Council and assistance
in the negotiation process. It is expected that the full-cycle recruitment and selection
process is expeditious and thorough, with the ideal goal of the appointment of a new
City Manager within six (6) months. However, quality and thoroughness remain the
primary objective when evaluating the necessary timeline to fill the City Manager
position.
2.0 RFP Process
2.1 Communication
Questions must be posted on the Bidnet Direct website, www.bidnetdirect.com.
Answers are posted online for all Offerors to review and consider. It is the Vendor’s
responsibility to check the website for Q&As, addendums, and other important
information.
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Vendors may contact Procurement at procurement@aspen.gov or 720-589-4943 for
questions regarding the procurement process or uploading proposals.
2.3 Proposal Submission
Electronic submission is to be uploaded on the Bidnet Direct website,
www.bidnetdirect.com. The electronic submission must be compiled into a single pdf or
Word document. The name of the document must contain the City project number and
firm’s name.
The deadline for submitting responses to this RFP is April 11, 2025, 2:00pm.
2.4 Schedule
The proposal, evaluation and selection schedule is as follows:
Date: Final Questions Due April 7, 2025
Date: Proposal packages due by April 11, 2025, 2:00PM
2.5 Selection Criteria
The criteria for selection shall include but may not be limited to the following:
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Firm Experience: 30%
Firm’s skills, ability, experience, organization, and capacity to perform services
required.
Firm’s previous and current compliance with statutes, ordinances, and rules
related to the project.
The firm’s character, integrity, reputation, judgment, experience, and
efficiency.
Project Understanding: 30%
Understanding and interest in the Project Scope, as well as the city's specific
requirements. Whether or not the firm can perform the services within the
ideal time period specified and the general organization of the proposal.
The scope, responsiveness, efficiency, and quality of the firm’s administrative
services.
Schedule/Approach of project
Reference Responses 20%
Costs: 20%
Diversity and Inclusion. Bidders should provide any additional information and or
certifications describing the above.
The City reserves the right to reject any or all Proposals or accept what is, in its judgment,
the Proposal which is in the City's best interest. The City further reserves the right, in the
best interests of the City, to accept a late submittal or to waive any technical defects or
irregularities in any and all Proposals submitted.
Discussion may be conducted with responsible offerors who submit Proposals determined
to be reasonably susceptible to be selected for award for purpose of clarification to assure
full understanding of, and responsiveness to the solicitation requirements.
3.0 Scope of Work
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The city of Aspen is seeking an executive search firm to work in partnership, with City
Council and the designated Working Group to recruit, evaluate, and select a new city
manager. The consultant firm will be expected to provide the following services:
Recruitment: In collaboration with the Working Group, define the ideal
characteristics and competencies for the next City Manager to develop marketing
materials and the job description, along with the selection criteria; review,
prepare and application package which may include scenarios or additional work
product with requirements, submission, and timelines; design a recruitment
process to include a realistic job preview to attract a pool of well-qualified
candidates and materials describing the City Manager position, City organization,
and Aspen community including relevant relocation information.
Manage the search process: Develop a detailed schedule for the recruitment and
selection process; recommend and conduct thorough, proactive, and inclusive
advertising of the job opening; manage the recruitment talent pipeline and
targeted process. Conduct a national search to identify strong candidates using a
robust process, prescreen candidate applications, verify credentials education,
and complete the background and reference check process when applicable, as
well as any other screening processes deemed appropriate; and work with
Working Group to determine number of candidates and to ensure realistic job
preview. Provide initial screening of all candidates’ applications through
processes including but not limited to written questionnaires, screenings,
conversations around a realistic job preview and understanding of the Aspen
community, review of background and experience, and make recommendations
to the Working Group. Develop a list of semifinalists in conjunction with the
Working Group and assist Working Group in the selection of finalists.
Coordination of final on-site selection process over a multi-day timeframe as
designated by City Council. Consultant is also expected to provide timeline
notifications to all applicants.
Provide updates to Working Group every couple of weeks regarding the process
status through progress reports or meetings, including ensuring all applications
are available to the Working Group, be on-site for interviews and other activities
as appropriate. Provide guidance on the communication process to the
community, Council and others as necessary.
May assist, as needed with other components of the recruitment, evaluation and
selection process, including but not limited to, recommendation concerning
contract negotiations and other tasks including total compensation package.
4.0 Proposal Format
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All proposals will follow the format as outlined below. Failure to do so may result in
disqualification.
Section 1 Cover letter, introduction and proposal narrative
Introduce firm and key staff who would be assigned to this project.
Include contact person name, phone number and email address for
purposes of this procurement process.
Section 2 Qualifications and experience
List firm’s previous experience with similar recruitment processes.
Include the name, address, and email of outside consultants who
will be retained to work on this project with you and their resumes.
Indicate what state your business entity is located. Identify key
personnel and roles on the project.
Section 3 Outline of the recruitment work plan and process including a
detailed timeline and any additional activities or tools that may be
useful to incorporate along with an itemized cost for each service.
Include hourly rate for any additional services. Include a complete
scope of work and schedule that includes special considerations for
the project and any alternatives that can be identified. Include any
other work to complete the design work, not specifically listed in this
RFP that you feel necessary. Provide
Section 4 References
Include a minimum of five references that include project name,
year work on completed, contact name, phone number and email
address. For each reference, include the work performed by your
firm, and the period of time retained as a client.
Section 5 Fee Proposal and Schedule
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Provide a fee structure that aligns with a timeline, including specific
costs per service, fee payment schedule, and cost guarantees,
including the proposed maximum price. The City of Aspen will pay
all reasonable and necessary travel expenses for candidates
directly. Any additional reimbursable expenses, including but not
limited to advertising, recruitment brochures, etc., should be listed
in the proposal.
4.1 The City reserves the right to reject any or all Proposals or accept what is, in its
judgment, the Proposal which is in the City's best interest. The City further reserves the
right, in the best interests of the City, to accept a late submittal or to waive any technical
defects or irregularities in any and all Proposals submitted.
4.2 Pursuant to the Colorado Open Records Act, C.R.S. Section 24-72-200.1 (CORA), any
and all of the documents that are submitted to the City of Aspen may be deemed public
records subject to examination and inspection by third parties. The City of Aspen reserves
the right, at its sole discretion, to release for inspection or copying any document, plan,
specification, proposal or other writing submitted pursuant to this request. Candidates
should identify any portion of their proposals which they consider confidential.
4.3 In order to fully understand the legal parameters of the City’s procurement process
and contractual requirements, Respondents must review Exhibit A Instructions for
Offerors of Professional Services.
4.4 By participating in the City’s procurement process, you are agreeing to the terms
and conditions of the procurement process and the legal parameters of doing business
with the City without change.
5.0 Exhibits
The following files are attached for your use and reference as needed to properly
respond to the RFP request:
Exhibit A – Instruction to bidders
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Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
Agreement Professional Services
Updated 5/2024
Page 0
CITY OF ASPEN STANDARD FORM OF AGREEMENT
PROFESSIONAL SERVICES
City of Aspen Contract No.: 2025-095 - PS1404940
AGREEMENT made the 24th day of April, 2025.
BETWEEN the City:
Contract Amount:
And the Professional:
For the Following Project:
Exhibits appended and made a part of this Agreement:
The City and Professional agree as set forth below.
If this Agreement requires the City to pay
an amount of money in excess of
$100,000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
City Council Approval:
Date: 05/13/2025
Resolution No.: 2025-071
The City of Aspen
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
Total: $124,000.00
EN Engineering, LLC
28100 Torch Parkway
Warrenville, IL 60555
US
314-546-1675
CTronicek@entrustsol.com
Koch-City Market Electric Design Services
Exhibit A: Proposal including Scope of Work and Fee Schedule.
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
30203
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
Agreement Professional Services
Updated 5/2024
Page 1
1. Scope of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be compl eted no later than
November 1, 2025. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be
exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit A appended hereto. Except as otherwise mutually agreed
to by the parties the payments made to Professional shall not initially exceed the amount set forth
above. Professional shall submit, in timely fashion, invoices for work performed. The City shall
review such invoices and, if they are considered incorrect or untimely, the City shall review the matter
with Professional within ten days from receipt of the Professional's bill.
4. Non-Assignability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the other.
Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or
obligations under this Agreement. Professional shall be and remain solely responsible to the City for
the acts, errors, omissions or neglect of any subcontractors’ officers, agents and employees, each of
whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub-contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the termination.
No fees shall be earned after the effective date of the termination. Upon any termination, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or
other material prepared by the Professional pursuant to this Agreement shall become the property of
the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Professional, and
the City may withhold any payments to the Professional for the purposes of set-off until such time
as the exact amount of damages due the City from the Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in or be construed as establishing an employment
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
31204
Docusign Envelope ID: 423CC446-6E8E-4A02-BB15-6DEEF31977FF
Agreement Professional Services
Updated 5/2024
Page 2
relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole
or in part by, the wrongful act, omission, error, professional error, mistake, negligence, or other
fault of the Professional, any subcontractor of the Professional, or any officer, employee,
representative, or agent of the Professional or of any subcontractor of the Professional, or which
arises out of any workmen's compensation claim of any employee of the Professional or of any
employee of any subcontractor of the Professional. The Professional agrees to investigate, handle,
respond to, and to provide defense for and defend against, any such liability, claims or demands in
which it is claimed that such injury, loss or damage is caused in whole or in part by the wrongful act,
omission, error, professional error, mistake, negligence or other fault of the Professional. Such defense shall
be at the sole expense of the Professional, or at the option of the City, Professional agrees to pay the
City or reimburse the City for the defense costs incurred by the City in connection with, any such
liability, claims, or demands. If it is determined by the final judgment of a court of competent
jurisdiction that such injury, loss, or damage was caused in whole or in part by the act, omission, or
other fault of the City, its officers, or its employees, the City shall reimburse the Professional for
the portion of the judgment attributable to such act, omission, or other fault of the City, its officers,
or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition
to any other insurance requirements imposed by this contract or by law. The Professional shall
not be relieved of any liability, claims, demands, or other obligations assumed pursuant to
Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its
failure to procure or maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
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other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
claims-made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i) Worker's Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each
employee. Evidence of qualified self-insured status may be substituted for the
Worker's Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and THREE
MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury, broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall include coverage
for explosion, collapse, and underground hazards. The policy shall contain a
severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and TWO MILLION DOLLARS
($2,000,000.00) aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of TWO MILLION
DOLLARS ($2,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above (except Workers Compensation, Employers’
Liability, and Professional Liability) shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers or employees, or carried by or
provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
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policies shall not be canceled, terminated or materially changed until at least thirty (30) days
prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq.,
C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA
Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment-related decision or benefit on account of actual or perceived race,
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color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the City Manager of the City of Aspen (or a duly authorized official in the City
Manager’s absence) and if above $100,000, following a Motion or Resolution of the Council of the
City of Aspen authorizing the City Manager (or other duly authorized official in the City Manager’s
absence) to execute the same.
16. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
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(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
19. Electronic Signatures and Electronic Records This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and
all of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature, on the grounds that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
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20. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
21. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon
or grant to any third party or parties, except to parties to whom Professional or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Professional
because of any breach hereof or because of any of the terms, covenants, agreements or
conditions herein contained.
22. Attorney’s Fees. In the event that legal action is necessary to enforce any of the provisions
of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney’s
fees.
23. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual
efforts of the parties hereto and the parties agree that no construction shall be made or presumption
shall arise for or against either party based on any alleged unequal status of the parties in the
negotiation, review or drafting of the Agreement.
24. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion.
Professional certifies, by acceptance of this Agreement, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction with a Federal or State department or agency. It further certifies
that prior to submitting its Bid that it did include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts and subcontracts. In the event that Professional or
any lower tier participant was unable to certify to the statement, an explanation was attached to the
Bid and was determined by the City to be satisfactory to the City.
25. Integration and Modification. This written Agreement along with all Contract Documents
shall constitute the contract between the parties and supersedes or incorporates any prior written
and oral agreements of the parties. In addition, Professional understands that no City official or
employee, other than the Mayor and City Council acting as a body at a council meeting, has
authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the
City. Any such Agreement or modification to this Agreement must be in writing and be executed
by the parties hereto.
26. The Professional in performing the Services hereunder must comply with all applicable
provisions of Colorado laws for persons with disability, including the provisions of §§24-85-101,
et seq., C.R.S., and the Rules Establishing Technology Accessibility Standards, as established by
the Office Of Information Technology pursuant to Section §24-85- 103(2.5) and found at 8 CCR
1501-11. Services rendered hereunder that use information and communication technology, as the
term is defined in Colorado law, including but not limited to websites, applications, software,
videos, and electronic documents must also comply with the latest version of Level AA of the Web
Content Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the information
and communication technology used, created, developed, or procured in connection with the
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Services hereunder meets these standards, Professional may be required to demonstrate
compliance. The Professional shall indemnify the CITY pursuant to the Indemnification section
above in relation to the Professional’s failure to comply with §§24-85-101, et seq., C.R.S., or the
Technology Accessibility Standards for Individuals with a Disability as established by the Office
of Information Technology pursuant to Section §24-85-103(2.5).
27. Authorized Representative. The undersigned representative of Professional, as an inducement
to the City to execute this Agreement, represents that he/she is an authorized representative
of Professional for the purposes of executing this Agreement and that he/she has full and
complete authority to enter into this Agreement for the terms and conditions specified herein.
Additional Provisions. In addition to those provisions set forth herein and in the Contract
Documents, the parties hereto agree as follows:
[ ] No additional provisions are adopted.
[X] See attached Exhibit A.
29. Waiver of Certain Damages. NEITHER PROFESSIONAL NOR CITY SHALL BE LIABLE
TO THE OTHER FOR ANY PUNITIVE, EXEMPLARY, SPECIAL, INCIDENTAL, INDIRECT
OR CONSEQUENTIAL DAMAGES, WHETHER BASED IN CONTRACT, WARRANTY,
TORT OR OTHER LEGAL THEORY, INCLUDING BUT NOT LIMITED TO LOSS OF
PROFIT, REVENUE, FINANCING, BONDING, USE, PRODUCTIVITY OR EFFICIENCY,
BUSINESS INTERRUPTION OR DAMAGE TO BUSINESS REPUTATION.
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF ASPEN, COLORADO: PROFESSIONAL:
[Signature] [Signature]
By: By: Chris Tronicek
Title: Title:
Date: Date:
Approved as to form:
City Attorney’s Office
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Director
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Contact:
Chris Tronicek, Business Development Manager
ctronicek@entrustsol.com
314-546-1675
PROJECT
PROPOSAL
Prepared for: City of Aspen
Proposal: Civil and Electrical Design Services – 2025-095:
Koch Park to City Market Electric Circuit Replacement
April 16, 2025
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TABLE OF CONTENTS:
INTRODUCTION 4
PROJECT TEAM 6
QUALIFICATIONS & EXPERIENCE 8
APPROACH TO PROJECT 10
REFERENCES 14
RELATED PROJECT EXPERIENCE 14
SCHEDULE & PRICING 18
CRITICAL MILESTONES 18
APPENDIX 20
ASSUMPTIONS & CLARIFICATIONS 21
QA/QC & PROJECT CONTROLS 22
SAFETY PLAN 26
ISO COMPLIANCE 27
PROJECT TEAM ORG CHART & RESUMES 28
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April 16, 2025
Mr. Andy Rossello
City of Aspen Utilities
427 Rio Grande Pl
Aspen, CO 81611
RE: 2025-095 - Civil and Electrical Design Services for the Koch Park to City Market
Electric Circuit Replacement
Dear Mr. Andy Rossello,
Thank you for allowing EN Engineering, LLC (EN) the opportunity to present you with this
proposal for Civil and Electrical Design Services for the City of Aspen’s Koch Park to City
Market Electric Circuit Replacement Project. EN is committed to providing high quality and
cost-effective engineering and design services that will ensure that City of Aspen’s projects
are successfully implemented. While EN has been rebranded a part of the ENTRUST
Solutions Group, EN Engineering, LLC is still the operating and contracting entity through
which services will be provided.
We are confident that our technical experts, engineers, designers and drafting professionals
will execute this work to the high standards that the City of Aspen expects and will deliver a
successful project.
Contained within is a detailed outline of EN’s depth of experience in electrical distribution
design and engineering, which we have accumulated over the past 20 years. Project and
capability details have been clearly outlined along with our project team and previous
project references. For this project, the lead office will be Englewood (CO). EN has 36
offices around the country and over 3,000 personnel. This allows us to leverage a wide
array of expertise across the country in order to meet the needs of our clients, while
maintaining close contact and support.
We appreciate this opportunity to provide a summary of our qualifications and look forward
to meeting with you to further discuss our proposal in more detail and the next steps to
begin the design services identified by the City of Aspen. Please contact me should you
have any questions or require any additional information.
Chris Tronicek
Business Development Manager
ctronicek@entrustsol.com
314-546-1675
Sincerely,
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INTRODUCTION
What We Do and Who We Serve
For 20 years, businesses, people, and communities have entrusted the employees of EN
Engineering with their most valuable assets, infrastructure, and the projects that improve
them.
We have embraced growing markets such as renewables, power engineering services, EV
infrastructure, data analytics, and geospatial with cutting edge engineering, consulting, and
automation services.
We offer valuable solutions to challenges faced by our clients, restore and expand
infrastructures, enhance and streamline systems, and identify and record key assets for
clients, including gas and electric utilities, telecommunication service providers, pipeline
operators, and industrial companies.
As one of the fastest-growing engineering firms in the country, we have grown from a single
Midwest office to a national network of locations, which has only strengthened our
commitment to serving with excellence… from start to finish.
While EN Engineering has been rebranded a part of the ENTRUST Solutions Group, EN
Engineering, LLC is still the operating and contracting entity through which services will be
provided.
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Business Mission
EN Engineering is
committed to growth by
providing innovative
solutions to our clients
with a focus on long-
term relationships,
while consistently
maintaining the highest
level of quality, safety,
integrity, and ethics.
People Mission
Our success is achieved
through continuously
cultivating a culture that
values the contributions
of our diverse and
talented team members.
We seek out and
encourage colleagues
who are passionate,
curious, and client
focused. We maintain an
environment of mutual
respect and commitment
to professional
development and
advancement.
Community
Mission
We are committed to the
safety and sustainability
of the communities, team
members, and
stakeholders that we
serve. We are a strong
catalyst for positive
change in the
communities where we
partner with our clients.
We achieve this through
charitable giving,
partnering with
community
development
organizations, and
creating local job
growth.
Our Safety Commitment, Our First Priority
Customers and the community entrust us to keep safety first when designing
pipelines, facilities, and other installations. This includes addressing all regulations
and standards, as well as designing for safer maintenance and upgrades in our
work product.
We insist on a safe workplace for our employees, our vendors, our customers, and
the community.
We have set our safety objective at zero for vehicle accidents, property damage,
lost time, and medical aid injuries by EN Engineering and our subcontractors.
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PROJECT TEAM
The EN team supporting this project is primarily based out of our Englewood, CO office.
We are conveniently located to support the City of Aspen with site visits, in-person
meetings, or to closely coordinate with our survey subcontractor. Approximately 50% of
these individuals will be fully committed to this project with the remainder of the individuals
having capacity to be 25% commitment to this project as needed. These percentages will
constantly be monitored and adjusted as work is assigned and specific areas are ramped.
These resources are already aware of the scope of work for this project and are excited to
contribute their respective areas of expertise. As a nationwide firm of over 3,000
professionals, we can staff up or down for your needs in an efficient and cost-effective
manner.
James “Jamey” Starnes
Project Manager – Single Point of Contact for City of Aspen
Alix Bondarenko
Sr. Design Specialist – Electric Distribution Specialist
Kimberly Parenteau
CAD Specialist – Drafting Expert
Chris Mink, P.E.
Director – Civil Engineer
Chris Tronicek
Manager – Business Development
Alex McPherson
Director – Project Sponsor/Mentor
Rodney Kiser, PLS/Partner
True North Colorado, LLC – Survey Consultant
*Please see team Organizational Chart and Resumes in the Appendix
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EXECUTIVE SUMMARY
EN will provide professional engineering services for civil and electrical design to replace
and improve the electrical distribution infrastructure for the City of Aspen. EN has a rich
history working with utilities across the country to support their electric distribution program
needs and design requirements. The Qualifications & Experience section is a small sample
of projects highlighting our experience with the City of Aspen on earlier phases of their
proactive cable replacement program as well as other EN experiences with different utilities
to meet their design and construction support needs. EN understands the scope of this
project to consist of reconductoring a three-phase circuit between the “Koch Lumber Park
South 2” Vista switchgear and the “City Market East 4” PMH-9. We will also plan to
sectionalize the (4) identified single-phase transformers onto their own dedicated single-
phase line. The work will include all necessary plans and specifications for a bid-ready
design package, including estimated construction costs & units, and all necessary permit
applications for the work. All work will comply with the National Electric Safety Code, the
City of Aspen Electrical Standards, the City of Aspen Construction Standards, as well as
any federal, state, local statutes, and standards.
In an effort to support The City of Aspen’s sustainability goals EN Engineering (ENE) has
the following programs in place that are a part of our Sustainability Program:
Safety Program, Environmental Policy, and a Quality Program certified under the ISO 9001
quality standard. Our ISO program is audited for compliance to the standard by external
auditors as a part of our ongoing recertification process.
Our objectives under this program include Safe Work Environment, Integrity and Ethics,
Customer Satisfaction, Continuous Improvement, On-Time Projects, and Efficient Work
Process. We measure our performance against goals set for each of these categories and
senior management is committed to the program through periodic meetings through-out the
year and an ongoing commitment to continuous improvement. Top management reviews
sustainability performance and participates in goal setting. A sustainability point person is
formally assigned with overall responsibility for ensuring applicable requirements and
commitments are implemented at the company, or for a project.
EN is committed to protecting public health by conducting our operations and activities in an
environmentally responsible and sustainable manner. We are committed to complying with
all applicable laws and regulations. We recognize that reducing and where possible,
eliminating the environmental impacts of our actives is important part of our mission.
At EN, we apply green thinking to every decision to benefit our customers, our community
and our employees. We strive to prove our environmental performance over time and to
initiate additional projects and activities that will further reduce our impacts on the
environment.
EN Engineering provides a broad portfolio of engineering
services—delivering excellence from start to finish, wherever
energy flows and goods are produced.
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QUALIFICATIONS & EXPERIENCE
EN has extensive experience in electrical distribution engineering projects, including both
overhead and underground as displayed by our reference projects. These projects consist
of a wide array of electrical and civil engineering design and construction management
services, including the design of HDD bore profiles for PVC/PE Conduit, as well as open
trench in urban/residential areas as well as relocations. Design projects that EN completes
with regularity include:
The design of primary (feeder and tap) consisting of new extensions,
reinforcements and relocations (overhead and underground).
The design of overhead and underground relocations.
The design of new/relocated extensions and demo of residential and
commercial services.
Specifically, regarding civil/environmental engineering, we can provide the knowledge to
work through the unique complexities, permitting, and technical issues which typically
surround underground distribution and site development projects. EN offers a suite of
environmental services that support regulatory compliance, advance environmental safety,
strengthen public relations, and reduce future costs for clients. Our environmental services
include regulatory compliance, ecosystem management, assessment, and land
development. With decades of operational and project experience, our environmental
professionals provide expertise in engineering, hydrology, environmental science, and
landscape architecture. We assist clients with planning and permitting, reporting
requirements, ecological restoration, natural resources, wetland delineation, erosion and
sediment control, due diligence, and facility inspection.
All of EN’s underground distribution projects require intimate knowledge of client standards
and the NESC, and encompass the integration of pad mounted and overhead equipment
including transformers, switchgear, capacitor banks, reclosers, etc. Additionally, we have
robust experience working on projects requiring multi-faceted cross functional coordination
with subcontracting crews.
EN’s design capabilities are built on a foundation of quality, as set forth by a strict QA/QC
procedure. As an ISO 9001:2015 certified company, quality is at the root of who we are
and what we do. We focus on several objectives to ensure our work is completed on time,
to the highest of quality standards:
Customer Satisfaction
Continual Improvement
On-time Projects
Integrity and Ethics
Safe Work Environments
Efficient Work Processes
EN utilizes several quality control checks and processes as a part of our Quality
Management System. One of the key aspects of EN’s Quality Management System is the
internal checking process that is required for all design packag es. The main aspect of the
internal checking process includes confirmation of the project scope, checking of the design
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drawings by a design coordinator, and further checking by a senior engineer or project
manager after the items identified by the drafting coordinator have been revised and
included in the new design drawings. After the design documents have been reviewed and
accepted by the project manager, we often implement a peer review process or senior
technical lead review process to evaluate the drawings and design during the final review
stage to ensure quality requirements are maintained before the project is released for
construction. The internal checking process also includes scope reviews and final design
reviews by the client representative.
In addition to the internal checking process, the design process is standardized using
internal and client design manuals and standards, and standardized material specifications
and construction specifications. The use of standard design documents and standardized
processes also reduces the chance of errors both in design and in procurement of
materials.
EN’s participation in earlier phases of this cable replacement program has given us direct
experience with the City of Aspen’s Community Development and Engineering
Departments review process. We have taken a proactive step in order become familiar with
the processes for this proposal and will make it a top priority for the entire team to become
intimately familiar with the processes at the onset of the project.
Engineering Department Review Process
As outlined in chapter 29.01 of the Aspen, CO Municipal Code, the City Engineer, or
designee, is the authority to make and enforce the rules and regulations contained in the
Engineering Design Standards to carry out the intent of the standards. For the engineering
review process, the City Engineer has the authority on behalf of the City of Aspen to
determine that all design and construction is completed to a level that is equal to or
exceeds the requirements set forth in Chapter 29.01 of the Municipal Code and the
Engineering Design Standards. We also recognize that any design variances from the City
of Aspen’s standard must be submitted in writing with appropriate documentation and
justification to the City Engineer for approval.
Community Development Department Review Process
EN has thoroughly reviewed the City of Aspen’s Community Development Department’s
Development Review Procedure and will have no issue adhering to the process and
sequential steps laid out therein, as well as supporting the City Engineer throughout as
required for this project. The steps laid out therein include the following:
1. Attend pre-application conference
2. Submit Development Application
3. Determination of Completeness
4. Staff Review of Development Application
5. Board Review of Application
6. Issuance of Development Order
7. Receipt of Building Permit
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Subcontractor Qualifications and Information
EN will partner with True North Colorado, LLC for our land mapping and surveying needs.
True North Colorado, LLC is a professional land surveying firm located in New Castle,
Colorado and have been in business since January of 2017. The partner/owners are
licensed professional surveyors and run the day-to-day company operations with the help of
three full-time LSI field surveyors and have a combined sixty plus years of land surveying
experience.
*Please see True North Colorado, LLC’s list of project experience in the Appendix
True North Colorado, LLC
Mailing: PO Box 614
Physical: 386 Main Street – Unit 3
New Castle, Colorado 81647
Phone: 970.984.0474
Email: rodney@truenorthcolorado.com
APPROACH TO PROJECT
EN understands the City of Aspen Koch Park to City Market Electric Circuit Replacement
project is critical to maintaining your electrical system’s amazing track record for reliability.
This project will involve the review of existing facilities and one-line diagram to ensure
project objectives, specification and design for new long-lead switchgear, detailed survey
and civil design, detailed electrical design, permit submittal preparation, easement legal
description and site plan preparation, switching plan for construction to minimize or
eliminate customer outages, and a bid-ready package for construction drawings including
specifications and detailed cost estimates. EN and our survey subcontractor are prepared
to execute this work and determine the optimal route to minimize the impact of all aspects
of the project including design, construction, easement acquisition, permitting, and
environmental requirements. EN’s survey partner will conduct a thorough SUE survey to
quality level B (option for quality level C was also proposed as an alternative) to provide
visibility to all subsurface utilities, which will inform the design to ensure no unforeseen
conflicts exist at the time of construction. A survey to this quality level will also allow for a
more informed decision when evaluating construction phasing.
Additionally, EN recognizes that the permitting component of this project will be a critical
path item and therefore will place a large emphasis on ensuring all permitting components
and timelines are adhered to. Although the City of Aspen will be submitting all permits, EN
will heavily assist in their preparation. After conducting a preliminary review, EN believes
the below list of City permits may be required for this project, which will be submitted
through the City of Aspen’s salesforce online permitting application.
Potential Permits in Salesforce:
1. Electrical Permit
2. Fencing Permit
3. Sign Permit
4. New Major Permit
5. Temporary Encroachment Permit
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6. Right of Way Permit
7. Landscape and Grading Permit
8. Tree Removal Permit
9. Construction Parking Reservation Permit
EN will maintain an open line of communication with the City of Aspen’s electrical staff
throughout the course of the project to ensure all requirements are met, including a weekly
update to brief the City of Aspen on the status of the project, accomplishments, next steps,
key issues, and open action items. EN will also coordinate monthly progress meetings to
highlight any challenges, review the design and possible alternatives, provide schedule
updates, and capture action items.
EN’s design team will provide a detailed design highlighting the best route regarding project
timing, cost, constructability, and coordination with the City of Aspen’s electrical staff for
uninterrupted operation and routine maintenance of the system during construction. The
design will adhere to the National Electric Safety code as well as the City of Aspen’s
Electrical Standards, Engineering Standards, Right of Way Standards, and Community
Development requirements.
PROJECT INITIATION
1. Kick-Off: During the project initiation phase a meeting will be set with the City of Aspen,
led by EN’s Project Manager, to review project scope, goals and objectives, constraints,
budgets, schedules, code issues, and relevant standards & protocol. The goal of this
kick-off meeting will be:
Define team members roles and responsibilities.
Define key design parameters.
Obtain any additional or relevant existing project information.
Refine project scope.
Refine project schedule based on requirements of the City of Aspen.
Define any project concerns or issues.
Field visits any areas of concern within the scope of this project.
Discuss design recommendations.
Schedule monthly project progress meeting conference call.
The City of Aspen to provide:
Construction methodologies on previous projects
Standard drawings that display the City of Aspen’s design preferences
Any material specifications for the anticipated equipment (to be modified
by EN with project specific requirements).
Any further documentation outlining the City of Aspen’s community
development and engineering review processes.
During this phase, EN’s team will become intimately familiar with the City of Aspen’s
electrical standards as well as the community development and engineering review
processes to successfully execute the project.
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LAND USE & SURVEY PHASE
1. Research: A master data base of all direct and indirect property owners to identify
Parcel No.; Street Address; Abbreviated Legal Descriptions; Property Owner of
Record (up to two individual listings); Property Owner Mailing address; Direct
Contact/Representative; Contact Information, including primary phone and email
addresses (to the extent available).
2. Site Survey: Provide a topographic survey for a 75 ft wide corridor (20ft in alleys) to
be used in EN’s design plans and meet all permitting requirements. This work
includes:
Elevation points every 50’-75’ (or as needed per significant grade
changes)
Utilities/structures/buildings/poles/fences/trees located within survey
corridors.
Locate and identify the City of Aspen’s existing electric infrastructure.
Perform utility survey for all utilities located within survey corridor.
Identify all gravel, asphalt, and concrete roadways, edges of roadways,
and roadway centerlines.
Identify all edges of Highways, and roadway centerlines for all Interstates
within survey corridors.
Locate all trees within the survey corridor.
Identify all waterway edges, centerlines, and determine depth of water (if
this can be done safely)
Locate and identify existing permanent and temporary structures
(utilities/poles/fences/boxes/retaining walls) located within survey
corridors.
Identify public right-of-way, platted easements, and utility easement of
record.
o Will provide mapping of affected property owners shape files and
exhibits with salient property information.
SUE Level B underground utility locates including engineered stamped
plans certifying to Level B locate quality.
o Underground utility locates will be marked in the field.
Locate surface makings of underground utilities and make
these locations a part of the topographic survey.
Engineered stamped plans certifying to Level B locate
quality will be provided.
All sewers will be Quality Level C od D.
SUE Level C underground utility locates have been provided as an
alternative option.
o Utility maps will be acquired.
o Surface utilities will be located in the field.
o Based on the above information, underground utility locations will
be placed in a CAD file on a best fit case
Boundary Survey and Mapping
o Provide the research required and work with the City of Aspen to
establish existing road right of way and parcel lines adjacent to
the above-described topographic survey area. Locate all
appropriate land and parcel corners that may exist in the field.
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The final mapping will be based on the research and the location
of found corners.
Final Base Maps and Deliverables
o Provide AutoCAD Civil 3D 2020 drawings. Drawings will include
topographic survey data collected, boundary survey information.
3. Easement Preparation: Perform the necessary research and prepare easement
documents as required.
Review existing easement documentation in the project area to identify
extent of the City’s existing land rights. Identify whether the proposed
and existing line(s) are located within a private easement or has been
dedicated by plat. Summarize findings on a parcel map and add to a
landowner list spreadsheet.
Provide landowner list for parcels neighboring the project, including
name/owner (per the City of Aspen’s GIS records) and contact
information as available.
Coordinate with the survey team to provide project control, staking
property lines.
Prepare easement documents for new alignments, obtaining current
vesting deed, and submit to the city to pursue easements.
City of Aspen will be responsible for all legal review of the documents.
DESIGN & PERMITTING PHASE
1. 30% Submittal: The 30% submittal will serve as the preliminary plan set and
provide a framework for discussion of the planned route as well as the output from
the site survey. Upon submittal, EN will schedule a meeting with the City of Aspen
to address any stakeholder comments.
Deliverables:
1. Plan drawings showing feeder route centerline with easements, right-of-way,
other boundaries, and existing utilities identified.
2. Modified one-lines.
3. Identification of known utility conflicts.
4. Identification of known and required local permits.
5. Identification of known and required easements.
2. 60% Submittal: At the 60% submittal stage, EN’s intent is always to provide the
most complete design package possible given all available information at this stage.
Our goal is to provide a framework to refine the minor tweaks, issues and comments
that come up so that the 90% submittal can be a preview of the final product. Upon
submittal, EN will schedule a meeting with the City of Aspen to address any
stakeholder comments.
Deliverables:
1. Plan drawings incorporating comments from 30% review meeting and
ownership information. Profiles will be included as required using elevations
from the topographic survey.
2. Modified one-lines.
3. Material list including any major equipment, manholes and conduit/cable.
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4. Draft opinion of probable cost.
5. Ownership list.
6. Cross sections or special details as required.
7. Plan notes and any special conditions.
3. 90% Submittal: At the 90% submittal stage the design should be finalized for
distribution to stakeholders as required for any comments. Upon submittal, EN will
schedule a meeting with the City of Aspen to address any stakeholder comments.
Deliverables:
1. Plan drawings incorporating comments from 60% review meeting.
2. Modified one-lines.
3. Final material list including any major equipment, manholes and
conduit/cable.
4. Final opinion of probable cost
5. Final cross sections or special details.
6. Landscaping plan along with restoration strategies, electrical, and irrigation.
7. Ownership list.
8. Construction management plan that incorporates an erosion and
sedimentation control plan, fugitive dust control plan, stormwater protection
plan, traffic control plan, and electrical switching plan.
9. Permitting documentation.
4. Final Submittal: The final submittal will include all elements from the 90% submittal
with any required updates from stakeholders as well as a final material list and
permitting information.
Deliverables:
1. Signed and stamped Construction Plan Set.
2. Control Points and CAD drawings that contractor can use for construction.
3. Construction specifications.
4. Staking sheets.
5. Updated one-line diagram.
6. Total material/unit list, with and without estimated costs.
7. Electrical specifications for cable, switchgear, and components.
8. Legal descriptions and physical depictions for required easements.
REFERENCES
RELATED PROJECT EXPERIENCE
1. City of Aspen: Puppy Smith Switch Station to Red Brick Switchgear
Contact: Andy Rossello, P.E., Project Manager III, andy.rossello@aspen.gov,
970-429-1999
Completion Date: 12/31/2024
PROJECT DESCRIPTION:
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At the start of the project, EN provided a written analysis for a PMH/PME switchgear
compared to Eaton’s VFI cabinet. This allowed Aspen the maximum amount of time to
order and acquire their equipment. EN also aided with the Approval Drawings review and
gave Eaton the “go ahead” to start manufacturing the VFI cabinets. EN also facilitated a
SUE B drawing with the help of True North and Roaring Fork Locators. A PDF and CAD file
were provided to Aspen’s GIS department to improve their georeferenced record of
underground utilities. We were able to incorporate (2) new VFI cabinets, reconfigure the
500KCMIL feeder, and sectionalize the existing single-phase transformer. The end-product
was a bid-ready construction packet that included the duct bank running line, trench detail,
connectivity requirements, major materials list, and civil drawing for stormwater permit
submittal.
2. City of Aspen: Red Brick South to Red Brick North Circuit Design
Contact: Andy Rossello, P.E., Project Manager III, andy.rossello@aspen.gov,
970-429-1999
Completion Date: 11/01/2021
PROJECT DESCRIPTION:
EN was able to effectively facilitate the site surveying, detailed plan and profile drawings,
one-line modifications, civil/environmental plans, permitting support, and code compliance
required to reroute two feeders, separate single phase from three phase circuits and
replace approximately 7200 linear feet of feeder cables affected by the reroute directly or at
the end of their useful life. The successful completion of this scope provided the city with
design level services that could be broken into smaller construction projects to be pursued
incrementally over the coming years. Throughout the entirety of the project, EN engineers
worked closely with The City of Aspen personnel to assist in the preparation of permits prior
to submittal.
3. City of Aspen: Paepcke West to City Market East Electric Cable Replacement
Project
Contact: Andy Rossello, P.E., Project Manager III, andy.rossello@aspen.gov,
970-429-1999
Completion Date: 12/31/22
PROJECT DESCRIPTION:
For this project EN handled the site surveys, detailed plan drawings including
specifications, one-line modifications, permitting support, easement legal description and
site plan preparation, detailed cost estimates, and a detailed switching plan for construction
to minimize/eliminate outages to replace the existing ~3,600 to 3,700 ft of feeder cable
running between switchgear including all primary transformer connections. The actual
construction of the circuits was spread across two construction seasons, dividing the
replacement footage in half for each phase. The design included details on cable routing in
more complex sections of the proposed alignment involving dense alleyways and offset
transformer locations. EN worked to execute all of this work in addition to working with the
COA to determine the optimum route when obstacles, such as utility conflicts, were found
with the proposed route.
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4. Xcel Energy: Electric Distribution Engineering & Design and City of Boulder
Municipalization Project
Contact: Andrew Feldkamp, New Business Design Manager, 303-425-3823
Andrew.feldkamp@xcelenergy.com,
Lex Telischak, Electrical Engineer, (303) 441-3442, TelischakL@bouldercolorado.gov
Completion Date: 9/18/2019
PROJECT DESCRIPTION:
For the past several years EN has provided electric distribution engineering & design
support to Xcel Energy. This has included feeder level and sub feeder designs, Commercial
and Residential requests for electric service, OH to UG conversions, roadway relocation
projects and reinforcements of system upgrades with Xcel Energy’s electric capacity and
engineering departments. In 2019, EN provided engineering design for a detailed
separation plan, on behalf of Xcel Energy, for the potential municipalization of the City of
Boulder’s Electric system. The project consisted of 35 miles of underground feeder design
including cable replacements and profiles for major utility crossings in support of the
underground facility designs. It also included coordinating large sub-contracting crews to
perform locating of underground foreign utilities including water, sewer, storm drain, and
gas utilities.
5. Alliant Energy: Centerville Square Overhead to Underground Conversion
Contact: Jeff Royer, Field Engineer, 641-437-5143, jeffroyer@alliantenergy.com
Completion Date: 03/30/2021
PROJECT DESCRIPTION:
EN designed to convert the “Centerville Square” distribution system from overhead to
underground. This area was serviced by a series of overhead metal H-frame structures that
surround the square. These H-frames supported platform mounted transformers that fed a
variety of mid-span and pole mounted overhead taps to indoor and outdoor meters. Due to
the expansion and demolition of buildings around the square over past decades, there was
limited consistency between service locations and construction. The resulting assembly of
customer services is congested, difficult to track, and in some cases unsafe for vehicle and
pedestrian traffic. In order to improve the reliability, safety and cleanliness of the Square’s
utilities, Alliant Energy converted the system to an underground network that utilizes pad
mounted transformers and pedestals to feed updated, and in some cases retrofitted,
customer meters. EN sent team members to field note all the existing overhead structures
and meter locations in order to accurately map all the services that need to be converted.
Our engineer’s tracked hundreds of services and thousands of site photos to ensure that
each customer and building was accounted for in the design of the proposed conversion.
Detailed voltage drop calculations were performed for each meter to determine optimal
cable routing and sizing which is impacted greatly by the shift to an underground system.
EN also leveraged its experienced team of both electrical and gas utility engineers to
consolidate the design of the joint trench Alliant Energy proposed to one firm. The
designers are also involved with creating easement exhibits for proposed pads,
coordinating with communication companies and third-party surveyors, and securing DOT
permits.
6. Duke Energy: Cincinnati Downtown Network Cable and Duct Replacements
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Contact: Jeff Humphreys, Engineering Manager, 513-458-4081,
jeffrey.humphreys@duke-energy.com
Completion Date: 05/27/2023
PROJECT DESCRIPTION:
EN has partnered with Duke Energy’s Network Design team on numerous programs to
update and harden the Cincinnati Network and surrounding underground infrastructure.
Projects assigned included:
a. PILC replacement- EN worked through one feeder at a time. We partnered with
Duke’s construction crews to open every manhole along the feeder and identify
where PILC cable was existing. We then designed for new copper to be installed,
prioritizing the utilization of existing ducts where possible and designing new ducts
where spares were not available.
b. Secondary Mains replacements- Assigned one city grid at a time, we inspected the
existing secondary mains network for aging cable, falling buss bars, and areas
where other improvements could be made. Using the inspection results, we created
detailed design drawings and material lists for construction.
c. Live-front Equipment Replacement- EN inspected existing switchgears and
transformers to confirm if they were live-front or dead-front. If they were found to be
live-front, EN designed the replacement of the device and any structural
replacements or changes that need to be made to the pad or foundation the devise
was sitting on.
d. Transformer Oil-Mitigation- EN designed for the installation of sump pumps in over
100 vaults in Cincinnati’s Network. EN provided direction where to install the pit for
the sump, civil designs for re-grading the vault floor to allow oil and water to run to
the pump, and electrical diagrams showing how to connect the sump’s sensors to
the network protectors so they could be remotely monitored.
e. Orangeburg Duct Replacements- Collapsing Orangeburg ducts were causing
prolonged outages on Duke’s system. EN proactively designed for the replacement
and removal of Orangeburg identified on multiple feeders, including detailed
engineering design, a detailed bill of materials, and assisting with permitting.
7. City Light & Power: Hybrid System Upgrade – Aberdeen Proving Ground
Contact: Lucas Maid, Sr. Project Manager, 667-201-0514, lrm@clpinc.com
Completion Date: 5/3/2024
PROJECT DESCRIPTION:
EN Engineering provided electric distribution design services for a comprehensive system
upgrade serving the Army’s oldest military testing and research facility, Aberdeen Proving
Ground. New buildings and facilities on post required extensive improvements to the
electric distribution system. 5 kV and 15 kV facilities were upgraded to 15 kV and 35 kV
respectively.
The upgrade included the replacement/renewal/relocation of 3,700 poles, 28 miles of new
underground cable, 52 miles of new overhead cable, 6 new substations, 2 new switching
stations, and the decommissioning of over 20 existing substations.
80 miles of electric infrastructure was surveyed and updated in GIS
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13.5 miles of 35 kV overhead design with 12 miles of 15 kV underbuilds, and 4 miles
of 35 kV underground design. Fiber optic cable was included for SCADA.
Prepared Switching and Phasing plans
Designed the equipment layout, interconnections, ins and outs, sediment & erosion
control, and stormwater management for 6 substations.
Due to the project’s proximity to the Chesapeake Bay, associated wetlands and
environmentally sensitive areas, the project had an extensive environmental
permitting component
8. Pacific Gas & Electric (PG&E) Wildfire Hardening: Half Moon Bay Hardening &
Undergrounding
Contact: Jim Brisky, Manager, Contract Estimating, jim.brisky@pge.com, (559) 974-3332
Completion Date: 12/30/2022
PROJECT DESCRIPTION:
For the past several years EN has provided electric distribution engineering & design
support to PG&E within their fire hardening workstream. To date we have completed nearly
80 miles of fire hardening projects throughout Northern California. One such project scope
was to harden in place 1.2 miles of tap lines and underground an additional 800’ of primary
and services. The design called for all lines to be 1/0 ACSR Tree Wire and poles class one
or larger. We replaced all open wire secondary and non-insulated material with insulated
secondary wire (AWAC) and insulated material. EN surveyed all existing poles and staked
new pole locations. We worked closely with the land and environmental departments to
obtain easements for poles and anchors and to ensure we were mitigating the
environmental impact. Our field engineers collected GPS coordinates and elevation of all
existing and proposed locations. Again, for the overhead portion our engineers and
designers used O-Calc for the pole loading and AutoCAD to create the construction and
schematic drawings. For the underground portion of this project, our engineers worked
closely with the land department to obtain easements for the new underground primary,
secondary running lines, along with the installation of the new equipment. The engineer
conducted Voltage Drop and Voltage flicker study, along with pulling calculations for the
underground design.
SCHEDULE & PRICING
CRITICAL MILESTONES
Project Kickoff Meeting: May 2025
Confirm Long-Lead Item Equipment Specification: June 2025
30% Design Review: August 2025
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60% Design Review: September 2025
90% Design Review: October 2025
100% Design Complete: November 2025
The costs outlined below are EN Engineering’s estimated work effort required to complete
the tasks described within this document. Work is intended to be performed on a Fixed Fee
basis. Any additional work necessary outside the scope of work described in this proposal
will be negotiated through a mutually agreeable change order process.
EXPENSES BY PHASE
Surveying Costs:
QLC
QLB (Aspen to locate Electric)
QLB (Roaring fork to locate Electric)
$25,000
$104,000 (Not to Exceed)
$136,000 (Not to Exceed)
30% Design Completion $26,700.00
60% Design Completion $26,700.00
90% Design Completion $26,700.00
100% Design and Project Closeout $8,900.00
EN’s estimated price to complete the scope of work: Engineering Costs:
$89,000
Total cost including Survey (Not
to Exceed):
$114,000, SUE C
$193,000, SUE B (Aspen to locate
electric facilities)
$225,000, SUE B (Roaring Fork to
perform all locates)
10x10 Easement Add-on:
$2,500 per Easement w/ legal +
exhibit
Project Phase Phase Subtotal
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APPENDIX
Exhibit #1 - Assumptions & Clarifications
Exhibit #2 - QA/QC & Project Controls
Exhibit #3 - Safety Plan
Exhibit #4 - ISO Compliance
Exhibit #5 - Project Team Org Chart & Resumes
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ASSUMPTIONS & CLARIFICATIONS
1. EN will utilize one subcontractor for survey support to complete this work.
2. EN will not be responsible for submitting permits but will assist the City of Aspen
preparing permit documentation.
3. There will be a total of four submittals (30%, 60%, 90%, and Final) with three interim
reviews (not including weekly updates or monthly progress meetings).
4. EN’s responsibilities under this contract will be complete after the final submittal
package. If EN’s assistance is required during future construction phases, a separate
contract will be required, or EN is amenable to a change order of this contract to include
Construction Support on a Time and Expense basis.
5. All communications with stakeholders other than the City of Aspen electric utility staff
will be through the City of Aspen staff. EN has not estimated holding public meetings or
presentations to other stakeholders. Comments from other stakeholders will be
provided to EN through the City of Aspen staff. EN did not account for individual
mailings to property owners nor community outreach.
6. All meetings except for the initial kick-off meeting will be over phone/Teams conference.
7. Right of entry and access to the project site will be provided by the City of Aspen.
8. The City of Aspen will be responsible for all legal review of the documents and will
provide legal counsel, if required.
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QA/QC & PROJECT CONTROLS
EN Engineering understands the importance of our projects to the
local communities. As such, we place a high value on safety and
personal integrity.
QA/QC Program
At EN, we are dedicated to providing a quality product to all our clients. It is imperative to us
that quality is embedded in our company culture. Since 2008, we have been certified as an
ISO 9001 engineering design firm. Our main quality objectives include:
• Integrity and Ethics
• Customer Satisfaction
• On-time Projects
• Safe Work Environment
• Efficient Work Process
• Continual Improvement
These six principles are stated in our
Quality Policy. These objectives are
measured, analyzed, and reported to
Management as part of our Quality
Management System. If the data shows we
need improvement in meeting any of these
objectives, the causes are examined, and
corrective actions implemented.
The Main Point – We are dedicated to
“Keeping Customers Satisfied” and “Continually Improving” our quality process.
This policy is a statement of our corporate beliefs and quality goals. The Quality Policy
borrows some of EN’s mission statement wording – recognizing that our charter core values
remain as our foundation:
EN Engineering Quality Policy
EN Engineering, a dedicated group of engineering professionals, has decades of
experience designing, maintaining and operating pipeline systems and related facilities.
We provide innovative engineering solutions to meet our client’s needs while consistently
maintaining the highest level of ethics and integrity. Our success is achieved though the
valued contributions of our talented and diverse employees.
Quality performance is one of the cornerstones of our company culture, and is considered a
personal responsibility of all employees. To maintain quality performance of all business
units at the highest level, the following aims are pursued:
To fulfill or exceed Customer needs and expectations by delivering a quality product
in a consistent and timely manner;
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To cultivate and maintain the commitment to continual improvement and
communicate our goals and objectives to every employee;
To promote a working environment where training and tools are provided for all work
to proceed in a safe and efficient fashion;
To furnish a system of policies which are periodically reviewed to ensure the ability
of all groups to perform their work effectively.
Project Controls
Project Management and Controls at EN consists of integrating scheduling, cost control,
and manpower planning. The project schedule is incorporated into our accounting system
along with the planned costs. Actual project expenditures are tracked against the plan to
gauge progress status and identify any potential issues.
Communication between project management, staff and clients facilitates this process.
Project progress reports are issued at regular intervals. Project status meetings often
include discussions regarding schedule and cost. Variances are identified and action plans
and forecasts are developed to ensure adherence to budget and schedule. Project scope is
also monitored to assist in change management. Components of our project management
system and quality control plan include:
• a detailed project communication plan, including ongoing client review meetings,
• adhering to the safety plan, and
• the ability to provide necessary construction support
These are all completed with the proper level of document control and software utilization.
This approach conforms to our ISO 2001:9015 certified quality management system.
Document Control
As a company, it is essential that proper Document Control is occurring throughout the life
of our projects for both organizational and compliance purposes. Effective document control
is practiced from the initiation of a project until it is ready to be archived in Project Closeout
in accordance with our ISO quality management system. It is the PM’s responsibility to
notify the Project Team of the project location within EN Projects and to ensure documents
are filed appropriately.
The Document Control Department is available to handle a project’s document
management including, but not limited to activities such as:
File structure and storage management using EN Projects site
Tracking of Client files (Check in/out, etc.)
Routing and distribution of electronic and paper documents in a secure and
efficient manner
Performing high level quality review prior to transfer of deliverables to Client
Printing request coordination and distribution
Submittal of electronic deliverables to the Client via the ENsured Site
Coordination and submittal of Hard Copy Deliverables to the Client
It is important that all project related documents be filed correctly from the start of project
planning and throughout the project until they are ready to be archived properly at Project
Closeout. PMs should encourage their Project Team to utilize Document Control for filing
assistance from Execution through completion of Closeout, as well as transmit milestone
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deliverables (30%, 60%, 90%, IFB, IFC, etc.) to the Client. This ensures accurate records
are accessible in the future.
QA/QC, along with Document Control, ensures proper project data books, archiving and
storing of all projects.
Cost Management & Time Management Tracking
EN understands that it is critical to have adequate tools and resources to track and manage
project costs on a real-time basis. We have cost tracking programs and processes that
allow us to track all aspects of project costs throughout the project. Work deficiencies and
impending cost overruns are often the result of poorly completed cost estimates or changes
in the project design requirements or scope that are not communicated and documented.
We understand the importance of clearly communicating and documenting changes in
project design requirements and scope as the revisions and issues are identified. The
impact to cost and schedule must also be determined and communicated as the revisions
are identified. These changes must be approved by the client representative before
commitments are made that impact cost and schedule. If issues arise during the project, we
will immediately communicate them to the customer and work with the customer to get back
on schedule and control cost overruns. We will evaluate all our current deadlines,
reprioritize our work, reassign staff and add staff if necessary to get back on track.
EN utilizes the Deltek Vantagepoint system to accumulate all invoices, material purchases,
expenses, and labor costs and assigns and tracks the costs by project and phase. Various
reports can be generated based upon the level of detail or project measurements that are
desired by either the client or by EN’s management team. Reports are generated that
indicate project costs, revenues, and hours to date, as well as forecasting remaining hours
and costs for the project. Through our system, EN project managers have the ability
manage change as needed and track additional scope requests independently.
Risk Management Plan
It is essential to identify project scope and outline milestones and deliverables on the
project. This is fundamental to the success of a project. EN will work expeditiously to
achieve the most economical and feasible design. From a project controls standpoint, it is
important that the stakeholders understand the various steps on a project and for EN to
continuously report on the status of the project.
Typical Project Execution / Quality Assurance Plan for the project consists of the team lead
scheduling appropriate meetings to collect the necessary information. In depth discussions
of operation’s goals will be completed with the Client operation’s team and stakeholders.
These discussions will be framed around the presented scope of work. Capturing existing
conditions and future requirements is key, as well as identifying impact to subsystems along
with identifying any unknown space or system constraints.
The project team will review information, identify discrepancies and comment on issues or
concerns that have been identified as having a large impact to the schedule or cost of the
project. These high-risk items ranging from project feasibility, property issues,
environmental issues, site layout, access issues or materials will be discussed with the
Client. Alternatives options can be provided, once any relevant change management
protocols have been completed.
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EN is committed to following proper change management protocols that will maintain and
manage project expectations. An active log for projects addressing scope items and
changes will ensure parties are accountable and expectations are achieved.
Scheduling
All items related to schedule and preliminary design scope of the project shall be sent via
email to the Client Project Manager and others, as requested. All transmittals will be sent
electronically or in hard copies as required by the Client. Schedules can be developed to
the appropriate detail level as requested by the client.
EN utilizes several software resources to assist with project management and design:
• Scheduling Software – These programs will be utilized to coordinate all
scheduling activities. EN will utilize Primavera or Microsoft Project Scheduling
Software to assist in the project control process.
• Microsoft (MS) SharePoint – This is utilized to establish our process workflows
and approval systems.
• Deltek Vantagepoint - This system provides all labor hour tracking, billing and
project reporting tools for each project across the entire array of clients.
Weekly Meetings and Reporting
The EN Project Manager will be responsible for managing the project and reporting to the
Client using Microsoft office formats (Word, Excel, etc.). The weekly meetings will be held
during the design phase of the project. The weekly meeting report will be utilized to update
the project team members for both the Client and EN. The weekly report will highlight
activities completed in the previous week, activities planned for current week, issues that
need resolution, and items that may impact schedule or price. A draft report will be provided
to the team members prior to the meeting and the minutes of the meeting will be sent to
each team member within one week following the meeting.
Design Reviews and Meetings
EN along with all of the Client stakeholders, will participate in respective review meetings.
These review meetings are critical in order to get buy-in for all parties early on in the design
of the stations and will provide opportunities to make and changes for operational, safety,
design, code, the Client standard, or preference reasons. EN will compile review meeting
minutes as well as a concise list of all actions items that affect the drawings from these
meetings.
Completion of project deliverables prior to the client established project deadlines and
schedules are critical to the success of projects for both EN and our clients. EN has project
controls personnel that assist the Project Managers in developing and maintaining detailed
project schedules with such scheduling tools as Primavera and Microsoft Project.
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SAFETY PLAN
Customers recognize that safety and sustainability are the
hallmarks of our work.
At EN, our goal is to reduce health, safety, and environmental risks. We promote safe and
environmentally responsible work practices and are committed to maintaining the highest
level of safety standards.
EN recognizes the priority that our clients place on safety and the importance in complying
with health, safety, and environmental policies and procedures to ensure a successful
relationship for both our Client and EN.
We have set our safety objective at zero for vehicle accidents, property damage, lost time,
and medical aid injuries by EN and its subcontractors. A team approach, focusing on a
cooperative effort between EN and its subcontractors and clients is essential in order to
meet this objective. All team members must exercise every effort to eliminate personal
injury, equipment loss, or damage to facilities and are required to participate in our safety
program.
EN has had zero OSHA safety violations since the inception of the company. Below are
some highlighted safety statistics. Further documentation of these records are available
upon request.
EN Engineering, LLC 2024 2023 2022 2021
Fatalities (G) 0 0 0 0
Recordable Rate (TRIR) 0.68 0.28 0.12 0.15
Lost Workday Rate (DART Rate) 0.29 0.14 0 0.15
EMR (Interstate) 0.63 0.88 0.93 0.84
EN will make sure all employees will be trained prior to any site visits to Client facilities. EN
employees are required to complete weekly safety quizzes relating to safety articles.
Annual training also includes more thorough safety training that covers everything from fall
protecting to working around electrified sources.
A pre-job meeting shall be held before commencing any new project to establish the safety
program and objectives. EN employees, subcontractors, and client representatives shall
attend the meeting. On an as needed basis, EN shall conduct a Tailgate safety meeting
with each crew to review the client safe work permits and health and safety issues
associated with the day’s work, or in some cases, prior to a specific high-risk task.
EN employees working on Client projects will be placed into our DOT drug testing pool. We
maintain a comprehensive insurance package and health & safety program. In addition, EN
subscribes to ISNetworld and Avetta. Our ISNetworld ID number is #400-116580. Our
Avetta contractor number is #1308. Our Vero contractor number is #014-15887.
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ISO COMPLIANCE
We strive to provide an engineering focused approach to problem solving by adhering to
robust project management techniques. EN Engineering is an ISO 9001:2015 certified
company. A copy of our Quality Manual is available upon request. EN uses ISO 9001 as
its standard quality management system for work approvals. ISO 9001 certification gives
our clients confidence in knowing that our work product is thoroughly vetted and approved.
Evaluations: Project designs are evaluated during our Quality Review process and
supported by the use of ISO checklists. Our Quality Review process includes 1) a
formatting review to check drafting quality standards, 2) engineering design review (codes,
calculations, etc.), and 3) an interdisciplinary or independent review to either cross-check
for a cohesive and consistent design among disciplines involved and/or provide an
additional check by a qualified individual not associated with the project.
EN Engineering will follow our ISO process for project reviews and all project deliverables
will be transmitted via ENsured or an equivalent secured site requested and provided by the
client.
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PROJECT TEAM ORG CHART & RESUMES
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Jamey Starnes Page 1 of 2
Project Manager rev. 12/05/23
OVERVIEW:
Years of Experience: 7
Primary Office Location:
Denver, Colorado
Education:
BA, Geography
BA, Geology
-GIS Specialization
Indiana University
Bloomington, IN
Platform Literacy:
Bentley MicroStation/
Design Assistant
Smallworld / GIS
Microsoft Office (Word,
Excel, Outlook, Access, &
Project)
Bluebeam
Adobe Acrobat Pro
Passport
SAP
Company Subject Matter Expert (SME) in Utility Distribution Design &
Community Solar Gardens. Project Manager with 7+ years of experience
working on electrical & gas projects for Xcel Energy. Previously worked at
Level 3 Communications on their Right-of-Way team as their in-house GIS
expert. Design expertise includes Community Solar Gardens, new substation
exits, commercial reinforcements, alley rebuilds, electric feeder replacement,
& city 1% franchise overhead to underground electric conversion projects.
RELEVANT PROJECTS:
Xcel Energy, Large Complex Solar Interconnections, Project Manager
Design lead and head project manager. Design and QC all distribution facility
studies, coordinate construction for all projects, and assist with scheduling
witness testing. Large Complex Solar Interconnections include the Solar
Rewards Community (Community Solar Gardens, CSGs), Off-site net
metering, and On-Site net metering.
Xcel Energy, POI Retrofit program, Project Manager
The retrofit program has identified 50+ fused points of interconnection that
need to be retrofitted with Viper Reclosers. In other OPCOs, there have been
issues with the customer’s equipment malfunctioning, allowing back -feed
onto the grid during a fault. This caused harm to linemen, so we are adding
replacing the fuses with reclosers to add an extra layer of safety and
redundancy.
Xcel Energy, Denver Public Schools, Project Manager
Tracked, managed, and designed all the 2020 and 2021 bond projects for
Denver Public Schools. Most of DPS’s bond projects included a load
increase and transformer upsize. Construction timelines were crucial in order
to get the transformers replaced between spring and fall semesters. Design
and construction coordination was integral in getting these projects
completed.
Xcel Energy, New Business Design, Project Manager
Designed and managed gas and electric utilities for multiple subdivision
developments (DR Horton, Toll Brothers, Lennar, etc). Coordination with
various utilities were crucial when working with tight utility easements in order
to get all facilities installed in a tight easement, and coordination with various
construction companies was necessary to get everything installed in the right
spot.
Xcel Energy, Central I-70 Relocation Project, Project Specialist
Project included a few hundred relocations of gas, electric, & streetlights to
accommodate the lowering of a few miles of the I70 Highway corridor.
Complexities of the project included coordinating CDOT’s install of new
streetlights and conductors to Xcel Standards, then setting up field walks with
Resume Highlights
Complex Distribution Design &
System Layout Planning
Excellent Project Management
& Customer Service Skills
Comprehensive Knowledge on
PSCo’s CSG program
Diverse Construction / Design
Industry Experience
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Jamey Starnes Page 2 of 2
Project Manager rev. 12/05/23
Xcel’s Outdoor Street Lighting department to review and accept ownership of
the lights, then assuring each light billing account is correctly updated to the
correct party and rate type.
Xcel Energy, Distribution Design, Team Lead
Project involves Xcel’s customers applying for new work ranging from new gas
or electric service to complete alley rebuilds to reinforcement of new system
loads. Projects follow designer from application to construction completion with
designer being primary point of contact through all phases. My responsibilities
include reviewing design packages to ensure highest quality, training/assisting
designers and engineers with technical questions, and supporting with
customer service on advanced jobs as needed.
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Alex McPherson Page 1 of 3
Sr. Project Manager rev. 02/19/24
OVERVIEW:
Years of Experience: 10
Primary Office Location:
Denver, CO
Education:
Spatial Information
Management – Colorado State
University, Fort Collins, CO
Experienced Sr. Project Manager with 6+ years of experience working on
electrical & gas projects in the utility distribution industry. Created, trained,
and led several design teams. Managed utility potholing and site surveying
subcontractors. Design expertise includes City of Boulder electric
municipalization project, Accelerated Main Replacement Program, New
Business/Advocate program, commercial reinforcement, fire mitigation & pole
replacement/reconductoring modeling, alley rebuilds, electric feeder
replacement, & 1% Overhead to Underground electric conversion projects.
Began experience within industry working directly with construction crews
with site readiness and scheduling in operations coordinator role developing
technical knowledge.
Software Literacy includes: AutoCAD, PLS-CADD, Bentley
MicroStation/Design Assistant, GIS Arch & Smallworld, Passport, SAP, O-
Calc
RELEVANT PROJECTS:
Xcel Energy, Complex Distribution Design Support
Provided experienced utility distribution designers to support Xcel Energy on
multiple special projects throughout the city of Denver. ENTRUST was the
technical lead for urban redevelopment projects to determine loading and
system layout for 50+ new skyscrapers. Coordinated relocates of gas and
electric feeder lines around and under new levee walls, passive flood walls in
roadways, and new storm sewer lines/vaults. Supported multiple Battery
Energy Storage System (BESS) projects for utility-owned solutions.
Designed a BESS microgrid to support a triple-redundant back-up system for
a new rodeo stadium complete with an Automatic Throw-Over (ATO)
electrical cabinet. This solution assured the stadium would have a
continuous power supply and could be used for emergency shelter purposes.
Xcel Energy, Gas and Electric Distribution Design for New Business
Led a large team of distribution designers on natural gas and electric
distribution designs for new commercial and residential customer s. The
scope of work encapsulated the entire design process that started with initial
customer interaction, job site survey and data collection, final design
submission, and construction management.
Xcel Energy, Commercial EV Electric Infrastructure Design
Project team provided new electrical distribution associated with Xcel
Energy’s Electric Vehicle (EV) charging initiative. This work consisted of
performing customer facing interactions, designing electrical primary
distribution, and creating civil/site plans associated with the installation of
commercially owned charging stations.
Resume Highlights
Distribution Design & Planning
Electric and Gas
Project Management
Construction Design
QC & Training Development
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Alex McPherson Page 2 of 3
Sr. Project Manager rev. 02/19/24
RELEVANT PROJECTS: (cont’d)
Xcel Energy, DER Integration and Completeness Reviews
Led the project team that reviewed multi-layered solar integration
applications and DER interconnection agreements on the behalf of Xcel
Energy. The scope of work consisted of reviewing one-lines and Salesforce
applications to ensure interconnection applications met all NEC and Xcel
Energy standards prior to granting approval.
Xcel Energy, Engineering Design Support for Capital Programs
Led project team performing capital design work on overhead electrical
distribution infrastructure. Projects include single pole replacements, priority
pole replacements, alley rebuilds, voltage conversions, feeder performance
improvement plans, reconductoring, line reinforcements, feeder removals, tie
line extensions, and new line extensions.
Black Hills Energy, Quality Review Joint Use / Make-Ready Engineering
Managed project team that provides a timely quality control and engineering
review of third-party pole attachment applications submitted on Black Hills
Energy poles. Engineering reviews are performed in Katapult and O-Calc
Pro. The team ensures the pole loading analysis is done on every pole
(existing and proposed) and that it is accurately modeled with the third -party
survey data.
Xcel Energy, Solar Garden
Conducted facility studies for the Community Solar Garden program within
the Solar Rewards Community. Project team produces required designs for
any distribution system upgrades based on approved system impact studies.
This team compiles the final distribution quote packet for the interconnection
agreement, then tracks and manages the project through construction and
commissioning.
O7D Pole Replacement, Fire Hardening, and Betterment Project, Pacific
Gas & Electric, Project Manager/ Sr. Project Manager
Project involves replacing aging poles in order to mitigate fire risk. Design
packages include completion of engineer stamped CAD sketches, SAP
generated documents, and O-Calc dimensional drawings based on field
noting to prove adequate pole loading and sag limit. Completed training and
onboarding for client in order to help start up team. PG&E Fire Hardening
project consist of replacing wood poles with composite pole, reconductor
anywhere 10- 30 miles with insulated conductor, relocate and/or
underground 1-3 miles of conductor. PG&E betterment projects consist of 2-
10 mile underground feeder replacements, underground looping installations,
and Switch gear replacements.
Location: San Ramon
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Alex McPherson Page 3 of 3
Sr. Project Manager rev. 02/19/24
RELEVANT PROJECTS: (cont’d)
Distribution Design, Xcel Energy
Team Lead 1.5
Project involves Xcel’s customers applying for new work ranging from new
residential gas and electric services to municipality requested overhead
underground electrical distribution conversions to commercial distribution
reinforcements. Projects follow designer from application to construction
completion with designer being primary point of contact through all phases
from application to design to quote to construction completion. My
responsibilities include reviewing design packages to ensure highest quality,
training/assisting designers and engineers with technical questions, a nd
assist with pre-bid and pre-construction meetings.
Location: Denver CO
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Alix Bondarenko Page 1 of 2
Project Specialist rev. 3/7/2025
OVERVIEW:
Project Specialist experience from October 2023 to present. Responsible for
running the Xcel NSP program, pulling metrics on job data, and compiling all
information into a trackable spreadsheet for client review. Accountable for
organizing workstreams for designers, ensuring efficient project execution,
and training new team leads to enhance team performance and productivity.
Years of Experience: 6
Primary Office Location:
Denver, CO
Education:
Bachelor of Science, Suma
Cum Laude, Technical
Communications
Metropolitan State University
Distribution Design Lead experience in the natural gas and electric industry
with EN Engineering since July 2020 to October 2023. Responsibilities
included overseeing production, quality, and overall performance of the entire
design team; conducting QA/QC to ensure design accuracy and field
constructability; providing mentorship and training of employees on technical
knowledge and customer service; managing workload meetings to ensure
that all projects meet customer goals and company metrics; and monitoring
employee performance.
Project Design experience since January 2019 to October 2023. Project
experience includes designing electric/gas distribution facilities in accordance
with Xcel Energy standards, NEC, and NESC codes. Responsibilities include
acting as a liaison between customers, work coordinators, construction
crews, and other utility providers; interpreting electrical, mechanical, and
plumbing engineering drawings to determine project requirements;
coordinating permits and easements for facilities; and executing contracts in
compliance with administrative instructions and regulatory requirements.
RELEVANT PROJECTS:
Xcel Energy NSP – Bessemer Extension
Project Coordination and Distribution Design Managed the Bessemer
overhead feeder extension project, totaling 10 miles to connect with the
Great Lakes substation.
The project encompasses several phases, including site assessments,
permitting, and the development of utility design plans in alignment with Xcel
Energy’s design manuals. Collaborating closely with surveyors, permit
specialists, and a QA/QC team, all aspects of land rights, permitting, and
compliance are managed effectively.
Regular progress updates are provided to Xcel Energy, maintaining
transparent communication regarding project status, milestones, and
challenges. Deliverables include design sketches, components list, feeder
maps, survey data, and relevant permitting documentation. The project is
progressing through multiple phases, with the next construction activities
scheduled for Q3/Q4 of 2024, contingent upon obtaining necessary
easements and completing vegetation management.
Resume Highlights
Project Specialist
Team Lead
Project Coordinator
Distribution Design (Gas and
Electric)
Installation, Demolition,
Reinforcements, and
Relocates
Operations Management
QA/QC
Data/Metric Management and
Organization
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Alix Bondarenko Page 2 of 2
Project Specialist rev. 3/7/2025
Professional Organizations &
Affiliations:
SPARK
Professional Registrations:
Microsoft Office Suite
SAP
SmallWorld GIS
Bentley Utilities Designer
Salesforce
Documentum Geospatial
SharePoint
RELEVANT PROJECTS: (cont’d)
Xcel Energy PSCO – Cameron Hotel Apartment Complex
Project Coordination and Distribution Design Lead designer for the
demolition and installation of two city blocks of residential and commercial
gas and electric services and distribution for a 361-unit apartment complex.
The first phase of this project included demoing a combination of overhead
and underground fed residential and commercial services.
The second phase was to remove the existing overhead distribution. This
included installing closed loop electric reinforcements to ensure surrounding
neighborhoods of this development did not lose power.
The third phase of this project included installing a new gas service and
roughly 1,200 feet of electric distribution to serve the complex,
communicating with the Right of Way department and Xcel’s crews to install
the primary electric within the property, and getting easements from the
customer to set their transformers. The two-year project was completed in
the Winter of 2020.
Xcel Energy PSCO – Town of Parker, CO – Motsenbocker Road - Main
Relocation
Project Coordination and Distribution Design Coordinated and designed
the relocation of 510’ of 4” PE main due to sidewalk installation on a major
road. Coordinated communication between Xcel Energy crews and City
crews due to road closures, asphalt pouring, and traffic redirection.
Xcel Energy PSCO – CCOD Mill Levy 16A Intersection Conversions
Project Coordination Coordinated the replacement of electric facilities at six
intersections for the City and County of Denver. Managed these projects
which involve the identification and design of suitable supply of electric power
via the extension of underground primary power.
EN Engineering – Denver SharePoint Web Design
Lead Designer Helped coordinate the expansion and design of the Denver
SharePoint; created custom webparts, solutions, and features; and
continuously manage the site’s layout and structure under the leadership of
Michael Dettloff, Director of Mountain District.
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Christopher R. Mink, PE Page 1 of 3
Director – Civil / Environmental / Survey Team rev. 12/27/23
OVERVIEW:
Mr. Mink has over 26 years of professional engineering experience for both
public and private development. In addition to being a licensed professional
engineer he also has previously been certified as a Project Management
Professional (PMP). Mr. Mink is certified by the US Green Building Council
as a LEED Accredited Professional. His skills include site infrastructure
including site grading, stormwater management, erosion and sediment
control, water and sewer service, storm drain, and roadway design. He has
developed extensive knowledge of engineering design and construction. Mr.
Mink deals with projects from the planning stage all the way through to
bonding and permitting then through construction completion.
Years with ENTRUST: 19
Years of Experience: 26
Primary Office Location:
Forest Hill, Maryland
Education:
Bachelor of Science,
Engineering, Drexel University
RELEVANT PROJECTS:
Public Service Gas & Electric, East Rutherford M&R, Project Engineer
Civil Engineer responsible for site design and permitting assistance on a
natural gas transfer station replacement in East Rutherford New Jersey.
Tasks included grading, sediment control, stormwater management,
governmental permitting. Prepared all necessary permit packages, including
the new building permit applications.
Silicon Valley Power, Wood Pole Storage Stormwater Management,
Project Manager
Responsible for innovative site design to separate and capture contaminated
stormwater runoff from wood pole storage site. Coordinated staff and
subcontractors to provide design, permitting, and public bid assistance to the
City of Santa Clara/Silicon Valley Power in California. Tasks included
grading, storm drains, stormwater management, governmental permitting.
Xcel Energy, County Road ‘B’ Gas Main Installation, Technical Lead
Lead Civil Engineer for the environmental permitting of a new 16” gas
distribution main in Minnesota. Provided design and permitting assistance
through the local and state governmental approval for NPDES permitting,
and local on-site post construction stormwater management.
Enbridge, L41 & L55 Exposed Gas Main Remediation, Technical Lead
Led team of civil engineers and wetland scientist through alternative analysis,
remediation selection, and technical design for the stream mitigation of
fourteen separate site to cover and protect an existing transmission main.
Design included hydrology studies, stream hydraulics, stream relocation,
armoring, and technical specification.
Resume Highlights
Baltimore Gas & Electric
Engineer of Choice
Erosions and Sediment
Control
Stormwater Management
Design & Permitting
Managed projects from
planning through construction
completion
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Christopher R. Mink, PE Page 2 of 3
Director – Civil / Environmental / Survey Team rev. 12/27/23
RELEVANT PROJECTS: (cont’d)
Professional Organizations &
Affiliations:
Member ASCE
Member PMI
Professional Registrations:
Professional Engineer,
Maryland
Professional Engineer,
Pennsylvania
Software Proficiency:
AutoCAD
MicroStation
Exelon/Baltimore Gas & Electric (BGE), Manor Gate Station
Replacement, Project Engineer
Civil Engineer responsible for site design and permitting on a gate station
replacement in Baltimore County Maryland. Tasks included grading,
sediment control, stormwater management, NPDES permitting, forest
conservation, and septic design. Prepared and acquired all necessary
permits, including the new buildings and the demolition of the existing gate
station.
Exelon/BGE, Exposed Mains Remediation Program, Project Manager
Responsible for coordinating with BGE on a program to repair exposed gas
services and mains. Project included 40 different exposed sites with gas
lines ranging in size from 1-1/2 inch services to 26-inch transmission mains.
Work included surveys, design, environmental permitting, and construction
management. Project won BGE’s 2012 Environmental Achievement Award.
Exelon/BGE, Granite Line Relocation, Project Engineer
Civil Engineer responsible for securing grading permit and sediment control
approvals for the relocation of over 5,000 linear feet of a 26-inch gas
transmission main through Baltimore County and Baltimore City. Work
included construction sequencing, mapping potential utility conflicts,
maintenance of traffic considerations, and general constructability issues.
Exelon/BGE, Tower 1053, Project Manager
Worked with project team for the replacement of an existing steel truss
electric tower to a new steel pole. Coordinated site access issues,
environmental constraints, soil borings, and foundation designs with various
team members. Managed team communications, project scope changes, and
monthly reporting as required.
Enbridge, Bernville Compressor Station Upgrade, Sr. Technical Lead
Professional Engineer for civil and environmental design for a site rebuild
and expansion of an existing compressor station site. Team Leader for the
design and permitting work included site grading, drainage, erosion &
sediment control, NPDES permit applications, and post construction
stormwater management design with 17.6 acres of site disturbance.
Reviewed and issued submittals of all necessary permit applications, design
calculations, and reports required for state and county permit approvals.
Enbridge, Shermans Dale Compressor Station Upgrade, Sr. Technical
Lead
Professional Engineer for civil and environmental engineering design for a
site rebuild and expansion of an existing compressor station site. Team
Leader for the design and permitting work included site grading, drainage,
erosion & sediment control, NPDES permit applications, and post
construction stormwater management design with 30.1 acres of site
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Christopher R. Mink, PE Page 3 of 3
Director – Civil / Environmental / Survey Team rev. 12/27/23
disturbance. Reviewed and issued submittals of all necessary permit
applications, design calculations, and reports required for state and county
permit approvals.
RELEVANT PROJECTS: (cont’d)
Exelon/ BGE, Gas Area Replacement Program, Project Manager
Led design team on environmental permitting for numerous gas upgrade
projects throughout the BGE service area and municipal jurisdictions.
Performed surveys then prepared plans, calculations, applications, and
waivers for erosion and sediment control and stormwater management
required to construct the gas main and service upgrades
City Light & Power, Aberdeen Proving Grounds (APG), Harford County,
Maryland
Led civil and environmental team to provided site survey, civil site grading,
stormwater management, wetland delineation and preparation of Joint Permit
Applications (JPA) for Tidal and Nontidal Impacts associated with
construction of new electric power infrastructure at APG. Worked closely with
military base environmental subject matter experts to maintain compliance
with military, state, federal permitting procedures.
Town of North East, Road and Sidewalk Improvements, Town Engineer
Responsible for municipal improvement projects. Recent projects included
$1.4 million road and sidewalk rehabilitation program throughout the Town
limits, 8” water main replacement through a six-block section of the
downtown area, shore revetment design for the public park along the
Chesapeake Bay, and storm drain repairs throughout the town. Work
involves design, cost estimating, permitting, public bidding, construction
monitoring, and as-built acceptance.
Exelon/BGE, Tower 287 & 288 Foundation Protection, Project Manager
Responsible for a grading, drainage, and protection improvements around
BGE electric transmission towers located along the Patapsco River and
Interstate I-95. Secured grading permits, plan approvals, and access
easements with multiple agencies involved. Designed drainage swales and
foundation armoring to protect existing tower concrete foundations influenced
by high stream flows during storm events.
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Kimberly Parenteau Page 1 of 2
Design Technician I rev. 11/8/2024
OVERVIEW:
Years of Experience: 17
Primary Office Location:
Florida
Education:
AAS
Platform Literacy:
MicroStation
AutoCAD
Solidworks
EPDM
Bluebeam
MS Office (Excel & Word)
With 3 years of experience in Substation & Utility Desing at Entrust Solutions
group and 13 years of experience in multiple Drafting and Design
environments. That includes manufacturing, specializing in aircraft
mechanical drawings; electrical drafting for residential, commercial, utilities
and substations; acoustical and audio-visual drafting. Oversaw the
completion of drawing packages for large projects and was responsible for
multiple aspects of production. Experience includes but is not limited to
design input, redlines and quality control checking, documentation tracking
and standardizing production release drawings for ease of use. Maintained
and tracked changes of production release drawings after delivery with
engineering change documentation control.
RELEVANT PROJECTS:
Spectrum – RDOF permitting for Texas DOT, Design Technician
Overhead permitting for Spectrum Utility expansion and rural development
for the Texas Department of Transportation. Drafting miles long spans of
Highway, locating poles and detailing Right of Way boundaries as needed for
permits.
Location: TX
Florida Power & Light – Substation & Utility Design, Design Technician
Updated substation drawings and wiring diagrams for new installation or
upgrade of various substations. Equipment’s such as feeder breakers,
CCVT’s, arresters, wave traps, and among others. Coordinated with project
control and other contractors with Conflict Resolution Forms to incorporate
multiple projects change requests. Incorporated As Built markups and field
requests. Trained multiple new hires on the job. Supported FAC audits with
making reports.
Location: FL
Duke Energy – Electrical Utilities, Design Technician
Drafting support for Duke Distribution standards and Duke Service Manual.
Coordinated with Engineers requesting changes to existing standards as well
as creating new standards documents.
Location: NC
PECO – Pole replacement, Design Technician
Worked with PECO doing pole replacements. Drafting location drawings,
making work orders, material requests, and scheduling work order tickets for
all the utilities mounted on the pole, along with writing instructions and
gathering standards for crews to do the pole replacement in the field. Trained
multiple new hires on the job.
Location: NJ
Resume Highlights
Substation and Utility Design
Pole Replacement
Computer Aided Design
QA/QC
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Kimberly Parenteau Page 2 of 2
Design Technician I rev. 11/8/2024
RELEVANT PROJECTS: (cont’d)
Gulf Power – Distribution and Permitting, CAD Technician
Coordinated with area Engineers to make FDOT Permitting drawings, Cable
Label drawings and Site plans. Managed work order request queues for
Escambia and Santa Rosa County. Coordinated with DCC (Distribution
Control Center) to prioritize same day connections for power customers.
Location: FL
Army Black Hawk Maintenance Trainer (BHMT) – Mechanical Design,
Drafter III
Produced Mechanical Drawings, Electrical Drawings, Wiring Harness, and
Installation level drawings. Controlled document tracking forms such as
Design Input Forms, Final Article Inspections, and Engineering Change
Control Documents.
Location: FL
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True North Colorado, LLC is a professional land surveying firm located in New Castle, Colorado and
have been in business since January of 2017. The partner/owners are licensed professional surveyors
and run the day to day company operations with the help of three full-time LSI field surveyors and have
a combined sixty plus years of land surveying experience. We are a full-service land surveying firm and
have the expertise and experience in all faucets of land surveying. Our firm mainly services the Western
Slope Region of Colorado but have also completed projects in the Denver-Metro Area, other various
locations throughout Colorado. Our projects range from small City Lot surveys, to an ALTA/NSPS Land
Title Survey on 280-Acre Ranch to a 3500-Acre Boundary Survey.
We strive ourselves on providing accurate, detailed and timely survey data and cad mapping. We listen
to our Client’s needs and provide them with the best survey product at a fair cost. We look forward to
the opportunity of offering our services, experience and attention to detail to your project.
Sincerely,
Rodney P. Kiser, Partner/Owner
Licensed Professional Land Surveyor
Colorado Registration Number 38215
True North Colorado, LLC
True North Colorado, LLC
Mailing: PO Box 614
Physical: 386 Main Street – Unit 3
New Castle, Colorado 81647
970.984.0474 Telephone
www.truenorthcolorado.com
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Sampling of Current & Completed Projects
July 2022 – Gunnison County-Town of Crested Butte 7.5 Trail Project: Provide Drone Mapping & Topography
along 7.5 Mile Corridor for Pedestrian & Bike Trail for Planning & Design.
November-December 2022-: Snowmass Town Hall Draw Affordable Project- Topographic Design Surveying,
Infrastructure & Utility Locations and Verification, Property Boundary & Monumentation Recovery and Base
Mapping for planning and design purposes.
January 2022-Current: Tapestry Hotel- Tree Farm Lofts Project – El Jebel: Providing on-going construction staking
and grading for the construction of the Site Improvements, Infrastructure & Buildings for 4 -Story Hotel and 5
Mixed-Use Loft Buildings
April 2021 – Current: Aspen Lumberyard & Burlingame Affordable Housing Project – Aspen: Topographic Design
Surveying, Infrastructure & Utility Locations and Verification, Property Boundary & Monumentation Recovery and
Base Mapping for planning and design purposes. Subdivision & Condominium Platting.
August-September 2021: Meeker-Monumented Land Survey on a 2400 Acre Parcel and Split into 8 Parcels. This
Survey required us to breakdown nine government sections to establish the boundaries of the property.
June 2020-Current: Black Hills Energy Collbran-Reed Junction: 38 Mile Pipeline Planning Project. Topographic
Design Surveying, Infrastructure & Utility Locations and Verification, Property Boundary & Monumentation
Recovery and Base Mapping along Right-of-Way Corridor for planning, design & Easement Acquisition purposes.
June 2020-November 2020: Black Hills Energy Cottonwood Pass Phase II Pipeline Replacement Project: On-Going
Construction Staking and Gas Pipeline AS-Built Information along 5 Miles of New 6” Pipeline. Provide AS-Built
Weld Locations Spreadsheet and Pipeline Plan and Profile Plans.
October 2020- – Water Assets Management – Mesa County - 443 Acre ALTA/NSPS Land Title Survey.
September 2019: City of Glenwood Springs Bennett & Blake Avenue Project. Topographic Design Surveying,
Property Boundary & Monumentation Recovery and Base Mapping along Right-of-Way Corridor for planning and
design purposes for New Roadway & Utility Routing Design.
October 2019: City of Aspen Garmisch & Main Bus Stop & Pedestrian Improvements Project. Topographic Design
Surveying, Infrastructure & Utility Locations and Verification, Property Boundary & Monumentation Recovery and
Base Mapping along Right-of-Way Corridor for planning and design purposes.
August 2019: Snowmass Village – Homestead 14 – WildCat Ranch: Improvement Survey on a 215 Acre Parcel for a
Real Estate Sale. Survey included a boundary survey and the location of various improvements.
October 2018: Meeker–Colorado: ALTA/NSPS Land Title Survey on a 1500 Acre Parcel to be converted to an Elk
Hunting Ranch. This Survey required us to breakdown six government sections to establish the boundaries of the
property.
April 2017 to Current: Willits – Colorado: The Tree Farm Development. Ongoing surveying services for the future
Planned Unit Development. Surveying and base mapping for planning and design purposes as well as Subdivision
Plat preparation. Summer-Fall 2019: Construction Staking on Phase One.
April 2018 to Current: Carbondale - Colorado: Aspen Polo Club: Providing on-going construction staking and
grading for the construction of the site improvements and infrastructure in relation to the new Polo Grounds &
Fields being constructed between Carbondale and El Jebel.
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Professional References:
Mitch Haas
Haas Land Planning, LLC
420 East Main Street, Suite 220
Aspen, CO 81611
Phone: (970) 925-7819
Email: mitch@hlpaspen.com
Jon Fredericks
Land West Planning & Development Services
345 Colorado Avenue Suite 106
Carbondale, CO 81623
Phone: (970) 379-4155
Email: jon@landwestcolorado.com
Danny Stewart, PE/Principal
Roaring Fork Engineering
592 Highway 133
Carbondale, CO 81623
Phone: (970) 340-4130
Email: dannys@rfeng.biz
Ryan Doremus, Principal/Architect
Thunderbowl Architects
300 Spring Street Suite 201
Aspen, CO 81611
Phone: (970) 274-1421
Email: ryan@thunderbowlarchitects.com
Insurance & Coverage Limits:
Worker's Compensation – $100,000 each accident, Limit $500,000.
Commercial General Liability - $1,000,000 per occurrence (bodily injury including death & property
damage) $2,000,000 aggregate.
Professional Liability - $1,000,000 each claim and in the aggregate.
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Marolt Ranch Apartments - Interior Painting
CITY OF ASPEN STANDARD FORM OF AGREEMENT
SUPPLY PROCUREMENT and PROFESSIONAL SERVICES
City of Aspen Contract No.: 2025-078 - SPPS1385210
AGREEMENT made 04-01-2025.
BETWEEN the City:
Contract Amount:
The City of Aspen
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
And the Professional:
Dominguez Handyman Services
50 Cedar Dr
Silt, CO 81652
US
970-948-8505
dominguezhandymanser@gmail.com
For the Following Project:
Exhibits appended and made a part of this Agreement:
The City and Vendor agree as set forth below.
The City and Professional agree as set forth below.
If this Agreement requires the City to pay
an amount of money in excess of
$100,000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
City Council Approval:
Date:
Resolution No.:
Exhibit A: List of supplies, equipment, or materials to be purchased, Scope of Work, and
Fee Schedule.
Total: $ 114,500.00
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2025-060
8256
SUPPLY PROCUREMENT
1.Purchase. Professional agrees to sell and City agrees to purchase the supplies, equipment, or
materials as described in Exhibit A, appended hereto and by this reference incorporated herein,
for the sum of set forth above.
2.Delivery. (FOB Marolt Ranch Apartments 100 Marolt Place Aspen, CO 81611).
3.Contract Documents. This Agreement shall include all Contract Documents as the same are
listed in the Invitation to Bid or Request for Proposals and said Contract Document are hereby
made a part of this Agreement as if fully set out at length herein.
4.Warranties. A warranty period of one year is required for paint adhesion and craftsmanship
defects, and the contractor shall repair any issues at no additional cost within the warranty
period.
5.Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor
the Professional shall have the right to assign, transfer or sublet its interest or obligations
hereunder without the written consent of the other party.
PROFESSIONAL SERVICES
6.Scope of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
7. Completion. Professional shall commence Work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as
expeditiously as is consistent with professional skill and care and the orderly progress of the
Work in a timely manner. The parties anticipate that all Work pursuant to this Agreement
shall be completed no later than 06-07-2025, with the installation and operation of all the
equipment no later than 06-07-2025. Upon request of the City, Professional shall submit, for
the City's approval, a schedule for the performance of Professional's services which shall be
adjusted as required as the project proceeds, and which shall include allowances for periods of
time required by the City's project engineer for review and approval of submissions and for
approvals of authorities having jurisdiction over the project. This schedule, when approved by
the City, shall not, except for reasonable cause, be exceeded by the Professional.
8.Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional
shall not exceed those hourly rates set forth at Exhibit A appended hereto. Except as
otherwise mutually agreed to by the parties the payments made to Professional shall not
initially exceed the amount set forth above. Professional shall submit, in timely fashion,
invoices for work performed. The City shall review such invoices and, if they are considered
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incorrect or untimely, the City shall review the matter with Professional within ten days from
receipt of the Professional's bill.
9.Non-Assignability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the other.
Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or
obligations under this Agreement. Professional shall be and remain solely responsible to the City for
the acts, errors, omissions or neglect of any subcontractors’ officers, agents and employees, each of
whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub-contractor.
10. Termination of Procurement. The sale contemplated by this Agreement may be canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience
11.Termination of Professional Services. The Professional or the City may terminate the Professional
Services component of this Agreement, without specifying the reason therefor, by giving notice, in
writing, addressed to the other party, specifying the effective date of the termination. No fees shall be
earned after the effective date of the termination. Upon any termination, all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs, reports or other material
prepared by the Professional pursuant to this Agreement shall become the property of the City.
Notwithstanding the above, Professional shall not be relieved of any liability to the City for damages
sustained by the City by virtue of any breach of this Agreement by the Professional, and the City may
withhold any payments to the Professional for the purposes of set-off until such time as the exact
amount of damages due the City from the Professional may be determined
12.Independent Contractor Status. It is expressly acknowledged and understood by the parties that
nothing contained in this agreement shall result in, or be construed as establishing an employment
relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with, and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
13.Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
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personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole
or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error,
professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the
Professional, or any officer, employee, representative, or agent of the Professional or of any
subcontractor of the Professional, or which arises out of any workmen's compensation claim of any
employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate, handle, respond to, and to provide defense for and defend against,
any such liability, claims or demands at the sole expense of the Professional, or at the option of the
City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with, any such liability, claims, or demands. If it is determined by the final judgment of a
court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the
act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the
Professional for the portion of the judgment attributable to such act, omission, or other fault of the
City, its officers, or employees.
14.Professional's Insurance.
(a)Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other
obligations assumed by the Professional pursuant to Section 8 above. Such insurance
shall be in addition to any other insurance requirements imposed by this contract or
by law. The Professional shall not be relieved of any liability, claims, demands, or
other obligations assumed pursuant to Section 8 above by reason of its failure to
procure or maintain insurance, or by reason of its failure to procure or maintain
insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
claims-made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i)Worker's Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each
employee. Evidence of qualified self-insured status may be substituted for the
Worker's Compensation requirements of this paragraph.
(ii)Commercial General Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and THREE
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MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury, broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall include coverage
for explosion, collapse, and underground hazards. The policy shall contain a
severability of interests provision.
(iii)Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv)Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and
the City's officers and employees as additional insureds. Every policy required above
shall be primary insurance, and any insurance carried by the City, its officers or
employees, or carried by or provided through any insurance pool of the City, shall be
excess and not contributory insurance to that provided by Professional. No additional
insured endorsement to the policy required above shall contain any exclusion for
bodily injury or property damage arising from completed operations. The Professional
shall be solely responsible for any deductible losses under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
policies shall not be canceled, terminated or materially changed until at least thirty (30) days
prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
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(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on and does not waive or
intend to waive by any provision of this contract, the monetary limitations or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act, Section
24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to City, its
officers, or its employees. City's Insurance. The parties hereto understand that the City is a
member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such
participates in the CIRSA Property/Casualty Pool. Copies of the CIRSA policies and manual
are kept at the City of Aspen Risk Management Department and are available to Professional
for inspection during normal business hours. City makes no representations whatsoever with
respect to specific coverages offered by CIRSA. City shall provide Professional reasonable
notice of any changes in its membership or participation in CIRSA.
15.City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA
Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
16.Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
17.Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
18.Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a)Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment-related decision or benefit on account of actual or perceived race,
color, religion, national origin, gender, physical or mental disability, age, military
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status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b)Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
The foregoing provisions shall be incorporated in all subcontracts hereunder.
19.Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
20.Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the City Manager of the City of Aspen (or a duly authorized official in the City
Manager’s absence) and if above $100,000, following a Motion or Resolution of the Council of the
City of Aspen authorizing the City Manager (or other duly authorized official in the City Manager’s
absence) to execute the same.
21. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
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(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1.Cancel this Purchase Agreement without any liability by the City;
2.Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3.Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4.Recover such value from the offending parties.
22. Fund Availability. Financial obligations of the City payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet
its obligations herein, this Agreement shall be contingent upon the availability of those
funds for payment pursuant to the terms of this Agreement.
23. General Terms.
(a)It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b)If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c)The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d)This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect.
24.Additional Provisions. In addition to those provisions set forth herein and in the Contract
Documents, the parties hereto agree as follows:
[ ] No additional provisions are adopted.
[X] See Exhibit A below.
25.Electronic Signatures and Electronic Records.This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and all
of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
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consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature, on the ground that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
26. The Professional in performing the Services hereunder must comply with all applicable
provisions of Colorado laws for persons with disability, including the provisions of §§24-85-101,
et seq., C.R.S., and the Rules Establishing Technology Accessibility Standards, as established by
the Office Of Information Technology pursuant to Section §24-85- 103(2.5) and found at 8 CCR
1501-11. Services rendered hereunder that use information and communication technology, as the
term is defined in Colorado law, including but not limited to websites, applications, software,
videos, and electronic documents must also comply with the latest version of Level AA of the Web
Content Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the information
and communication technology used, created, developed, or procured in connection with the
Services hereunder meets these standards, Professional may be required to demonstrate
compliance. The Professional shall indemnify the CITY pursuant to the Indemnification section
above in relation to the Professional’s failure to comply with §§24-85-101, et seq., C.R.S., or the
Technology Accessibility Standards for Individuals with a Disability as established by the Office
of Information Technology pursuant to Section §24-85-103(2.5).
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on the
date first written above.
CITY OF ASPEN, COLORADO:PROFESSIONAL:
______________________________________________________________ [Signature] [Signature]
By: _____________________________By: _____________________________ [Name] [Name]
Title: ____________________________Title: ____________________________
Date: ___________________Date: ___________________
Approved as to form:
_______________________________
City Attorney’s Office
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Owner
Adalberto Dominguez
4/3/2025 | 8:37:11 AM MDT
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EXHIBIT A
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