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HomeMy WebLinkAboutFile Documents.33 MINING STOCK PKWY.0093-2020-BRES (49)burlingame phase III community outreach report January 8th, 2020 08/26/2020 970.925.2855 info@bendonadams.com www.bendonadams.com 300 South Spring Street, Aspen Colorado 81611 08/26/2020 This report has been commissioned by the City of Aspen as the conclusion to the community outreach efforts conducted during the development of the Burlingame Ranch Phase III project, which began in April 2019. Community outreach initiatives were led by BendonAdams LLC, and supported by 359 Design, Bluegreen, Sopris Engineering, and BG Buildingworks, the results of which are summarized herein. BendonAdams would like to thank the following individuals and organizations for their contributions and partnerships throughout the community outreach process: Mayor Torre City of Aspen Council Members Ann Mullins Ward Hauenstein Skippy Mesirow Communications Director Tracy Trulove Affordable Housing Project Manager Asset Department Chris Everson City Manager Sarah Ott APCHA Staff and Board City of Aspen Burlingame Ranch HOAs and Residents Burlingame Ranch Property Management Aspen Young Professional Association NextGen Board American Planning Association Colorado Chapter Aspen Saturday Market Basalt Sunday Market Aspen Community Members Community + Partners Aspen Chamber Resort Association 08/26/2020 10 15 16 Outreach Schedule Key Findings 22 Next Steps Outreach Approach and Activities TABLEOFCONTENTS 05 06 07 09 Executive Summary Introduction Inform, Verify, Refine Property Background 08/26/2020 55 Executive Summary The Burlingame Ranch Phase III project was previously approved in Ordinance 22 of 2011. Under the existing approvals and recorded Planned Unit Development (PUD) documents, the City had the ability to go directly to the building permit application process to build the next phase of affordable housing at Burlingame Ranch. Instead, the City of Aspen committed to perform voluntary community outreach to check in with the Aspen community and ensure that the approvals still reflect its needs. An RFP was released in spring 2019, and the primary project team, consisting of 359 Design (architecture and design), BendonAdams (community outreach and entitlements), BlueGreen (landscape architecture), and Sopris Engineering (civil engineering), was selected in May 2019. Community outreach planning began in June, with activities beginning in July, and concluding at the end of September. During this time, the the project team hosted twelve public events, in addition to online engagement opportunities and formal updates to City Council, to provide the Aspen community with project information for Burlingame Ranch Phase III. A suite of tools and techniques were identified to provide opportunities for varying levels of engagement across different stakeholder groups. These included press releases, market booths, questionnaires, pop-ups, open houses, field trips and tours, live polling sessions, site planning exercises, design charrettes, stakeholder meetings, HOA meetings, a dedicated website and online surveys, board presentations, and infographic reporting. Many of these events were held in conjunction with the Framing the Future initiative - which served as the overarching theme for community engagement across the Lumberyard, Water Place II, and Burlingame Ranch Phase III projects. This initiative, was created in response to Aspen City Council setting a priority to build more affordable housing in Aspen and conduct extensive outreach with the Aspen community to best understand housing needs. Given the varying stages of each project, this collaboration allowed for all three project teams to successfully balance discussions of higher- level affordable housing policies with fine-grain examples of areas for improvement in the design, construction, and delivery of affordable housing developments. In total, there were over 500 event participants who received information about the Burlingame Ranch Phase III project, and 319 online participants who provided housing and demographic information pertinent to the development of Phase III. Survey respondents gave the project team clear direction to implement incremental improvements and improve finishes, key site and building functions, and construction methodologies. These changes will be memorialized through an amendment to the original Planned Unit Development (PUD) approvals with construction anticipated to begin in 2021. 08/26/2020 66 The Burlingame Ranch affordable housing project, located just outside downtown Aspen on Highway 82, was initially approved in 2004 via Ordinance 120, Series 2004. This ordinance granted conceptual approval to a three-phase development plan which was developed through intensive discussion and work with a task force of community members - formally known as the Burlingame Affordable Housing COWOP Task Force Team. Both Phase I and Phase II brought additional community outreach endeavors, guiding the look and feel of what we see today. In 2011, Aspen City Council approved the third and final phase of development at Burlingame Ranch - consisting of 79 condominium units in eight multi-family buildings. Approvals also detailed foundations, excavations, stormwater facilities, roadways, landscape and irrigation systems, grading, utilities, parking, and accessory structures on-site to incorporate this phase into the existing Burlingame Ranch community. The approval granted a 10-year vesting on development entitlements. In April 2019, the City of Aspen released an RFP (request for proposals) for community outreach, design, engineering, and modular facilitation for the delivery of Burlingame Ranch Phase III. The scope of work was to first focus on community outreach, followed by design work, and concluding with construction and delivery. The primary project team, consisting of 359 Design (architecture and design), BendonAdams (community outreach and entitlements), BlueGreen (landscape architecture), and Sopris Engineering (civil engineering), was selected in May 2019 and began community outreach efforts in July - which concluded at the end of September with clear direction to implement incremental improvements and improve finishes, key site and building functions, and construction methodologies. The following pages summarize the community outreach process: project information, project planning, approach, stakeholders, outreach activities, key findings, direction from Aspen City Council, and a summary of the design changes resulting from the feedback that the project team received. Introduction 08/26/2020 7 LOCATION ASPEN AIRPORT DOWNTOWN ASPEN BG III PROJECT SCHEDULE 2018 2019 2020 2021 2022 COMMUNITY OUTREACH CONCEPTUAL DESIGN COUNCIL DIRECTION CONSTRUCTION DOCS + BDG PERMIT OCCUPANCYCONSTRUCTION Project Background Burlingame Ranch is located outside Aspen on Highway 82, near the Aspen Airport Business Center. The property consists of approximately 35 acres of developable area surrounded by open space, the Roaring Fork River, and the Double Bar X Ranch. As stated in the introduction, Burlingame Ranch was approved as a three- part phased affordable housing development where Phases I and II are already completed and occupied (see callout in map). Burlingame Ranch Phase III, is one of three concurrent projects being undertaken by the City of Aspen in its commitment to supporting affordable workforce housing and opportunities for people to live in the community where they work. These affordable housing projects: the Lumberyard project, Water Place Phase II, and Burlingame Phase III, comprise the Framing the Future initiative - a community-wide discussion on affordable housing development in Aspen under the direction of Aspen City Council. The initiative will create an additional 200+ housing units in Aspen. Burlingame Ranch Phase III is uniquely placed within the initiative due to it being the final phase of an existing vibrant affordable housing development. Its development and occupancy is estimated to be on a much shorter timeline than the development of the Lumberyard and Water Place Phase II which are in initial discussions with the community regarding programming. City of Aspen GIS Mapping 08/26/2020 8 Project Background Burlingame Ranch Phase III, with existing approvals in place, is able to move forward into building permit and construction. However, Aspen City Council requested community outreach prior to moving forward with design to ensure that the final housing product is reflective of today’s community needs. Phases I and II consist of single family, duplex, and multi-family buildings totaling 179 units. The remaining 79 condominium units will be provided through the development of Phase III consisting of buildings 8 through 15, 28 carports with integrated storage, and 10 surface parking spaces. The dimensional requirements and buildout of Phase III are predetermined via Ordinance 22, Series 2011, where material changes to the “number of residences, the deletion of common amenities, change by more than 1% to approved parking, substantial changes to the transportation/mobility plan, or changes to the uses, intensity, character, or nature of the development shall require approval by City Council.” Amendments to “unit layouts, changes to the mix of units, affordable housing categories, insubstantial changes to building locations and configurations, location of carports, surface parking, or common amenities, architectural detailing or roof profiles, or changes to the transportation/mobility plan may be approved by the Community Development Director.” As with other phased projects, Burlingame Ranch has presented an opportunity for the project team to learn from Phases I and II - to understand what works and where improvements can be made to increase the quality and functionality of Phase III. With this in mind, project work kicked off with a two-day intensive ‘Lessons Learned’ charrette focusing on documenting areas for improvement based upon maintenance records, issues identified by current residents, and quality control information from on-site construction. The charrette was also an opportunity to conduct a deep-dive into the approvals and ascertain a baseline for anticipated improvements, what questions needed to be posed to the public and current Burlingame residents, and potential implications for project timeline and delivery if ‘material changes’ were necessitated through the outreach process. The images to the right illustrate what was approved in 2011, specifically the look and feel of Phase III - site and building character and location of buildings, accessory structures, site infrastructure, roadways, and open spaces. These renderings were utilized throughout the initial stages of the community outreach as a guide for the public to provide feedback for potential improvements. Oz Architecture, 2011 PUD Approvals Oz Architecture, 2011 PUD Approvals Oz Architecture, 2011 PUD Approvals 08/26/2020 9 Inform. Verify. Refine. The ‘Lessons Learned’ charrette provided the project team with three project pillars: inform, verify, refine. These ideas were utilized to support the outreach approach, project schedule, and tools and techniques employed to reach stakeholders and community members. 08/26/2020 10 OUTREACH APPROACH Burlingame Ranch Phase III - Community Outreach Report Outreach planning was conducted with the Burlingame Ranch project team to define project scope, decision points, decision makers, stakeholders, and the most relevant tools and techniques to reach community members and encourage participation. The team also worked through a visioning exercise to create project outreach goals, the result of which were team driven narrative statements - identifying their approach to process, approach to community engagement, and putting feedback in action. In similar fashion to previous phases of Burlingame Ranch, the City of Aspen identified ‘collaboration’ as a key principle in the outreach program; again, integrating input from community members and current residents to help guide the look, feel, and program of Phase III to ensure that it reflects the values and needs of our community and allows for necessary improvements to building design and site functionality. The outreach methodology is based upon international best practice from the International Association for Public Participation, IAP2, which utilizes tried and true project management techniques to ensure a complete and equitable process with attention to detail. Outreach and communication plans were derived from these exercises, and were utilized as a benchmark throughout the community outreach process to ensure that the project team and the tools and techniques employed were successful. A variety of tools and techniques were identified to provide a spectrum of opportunities for varying levels of engagement across different stakeholder groups. These included but were not limited to: press releases, market booths, questionnaires, pop-ups, open houses, field trips and tours, live polling sessions, site planning exercises, design charrettes, stakeholder meetings, HOA meetings, dedicated website and online surveys, board presentations, and infographic reporting - all supporting the team’s work to inform the community about the project, verify issues and opportunities, and refine the 2011 approvals where necessary. 08/26/2020 11 OUTREACH ACTIVITIES MARKET DAYS X 31 Purpose: The project team hosted booths at the Aspen Saturday Market, and Basalt Sunday Market, in July, August, and September, in order to provide history and background on the Burlingame Ranch approvals and project schedule. Participants were encouraged to sign up for Aspen Community Voice to stay updated on project scheduling and events. Participants: 65 Participants ASPEN COMMUNITY VOICE / SURVEY MONKEY 2 Purpose: Multiple online surveys were hosted through the City’s online engagement platform, Aspen Community Voice (ACV), and Survey Monkey in order to provide multiple channels for participants to engage online. ACV also hosted the project schedule, background documents, contact information, and timeline. Participants: 319 Participants across 3 surveys in f o r m Between July and the end of September the project team hosted twelve public events, in addition to online engagement opportunities and formal updates to City Council, to provide the Aspen community with project information for Burlingame Ranch Phase III. Many of these events were held in conjunction with the Framing the Future initiative and Lumberyard and Water Place II projects. Given the varying stages of each project, this collaboration allowed for all three project teams to successfully balance discussions of higher-level affordable housing policies with fine-grain examples of areas for improvement in the design, construction, and delivery of affordable housing developments. In total, there were over 500 event participants who received information about the Burlingame Ranch Phase III project, and 319 online participants who provided housing and demographic information pertinent to the development of Phase III. Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 1212 OUTREACH ACTIVITIES ON-SITE ASSESSMENTS4 Purpose: The project team worked with property management and maintenance staff to verify existing conditions on-site and attain a comprehensive list of items that had potential to be improved in the design and construction of Phase III. Participants: ~15 Participants COMMUNITY PICNIC @ RED BRICK5 Purpose: The project team hosted a booth at the Community Picnic to officially launch outreach initiatives for the Burlingame Phase III and Framing the Future projects. Online surveys were available for participants in addition to the ability to register on Aspen Community Voice for project updates and events. Participants: ~100 Participants ve r i f y + r e f i n e LISTENING POSTS3 Purpose: In order to reach as many community members as possible, the team conducted three pop-ups at strategic locations around Aspen in order to share project information and the outreach events schedule. Locations included the Aspen Pedestrian Mall, Burlingame Phase II, and Castle Ridge bus stop. Participants: 72 Participants in f o r m Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 13 OUTREACH ACTIVITIES BURLINGAME NEIGHBORHOOD MEETING + SURVEY 7 Purpose: The project team provided a survey for Burlingame HOA members and existing residents which was utilized as a ‘report card’ on existing conditions such as landscape, noise, unit layouts, storage and parking. Results were used to provide ‘improvement options’ that were then presented back to the Burlingame community. Participants: ~40 Meeting Participants / 96 Surveys ve r i f y + r e f i n e ACRA PRESENTATION + SURVEY8 Purpose: Engaging with local employers was considered to be a priority for the project team to better understand housing demand and challenges facing employers / employees in Aspen. The project team presented to the Aspen Chamber Resort Association Board and provided a survey specifically for ACRA members. Participants: ~25 Meeting Participants / 92 Surveys CITY STAFF BBQ6 Purpose: The project team hosted an event specifically for City staff in order to provide them with project information and Framing the Future project timelines. Surveys were available for participants, in addition to poster displays, and registration for Aspen Community Voice. Participants: 162 Participants Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 1414 OUTREACH ACTIVITIES LUNCH AND LEARN10 Purpose: The project team hosted an open house style luncheon in order to present the iterations of ‘improvement options’ that resulted from community, ACRA, and Burlingame resident feedback. Posters were displayed and discussions were focused on ensuring that the options were supported and that additional improvement opportunities had not been missed. Participants: ~75 Meeting Participants COMMUNITY OPEN HOUSE11 Purpose: In collaboration with the American Planning Association, Aspen Young Professionals, and the NextGen Board, the project team hosted a joint event to present information on all Framing the Future projects, providing detailed information on the ‘improvement options’ for event participants to discuss and indicate their level of support. Participants: ~350-400 Participants ci r c l e b a c k CITY COUNCIL PRESENTATIONS9 Purpose: The project team checked in with City Council three times throughout the outreach process in order to provide updates on community feedback, potential upgrades, and changes within the insubstantial amendment language from the PUD. Participants: NA Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 15 OUTREACH SCHEDULE 1 2 4 On-site Assessments August 7-17th Burlingame property management, property maintenance staff 5 Community Picnic @ Red Brick August 14th Greater public, visitors, local residents, APCHA tenants, current homeowners, future homeowners, elderly, families, community groups 6 City BBQ August 6-8th City Departments: Water, Engineering, Community Development, Parks Department, CMO Communications, Fire Department 8 ACRA Presentation August 27th ACRA membership, business owners, employers 7 BG Neighborhood Meeting August 27th Burlingame HOA, all Burlingame residents, property management, property maintenance staff, interested future homeowners 10 Lunch and Learn September 12th Greater public, young families, commuters, Burlingame residents, Burlingame HOA, future home owners, APCHA board members, APCHA staff, city staff 9 City Council Presentations Aug 20th + Sept 24th City Council, Planning Staff, greater public 11 Community Open House September 19th Greater public, young families, commuters, Burlingame residents, Burlingame HOA, future home owners, APCHA board members, APCHA staff, city staff sequence targeted stakeholdersdateactivity in f o r m ve r i f y + r e f i n e ci r c l e b a c k Market Days x 3 July 27th Sept 8th Sept 21st Greater public, visitors, local residents, APCHA tenants, current homeowners, future homeowners, elderly, families, community groups Aspen Community Voice Launch August 8th Greater public, young families, commuters, Burlingame residents, Burlingame HOA, Maroon Creek Club, future homeowners, APCHA board members, APCHA staff, city staff and department heads 3 Listening Posts x 3 August 6-8th Commuters, families, Burlingame residents, Burlingame HOA, city staff and department heads, future tenants / homeowners Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 KEY FINDINGS 16 In total, the project team aggregated information from twelve public events, over 300 surveys, and City Council direction to specifically inform the ‘improvement options’ for Burlingame Phase III. The three surveys that contributed to the ‘improvement options’ at Burlingame were the Burlingame Affordable Housing Information Gathering Survey, Aspen Affordable Housing Information Gathering Survey, and the ACRA Affordable Housing Survey; all of which were available on Survey Monkey or Aspen Community Voice. Data was compiled and reviewed by the project team throughout the community outreach which allowed for options to be fine-tuned through an iterative process. The range of feedback allowed for the project team to understand the demand for fine-grain changes to the project’s previous approvals to landscape, green spaces, layouts, finishes, parks, transit, storage and parking and contextualize them with demographic and household information, local housing demand, and overarching City of Aspen sustainability goals. Average Respondent Profile Of respondents have families of four or more 42% Of respondents were between ages 30-49 65% Of respondents need 3 or more bedrooms 53% The majority of participants across surveys lived in Aspen, were females between the ages of 30 and 49, and had households with three (general housing survey) to four plus (Burlingame survey) members. A large number of survey respondents from the general community and ACRA live in free market housing; however, many of these respondents would be interested in renting or purchasing a unit through APCHA if it were to become available. A predominant portion of all survey respondents supported the Burlingame Ranch Phase III project moving forward as approved with incremental improvements identified through the community outreach process. Data Analysis Of respondents were female 60% Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 17 KEY FINDINGS Aspen General Housing Information Gathering Survey The general housing survey was utilized across several events for community members who do not reside in Burlingame, or who weren’t familiar enough with the property to provide detailed information on potential improvements for Phase III. Of those who participated, there was a relatively even split in household size, ranging from single to three or more (37%). 52% of respondents were female, with 63% of respondents aged 30-49. Many of the survey participants lived in Aspen, but 52% were living down valley in Woody Creek, Snowmass and Old Snowmass, Basalt, El Jebel, Carbondale, and Glenwood. Almost 95% of participants were full-time working residents in Pitkin County, with only 33% living in affordable housing, either provided through the City of Aspen of through APCHA. Of those living in affordable housing, most were in a Category 3 unit (26%). 78% of participants were interested in purchasing (65%) or renting (13%) an affordable housing unit if it were to become available with a 25%-30%-33% split between a need for one, two, and threee-bedoom units. Most participants were interested in all three Framing the Future projects - which reflects the high level of interest of those currently living in free-market housing wanting to enter the affordable housing system. The majority of participants were supportive of the City of Aspen developing more affordable housing and for Burlingame Phase III to move forward as approved with incremental improvements. Overall, the general housing survey provided the project team with an understanding of the type of housing demand that is being experienced in the local Aspen market, and reflects trends that were discussed in the Greater Roaring Fork Regional Housing Study, 2019. Participants: 133 Age: Majority of respondents are aged 30-49 Family Size: 37% of respondents have 3 or more family members Zip Code: 48% live in Aspen Employment: 94% of respondents are full-time employees of Pitkin County Housing: 50% of respondents live in free-market housing Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 18 KEY FINDINGS ACRA Affordable Housing Survey The survey provided to ACRA members focused on understanding the biggest housing challenges facing employers in Aspen. Generally, the majority of businesses who participated have been established for at least ten years with many employing ten people or less. There was an array of industries represented including, business services, arts and culture, lodging, non-profits, real estate, restaurants, retail, and transportation. The majority of respondents cited cost and availability as the two biggest challenges in housing their employees, with a significant number of respondents stating that the availability of housing has a significant impact on their business or place of work. When asked whether they had specific comments or concerns about the planning and design of Burlingame Phase III, the project team received comments that focused on creating appropriate spaces for families, affordability, and project timeline. Many respondents provided us with their ‘big idea’ for housing in Aspen, ranging from location of development, to adjustments to the affordable housing program, and quality of design. Respondents supported the City of Aspen building more affordable housing, (7.7/10), with an almost equal level of support for the Burlingame Phase III project moving forward as approved assuming there will be refinements. Interestingly, employers showed slightly less support for the City of Aspen constructing affordable housing for its own employees at the Water Place Phase II project, (5.2/10). Participants: 92 Age: 50% of respondents are aged 30-49, 33% of respondents were aged 50-64 Business Tenure: 61% of respondents have worked/owned a business in Aspen for 10+ years Employees: 44% of respondents indicated there were 10 or less employees at their business or place of work Housing assistance: Only 18% of respondents employers offer housing assistance to employees Commuting: 46% of employees commute into Aspen for work Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 19 While multiple surveys were used to aggregate demographic and household housing needs, the survey created for Burlingame residents most directly influenced the creation of ‘improvement options’ for Phase III. Almost 100 residents participated in the survey, answering report-card style questions and providing open comments. Overall, Burlingame Phase I and II residents were happy with the existing conditions on site, but there were some key site functions that were highlighted as needing to be improved; with further detail provided through open comments. Residents were asked about accessibility, transportation and parking, drainage and irrigation, existing green spaces, parks, and play areas, storage, outdoor living areas, and lighting. Residents highlighted snow removal, parking, drainage, community gardens, ‘gear’ storage, private outdoor spaces, and private patio spaces as items to improve. They were also asked to prioritize improvement areas and construction concerns, and to provide the project team with detail on how to improve: living spaces, mechanical systems, floorplans, finishes, bathrooms, decks, and privacy. The project team was able to set up the survey so that respondents answers could be filtered based upon what unit type they lived in - providing a detailed analysis of what has been working well and what needs refinement, allowing the team to match issues and opportunities to specific unit types and layouts. This analysis was completed in August, and in conjunction with the report card and open comments provided the basis for the proposed ‘improvement options’ that are outlined on the next page. Burlingame Affordable Housing Information Gathering Survey Participants: 96 Family size: 49% of respondents had families of 4+ Age: 78% of respondents are aged 30-49 Category: 22% Category 2 owners / 36%Category 3 owners / 21% Category 4 owners Unit size: 63% of respondents indicated they needed three bedrooms or more Unit type: Respondents lived in 1-3 bedroom flats, 2-3 bedroom townhomes, single family homes KEY FINDINGS Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 2 3 20 Burlingame Affordable Housing Information Gathering Survey 1 4 More bike storage Seek opportunities to provide additional bike storage including potential for more covered bike storage. 5 Unit layout improvements In order to facilitate meeting the design parameters for modular construction, there are no major modifications to the units needed. The design team is instead making a few slight modifications where suggestions have been made for small matters related to day-to-day livability. 6 Simplify mechanical systems The prior phase utilized natural gas fueled high-efficiency boilers for both hot water and space heating. This dual- purposing of the boilers ended up causing complexities which were initially unforeseen. The team is examining opportunities for simplified, high efficiency, all-electric mechanical systems. 8 Provide two sinks in the bathroom vanity In the prior phase, one sink was provided, but the vanity had space to accommodate a second sink. 7 Utilize modular construction The prior phases are site-built construction. Cost savings may be achieved with factory built modular construction, but even if there is no cost savings, sound and vibration improvements, construction quality improvements and decreased on- site construction impacts make factory-built modular construction highly beneficial. 10 Use residential fire alarm systems, not commercial which are more costly to maintain Simplified fire alarm systems can be explored to the extent allowed by code. 9 Provide better quality finishes In the prior phase, the “upgrade package” was included in about half of the units. This should be the baseline finish package in the next phase.11 st o r a g e fu n c t i o n a l i t y fi n i s h e s Increase storage by moving “water entry” mechanical rooms out of space which could be used as in-unit storage. Some of the buildings in the prior phase have “water entry closets” with the main water meter for each building located within the building envelope and using up valuable floor area which was otherwise part of a larger storage closet in some of the units. It will be highly beneficial to move these “water entry closets” outside the building envelope so they are no longer located above livable area thus reducing the risk of damage from flooding and adding back the otherwise lost storage in the affected units. Add storage closet near entry of lower level units In the prior phase, the lower level units do not have a coat/storage closet near the entry. The door can be moved slightly to improve circulation and provide a storage opportunity. Add linen closet / storage There is an opportunity to add a linen closet by rearranging the storage space in the hallway outside the bathroom door. Increase unit-to-unit sound insulation In the prior phase, high STC and IIC wall and ceiling assemblies were designed, but were still limited by site-built construction. This will be an inherent improvement with factory-built modular construction due to separate floor and ceiling framing and separate demising wall framing that is inherent in factory-built modular construction. Provide better quality appliances In the prior phase, the “upgrade package” was included in about half of the units. This should be the baseline finish package in the next phase.12 Burlingame Ranch Phase III - Community Outreach Report theme 359 Design responserequesttopic area 08/26/2020 21 Burlingame Affordable Housing Information Gathering Survey 14 15 13 16 Provide vertical railing balusters, not horizontal which allow children to climb Cobble stone areas around patios can be replaced with pavers under covered decks to increase usable patio space adjacent to unit. 17 Provide expanded patio space In the prior phase, not much screening was provided at the unit entries and at adjacent patio areas. Wing walls and screening can be strategically added to provide an increased sense of privacy between these areas. 20 Traffic-calming such as raised, shortened crosswalks In the prior phase, the crosswalks are painted on the pavement. The possibility of raised crosswalks or speed humps can be explored with City Engineering. 19 Better anticipate site and landscape maintenance requirements, including irrigation and planting Simplify irrigation system details and refine plant palette to reduce amount of non-native species and species that require regular maintenance or are considered nuisances. 22 Use native landscape for steeper areas or areas that are otherwise more difficult to mow Landscape variation will be considered to provide appropriate plantings for ease of maintenance and improved hierarchy of 21 Carport parking columns interfere with opening car doors Make columns narrower.23 ex t e r i o r s ou t d o o r s Provide more in-ceiling overhead lighting In the prior phase, some ceiling light fixtures were included, but in some of the rooms, a switched plug was provided for use of lamps in lieu of in-ceiling lighting. More in-ceiling lighting can be provided. Provide ceiling fan with light In the prior phase, a switched junction box was provided for owner-installed ceiling fans. The fixtures can be added. Timber look and feel is preferred to tube steel The prior phase used wood timbers and glulaminated beams at the exterior of the buildings. The team proposed to replace with steel, but there is a desire to maintain the look and feel of wood. The team is looking at providing some more articulated ideas for providing the functionality of steel with a texture that works with the existing style. Lawns should be flat for active use Further opportunities to create flat lawn areas can be sought and grade transitions can be softened. fi n i s h e s 18 Improved integration of grading, stormwater devices and planting design Reduce soggy lawn areas, exposed inlets and other box covers, abrupt grade transitions that are difficult to maintain, stormwater to supplement and reduce need for irrigation, and other improvements. theme 359 Design responserequesttopic area Burlingame Ranch Phase III - Community Outreach Report 08/26/2020 2222 NEXT STEPS The project team provided the Aspen City Council with several updates throughout the summer and fall, starting August 20th - outlining the project schedule and outreach opportunities for all three Framing the Future projects. A second update was provided September 24th - at which time the community outreach had almost concluded. This meeting focused on outlining key findings to date from the three surveys discussed within this report, and to confirm with City Council that the scope of changes discussed still were within an administrative amendment. City Council directed the project team to continue moving forward with the ‘improvement options’. In late September, early October, the design team commenced Schematic Design incorporating the community feedback into the updated designs for Buildings 8-15. On November 18th, the project team returned to Council to get guidance on some of the more material changes to the design which have budgetary impacts. Specifically, the project team asked City Council to choose between options for upgraded exterior steel beams, exterior materials, energy systems, levels of sound attenuation, and energy efficiency options. Council members requested the project team move forward with incorporating these elements into the design and to come back with a detailed budget update so that they could give final direction on what level of improvements to pursue. The project team is currently working through design development and anticipates 100% completion by early March 2020. At that time, the project team will submit a land use application for an Insubstantial Planned Development Amendment, which will be reviewed by the City of Aspen Planning Department and Community Development Director. The project team will check in with City Council in March 2020, providing a pricing model and more detailed information on modular construction estimates and delivery. With approval from City Council, the project team will move forward with releasing an RFP for modular construction and contractors. It is expected, with the current schedule, that a building permit will be submitted in the beginning of summer 2020. 08/26/2020 23 970.925.2855 info@bendonadams.com www.bendonadams.com 300 South Spring Street, Aspen Colorado 81611 08/26/2020