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Home My WebLink Aboutresolution.council.138-25RE SOLUTION 4136 (Series of 2025) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND ORACLE AMERICA, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO0 WHEREAS, there has been submitted to the City Council a contract for hosting, licensing and priority support services for the City's enterprise resource planning (ERP) solution, between the City of Aspen and Oracle America, a true and accurate copy of which is attached hereto as Exhibits "A" and "B"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for services between the City of Aspen and Oracle America, a copy of which is annexed hereto and incorporated herein and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City C Aspen on the 14"' day of October 2025. ouncil of the City of ichards, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting on the 14' day of October 2025. Nicole Henning, City Clerk j Ns�M ,tW/ Docusign Envelope ID: A833C7AF-3EDD-4539-A697-2117DD9D74B0 Name CITY OF ASPEN Address 427 Rio Grande Place ASPEN CO 81611 Renew Subscription Term: 17-Nov-2025 to 16-Nov-2026 Services Period: 12 months Contact Phone Number Email Address Oracle America, Inc. 500 Oracle Parkway Redwood Shores, CA 94065 Tyler Sexton 970-920-5044 tyler.sexton@aspen.gov Data Center Cloud Services Quantity Term Unit Net Price Net Fee Region B84260 - Oracle Talent Acquisition for NORTH Midsize Cloud Service - Hosted AMERICA 1000 12 mo 0.45 51388977 Employee B84261 - Oracle Talent Management NORTH for Midsize Cloud Service - Hosted AMERICA 1000 12 mo 0.22 2,694.38 Named User 677399 -Oracle Test Environment for NORTH Oracle TBE Cloud Service -Test AMERICA 1 12 mo 347.61 4,171.31 Environment Subtotal 12,254446 Fee Description Net Fee Cloud Services Fees 12,254.46 Net Fees 121254646 Total Fees 12,254646 CPQ-4035876 - 1 Issued by Oracle America, Inc. 25-SEP-2025 Page 1 of 3 Docusign Envelope ID: A833C7AF-3EDD-4539-A697-2117DD9D74B0 A. Terms of Your Order 1. Applicable Agreement: a. Public Sector Agreement for Cloud Services US-CSA-CPQ4035876 2. Cloud Payment Terms: a. Net 30 days from invoice date 3. Cloud Payment Frequency: a. Quarterly in Arrears 4. Currency: a. US Dollars 5. Offer Valid through: a. 17-NOV-2025 6. Service Specifications a. The Service Specifications applicable to the Cloud Services and the Consulting/Professional Services ordered may be accessed at http:// www.oracle.cc m/contracts. 7. Services Period a. The Services Period for the Services commences on the date stated in this order. If no date is specified, then the "Cloud Services Start Date" for each Service will be the date that you are issued access that enables you to activate your Services, and the "Consulting/Professional Services Start Date" is the date that Oracle begins performing such services. B. Additional Order Terms 1. Linking Language You acknowledge and agree that the terms and conditions of this document are contingent upon the simultaneous execution of the document (s) with the footers) CPQ4007235, CPQ4030617, CPQ4036048, CPQ4036051 between the parties (the "Contingent Document(s)"). If the parties do not simultaneously execute the Contingent Document(s) with this document, then this document shall be deemed to have no legal effect, even if executed. CPQ-4035876 - 1 Issued by Oracle America, Inc. 25-SEP-2025 Page 2 of 3 Docusign Envelope ID: A833C7AF-3EDD-4539-A697-2117DD9D74B0 CITY OF ASPEN Signature Name Title —Signed by: �the f"Aw Pete Strecker Interim City Manager Signature Date 110:27:11 AM MDT Bill To Customer Name CITY OF ASPEN Customer Address 427 Rio Grande Place ASPEN CO 81611 Contact Name Contact Phone Contact Email Tyler Sexton 970-920-5044 Oracle America, Inc. DocuSignedby: Signature F W,/ t br6ww Q A Mn A Crcn7 CCA= Name Title Denzel Brown Contract Specialist III Signature Date 26-Sep-2025 i 10:20 AM PDT BILL TO /SHIP TO INFORMATION tyler.sexton@aspen.gov Ship To Customer Name CITY OF ASPEN Customer Address 427 Rio Grande Place ASPEN CO 81611 Contact Name Contact Phone Contact Email Tyler Sexton 970-920-5044 tyler.sexton@aspen.gov CPQ-4035876 - 1 Issued by Oracle America, Inc. 25-SEP-2025 Page 3 of 3 Docusign Envelope ID: 31 F2FD16-4404-44DB-80E0-FCE33D2451 BD �WwjfVCLE` I�F1iit� CITY OF ASPEN Address 427 Rio Grande Place ASPEN CO 81611 Renew Subscription Term: 17-Nov-2025 to 16-Nov-2027 Services Period: 24 months Contact Phone Number Email Address Oracle America, Inc. 500 Oracle Parkway Redwood Shores, CA 94065 Tyler Sexton 970-920-5044 tyler.sexton@aspen.gov Data Center Cloud Services Quantity Term Unit Net Price Net Fee Region 3 86836 -Oracle Fusion Financials NORTH 1000 24 mo 3.47 83,293.96 Cloud Service -Hosted Employee AMERICA B84490 - Oracle Additional Test NORTH Environment for Oracle Fusion Cloud AMERICA 1 24 mo 31231490 77,565,60 Service - Each B86838 -Oracle Fusion Expenses NORTH 1000 24 mo 0.34 82252.98 Cloud Service -Hosted Employee AMERICA B86840 - Oracle Fusion Automated NORTH Invoice Processing Cloud Service - AMERICA 1000 24 mo 0.34 81252098 Hosted Employee B86841 - Oracle Fusion Document NORTH Recognition Cloud Service - Hosted AMERICA 1000 24 mo 0.34 81252,98 Employee B86843 - Oracle Fusion Purchasing NORTH 1000 24 mo 0.62 14,892.60 Cloud Service - Hosted Employee AMERICA B86848 - Oracle Fusion Self Service NORTH Procurement Cloud Service - Hosted AMERICA 1000 24 mo 0.16 31723615 Employee 385800 - Oracle Fusion Human NORTH Capital Management Base Cloud AMERICA 1000 24 mo 1.85 44,367,52 Service - Hosted Employee 386668 - Oracle Cloud Priority NORTH 1 24 mo 380.98 9,143.57 Support for SaaS AMERICA 375365 - Oracle Fusion Time and NORTH Labor Cloud Service - Hosted Named AMERICA 1000 24 mo 0.74 17,729028 User CPQ-4030617 - 1 Issued by Oracle America, Inc. 25-SEP-2025 Page 1 of 4 Docusign Envelope ID: 31 F2FD16-4404-44DB-80E0-FCE33D2451 BD Services Period: 24 months Data Center. Cloud'Services Quantity Term Unit Net Price Net Fee Region B86668 - Oracle Cloud Priority NORTH S Support for SaaS 1 24 mo 527.79 12,666.86 AMERICA Subtotal 288,141048 Expansion at Renewal Term: 16-Nov-2027 6110329 -Oracle Fusion Payroll Core Cloud Service - Hosted Compensated Individual B86669 - Oracle Cloud Priority Support for SaaS: Base Fee NORTH AMERICA 1000 24 mo NORTH AMERICA 1 24 mo Subtotal 1.22 29,338.85 1,250.00 30,000.00 59,338.85 Fee Description': Net Fee Cloud Services Fees 347,480.33 Net Fees 347,480.33 Total Fees 347,480.33 CPQ-4030617 - 1 Issued by Oracle America, Inc. 25-5 E P-2025 Page 2 of 4 Docusign Envelope ID: 31 F2FD16-4404-44DB-80E0-FCE33D2451 BD A. Terms of Your Order 1. Applicable Agreement: a. Public Sector Agreement for Cloud Services US-CSA-CPQ4030617 2. Cloud Payment Terms: a. Net 30 days from invoice date 3. Cloud Payment Frequency: a. Quarterly in Arrears 4. Currency: a. US Dollars 5. Offer Valid through: a. 17-1\10V-2025 6. Service Specifications a. The Service Specifications applicable to the Cloud Services and the Consulting/Professional Services ordered may be accessed at http:// Nww.oracle.com/contracts. 7. Services Period a. The Services Period for the Services commences on the date stated in this order. If no date is specified, then the "Cloud Services Start Date" for each Service will be the date that you are issued access that enables you to activate your Services, and the "Consulting/Professional Services Start Date" is the date that Oracle begins performing such services. B. Additional Order Terms 1. Non -Appropriation In the event funds are not appropriated for a new fiscal year period, You may terminate this order immediately without penalty or expense; provided, however, that: (a) for each of the 12-month terms of the order, You must provide a purchase order, and (b) Your issuance of each 12-month purchase order shall signify to Oracle that all funds for the given 12-month term have been fully appropriated and encumbered. Notwithstanding the foregoing, You agree to pay for all Services performed by Oracle prior to Oracle's receipt of Your notice of non -appropriation. CPQ-4030617 - 1 Issued by Oracle America, Inc. 25-SEP-2025 Page 3 of 4 Docusign Envelope ID: 31F2FD16-4404-44DB-80E0-FCE33D2451BID CITY OF ASPEN Signature Name Title ned by: PM Sfrtckw Pete Strecker Interim City Manager Signature Date 10/17/2025 � 10:28:03 AM MDT Bill To Customer Name (Customer Address Contact Name Contact Phone Contact Email CITY OF ASPEN 427 Rio Grande Place ASPEN CO 81611 Tyler Sexton 970-920-5044 Oracle America, Inc. Signature Name Title Signature Date BILL TO /SHIP TO INFORMATION tyler.sexton@aspen.gov Ship To Customer Name Customer Address Contact Name Contact Phone Contact Email Signed by: t,S � B54EC8514F3E4BC... James Kamm 26-Sep-2025 � 12:07 PM PDT CITY OF ASPEN 427 Rio Grande Place ASPEN CO 81611 Tyler Sexton 970-920-5044 tyler.sexton@aspen.gov CPQ-4030617 - 1 Issued by Oracle America, Inc. 25-SEP-2025 Page 4 of 4