HomeMy WebLinkAboutresolution.council.131-25RESOLUTION #131
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO,
APPROVING A CONTRACT BETWEEN THE
AUTHORIZING THE CITY MANAGER TO EX
OF THE CITY OF ASPEN, COLORADO.
CITY OF ASPEN AND DTJ DESIGN
=CUTE SAID CONTRACT ON BEHALF
WHEREAS, there has been submitted to the City Council a contract for the
research and design for a Golf Clubhouse Area Masterplan, between the City of Aspen
and DTJ Design
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that a Contract for a
Golf Clubhouse Area Masterplan in the amount of $122,000, between the City of Aspen
and DTJ Design a copy of which is annexed hereto and incorporated herein, and does
hereby authorize the City Manager to execute said agreement on behalf of the City of
Aspen
INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen
on the 30t" day of September 2025.
Rachel Richards,
A
ayor`
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true Cl" accurate copy of that resolution adopted by the City Council of
the City of Aspen, Colorado, at a meeting held, September 30t"72025M
Nicole Henning, City Clerk
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CITY OF ASPEN STANDARD FORM OF AGREEMENT
PROFESSIONAL SERVICES
AGREEMENT made the 2nd day of September, 2025.
BETWEEN the City:
The City of Aspen
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970)-920-50-79
And the Professional:
DTJ DESIGN, Inc.
3101 Iris Ave, Ste. 130
Boulder, CO 80301
US
303443-7533
dpoppleton@dtj design. com
For the Following Project:
Golf Clubhouse &Campus Master Plan
CITY OF ASPEN
City of Aspen Contract No.: 2025-181
Contract Amount:
Total: shall not exceed
$1229000.00
If this Agreement requires the City to pay
an amount of money in excess of
$10000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
Exhibits appended and made a part of this Agreement:
Exhibit A:
Exhibit B:
Scope of Work.
Fee Schedule.
The City and Professional agree as set forth below.
City Council Approval:
Date: 9/30/2025
Resolution No.: 2025-131
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1. Scope of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Comnletlon. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be completed no later than
December 5, 2025. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be
exceeded by the Professional.
3. Pa�ment,. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit B appended hereto. Except as otherwise mutually agreed
to by the parties the payments made to Professional shall not initially exceed the amount set forth
above. Professional shall submit, in timely fashion, invoices for work performed. The City shall
review such invoices and, if they are considered incorrect or untimely, the City shall review the matter
with Professional within ten days from receipt of the Professional's bill. e � a 114
4. Non®Assi,=n�ty. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub -Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub -contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the termination.
o fees shall be earned after the effective date of the terminati Non. Upon any termination, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or
other material prepared by the Professional pursuant to this Agreement shall become the property of
the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Professional, and
the City may withhold any payments to the Professional for the purposes of set-off until such time
as the exact amount of damages due the City from the Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in or be construed as establishing an employment
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relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole
or in part by, the wrongful act, omission, error, professional error, mistake, negligence, or other fault
of the Professional, any subcontractor of the Professional, or any officer, employee, representative,
or agent of the Professional or of any subcontractor of the Professional, or which arises out of any
workmen's compensation claim of any employee of the Professional or of any employee of any
subcontractor of the Professional. The Professional agrees to investigate, handle, respond to, and to
provide defense for and defend against, any such liability, claims or demands at the sole expense of
the Professional, in connection with, any such liability, claims, or demands. If it is determined by the
final judgment of a court of competent jurisdiction that such injury, loss, or damage was caused in
whole or in part by the act, omission, or other fault of the City, its officers, or its employees, the City
shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or
other fault of the City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition
to any other insurance requirements imposed by this contract or by law. The Professional
shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant
to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of
its failure to procure or maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
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claims -made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i) Worker's Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each
employee. Evidence of qualified self4risured status may be substituted for the
Worker's Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and THREE
MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury, broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall include coverage
for explosion, collapse, and underground hazards. The policy shall contain a
severability of interests provision.
(iii) Compr°ehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1, 000, 000. 00) each occurrence and ONE MILLION DOLLARS
($13 000, 000.00) aggregate with respect to each Professional's owned, hired and non -
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers or employees, or carried by or
provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
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policies shall not be canceled, terminated or materially changed until at least thirty (30) days
prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 2440-101 et
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA
Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
13. Non -Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment -related decision or benefit on account of actual or perceived race,
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color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
itary status, sexual orientation, gender identity, gender
disability, age, mil
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the City Manager of the City of Aspen (or a duly authorized official in the City
Manager's absence) and if above $100,000, following a Motion or Resolution of the Council of the
City of Aspen authorizing the City Manager (or other duly authorized official in the City Manager's
absence) to execute the same.
16. Warranties Against Contingent Fees, Gratuities Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
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(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professionals and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
19. Electronic Signatures and Electronic Records. This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and
all of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature, on the grounds that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
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20. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to
the benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
21. Third Parties. This Agreement does not and shall not be deemed or construed to confer
upon or grant to any third party or parties, except to parties to whom Professional or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Professional
because of any breach hereof or because of any of the terms, covenants, agreements or conditions
herein contained.
22. Attorne�'s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable
attorney's fees.
23. Waiver of Presumption. This Agreement was negotiated and reviewed through the
mutual efforts of the parties hereto and the parties agree that no construction shall be made or
presumption shall arise for or against either party based on any alleged unequal status of the parties
in the negotiation, review or drafting of the Agreement.
24. Certification Re ag rding Debarment. Suspension. Ineligibility and Voluntary Exclusion.
Professional certifies, by acceptance of this Agreement, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction with a Federal or State department or agency. It further certifies
that prior to submitting its Bid that it did include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts and subcontracts. In the event that Professional or
any lower tier participant was unable to certify to the statement, an explanation was attached to
the Bid and was determined by the City to be satisfactory to the City.
25. Integration and Modification. This written Agreement along with all Contract Documents
shall constitute the contract between the parties and supersedes or incorporates any prior written
and oral agreements of the parties. In addition, Professional understands that no City official or
employee, other than the Mayor and City Council acting as a body at a council meeting, has
authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City.
Any such Agreement or modification to this Agreement must be in writing and be executed by the
parties hereto.
26. The Professional in performing the Services hereunder must comply with all applicable
provisions of Colorado laws for persons with disability, including the provisions of §§24-85-101,
et seq., C.R.S., and the Rules Establishing Technology Accessibility Standards, as established by
the Office Of Information Technology pursuant to Section §2445- 103(2.5) and found at 8 CCR
1501-11. Services rendered hereunder that use information and communication technology, as the
term is defined in Colorado law, including but not limited to websites, applications, software,
videos, and electronic documents must also comply with the latest version of Level AA of the Web
Content Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the information
and communication technology used, created, developed, or procured in connection with the
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Services hereunder meets these standards, Professional may be required to demonstrate
compliance. The Professional shall indemnify the CITY pursuant to the Indemnification section
above in relation to the Professional's failure to comply with §§2445-101, et seq., C.R.S., or the
Technology Accessibility Standards for Individuals with a Disability as established by the Office
of Information Technology pursuant to Section §2445-103(2.5).
27. Additional Provisions. In addition to those provisions set forth herein and in the Contract
Documents, the parties hereto agree as follows:
[ ] No additional provisions are adopted.
[X] See Exhibit A and B below.
28. Authorized Representative. The undersigned representative of Professional, as an
inducement to the City to execute this Agreement, represents that he/she is an authorized
representative of Professional for the purposes of executing this Agreement and that he/she has
full and complete authority to enter into this Agreement for the terms and conditions specified
herein.
29. Order of Precedence of Contract Documents. The terms and conditions set forth in the
City of Aspen Standard Form of Agreement establish the rights, obligations, and remedies of the
parties. No additional or different terms or conditions, whether contained in bid packets,
documents, order forms, or any other document or communication pertaining to the agreement
will be binding upon the City of Aspen unless accepted in writing by an authorized representative
of the City. In the case of conflicts or inconsistencies between the City of Aspen Standard Form
of Agreement and any other document attached thereto which cannot be resolved by giving effect
to both provisions, the City of Aspen Standard Form of Agreement shall control.
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF ASPF�N e OLORADO:
�— Igt�y:
By:
ignature]���
Pete Strecker
Title: Interim City Manager
Date: 10/1/2025 � 5:16:04 PM MDT
Approved as to form:
DocuSipned by;
City Attorneys Office
By:
PROFESSIONAL:
DocuSlgned by:
6B36D4D2339C4 ...
[ ><gnature
Chris Moore
Title: Vice President
Date: 9/17/2025 � 10:25:53 AM CDT
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Approach to Project
TheAspen Gulf Gub serves as avital recreational and
community asset for the City of Aspen, supporting
divarze uses across all seasons, from popular
municipal golf course with 28.000-30,000 rounds
arually, to a Nordic ski hub in the winter, alongside
a vibrant tennis program and full -service restaurant
Since the completion of the clubhouse and campus
in 2002, usage has increased significantly, exposing
constraints in capacity, functionality, and operational
efficiency across multiple areas, including the
clubhourestaurantroams,
se, locker can storage,
tennis facilitles, and parking.
m
DTJ DESIGN is cccrted to partner with the Gty of
Aspan and ttse sprang Golf Club leadership team
to support the development of a comprehensive
and future -focused Clubhouse and Campus Master
Tian. This effort will define a dear vision for phased
improvements thatenhance user experience, improve
operations' efficlencg generate new revenue, and
align with Cr the gs climate action goals. Including
dccarbonization and energy efriverscy.
Our approach is built on a strong foundationn of
co!labonbon, listening, and crcatrvity. Wa soil work
closely with City staff, leaseholder, the Golf Advisory
erar Bd, and contracted consultants to align design
direction vi :h operational needs and community
priondes. DTJ will guide the protect from Initial
visioning through conceptual design, bringing
together a multidisciplinary team to deliver a clear
aril actionable roadmap for the next 25 years of
zuccesa at the Aspen Golf Club.
Y✓e proposer an hourly structure writ a not-toczcevd
amount, allowing fie bilify to refine deliverables and
pnontias during the carry visioning a, Jstafsholdar
u rgsgerri phases.
SUSTAINABILfrY+BECARBONIZATION
STRATEGY
DTJ DESIGN shares rile City of Aspen'; commitment
to susLnirtabiliry, energy efl!clncy, eand env'-ronmenlal
stewardship. As stewards of the bW It environment, we
approach every project with a msponsibiliry to reduce
carbon emissions, promote sustainable site and
building practices, and align with local climate goals,
including Aspen's science -based targetsfor a 63%
reduction in greenhouse gas emissive= by 2030.
SCOPE OF SERVICES -CONCEPT
P FS�IGN AND CAMPUS MASTER
Rased on the Information shard In the RtY, DCJ
w81 prepare Conceptual Design Documents to help
define the vla'onfnr rite Aspen Golf Gub through cite
fonownv s:_ps.
Step 1: Pro-Design+Background Review
• Review all relevant bacF.ground materials
provided by the Aspen Golf Uub. This
will include previously tempered S•aii and
Consultant Reports, previously prepared site
plans, and other available documents such as
site context informaton, utility data, and site
suneyfiles if available.
• Conduct a high-level review of appflcab!e
codes and development regulations.
• Prepare campus constraints diagram utilizing
base files pmsidcd by the Club
Step 2: Public Engagement +Ysioning
Workshop
at a Ova day period DTJ, will engage with the
public and Aspen Golf Club L¢adenh!p to further
understand tire deities of the public aid needs of the
dub.
• Day 1: Fadlltsta 1-2 Public Engagement
Sessions to listen and document the desims
and needs of the general public This session is
intended to bring the public into the planning
process early on to gain supportfor the overall
Master Plan.
IF Day 2: Facilitate a Vrsfoning Workshop %With
Gub leadership to discuss relevant topics from
the public engagement session(sj, learn more
about the Clubs needs and establish a list of
goals and desired programmatic elements.
Visioning workshop will not only include the
Clubhouse facility but also look towards future
enhancements to create an updated overall
long-range vision for the Club, including
wodddass golf, tennis, and Nordic programs,
as well as increased revenue generation from
the Restaurant Golf Simulators and proposed
Evr: nt/8znquec facility.
Step 3: Programming Recommendations
• 6assd on the instal Fub•ac Engagement and
CIOS Yiaianing Wedaliop, DTJ will prepare a
list all potential programmatict are mento be
considered in the Master Plan.
• Meet with the Club to review potential
programmatic elements and finalize the
Program Summary.
EXHIBIT A: SCOPE OF WORK
susta
Our Team includes profossionals with I cFTI AP
(Accredited Professional) and SITES AP (Sustainable
SITES Initiative Accredited Profassional) credentials,
whidi bring nationally recognized expertise in
friable design to this project.
rvr the Aspen Golf Club Clubhouse and Campus
Master Plan, ourteam will explore a wide range of
strategies, including:
• Evaluation of lowcarbonand all -electric
building systems m • Enhanced envelope perfxence and NVAC
system upgrades
• Passive design straegies to improve comfort
and reduce energy loads
• V✓ster-wise and xeriscape-focused landscape
design
• On -site renewable energy oppornrni0es, where
feasible
• Design strateglesthatencourage muhlmodal
access and reduce vehicle dependence
• Lfacyc!v and operational cost analysis to
support long-term stewardship
Our design Process will integrate Aspen'z climate
acdan goals from the earGr,. phases of concept
panning, ensuring that both a-chhr itecref and
I systems work holi:tcai to reduce
cite mnmental impact and enhance the user
experience. kr✓e will also sign our recdmme ndations
with the City's Sustainab:hty Action Plan and seek
opportunities to go beyond compliance where
p actical.
At DTJ, sustalnablliry is Wotan add -on, It is a guiding
principle
,'.f3P�iliYi4.:r7_CeI�.:I�i1iR.BS��o lli�
For ahigh-use municipal amenttp like rite to in Gdf
Club, a successful master plan muri be infmm�-d by
the full range of perspectives within the community.
Our approach to community outreach a rooted in
transparency, Inclusivity, and authenticity. it reflects the
Cit/s values around equity, sustainabllity, and user.
focused design.
incorporating
We understand the importance of
inp:rt from a dnetwork of stakeholders,
indudlrg curiae: leaseho:ders, fecal residents,
City departments, seasonal and year-round users,
Slap 4: Gotxvpt Design
0rssd tin the Prccram Summary and She Conscainb,
GTJ will work closely with li:e City $tafl, Stakeholders,
Golf Advisory Board, Nordic system das!gnan,
gulf course archrtecb, and other Owner contracted
consultants to help meet the expectatons of the
Community and meet user needs.
• Analyze and incorporate projectgoats
en of revenue veration; decarbonization,
sustainaMiry, and energy efficiency; Improved
functionality ofvzisting and proposed spaces
For users, staff, and leaseholders.
• Devaloptwo(2)handdrawricorceptual site
plan alternatives raflecting the proposed
development program, diagrammatic floor
p'ansand complementary vision imagery. wit • Meet h Club Leadership to review
conceptual site plants, diagrammatic Poor plans
and imagery to receive feedback and select
preferred direction.
• Prepare refined conceptdesign package based
b on the CJu's preferred direction One (1) round
of revisions is included in the basic Scopeof
Services.
Slop 5: Public EngagementDTJ will facilitate 2-3 public engagement sessions
over the course crone (1) day to sham the Concept
Desgn Padrage grid receive fcodback from the
gen"at public on the following!
• Aspen Golf Club Master Plan Project.Goals and
Program Summary
• Conceptual Site Plan and D!agrammatc floor
Plans
• rrs!oning Imagery
Step 6: Master Plan Refinement+Final Concept
Design
• hret with the Club to review pubic feedback
and receive direction.
• Update the ConccpuralShe Plan, diagrammatic
floor plans, vis?on images and program and
summarize in a Final Aspen Golf Club Master
Plan Document.
FINAL MASTER PLAN DELIVERABLES:
1. Campus Opportunities and Constraints
Diagram
2. Diagrammatic Campus Masxr Plan
3. lilusvacve Campus Sire Pian
4. Program Summary
5. Diagrammatic Floor Pistils)
G. Charecterlmagery
and underrapresansed populations. Our loam will
conducttsrgeted stakeholder interviews,facilitate
Nsonlrig workshops, and lead three public meetings
(as red in the RFP), each designed to build trust,
gene rate cmatiw ideas, and guide shared decisions
Ourangagemenc approach veil:
• Be authentic, inclusive, and accessible fatal
ages, interests, and identities
• Raise early awareness of the projects
importance and opportunities
• Collodmeanlegfullnputon how Aspens
community values its golf, Nordic, tennis, and
event programming
• Bu2d consensus around programmatic
priorities and facility Improvements
tasting tn • Establish ting buy - and supportfor long-
term capital investment
We will talloreach outreach activity to be relevant and
engaging to Aspens unique seasonal d+ytiims and
active resident base -ensuring that both full-ume and
part-b me user have a voice in die planning process.
Health +Equity
Tns Aspen Golf Club zones amulti-generadona,
mu16-purpose roller in the health and well of the
focal community- Our planning lens integrates health
equity by ad:nowladging that industva, accessible,
and active spaces contrbuts directly to community
vitality-whetherthrough youth golf programs, Nordic
tm'Is to the winter, or gathering space in the restaurant
and banquet facilities.
Our team incorporates best practices from the
Nato Recreation and Park Association (NRPA)
and Cantam for Disease Control (CDC), applying
metrics to evaluate how deign interventions improve
livability, wellness, and social connection -
This approach wJl:
• Ide ntity ways to expand access to recreation few
ail ability levels and ago groups
• Supportthe City's sustainabihty and
dacarbonisstion goals through active
tranaponatian and wafk ability
• Fmvide strategies to make the Golf Clubhouse
a year-round community resource
Programming + Opotations
The proposed Aspen GoiF Clubhouse and Campus
bra
and
ester Plan will position the fadrty to serve a growing
diversifying user base. Our team recognizes the
epertlonat and staffing complexities Involved tr.
runnino year-round munie.pal recreation faelitlas-
we will
:
• Recommend adjustments to spatial layout and
program mrxto support expanded restaurant
service, banquet events, seasonal pro shop use,
and Nordic operations
• Provide design input thatreflects evolving
programming needs across golf, tennis, and
Indoorloutdoor gathering areas
• [value-te how operations staff, both permanent
and seasonal, can be better supported through
If workspaces, locker moms, and
thoughtful storage areas
Shaping ITlunicipal golf through private
excellence.
�Va pair a'r;arc!=•vinning private golf cluhhouse
design with extensive municipal experience,
delivering welcoming, operationally efficient, and private an okavabd pubi
re'.revue-smart facilities. Our proven approach clod •tpeda wort
ensures every protect meets community goals for
accessibility, connection, and long-term stewardship,
while staying on schedule and v✓ithin budget.
Team �2ualifications +Capacity
KEY STAFF MEMBERS, ROLES +
RESPONSIBILITIES
David PoFIR leton, Archkedure Partner•tn-Charge
oint Serves as the main pof contact for the Crary
of Aspen and leads fhe Overall proved direction,
coordination, and del:Wry. Responsible for high-
lewl strategy, dientcotlo mmunican, and ensuring
alignmembetween the pro',act vislon and the Cars
gook. Provides leadership throughout all pities and
cvc� r:cs intscr9:n cc-css d'rclFI:nez.
John Toni, Landscape Architecture Partner -In -
Charge
alai:; ;he vision and directive of the site Planning and
! andscape strategy. Provides oversight on integra�n
of outdoor amenities, circulation, environmental
sustain ability, and recreational program areal
Celia erat-as directly with the architecture team to
ensure a cohe sfv=-, mel8-disciplinaryapproach that
meets both functional and aes ini goals.
David Round; Architecture Senior Project
Manager
Supports the Partner in Charge with day -today
maregement of project deliverab!es,consukant
ordination, and technical oversight- Responsible
for gwliry control, milestone tracking, and ensuring
that design and documentation align with the agreed
scope, schedule. and L-udgct. LEED AP rertif cd.
Greg White, Landscape Architecture Principal
Responsible for the developmental` landscape-
relatad drawings, concept imagery, and design
reFrrerti.±nt throughout the planning process. Aderufs
rneetirss, assists with pubfic presentations, and helps
translate community input into sRe-specific landscape
recommondations. SITES AP cordtied-
Mitch Broussard, Arcltitectury Project Managerscnts Manages the production of deon docurnand
asia: with devalopntanl of programming, conceptual
daaign, and refinemantWorks closely with internal
rt
desrvn teanss and consultant to prepare plans,
diagrc, and graphics, and provides continuity
across project phases.
CURRENT VOLUME OF WORK
DTJ is activelyengaged in a number of high-gwlity
prviery including several
per-related planning
and design efforts across the ccuntry.These uIncludearchitectural and ma hit planning work for both
private and municipal golrfacihties, ranging from
new clubhouse developments and driving range
enhancements to long-range vlsinning for multi -use
se
rampusei
out
While
our team remains inwlved in these active
¢rgagemenb, we have intentionally structured
wai:lcad to allow for Paxitrtity and responsiveness
to new opportunities that align with our expertise
and values, Ike the Aspen Golf Club Clubhouse and
Campus Master Plan.
ct
We are enthusiastic about the potential for this proje
and have the dedicated staff capacity and Internal
rescvr
visits and
cas to meatail proved deadlnes, attend she
Public meetings as needed, and engage
fully with City staff and stakeholders throughout
the process Our organintonal structure allows us
to scale offorts to meetproject demands without
compromising quality or attention.
focused,
This project is a strong fs w3r our teama strengths,
and Ova era committed to delivering
cofabontve, and responsive service to the City of
Included
theAapan.
resumes for key personnel an
We have
folowing Pages.
Agreement Professional Services Page 10
Updated 8/2025
Docusign Envelope ID: 21ACB25A-B8CE-470C-85FD-DA72F98E203D
EXHIBIT B: FEE SCHEDULE
Shall not exceed S122,000.00 by 12/O1/2U25
Fee Proposal + Schedule
COMPENSATION FOR SERVICES
UTJ and our consultant team will be paid a Fred Fez
of $122,000. plus expenses. Fees for these Services
will be billed monthly, based on percentage of
completion. Reimbursab'e Expense; will not enceed
58,000 without Client authoruabon.
es by con sulrant era as fallaovs
6TJ DESIGN - $4541k30
• Project Resource Studio - $12,000
Pubic Engagement strategydfacil;utlon
Ksthie-en Wanatowsi¢ Pnnopzl
• Rearing Fork Eng neering - $5,000
Adv,sor, Civil Engineering'
- Richard Goulding, PE, President
Evolve Structural Design - $5,000
- Advise(, Structural Engineering•
Sara MiclL;, Principal
• RTNt Engineering Consuluri - S5.000
- Advisor, MEP Engineering'
David Lyle, Principal
Additianaliy, DTJ and its consultants shall 6e
re�mbumed for expenses Incurred In the interest of the
project Expenses associated with procuring andfor
producing needed ftemis) or semicels}will be billed
at no less than coo, and at no more than cost -plus -ten
percent( I0; . Sir_h expenses will rndude but are not
limited to printing, visual documentation of project
graphics, postage, delivery, mileage, per diem, fax,
and long-distance telephone. Airfares, if any, and other
travel expenses related to the project will be billed at
1.05 times tact
'Scope b services !or these cansultanL• include.
• Rcvide site review of exisung ccndnions
Review proposed master plan concept for
functionalrtylconAict
Provide overview narratve of proposed
expanded system
PROJECT TIMELINE
Ctur team is fully committed to completing the Aspen Golf Club Clubhc�use and Campo Master Plan by the
City: deadline of December 5.2025. The proposed timeline has been structured to meet all key milestones
while allowing ample time fc r stakeholder engagement. des+gn refinement and community outreach.
We under;ta rxi that prajud timelines may evolve based on additional input, unfaresean site factor, or
mo-ndi nation with other consultants. As such, our schedule is designed to be flexible and can be adjusted in
collaboration with City staff to ensure that the final deliverables reflect a complete and well�upported vision.
Project Phase
Duration
1: Pre -Design + Background Review
2 weeks
2: Public Engagement +Visioning Workshop
2 days
3: Programming Recommendations
2 weeks
4: Conceptual Design
4 weeks
5: Community Engagement
TBD
4: Master Plan Refinement + Final Concept
2 weeks
Agreement Professional Services Page 11
Updated 8/2025