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Home My WebLink Aboutagenda.council.worksession.20251013AGENDA CITY COUNCIL WORK SESSION October 13, 2025 4:00 PM, City Council Chambers 427 Rio Grande Place, Aspen I.Work Session I.A 2026 Proposed Budget Work Session 2: Overview of Capital and Capital Projects II.Council discussion of the items published in the most recent information update, as needed Zoom Meeting Instructions Join from PC, Mac, iPad, or Android: https://us06web.zoom.us/j/85134128529?pwd=e62snd9c2KDoVey6Z49vAKf2HRaUWg.1 Passcode:81611 Join via audio: +1 346 248 7799 US Webinar ID: 851 3412 8529 Passcode: 81611 International numbers available: https://us06web.zoom.us/u/keghlz0skB 2026 Budget Work Session 2 - Capital slides.pdf 1 1 Focus on Capital October 13, 2025 2026 Proposed Budget Work Session # 2 1 2 2 2026 Proposed Budget - Capital • Tonight’s Agenda – Digital Budget Book Overview – Coordinated Efforts & Community Impact – 2026 Capital Overview – 2026 Department and Project Highlights – Five Year Capital Improvement Plan, 2026-2030 3 Coordinated Efforts & Community Impact 3 2026 Proposed Budget 4 2026 Proposed Budget - Capital • Coordinated Efforts and Limiting Community Impacts – Seeking Economies of Scale • Combining scopes to attract more bidders • Bidding work as much as a year in advance to secure availability – Geographic Coordination • Mitigate project impacts by updating infrastructure when the ground is open • Public / Private Coordination – Infrastructure Assessment • Allows targeted replacement for highest risk infrastructure • Ensures community benefits from the full lifespan of assets • Capital Maintenance helps maintain and extend useful life 4 5 2026 Proposed Budget - Capital 5 • Coordinated Efforts - Electric Utility Fund – Multi-Departmental Collaboration when we open up the roadway • Electric partners with IT and EHS/Parking to install conduit for fiber and EV Charging infrastructure – This collaboration has saved the City over $200k in trenching costs over the past few years – lessened community impact by only opening up the road or alleyway “one time” for work • Electric has also initiated public/private partnerships with Comcast and other vendors, with private contribution offsetting project costs 6 2026 Proposed Budget - Capital 6 • Coordinated Efforts – Armory & Conner Park – Multi-Departmental Collaboration between Asset, Historic Preservation, Engineering, and Parks • Revitalize Conner Park and improve Hopkins Ave as part of the greater Armory Hall project 7 2026 Proposed Budget - Capital 7 • Coordinated Efforts – Engineering – EV Charging Stations – Engineering, Environmental Health, and Parking – Main Street pedestrian improvements & stormwater inlet repairs – Engineering and Stormwater – Cemetery Lane multimodal intersection improvements – Engineering and Transportation 8 2026 Proposed Budget - Capital 8 • Community Impacts – Potential Road/Lane Closures and Traffic Impacts • Power Plant Rd bridge • Wrights Rd water line replacement • Main St stormwater inlet replacement • Electric Circuit and Line replacements in core, Hunter St to City Market • Aspen Mountain Summer Road improvements – ARC planned closure • Pool work • Boilers 9 City of Aspen 2026 Capital Plan 9 2026 Proposed Budget 10 Infrastructure $16,016,000 Buildings $129,275,000 Equip ment $1,98 8,500 Vehicles $3,160,300 Other Improvements $15,510,000 Capital Maintenance $5,180,450 2026 Proposed Budget Capital: $171.2M 11 2026 Proposed Budget - Buildings • 21 Projects with funding in 2026 • $129.3 million – Lumberyard $110M – Armory $13M – AIG Refrigeration $1.5M – US Forest Service Housing Partnership $1.0M – ARC Pool projects $1.3M – Main St. Cabin $0.5M 11 12 2026 Proposed Budget - Infrastructure • 32 Projects with funding in 2026 • $16.0 million – Power Plant Rd Bridge $2.4M – Maroon Creek Micro Hydro Pipeline $2.0M – Electric Circuit Replacements $2.4M – Cozy Point Water Treatment $1.0M – Summer Road Improvements $1.0M – Downtown Core Parking Improvements $0.8M – Stormpipe Lining $0.75M – Concrete & ADA Pedestrian Improvements $0.7M – Cemetery Lane Multi-model Intersection Improvements $0.5M – Water Line Replacements $0.5M 12 13 2026 Proposed Budget – Other Improvements • 6 Projects with funding in 2026 • $15.5 million – Water Treatment Plant $15.0M – Wheeler Website & Ticketing Integration $0.2M – Water Emerging Capital Project Design $0.1M – Willoughby Park Lift One Corridor $0.1M 13 14 2026 Proposed Budget – Vehicles / Fleet • 9 Projects with funding in 2026 • $3.2 million – GF (Engineering, Police, Streets) Fleet $1.67M – Golf Cart Replacement $0.56M – Parks $0.42M – Water Utility $0.3M – Golf Equipment $0.1M 14 15 2026 Proposed Budget – Equipment • 25 Projects with funding in 2026 • $2.0 million – Water & Pipeline Locating Equipment $1.0M – Boiler Refurbishment ARC $0.45M – Wheeler Security Cameras $0.1M 15 16 2026 Proposed Budget – Capital Maintenance • 100 Projects with funding in 2026 • $5.2 million – City Housing Property Repairs & Renovations $0.6M – Rio Grande Garage Epoxy $0.38M – Parks Trail Surface Improvements $0.3M – Maroon Creek Bridge west repairs $0.3M – IT Network Services Improvements $0.3M – City Buildings Facility Maintenance $0.2M – Wheeler Opera House Interior $0.1M – Parks Infrastructure $0.1M – Engineering Bridge Maintenance $0.1M – Street Light Repair & Replacement $0.1M – Rubey Park Maintenance $0.1M 16 17 17 2026 Proposed Budget – by Department 18 Economic Watchlist & Impacts to Capital 18 2026 Proposed Budget 19 2026 Proposed Budget - Capital • Economic Watch List – Inflation and increasing capital costs – Tariffs and impact to capital materials & equipment acquisition – Limited pool of contractors in the RFV and response to RFP’s – Competition for local contractor services: City of Aspen competes with Pitkin County, Snowmass Village, ASD, and private sector like Lift One Lodge projects for limited pool of RFV contractor services. This will only increase over the next few years as several major projects are underway concurrently. 19 20 City of Aspen capital highlights 20 2026 Proposed Budget 21 Lumberyard 21 2026 Proposed Budget 22 Lumberyard Affordable Housing Development 277 Deed-Restricted Affordable Rental Units Infrastructure, Community Amenities & Mobility 23 Lumberyard Site Plan & Schedule Estimated Sources: •City of Aspen: $250M •Developer Sources: $110M •Total Estimated: $360M Tentative Leasing Schedule: Building 1: 104 Units in 2028 Building 2: 91 Units in 2028-29 Building 3: 82 Units in 2029 Construction Start: 2026: Infrastructure & Building 1 2027: Building 2 & Building 3 BUILDING 3 ASPEN AIRPORT BUSINESS CENTER (AABC) FUTURE CHILDCARE MOUNTAIN RESCUE CO-82 CO-82 ASPEN / PITKIN COUNTY AIRPORT Woodward Lane 24 Community Infrastructure & Amenities 100% Accessibility Enterprise Green Communities 100% Electric with Heat Pumps 75% Net-Zero, Solar PV & BESS Transit Station, 30-Min Bus Public Plaza & Trail Underpass Bike Share & Trail Connections Public Roadways & Parking Indoor Air Quality Water Efficiency 25 Lumberyard Proposed Annual Budgets 2026$110M 2027$95M $70M bond issue* $25M fund balance 2028$15M 2029$15M 2030$15M *Pending November Voter Approval 26 Armory 26 2026 Proposed Budget 27 Armory Hall Adaptive Reuse Overview • Visioning process and outreach included responses from 1,000 participants • Top uses identified: casual dining and community gathering • Project approval for a community gathering space anchored by a food hall • 5 Kitchens • 1 Retail space • Community room • Community lounge • Visitor center • Conner Park and Hopkins r-o-w upgrades 28 Armory Hall Development Schedule 2025 2026 2027 2028 2029 Finalize CDs Issue Operator RFQ Vacate Armory Hall Submit Building Permit Demolition Foundation Utilities Issue RFP/Select Operator GMP Issued New Structure Exterior Skin Interiors Site Work Close-out Warranty 29 Armory Hall Forecasted Budget Expenditure –Overall Construction Cost: $54M •Hard Costs $45M •Soft Costs $2M •Contingency $7M –2026 $13M, cash from GF and AMP –2027-2028 $41M, cash, from a proposed loan from Arts & Culture Fund, as well as cash transfers from General Fund –Exploring additional contributions from REMP and Parks 30 Engineering & Stormwater 30 2026 Proposed Budget 31 31 Engineering Department Engineering Mission: • We drive innovation, excellence, and sustainable development by focusing on: • protecting the Roaring Fork River • improving infrastructure reliability • minimizing construction impacts • enhancing public safety and connectivity 32 2025 Major Capital Projects • Power Plant Road bridge – Bridge Deck and girder replacement • Timeline…… 33 2026 Major Capital Projects •Concrete and ADA Pedestrian Improvements •Pedestrian Safety & Connectivity •Roadway and Drainage Improvements •Annual Maintenance 34 • Cemetery Lane Multimodal Intersection Improvements • Improve Bus Stop • Install We-Cycle Station • Pedestrian Safety Improvements 2026 Major Capital Projects 34 35 35 2026 Major Capital Projects • Summer Road • Road Stabilization • Earth Retention • Drainage Improvements 36 36 2026 Major Capital Projects •Stormpipe Lining Project •Line Aging Stormwater Pipes as Alternative to Replacement •Repair Aging Stormwater Infrastructure to Increase Longevity •Minimize Deep Utility Construction Impacts to the Community 37 Fleet Summary / Streets Department 37 2026 Proposed Budget 38 Current Fleet Summary City has 400 Active Fleet Assets. • Only known inventory was completed in July 2025 155 135 46 39 25 Active Fleet Assets Highway Vehicles Mowers/UTVs, etc Heavy Equipment Trailers Misc (aux tanks, air compressors, etc) # of AssetsDepartment 1Administration 6Engineering 3Com Dev 8Housing 18Recreation 3Env Health 30Police 11Parking # of AssetsDepartment 10Transportation 63Streets 32Water 9Electric 135Parks 1IT 63Golf/ice 7Asset Mgmt. 38 39 2026 Replacement Plan • Total General Fund Fleet budget for replacements: $1,664,000 • 2026 Fleet expansion 1 asset: Streets Skid Steer Asphalt Paving Machine New Vehicle DescriptionCurrent VehicleDepartment Hybrid/EVToyota PriusCity Manager EVNissan LeafEngineering Hybrid/EVToyota RAV 4 Building and Planning EVNissan Leaf Environmental Health Hybrid/EVFord Escape HybridPolice Hybrid/EVChevy ColoradoPolice Hybrid/EVChevy ColoradoPolice ICEChevy Express Streets ICE Addition of Asphalt PaverStreets ICEVolvo 120 LoaderStreets ICEBobcat skid steerStreets ICEJohn Deere 772Streets ICEFord E350Recreation Hybrid/EVChevy ColoradoAsset Mgt General Fund 3 ICE to EV/hybrid replacements Chevy Blazer EV Pavijet Asphalt Paver 40 2026 Replacement Plan • Total Fleet budget for replacements for all other departments: $1,526,300 • 2026 Fleet expansion 1 asset: Toro Outcross Tractor New Vehicle DescriptionCurrent VehicleDepartment ICEF250 w/plowHousing Hybrid/EVFord Escape HybridCar to Go Hybrid/EVFord RangerWater Hybrid/EVFord RangerWater ICEF250 EC LB Water ICEBobcat S 330 Water Hybrid/EVF150Parks Hybrid/EVFord RangerParks Hybrid/EVFord RangerParks Hybrid/EVF150Parks ICE-rentalCAT 246D Skid SteerParks ICE-rentalCAT 246D Skid SteerParks ICEVentrac4500ZParks ICEBobcat ToolcatParks ICEBobcat ToolcatParks ICEAddition- ToroGolf ICEEZ Go cart, 64Golf Remaining Depts6 ICE to EV/hybrid replacements F250 W/Plow Toro Outcross Tractor 9060 41 2026 Replacement Plan Continued Progress toward our goal of 100% alternative fuel by 2050: 0 10 20 30 40 50 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Percentage of EV/HybridAnnual projected purchases Electrification Goal Goal Current 41 42 Water Treatment Facility Improvement Project 42 2026 Proposed Budget 43 Water Treatment Facility Background 43 44 Water Treatment Facility Improvements Project - Why Aging infrastructure • Most of the equipment within the West and East Plants are more than 40 years old and due for replacement. • The filtration process, which is the heart of the WTF, has media which was replaced over 15 years ago and is scheduled for replacement. Operator Safety • Consolidate chemical treatment • Streamline chemical dosing, improve operator safety with access, space, style of chemical Proactively Address Regulatory Pressures • Replace “grandfathered” process areas – pretreatment • Address anticipated change to discharge permit requirement – backwash pond 44 45 Water Treatment Facility Existing Conditions 45 46 Water Treatment Facility Future Improvements 46 47 Water Treatment Plant Improvements Project - Timeline •60% Deliverables – Drawings and Specifications: August 20 th, 2025 – Cost Workshop: October 7 th, 2025 •Early Work Package – Purchase Long-Lead Equipment: $6M - $7M of Pumps, Blowers, Motor Control Centers, Filter Underdrains, Etc. – Begin Construction August/September 2026: • Construct yard and laydown area, Mobilize: $500k - $1M • Construct Interconnection Pipeline: Connect East Plant Sedimenation Basin to West Plant Filters, $200k - $400k • Construct culvert pipe from BW Pond under back road, $175k - $300k • Begin West Plant Work: Media and Underdrain Replacement, New Valves, New BW Pumps, New Air Scour, and New Controls, $5M - $6M – Council Approval: January 2026 Council Meeting •90% Deliverables – Drawings and Specifications: mid-Jan 2026 – Draft Guaranteed Maximum Price: Early April 2026 •Final Deliverables: mid-May 2026 •Ballot Language Approval – 1 st Council Meeting August 2026 •November 2026 Ballot – Seek Bond Measure Approval •Construction up to December 2028 47 48 Water Fund Impacts and Options – Options Summary Option 4Option 3Option 2Option 1 25%40%15%30%Proposed 2026 Rate Increase $32MN/A$85M$85MProposed Bond Measure (2026 Ballot)1 N/A$32MN/AN/AProposed Internal Financing1 Critical items scope; remaining scope programmed in out-years Critical items scope; remaining scope programmed in out-years Full scopeFull scopeWTP Improvements Project Scope Covered 2027: 20% 2028: 20% 2029: 18% 2030: 5% 2031: 5% 2027: 25% 2028: 8% 2029: 5% 2030: 5% 2031: 5% 2027: 10% 2028: 10% 2029: 5% 2030: 5% 2031: 5% 2027: 5% 2028: 5% 2029: 5% 2030: 5% 2031: 5% Projected Out-year Rate Impacts 1 Each dollar amount shown for proposed financing includes contractor’s 30% OPCC, construction-phase engineering inspection and services, and owner’s contingency.48 49 APCHA managed properties capital highlights 49 2026 Proposed Budget 50 2026 Capital – APCHA Managed Housing 50 • Buildings – 6 projects, $1.2 million – Truscott II, $1M painting & siding replacement project is by far the largest capital project in 2026 – Marolt redevelopment study, with funding contribution from Aspen Music School • Equipment – 6 projects, $215k – 1 fleet replacement, Ford F250 with snowplow, shared across properties – Boiler replacements (gas to electric) at Truscott, kitchen appliances, security cameras • Capital Maintenance – 45 projects, $519k – Annual stewardship, including fire suppression, appliances, carpet replacement, and other minor interior and exterior improvements • Aspen Country Inn and Truscott II – Tax credit partnership properties; minimal capital is built into the original pro- formas and partnership agreements. Have added capital maintenance annually. 51 Five Year CIP, 2026 – 2030 capital improvement plan 51 2026 Proposed Budget 52 2026-2030: Capital by Project Type • CoA Five Year CIP – 425 Projects – $543.4 million • Key Projects: – Lumberyard $250M – Armory $54M – Water Plant $85M 52 53 2026-2030: Capital Plan by Department 53 54 2026-2030: Capital by Project Type, Buildings 54 55 2026-2030: Capital by Project Type, Other Improvements 55 56 2026-2030: Capital by Project Type, Infrastructure 56 57 2026-2030: Capital by Project Type, Vehicles 57 58 2026-2030: Capital by Project Type, Equipment 59 2026-2030: Capital by Project Type, Capital Maintenance 60 2026 Proposed Budget Questions? • Work Session # 3 – Supplemental Requests – Highlighted Fee Changes • Work Session # 4 – ACRA and CORE to present 2026 Business Plans – APCHA & Managed Properties Budgets – Council Interest Areas, Follow-up, and Conclusions 60 61