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CITY COUNCIL WORK SESSION
March 07, 2016
5:00 PM, City Council Chambers
MEETING AGENDA
I. Civic Replacement Project Update
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MEMORANDUM
TO: Mayor and City Council
FROM: Jeff Pendarvis, Capital Asset Project Manager
THRU: Jack Wheeler, Capital Asset Manager
DATE OF MEMO: March 3, 2016
MEETING DATE: March 7, 2016
RE: Civil Space Relocation Project (CSRP) Design Update
REQUEST OF COUNCIL: Update council on the APD, 540 Employee Housing, and the
Aspen City Hall design process.
PREVIOUS COUNCIL ACTION: In a work session on July 14, 2015, staff presented the
Armory Option, the Galena Option, and the Galena Alternate conceptual designs. Council
discussed each design and was in favor of the staff recommendation for the Galena Option 3-2.
In an effort to get more unanimity council requested the following additional information on
the Galena and Armory option on August 3, 2015.
• Additional architectural views of each option
• Story pole and staking at Armory and Galena Plaza side of Galena option.
• More comprehensive architectural presentation on each option, including review of
architectural 3D model.
• Presentation of costs
• Presentation on the public service aspects of each option.
The following direction was received in the work session on August 3, 2015
1. Police programing of 14,900 sf at the 540 Main St site was approved to move to detailed
design by a unanimous vote 5-0.
2. City offices programing of 51,900 sf at Galena Plaza including reuse of the existing
Armory for community use was approved to move to detailed design by a vote of 4-1.
On November 3, 2015 the community was asked in an advisory vote if the Armory building
should be used as city offices, or for community use. Community use was preferred.
The following direction was received in a Work Session on November 16, 2015
1. Approval of APD 100% schematic design and next steps
2. Approval to move City Offices to Detailed Design with updates to Council at all design
milestones.
3. Approval to move forward with Commissioning and General Contractor / preconstruction
services RFP
BACKGROUND:
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Staff received the direction described above on the Police facility and City offices. Since then the
project team has moved the Police facility to 100% Design Development which includes specific
building programing, architectural material language and major system selection. The team has
started drilling down on the systems that will be needed to build and operate the building while
achieving our design and cost criteria. The 540 Employee Housing has just started into
Schematic design (given design contract approval on February 22, 2016).
The Aspen City Hall is proceeding to 100% schematic design we are incorporating all of the
identified criteria into the design.
• A minimum of a LEED Gold certification
• WELL Building Silver certification
• The City should be leaders in sustainable practices
• Plan City Hall under one roof
• Utilize all of our currently owned land assets and not rent
• Must be a sustainable solution, we should be leaders in this area
• Far reaching 50 year solution
• Humble yet exemplary solution is very important to the community
• We should be innovative and creative to produce the best result in the smallest box
• We should be collaborative with the community
• Architecture should be appropriate to Aspen
• There should be community meeting space in facility
• We should respect and compliment the Galena Plaza
DISCUSSION:
The Aspen Police Department (APD) and 540 Employee Housing project went through its
first hearing with the (Historic Preservation Committee) HPC led by Amy Simon and Jennifer
Phelan. The HPC Board approved by motion that the historic “Zupanicis house and shed” remain
on site and be preserved in an interpretive manner. The meeting was continued until March 23,
2016 with the following list for the Project Team to address:
• Review the height of the second floor of the Police building.
• The historic house and shed should remain on site. The barn may be demolished.
• Reconsider where the historic resources will be temporarily staged off site.
• Show how the building will be maintained as an interpretive building.
• Look at the fence at the Police staff courtyard and see how it can be minimized to not
block the historic resource.
• Provide additional renderings (Sketch up Model), particularly from the North side of the
property.
• Provide Story Poles on the North side of the property.
The project team has worked with the APD staff to finalize the programing of space in the
building and we are now looking at operational and architectural systems. The current plans and
renderings are included in the attached presentation (Exhibit A).
In February, Staff has met twice with the HOA representatives of Concept 600 building and
Obermeyer Place we are working with them on the overall site plan and the use of alley that they
have expressed concern over. We have presented them with an Alley Use Policy (attached
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Exhibit B) that Chief Pryor has drafted and they are generally accepting of this policy, but we
envisage specific details may develop. As we finalized the design of the alley entrance we will
incorporate the Hunter Street Trail ramp, the alley crossing and vehicle warning beacons – all
will be reviewed and developed with both HOA’s.
The project design team hosted two public open houses on February 25, 2016 to review the 50%
schematic design progress for the Aspen City Hall at Galena Plaza and Rio Grande Place.
Staff will be focused on the following over the course of the next two months.
APD Next Steps:
• Issue DD
• Receive initial Shaw pricing/estimate
• HPC Review #2 (and Approval)
• Develop interior finishes, FF&E
• Value Engineering #2
• Ongoing meetings with neighbors to address concerns.
540 Employee Housing Next Steps:
• Validate unit mix (1,2,3 beds)
• Confirm setback off west side
• Review access agreement/Leases with Obermeyer
• Reach out and receive modular solutions and pricing (reduce construction impact & time)
• Gain HPC Approval (including finalize historic house location/use)
The Aspen City Hall hosted two public open houses on February 25, 2016 to review the 50%
schematic design progress for the Aspen City Hall at Galena Plaza/Rio Grande Place. A site
plan, architectural elevations describing mass and scale, a series of character image boards and a
series of public evaluation boards were organized around the Rio Grande room for participants to
view. The design team walked attendees through the intent of the boards, answered their
questions and recorded their questions and comments. A full record of these recorded comments
was taken. (Attached Exhibit D). The comments were focused on the following.
• Building size and scale
• Allocation of city resources
• Building and site features
• Parking
• Public amenities
The team is currently focused on the interior programing of the building and determining the best
layout of the space to provide exemplary public service. This effort requires an in depth dive into
the specific operations and space configurations with the department heads, Managers office and
architecture team. We have targeted the end of March to complete this exercise.
The Architecture team is also working with the Contractor to identify and specify all building
systems and architecture materials, conceptual boards that speak to the architectural language of
the building were included in the public open house and are included here in the presentation
(attached Exhibit C).
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Next steps for new Aspen City Hall:
• Finalize affinities
• Interior programming for operational efficiency / public service
• Develop architectural language
• Finalize departmental detail/flow
• Schematic design structure, MEP, envelope options
• Contractor pricing and VE#1
The project team ensured the participants of each of these events that all of these issues would be
addressed appropriately in the ongoing design process, and we have a very inclusive process
going forward.
FINANCIAL/BUDGET IMPACTS:
The Budget has not changed since August, with $48.3mil overall project total budget.
Project Total Police @540 Main St City Offices @
Galena
Construction $45.6 mil $16.4 mil $29.2 mil
Site Risk Contingency $0.5 mil $0 $0.5 mil
Owner Costs $2.2 mil $0.7 mil $1.5 mil
TOTAL $48.3 mil $17.1 mil $31.2 mil
RECOMMENDED ACTION: Staff has no specific request of Council at this time.
CITY MANAGER COMMENTS:
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ATTACHMENTS:
Exhibit A: APD design slides
Exhibit B: APD alley use policy
Exhibit C: Aspen City Hall design slides
Exhibit D: Public outreach feedback and comment (APD and City Hall)
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CHARLES CUNNIFFE ARCHITECTS COPYRIGHT CHARLES CUNNIFFE ARCHITECTS C610 EAST HYMAN AVE. ASPEN, CO 81611 TEL: 970.925.5590 FAX: 970.920.4557www.cunniffe.com SHEET NO.DRAWING:JOB NO.
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DESIGN
DATE#DESCRIPTION
ISSUE DATE:
SHEET NUMBER
REVIEWED:
PROJECT NUMBER:
DRAWN:
1
WORKSHOP
REVISIONS
5139
2 3 4 5 6 7
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W W W . D E S I G N W O R K S H O P . C O M
Landscape Architecture x Land Planning
Urban Design x Tourism Planning
Facsimile (970) 920-1387
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Aspen, CO 81611
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Asheville x Aspen x Austin x Beijing x Chicago x
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50%
DESIGN DEVELOPMENT
DOCUMENTS
January 4, 2016
DC/ MP RWS
P
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ORIGINAL SCALE:
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ALLEY
VETERANS PARK
EMPLOYEE
COURTYARD
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COURTYARD
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WALLS
MEMORIAL
ELEMENT
BIKE
RACk
ENTRY
VIN
INSPECTION
PARKING
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NEXT STEPS - POLICE STATION AT 540 50% Schematic Design Public MeetingFebruary 25, 2016
FEBRUARYJANUARY
2017
MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
Council and public update Council and public update
Council and public update
Council and public update
FEBRUARYJANUARY
2018
MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
FEBRUARYJANUARY
2016
MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
Design development
Design documentation
Building Permit
Land use and approvals
Public open house
Council update
Council and public update Council and public update Council and public update Council and public update
Construction
Construction
Construction
Project completion
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Exhibit B
APD
ALLEY POLICY
The alley located to the North of the 700 block of E Main Street is a part of the City of Aspen
streets network and is a public right of way.
This internal department directive will be used for guidance and will not be binding if
operational efficiency or public safety needs dictate a change to this alley use policy.
Routine, non-emergency traffic in and out of the Aspen Police Department will generally be
routed through the northern entrance of the parking garage.
Traffic in and out of the east entrance to the parking garage will generally be reserved for use
under the following conditions:
1. Some emergency response.
2. When the north entrance to the garage is blocked for in- or out-bound traffic.
Speeds within the alley will be limited to a maximum of 15 mph.
During emergency response, sirens should not be activated until a patrol vehicle enters from
the alley onto Spring Street. Lights may be flashing.
The alley design will feature a pedestrian warning system (such as a low-key blue strobe light)
activated by the garage door, to give a visible warning of traffic exiting the garage.
DRAFT
P16
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MAIN STREET
RIO GRANDE PLACE
RIO GRANDE PARK
PROPOSED
CITY HALL
PITKIN COUNTY
LIBRARY
COMMUNITY BANKS
OF COLORADO
PITKIN COUNTY
COURTHOUSE
PITKIN
COUNTY
JAIL
PITKIN
COUNTY
SHERRIFF
BUILDING
PROPOSED
COUNTY
ANNEX
OBERMEYER
BUILDING
HOTEL JEROME PROPOSED
POLICE
STATION
PROPOSED
CITY HALL
GALENA PLAZA
BLEEKER STREET
S
M
O
N
A
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C
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S
T
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E
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M
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A
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A
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H
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NEIGHBORHOOD CONTEXT
SCHEMATIC DESIGNFEBRUARY 2016
0 50 100
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PROPOSED CITY
OFFICES
PROPOSED
CITY
OFFICES
COUNTY
BUILDING
BANK
MILL STREET
HOUSING
MILL
STREET LOT
PARKING
GARAGE
ACCESS
CITY
HALL
PLAZA
ENTRY
COURTYARD
RIO GRANDE PARKRIO
G
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P
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PITKIN COUNTY
LIBRARY
GALENA PLAZA
CITY HALL SITE PLAN
SCHEMATIC DESIGNFEBRUARY 2016
0 20 40
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EXISTING
RIO GRANDE
BUILDING
EXISTIN
G
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A
BUILDIN
G
COUNTY
BUILDING
BANK
MILL STREET
HOUSING
MILL
STREET LOT
PARKING
GARAGE
ACCESS
CITY
HALL
PLAZA
ENTRY
COURTYARD
RIO GRANDE PARKRIO
G
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PITKIN COUNTY
LIBRARY EXISTING UNDERGROUND
RIO GRANDE PARKING
GARAGE
PROPOSED CITY HALL AND EXISTING BUILDINGS OVERLAY
SCHEMATIC DESIGNFEBRUARY 2016
0 10 20 40
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PUBLIC SPACES CHARACTER IDEAS
SCHEMATIC DESIGNFEBRUARY 2016
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0 100 200EXISTING CITY OF ASPEN PARKING CONDITION
FEBRUARY 2016
PITKIN COUNTY
COURTHOUSE
ARMORY BUILDING
MAIN STREET
RIO GRANDE PARK
MILL STREET SURFACE LOT
GALENA PLAZA
RIO GRANDE
PARKING GARAGE
BLEEKER STREET
HOPKINS AVENUE
HYMAN AVENUE
HALLAM STREET
RIO
G
R
A
N
D
E
P
L
A
C
E
M
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L
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A
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P
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OBERMEYER PARKINGGARAGE
(12)
(6)
(6)
(10)
(1)
(1)
(8)
(13)
PITKIN
COUNTYJAILPITKIN
COUNTY
LIBRARY
Mountain Rescue (5)
Truscott (4)
(37)
CITY OF ASPEN /APD
CURRENT FLEET PARKING CONDITIONS:
CITY OF ASPEN FLEET VEHICLES
ASPEN POLICE DEPT FLEET VEHICLES
ON-STREET PARKING 23 SPACES
RIO GRANDE GARAGE 19 SPACES
OBERMEYER GARAGE 20 SPACES
MILL STREET LOT 37 SPACES
TRUSCOTT 4 SPACES
TOTAL 103 SPACES
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PROPOSED CITY OF ASPEN PARKING CONDITION
FEBRUARY 2016
0 100 200
PROPOSED
POLICE STATION
PROPOSED
CITY OFFICES
RIO GRANDE GARAGE PROPOSEDCITY
OFFICES
(23)
(20)
(2)(8)
(12)
PITKIN COUNTY COURTHOUSE
ARMORY BUILDING
MAIN STREET
RIO GRANDE PARK
GALENA PLAZA
HALLAM STREET
RIO
G
R
A
N
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P
L
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M
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H
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S
T
R
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T
S
P
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S
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M
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N
A
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C
H
S
T
R
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E
T
A
S
P
E
N
S
T
R
E
E
T
OBERMEYER
BUILDING
PITKIN
COUNTYJAILPITKIN
COUNTY
LIBRARY
Truscott (4)
BLEEKER STREET
HOPKINS AVENUE
HYMAN AVENUE
MILL STREET SURFACE LOT
(34)
CITY OF ASPEN /APD
PROPOSED FLEET PARKING CONDITIONS:
CITY OF ASPEN FLEET VEHICLES
ASPEN POLICE DEPT FLEET VEHICLES
EMPLOYEE HOUSING SPACES
TRUSCOTT 4 SPACES
RIO GRANDE GARAGE 23 SPACES
MILL STREET LOT 34 SPACES
APD GARAGE 20 SPACES
OBERMEYER FLEET 8 SPACES
OBERMEYER HOUSING 12 SPACES
HOUSING SHORT-TERM 2 SPACES
TOTAL 103 SPACES
18 PARKING SPACES FREED UP IN THE
DOWNTOWN CORE FOR PUBLIC USE
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EVALUATION - VISITOR EXPERIENCE
Comments:
Comments:
Comments:
Comments:
Strategies
• Building entries are at the same grade level as Galena Plaza
• Building entries are in close proximity to the proposed staircase
• Building entry access from Rio Grande Place is visible from the roadway and parking
• City Council Chambers are visible from Galena Plaza and Rio Grande Park
From Galena Plaza and Rio Grande Park, is public access to the building clear?
Do these strategies create transparency between the Aspen community and civic leaders?
Does the project facilitate convenient vehicular and pedestrian access?
Do the project spaces encourage civic participation?
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Strategies
• Open and day-lighted lobbies
• A round City Council chambers to suggest openness and invite equal voices
• City Council chambers is easily accessible and visible from Galena Plaza
• Sister’s Cities Room is easily accessible and visible from Galena Plaza
• The Innovation Center is available for public use
Strategies
• Pedestrian access from Main Street is encouraged through Galena Plaza
• Bike racks encourage alternative transportation
• The Mill parking lot is reconfigured to include accessible spaces close to building entries
• On-street parking at Rio Grande Place is
maintained
Strategies
• The Innovation Center is available for public use
• Galena lobby serves as City Council breakout space
• Sister’s Cities Room can be used for public use
• City Hall Plaza provides for flexible seating outdoor public events
50% Schematic Design Public MeetingFebruary 25, 2016
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EVALUATION - NEIGHBORHOOD CONTEXT
Comments:
Comments:
Comments:
Comments:
Strategies
• One story above Galena plaza
• Third story is setback from Rio Grande Place
• Traditional window character and patterns are used
• Increased windows at the third story conveys a lighter approach to mass
• Outdoor spaces and landscape reduce the building mass at Galena Plaza
Does the following balance the height, mass and scale with neighborhood context?
Do these strategies connect City Hall to the neighborhood?
Is the pedestrian connection from downtown to Rio Grande Park enhanced?
Through these strategies, does the project actively connect with Galena Plaza?
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Strategies
• City Hall is accessible from Galena Plaza, Rio Grande Place and Mill Street
• City Hall connects to other adjacent civic buildings
• City Hall is accessible by vehicular, bicycle and pedestrian traffic
• A view corridor from Main Street to Rio Grande Park and Red Mountain is maintained
Strategies
• The stair connection from Galena plaza to Rio Grande Park is widened and visibility is enhanced
• Red Mountain views are preserved from Galena Plaza and Main Street
• The distance a pedestrian has to cross Rio Grande Place road is narrowed at the crosswalks
Strategies
• City Hall is an extension of Galena Plaza
• Galena plaza seamlessly transitions to City Hall through continued materials and plantings
• Large entry doors are open towards Galena plaza
• City Hall’s public space is oriented towards Galena plaza
50% Schematic Design Public MeetingFebruary 25, 2016
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OTHER CONSIDERATIONS
Comments:
Comments:
Comments:
• Sculpture
• Water feature
• Environmental art
Should any public spaces have a feature which draws tourists?
Do you think we should include a privately operated cafe space on Galena Plaza?
What type of public gathering events should the City Hall Plaza be used for?
Other comments?
No
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
No
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
50% Schematic Design Public MeetingFebruary 25, 2016
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NEXT STEPS - CITY HALL 50% Schematic Design Public MeetingFebruary 25, 2016
FEBRUARYJANUARY
2017
MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
Land use and approvals
Pre-construction
Construction
Council and public update
Council and public update
Council and public update
Council and public update
Council and public update
Council and public update
FEBRUARYJANUARY
2018
MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
Construction
FEBRUARYJANUARY
2016
MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
Schematic design
Design development
Design documentation
Land use and approvals
Public open house
Council update
Council and public update Council and public update
Council and public update Council and public update
P
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DESIGNWORKSHOP
120 East Main Street, Aspen, Colorado 81611 • (t) 970.925.8354 • (f) 970.920.1387
www.designworkshop.com
Aspen Police Station
Public Outreach Update
To: Jack Wheeler
From: Design Workshop
Date: March 2, 2016
As the Aspen Police Station has been moving through the detailed design process, small group meetings
and conversations have been held with neighbors most closely impacted by the project. In addition, a
series of Aspen Police Station boards were included at the Galena Open on February 25th to provide the
public an additional opportunity to comment on the design progress. The comments received at the
public open house are similar to comments and discussions from the small group meetings.
This is a summary of those meetings and conversations:
Small Group Meeting | Concept 600 and Obermeyer Representatives
Tuesday ‐ February 23rd, 2016
Meeting notes:
Obermeyer and Concept 600 expressed a desire to be continued to be included in design updates.
Representatives will provide updated mailing lists should information be sent by mail. Email
addressed will not be shared with the design team; however, representatives will distribute electronic
information to homeowners, businesses and other tenants if the design team provides the
information.
Both expressed concern over the proposed secondary access point from the police underground
parking garage. The need for this use was heavily questioned. The design team explained how this
was a critical best practice and very important to the function of the police station. In response, the
police department has drafted a use policy for how the police department will minimize their use of
this secondary egress point to the public alley.
o Concept 600 noted that sometimes vehicle need to load and unload in the alley. (The design
does not impact this use of the alley.)
o City to distribute a written basis of design and analysis of the garage’s secondary egress
importance.
o City to distribute a Police Alley Use Policy
While HPC will ultimately decide if the historical structures are required to stay on site,
representatives of Obermeyer prefer they move offsite.
The realignment of the Hunter Street Trail connection was discussed in detail. All parties expressed a
desire to enhance this connection. The connection should be made available through stairs and
ramps. Ramps should accommodate accessible access and bike circulation.
o Obermeyer was open to site improvements within the existing easements and Obermeyer
property IF the “right” design solution could be developed.
o The design team will continue to refine this connection with Obermeyer and Concept 600’s
input.
o Maximizing green space around the stair connection to south Obermeyer plaza is desirable.
Design Workshop, Inc.
Landscape Architecture
Land Planning
Urban Design
Strategic Services
P33
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Page 2
o Concept 600 representatives were open to reconfiguring a ramp further into their property,
but this will ultimately be a board decision. Starting the ramp closer to Main Street is
preferred.
o The Hunter Street ramp is currently snowmelted by Obermeyer. The proposed ramp should
be snowmelted.
Obermeyer expressed willingness to create a secondary transition between the Crescent building
walkway and 540 E Main sites. Stairs are preferred to make the 3.5’ of grade transition between the
two sites.
The intent to provide parking spaces for the proposed affordable housing units was discussed. The
city has a long term lease for 20 spaces within the Obermeyer parking garage. Twelve of these spaces
are anticipated for the affordable housing units.
o Obermeyer stated the Crescent elevator was not an option for access as it’s an LCE.
o The city would like to use the Crescent stairs only to access the housing.
o Obermeyer’s preferred access route is through the northern GCE elevator.
Obermeyer expressed an interest in “clean up” some aspects of current agreements through this
project’s process:
o Longevity (extend past 2046)
o Access (particularly how city parking use accesses out of garage)
o Use (of city property and associated parking. Housing is not limited).
o Look at waiver of the punch through (in OB Ordinance)
o Sort out street side agreement, parking, maintenance, parking metering, garage cleaning
Small Group Meeting | Concept 600 Homeowners
Friday ‐ February 26th, 2016
To follow up on the February 23rd small group meeting, a homeowner’s meeting was scheduled in the Rio
Grande Room to discuss the Aspen Police Station site plan. Meeting notes:
The design team presented the two conceptual site plans reviewed by HPC on February 25th and
expressed a desire to work together for a final site plan design.
Homeowners were pleased to have APD as neighbors.
The police station’s proposed limited use of the alley was described to homeowners. Creation of the
use policy was well received and appreciated. With 60 residential units on the alley, the homeowners
expressed a desire for the project to continue to mitigate impacts to residential units. The use policy
was a step in the right direction.
o Homeowners asked that vehicles dropping pedestrians to the south end of Obermeyer plaza
be maintained.
o Fedex and other delivery trucks currently park in the alley. Will this be maintained?
o Police should never block the alley as it is heavily used by homeowners.
o Can a blue light (or some pedestrian crossing signal) be used to indicate police cars are about
to exit the garage?
The historic structures on 540 East Main are not sacred to the HOA. Their relocation would improve
the police site plan.
Construction impacts were discussed. Concept 600 had a construction mitigation plan developed with
Obermeyer while their project was being constructed, and it worked well. They will share this plan
with the city. The most sensitive construction impacts are:
P34
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Page 3
o Noise
o Do not block the alley
o The alley should not be used for construction parking
o Hours of operation
o Utilizing the off‐season for longer construction hours may be a possibility
A ramp to connect residents from Main Street to Obermeyer plaza is important to be maintained.
Starting the ramp at Main Street is preferred and bike access should be possible.
Can Hunter Street Trail signage be improved?
Small Group Meeting | Aspen Medical Care
Wednesday – March 2, 2016
The design team received an email outlining concerns from Aspen Medical Care (AMC), a business within
Obermeyer. The email outlines the following concerns:
‐ The alley and Hunter Street Trail connection are both important access routes to AMC for 60+
patients/ per day. Project impacts to these routes must be thoughtfully considered.
‐ The AMC office is currently difficult to find for tourists or other first time patients. The proposed
project should not make it even more difficult. Can access to the office be improved?
‐ The alley is used for patient drop‐off and pick‐up. Sometimes, these drop‐offs are time sensitive
so a patiently can receive medical attention as quickly as possible. The proposed project should
accommodate these types of drop‐offs without blocking police vehicles.
‐ Construction of the proposed project should not impact these critical access routes.
In response to the email, the design team has considered site strategies to mitigate these impacts. These
were reviewed with the Practice Administrator of AMC on March 2, 2016, who acknowledged these
strategies would ease their concerns. A record of this meeting is as follows:
AMC’s parking spaces off the alley will not be impacted by the project. However, these parking spaces
are blind to police cars exiting the garage. To alleviate the blind spot, the design team will consider a
combination of mirrors and a visual signal to indicate the garage doors are opening for police to exit
the garage.
To accommodate an ambulance picking up a critical patient in a time sensitive manner, the design
team has shown an ambulance path with turning radii. An ambulance will be able to access the
Obermeyer plaza from the alley without blocking police vehicles. This is very similar to how it is used
today.
This ambulance path could also serve as patient drop‐off and pick‐up for non‐emergency trips.
Signage for “medical drop‐off only” may be appropriate to discuss with Obermeyer further.
Off‐season would be the best time of year to re‐construct the access routes. An accessible route (even
if temporary) from Main Street to Obermeyer should be maintained through the course of
construction. The design team will consider this strategy in construction sequencing. Closing access in
the peak winter months would be very harmful for AMC.
Obermeyer, including AMC, will be engaged in further conversations as the design progresses.
P35
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DESIGNWORKSHOP
120 East Main Street, Aspen, Colorado 81611 • (t) 970.925.8354 • (f) 970.920.1387
www.designworkshop.com
City Hall 50% Schematic Design
Public Open House Input Summary
To: Jack Wheeler
From: Design Workshop
Date: March 2, 2016
Public Open Houses (12:00‐1:30 and 5:00‐6:30 in the Rio Grande Room)
54 attendees (between both open houses)
The project design team hosted two public open houses on February 25, 2016 to review the fifty percent
schematic design progress for the Aspen City Hall at Galena Plaza and Rio Grande Place. A site plan,
architectural elevations describing mass and scale, a series of character image boards and a series of
public evaluation boards were organized around the Rio Grande room for participates to view. The design
team walked attendees through the intent of the boards, answered their questions and recorded their
questions and comments. A full record of these recorded comments is included for review.
The following is a summary of common themes and input gathered from attendees:
Building size & scale
There is a continued desire for the building to be modest and humble.
Questions arose about how the building height compared to adjacent buildings. Some attendees
appreciated that the building height was lower than surrounding buildings.
Preserving mountain views from Galena Plaza and from Rio Grande Park is important. The building
should not block views.
Some expressed concern that there is too much extra program (such as innovation center) that could
be housed in other buildings, such as the armory, and allow the city offices to be more modest in size.
Appreciation was expressed that the buildings are separated on 3rd level to reduce visual impact.
Requests were made for more indicators of scale and mass through additional graphic visualizations
(additional elevations and perspectives).
Please ensure the building has minimal impacts to Rio Grande Park especially in terms of maintaining
good solar exposure and access.
Mill St Housing was concerned about the NW entrance of City Hall blocking their view.
Numerous individuals appreciated the variety of massing viewed from Rio Grande Park.
Allocation of city’s resources
The topic of affordable housing came up in questions and discussions. Some expressed a desire for
the city to allocate more resources to affordable housing. The affordable housing units proposed at
540 East Main Street were discussed in response, but the team acknowledges this is a broader topic
outside of the proposed projects being discussed.
Consolidating city resources into 1 site for city offices was expressed as a positive.
Design Workshop, Inc.
Landscape Architecture
Land Planning
Urban Design
Strategic Services
P36
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Page 2
Building and site features
Can the project include solar power?
Can another material besides brick be considered for City Hall? The material variety in Aspen is
appreciated.
Is there a staging area for special events? Make sure the special events space anticipated in the new
Galena plaza plan are preserved.
Are there too many entry doors? Is it clear through signage or way finding how you enter the building
from the parking garage?
Is there an opportunity to add public restrooms with an exterior entrance?
Café space – Some felt a privately operated café space (or food and beverage space) would be a great
opportunity to activate Galena plaza, or provide a reason to gather at the plaza. Others expressed an
overall concern with the building program being too much and that the café space contributed to this
excess.
The project should stay focused on the work spaces and offices for city employees and put less
emphasis on public spaces and tourists.
Some expressed appreciation that the building will be open (3 story atrium), full of natural light, but
level of finishes should be more minimal than in the character images convey.
Can City Hall serve as a place for public art? Sculptures which change periodically?
Maintain a seamless connection between Galena Plaza and Rio Grande Park. What is the accessible
route? Can the proposed stairs be snowmelted to facilitate a better connection?
Could a viewing deck or patio space be located on the roof to make up for lost plaza space?
Parking
Parking should be maintained.
How is overall parking within the city affected? How is the street parking impacted? How is the
existing parking garage impacted? How is the surface lot impacted?
Miscellaneous
What happens to Tasters? As an affordable, local’s favorite, it should remain accessible to the
community. It would help activate the space.
What is going to happen to the Armory?
Is the schedule true and reasonable?
P37
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EVALUATION - VISITOR EXPERIENCE
Comments:
Comments:
Comments:
Comments:
Strategies
• Building entries are at the same grade level as Galena Plaza
• Building entries are in close proximity to the proposed staircase
• Building entry access from Rio Grande Place is visible from the roadway and parking
• City Council Chambers are visible from Galena Plaza and Rio Grande Park
From Galena Plaza and Rio Grande Park, is public access to the building clear?
Do these strategies create transparency between the Aspen community and civic leaders?
Does the project facilitate convenient vehicular and pedestrian access?
Do the project spaces encourage civic participation?
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Strategies
• Open and day-lighted lobbies
• A round City Council chambers to suggest openness and invite equal voices
• City Council chambers is easily accessible and visible from Galena Plaza
• Sister’s Cities Room is easily accessible and visible from Galena Plaza
• The Innovation Center is available for public use
Strategies
• Pedestrian access from Main Street is encouraged through Galena Plaza
• Bike racks encourage alternative transportation
• The Mill parking lot is reconfigured to include accessible spaces close to building entries
• On-street parking at Rio Grande Place is
maintained
Strategies
• The Innovation Center is available for public use
• Galena lobby serves as City Council breakout space
• Sister’s Cities Room can be used for public use
• City Hall Plaza provides for flexible seating outdoor public events
50% Schematic Design Public MeetingFebruary 25, 2016
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EVALUATION - NEIGHBORHOOD CONTEXT
Comments:
Comments:
Comments:
Comments:
Strategies
• One story above Galena plaza
• Third story is setback from Rio Grande Place
• Traditional window character and patterns are used
• Increased windows at the third story conveys a lighter approach to mass
• Outdoor spaces and landscape reduce the building mass at Galena Plaza
Does the following balance the height, mass and scale with neighborhood context?
Do these strategies connect City Hall to the neighborhood?
Is the pedestrian connection from downtown to Rio Grande Park enhanced?
Through these strategies, does the project actively connect with Galena Plaza?
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Not yet
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
Strategies
• City Hall is accessible from Galena Plaza, Rio Grande Place and Mill Street
• City Hall connects to other adjacent civic buildings
• City Hall is accessible by vehicular, bicycle and pedestrian traffic
• A view corridor from Main Street to Rio Grande Park and Red Mountain is maintained
Strategies
• The stair connection from Galena plaza to Rio Grande Park is widened and visibility is enhanced
• Red Mountain views are preserved from Galena Plaza and Main Street
• The distance a pedestrian has to cross Rio Grande Place road is narrowed at the crosswalks
Strategies
• City Hall is an extension of Galena Plaza
• Galena plaza seamlessly transitions to City Hall through continued materials and plantings
• Large entry doors are open towards Galena plaza
• City Hall’s public space is oriented towards Galena plaza
50% Schematic Design Public MeetingFebruary 25, 2016
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OTHER CONSIDERATIONS
Comments:
Comments:
Comments: Music Concerts, Plays
• Sculpture
• Water feature
• Environmental art
Should any public spaces have a feature which draws tourists?
Do you think we should include a privately operated cafe space on Galena Plaza?
What type of public gathering events should the City Hall Plaza be used for?
Other comments?
No
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
No
0
Support with modifications Yes
1 2 3 4 5 6 7 8 9 10
50% Schematic Design Public MeetingFebruary 25, 2016
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