Loading...
HomeMy WebLinkAboutInformation Update 111825AGENDA INFORMATION UPDATE November 18, 2025 5:00 PM, I.Information Update I.A Information Only Report - Request for Additional Burlingame Transit Service I.B West End Congestion Follow Up Report from 10/27 Worksession discussion I.C Information Only Memo - Continued Stage Two Water Shortage Declaration I.D The City of Aspen Business Toolkit I.E Nov 10 Work Session Follow-Up Report - Lumberyard Priorities info_report_-_burlingame_additional_transit_service.docx 2025.11.05_West End Congestion_FOLLOW up report.docx Stage_Two_Information_Only_November.docx Memo_COA Business Toolkit.pdf Exhibit A_COA Business Toolkit.pdf 10NOV2025 Council WS Follow Up - Lumberyard Priorities.docx 1 1 INFORMATION ONLY REPORT TO: Aspen City Council FROM: Lynn Rumbaugh, TDM-cp, Transportation Director THROUGH: Tyler Christoff, P.E., Deputy City Manager MEETING DATE: November 18, 2025 SUBJECT: Request for Additional Burlingame Transit Service INTENDED OUTCOME & SUMMARY: This memo reviews pricing and considerations related to starting Burlingame transit service at 6:05a.m. While no formal action is needed, staff have outlined next steps to provide a process for adding service if requested. DISCUSSION: Background The City of Aspen manages a system of eight fare-free transit routes with RFTA as the operator. The Burlingame route has been in place for close to a decade. The current schedule was designed through much outreach to Burlingame Ranch residents and with input from the community’s HOAs. The resulting schedule varies slightly from the city’s other routes. Specifically, the Burlingame route operates from 6:35am-12:20am year- round. Most other city routes operate from approximately 6:20a.m. until 2:00am in the summer and winter and from 7:00am to 12:00am in the spring and fall . Recently, a request was received for an earlier inbound Burlingame run. To fit with the existing schedule, this run would depart Burlingame at 6:05a.m. 2 Ridership Burlingame is the city’s third busiest route, with 2024 ridership topping 133,000. There are no city routes that commence service prior to 6:20am so we do not have a similar service on which to model potential ridership that would result from a 6:05a.m. start time. To provide context, Burlingame service averages 2.3 riders daily between 6:35a.m.- 7:00am based on 2025 year-to-date data. Cost and Considerations A high-level estimate for adding a 6:05a.m. run to the Burlingame route is $45,000.00 annually. Piloting this extra hour for one summer season would cost approximately $15,000.00. Note that this is an initial estimate based on 2025 costs for hours, miles and revised public information. A cost-neutral option could be the elimination of the last run of late-night service, although that timeframe is more productive with an average of 9.3 boardings and alightings. Eliminating midday services is challenging both for reasons of rider predictability and driver scheduling. As noted during 2026 budget discussions, the Transportation Fund faces future challenges related to rising service costs, transition to electric bus technology and implementation of a new Lumber Yard route. Any service additions should be considered in that context. At any given time, there are several service adjustments on staff’s radar. Recent RFTA rider surveys, the Aspen Gets Us There process and other outreach efforts have yielded additional requests to consider in relation to use of the fund including:  direct service between Brush Creek and Castle/Maroon Creek Roads  extra regional commuter services to reduce crowding  very late-night route for service workers  resumed early and late-night service in the spring/fall  resumed summer Galena Street Shuttle service 3 NEXT STEPS: With direction, staff will develop a fully allocated cost for a summer 2026 pilot and return for approval during the spring 2026 supplemental process. CITY MANAGER NOTES: Staff are prepared to advance a pilot service for this earlier start of this route; however, based on the existing ridership numbers for the first route of the day (6:35am) and 7:00am, at 2.3 riders, this expansion is not supported by data to show a good return on investment. Implementation would unfortunately be at the detriment of investing in other more effective mass transit improvements that could reduce congestion and traffic, so Council may want to consideration that trade off further before proceeding . 4 FOLLOW-UP REPORT ORIGINAL MEETING DATE: October 27, 2025 FOLLOW-UP MEMO DATE: November 17, 2025 SUBJECT: West End Congestion PRESENTED BY: Hailey Roedel, Deputy City Engineer Tricia Aragon, City Engineer Lynn Rumbaugh, Director of Transportation COUNCIL MEMBERS PRESENT: Racheal Richards Christine Benedetti John Doyle Sam Rose Bill Guth ______________________________________________________________________ WORK SESSION DISCUSSION SUMMARY: At the October 27th Council work session staff presented cost estimates for 15 projects to address congestion in the West End. The 15 identified projects came from an August 18th work session. Council directed staff to remove two projects, (1) Congestion pricing in the West End, and (2) Cordoning off the West End. Direction was given to remove these two projects due to cost, impact, and similar work being done by the Transportation for the 21st Century Coalition. Council showed majority support for the remainder of the 13 projects and the associated costs. Council asked for a rubric of feasibility and impact on the 13 projects to help determine what projects should be prioritized and what projects will have the biggest impact in the overall goal of reducing congestion and improving pedestrian safety. Council asked if any additional ideas come up for efficiency along the Highway 82 corridor to bring these to council. NEXT STEPS: 5 Staff will put together a feasibility and impact rubric to weight and prioritize projects. Staff will bring to council via the consent agenda a contract with Jacobs Engineering and Alta Engineering to complete the 13 design and analysis projects. In the consent agenda memo the feasibility and impact rubric will be presented. At that time council may opt to pull the item and discuss any additional changes to the selected projects and contracts. As discussed in the work session these contracts will be sole sourced to capitalize on institutional knowledge and the intricacies of these projects tied to the Entrance to Aspen. An as-needed on-call contract will also be utilized. Approval of funds for these projects will be sought via the contract consent item an d then shored up during the spring supplemental process. CITY MANAGER NOTES: 6 1 INFORMATION ONLY MEMORANDUM TO: Mayor and City Council FROM: Steve Hunter PE, PH Special Project Engineer Cole Langford, Utilities Business Services Manager Megan Killer, WELS Plans Review Technician THROUGH: Erin Loughlin Molliconi PE, Utilities Director Ryan Loebach PE, Deputy Utilities Director Tyler Christoff PE, Deputy City Manager MEMO DATE: 11/10/2025 RE: Continued Stage Two Water Shortage Declaration PURPOSE: This memorandum is for informational purposes only. No action is requested of Council. This memo is to inform Council of the City of Aspen Drought Response Committee’s recommendation to continue the current Stage Two Water Shortage Declaration. SUMMARY: Aspen’s municipal water supply comes from Castle and Maroon Creeks. Unlike many community supplies, the Aspen water system has very little water storage, relying primarily on direct streamflow. This system does not allow for the controlled release of water to match water demand. Instead, it depends on the consistent release of water from snowmelt. During drier than normal years, runoff conditions may not match the timing of the City’s typical demands and reductions in typical water usage may be necessary. During these conditions, the City’s water policy enables Council to enact its Water Shortage Ordinance by selecting an appropriate water shortage stage. The City adopted its water shortage policy through an Ordinance of the Municipal Code on July 14, 2020, via resolution #061. City Council declared a Stage One water shortage on June 10, 2025 via Resolution #81, Series of 2025. This was elevated to a Stage Two water shortage on August 12, 2025 via Resolution #112, Series of 2025 , with an information only memorandum for the continuation of Stage Two water shortage provided on October 14, 2025. The City’s Drought Response Committee is made up of members from Parks, Utilities, Environmental Health, Communications, and City Manager’s office. The Committee reviewed the latest drought data for Aspen and the Roaring Fork watershed and agreed on 7 2 recommending remaining in a Stage Two water shortage. In accordance with the City’s Drought Mitigation and Response Plan we are matching our water restrictions with current drought conditions and forecasts. Weather, climate, and snowpack are highly variable and may change in a relatively short period of time. Current Drought Conditions As of November 6, 2025, the US Drought Monitor (Figure 1) for Aspen and Pitkin County remain in Severe (D2) and Extreme (D3) drought categories. The drought monitor is one of multiple drought indicators the city uses to determine local drought conditions. Figure 1. US Drought Monitor: Colorado released 11-06-2025 Beneficial monsoonal moisture and cooler temperatures have helped but have not changed Aspen’s drought conditions. Pitkin County has experienced its second driest year to date (January – September 2025) in 131 years of record with a precipitation deficit of 6.84 inches from normal. The City of Aspen has a National Weather Service Station data collection site at the City’s Water Treatment Facility. Data from this site showed that Aspen received 1.52 inches of rain in August and 1.89 inches in September bringing the precipitation deficit to 3.43 inches. According to the Natural Resource Conservation Service, snow water equivalent accumulation in October was the lowest in Colorado since 2016. While water demand typically decreases in Aspen during the winter months when irrigation systems are turned off, streams are at their lowest point in the year, causing limited supply to persist. NOAA’s Climate Prediction Center forecasts that drought could persist in Western Colorado with a 40-50% probability of higher-than-normal temperatures and equal chances for above, below or average precipitation for November, December 2025, and January 2026 (Figure 2). 8 3 Figure 2. NOAA Seasonal Temperature & Precipitation Forecast, Nov, Dec 2025, Jan 2026 Water restrictions determined by the City are required for customers. Public facilities are directed to implement water use restrictions for public parks, golf courses and other public uses, such as street washing. Additionally, the City participates in a regional effort to establish consistent drought and water conservation messaging. The City’s Stage Two language aligns with the regional messaging, with allowances for stricter water conservation measures based on local conditions. FINANCIAL IMPACTS: Rate surcharges for monthly water rates for Stage Two water shortage are 1.50 in billing tier III and 1.75 in tier IV of the standard rates for metered water customers. A rate surcharge for the Buttermilk Metro District bulk water two-tier rate is proposed for 1.625 for tier II. A surcharge of 1.50 for bulk water/fill stations and pressurized and non-pressurized raw water services. In the winter months, when irrigation no longer impacts demands on the system, only about 1 -3% of water accounts hit the 3rd and 4th tiers. Billing Tier Stage Two Water Shortage % Surcharge Tier I 0% Tier II 0% Tier III 50% Tier IV 75% Billing Tier Buttermilk Metro District Stage Two Water Shortage % Surcharge Tier I 0% Tier II 62.5% One-Tier Rate Structure (Bulk Stage Two Water Shortage % Surcharge 9 4 Water / Fill Stations) Tier I 50% Raw Water Rate Structure (Pressurized) Stage Two Water Shortage % Surcharge Pressurized 50% Non-pressurized 50% Table 1: Proposed Stage Two Water Shortage Surcharges STAFF OUTREACH AND DATA: The Water Shortage Ordinance allows for escalating restrictions based on the stage of drought observed. A Stage Two Water Shortage is designed to incur a 10% to 15% reduction in system-wide water use and a 15% to 25% reduction on outdoor water use. To meet these goals, staff sent out direct communications to citizens through press releases, social media and direct contact. The Utilities Department sent letter mailings to the top 10 percent of water users (representing approximately 300 accounts) at the end of August, upon entering Stage Two water restrictions, and again at the end of September. The accounts were compared for both mailings and it was found that 150 accounts , or approximately 50%, from the first mailing remained in the top 10 percent by the end of September. These 150 accounts, however, had an average reduction in water use of 21%. The Utilities Department also worked with internal departments to assist in reducing City Facilities’ water use as well. An overall reduction of water use in City facilities of 5.6% was observed during the Stage One declaration and an overall reduction in water use of 30.4% was observed since the Stage Two declaration. It can be challenging to determine that these trends in usage are directly connected to behavioral changes during drought declarations due to the variability in visitation, special events, and weather, which all have their own influences on demand. Staff continue to educate and inform the community of the current drought conditions and ways to conserve water. NEXT STEPS: The City’s Drought Response Committee will continue to monitor and evaluate drought conditions as we progress through the remainder of 2025 and into 2026. The Committee will meet again throughout the winter to re-evaluate conditions and update council on recommendations for water shortage changes as needed. CITY MANAGER COMMENTS: None ATTACHMENTS: None 10 INFORMATION ONLY MEMORANDUM TO: Mayor Rachael Richards and City Council FROM: Emmy Oliver, Lodging & Commercial Core Program Manager THROUGH: Ben Anderson, Community Development Director MEMO DATE: November 10, 2025 RE: City of Aspen Business Toolkit PURPOSE: The purpose of this memorandum is to inform City Council about the City of Aspen Business Toolkit. No action is requested of Council. SUMMARY: As a response to frequently asked questions from the Aspen business community, staff would like to introduce to Council the City of Aspen Business Toolkit (Exhibit A). The Toolkit was produced in collaboration with the Clerks, Community Development, Engineering, Environmental Health and Sustainability, Finance, Parking, Parks, Police, Transportation, and Utilities Departments. The Business Toolkit offers high-level information about a range of topics that are relevant to operating a physical business in Aspen. By consolidating essential regulatory details and guidance on the City’s processes from across the organization, it serves as a resource for businesses to access critical information in one convenient location. A digital copy of the Toolkit is available now on the Commercial Core and Lodging Commission (CCLC) website. Beginning in December 2025, staff will deliver printed copies to new businesses in the core as they open their doors for the season. Staff are also exploring partnerships with commercial real estate professionals, and with ACRA, to expand opportunities for distribution. The Toolkit demonstrates the City’s commitment to Partnership by bringing together multiple departments to share essential information with local businesses. It also reflects the City's focus on Service by offering guidance on pertinent regulations to support both new business launches and ongoing operations within the community. ATTACHMENTS: Exhibit A: City of Aspen Business Toolkit 11 CITY MANAGER NOTES: Please contact the City Manager if there are questions or follow-up needed regarding the information provided. 12 BUSINESSTOOLKIT FROM PERMITS TO PARKING: EVERYTHING YOU NEED TO KNOW CITY OF ASPEN | 427 RIO GRANDE PLACE | 970.920.5000 | ASPEN.GOV 13 2 INTRO Hello there! Welcome to the City of Aspen’s Business Toolkit. We’re glad you’re here! What is the Business Toolkit? This document represents a compilation of information from different departments within the City of Aspen organization. The Toolkit is designed to provide a comprehensive overview of City resources and rules that apply to businesses operating within Aspen’s City limits. Why we made the Toolkit: This document was prepared with the intention of saving you time when learning about all the requirements of operating within the City. It’s designed to give you a “one stop” location for just about anything you’d need to know about opening or managing a business in Aspen. We know that there’s a lot to learn when opening a new business or taking the wheel of an existing one, and we wanted to make it easier for you by putting all the information together in one place. Et voila, the Business Toolkit was born! How to use this document: The table of contents is organized by topic. If you have a question about a specific topic, flip to the table of contents to find it there. If you’ve got a few minutes, it’s best to read the toolkit starting at Section 1. The information in Section 1 is applicable to all business types, and there’s lots of good tidbits there. If you’re running a food or beverage business, Section 2 was made with you in mind – don’t skip it! Section 3 contains contact information for City staff and is organized by department and the general interest areas they can help you with. We sincerely hope you find this helpful and informative. Please don’t hesitate to contact us if you have any other questions not answered here or need support in any way. Happy reading! City of Aspen staff 14 3 INTRO TABLE OFCONTENTS SECTION 1 TRASH, COMPOST, AND RECYCLING 5 BEARS AND WASTE 6 SINGLE USE BAGS AND ASPEN BAG FEES 7 WILDLIFE 8 ASPEN AND ROARING FORK VALLEY TRANSPORTATION OPTIONS 9 UTILITIES 10 CONSTRUCTION, REMODELS, AND BUILDING PERMITS 11 HISTORIC PRESERVATION PROGRAM 12 ASPEN’S COMMERCIAL CORE HISTORIC DISTRICT 13 PARKING AND PRODUCT DELIVERIES 14 ZONING, SIGNAGE, LIGHTING, AND TEMPORARY STRUCTURES 15 ALCOHOL SERVICE 17 SIDEWALKS, ALLEYS, SNOW REMOVAL, AND STORMWATER REGULATIONS 18 TAX AND FINANCIAL INFORMATION 20 SECTION 2 FOOD SAFETY INFORMATION 22 ALCOHOL SERVICE 24 OUTDOOR DINING 25 FOOD TRUCKS AND FOOD STANDS 26 COMPOSTING 27 SECTION 3 DEPARTMENTAL CONTACT INFORMATION 29 15 4 SECTION1 INFORMATION FOR ALL BUSINESSES 16 5 Who picks up my trash, recycling, and compost? Businesses are responsible for setting up accounts with waste haulers to have their trash, recycling, and compost picked up on a consistent basis. Visit aspen.gov/387/Waste-Haulers for a list of businesses providing collection services in Aspen. Unwanted fixtures, furniture, pallets, appliances, kegs, propane containers, electronic waste, and hazardous waste must be taken to the Pitkin County Solid Waste Center (32046 Jack Gredig Lane) for disposal. These items will not be picked up by waste haulers. None of these items should be stored in the alleys or right of way at any time. Visit www.landfillrules.com for more information about the Solid Waste Center. Is my business required to compost? Composting organic waste is mandatory for businesses with a retail food license. This includes restaurants, caterers, food vendors at special events, grocery stores, bars, food trucks, and meal delivery companies. Beginning in January 2026, compost will be mandatory for all commercial businesses and multifamily properties. In 2028, everyone in the City of Aspen will be required to compost. The City of Aspen provides free compost containers, signage for staff and customers, and bilingual trainings on proper waste diversion methods. Email waste@aspen.gov to learn more or submit a request through the City of Aspen Sustainability Resources form. How to recycle in Aspen Recycling is not required by the City of Aspen, but it is highly encouraged. For a list of businesses providing recycling collection services in Aspen, visit aspen.gov/387/Waste-Haulers. The Rio Grande Recycle Center (618 Rio Grande Place) allows free drop-offs for glass, scrap metal, batteries, clothes, yard waste, and food waste. Visit aspen.gov/345/Rio-Grande-Recycle-Center for more information. Gently used furniture, fixtures, decorations, and architectural salvage items may be donated to The Motherlode Mercantile at the Pitkin County Solid Waste Center. Visit www.pitkinswc.com/motherlode-mercantile for more information. Visit aspen.gov/348/Recycling for more recycling resources. TRASH, COMPOST, AND RECYCLING Sustainability Resources Form 17 6 What are the rules for securing waste in Aspen? Aspen is centered in prime bear habitat. While bears typically prefer to avoid human contact, they still routinely enter Aspen in search of human food sources during both day and night. Bears are wild animals and are unpredictable. Please ensure your staff are educated about how to protect themselves around bears and that they know the rules about securing your business’ waste. • Trash and compost must always be secured in bear-proof containers. Contact bears@aspen.gov if you’re unsure whether your container is bear- proof. • Best practice for trash and recycling cans is to keep them upright by securing them to a post or other solid object when possible. • Employees must securely latch all trash and compost containers every time, without fail. Contact your waste hauler to schedule a repair if your receptacle does not latch properly. If your waste container is found unlatched, your business will be subject to enforcement. • It’s a good idea to use locks on your business’ containers. Just make sure you provide your employees and your trash haulers with the code to the locks! Locks prevent access for bears as well as for “trash poachers” who illegally dump trash into unlocked containers. If poachers leave your waste containers unlatched, your business will be subject to enforcement. • Never leave trash, recycling, or compost outside of its container; if the container is full, bring the excess waste back inside your business and schedule an extra pickup or increase regular pickup frequency with your waste hauler. If waste is found outside a receptacle, your business will be subject to enforcement. • Used cooking grease and oil receptacles must be kept latched, clean, and in good working order. Never let grease or oil accumulate outside the container, as these are attractants for bears. Remove food debris from the strainers every time. What if I notice that a bear is getting into my trash (or my neighbor’s trash)? Once a bear discovers a potential food opportunity, it will inevitably return to the same location, which can put you and your staff at risk for a dangerous encounter. • If you or your staff notice unlatched containers, knocked over containers, or waste strewn about, contact the City’s wildlife staff immediately; don’t wait! • Call 970-920-BEAR or e-mail bears@aspen.gov. City staff are happy to conduct outreach and education to businesses that could use a helping hand in keeping trash secure. BEARS AND WASTE Educate your staff on rules about securing waste frequently! Failure to abide by these rules will result in fines up to $1000 for your business. TIP: Contact bears@aspen.gov to request staff trainings or resources. 18 7 What do I need to know about providing carryout bags for my customers? Single-use plastic carryout bags are prohibited by state law in Colorado, with few exemptions. The City of Aspen requires that businesses charge a $0.20 fee for each single-use carryout bag distributed to a customer (even if the bag is paper). • Businesses must itemize the bag(s) on each receipt and must display signage to educate customers about the bag fee program. • Some reusable bags are exempt from the $0.20 bag fee. If you’re offering reusable bags to customers, call 970-920-5039 or email waste@aspen.gov to ensure your bags are exempt from the fee. For more information about carryout bags and Aspen’s bag fee, visit aspen.gov/369/Single-use-bag-fee and tax.colorado.gov/carryout-bag-fee. SINGLE USE BAGS AND ASPEN BAG FEES As of January 1, 2024, the distribution of Styrofoam take-out containers are banned in Colorado. Colorado carry- out bag feeAspen Bag Fee 19 8 How can I protect myself and my employees from bears and other wildlife? Never leave doors or windows to your business propped open; bears and other animals will find their way inside. Always lock doors and roll up windows in vehicles. Encourage staff to take trash/recycling/compost outside in pairs, if possible. Always make noise and use lights to avoid surprising a bear that may be near your property. Never gather around wildlife, even from afar! If you encounter a bear, moose, mountain lion, or otherwise, immediately back away slowly and return to a safe location. Don’t ever assume wildlife will move out of your way. For active bear or wildlife intrusions (i.e. in your business, a dumpster, in a car, or in a tree outside), call the Aspen Police Department at 970-920-5314. WILDLIFE Bears and Wildlife Keep Your Distance. Human-generated activities can cause severe stress for wildlife and could provoke them to take action to protect themselves. If you encounter wildlife when you’re out and about, remember that they are wild animals. For instructions about how to deal with wildlife encounters visit: www.aspen.gov/409/Bears-and-Wildlife TIP: 20 9 What transportation options are available within Aspen’s city limits? Free shuttles depart from the Rubey Park Transit Center with frequent service to Aspen neighborhoods, seven days a week, year-round. Visit www.rfta.com for routes and current schedules. The Downtowner is an on-demand door-to-door ride service within the City of Aspen, operating daily from 10am-11pm. Download the Downtowner app to request free rides. Find more information at www.ridedowntowner.com/aspen. WE-cycle is a community bikeshare program that is great for quick trips around town. WE- cycle typically operates in Aspen from spring through October, weather dependent. The first 30 minutes of each ride are free, and WE-cycle docks are conveniently located throughout Aspen during the operating months. Learn more at www.we-cycle.org. Car To Go is a car-sharing program that maintains a fleet of vehicles for members to use. Gas, maintenance, roadside assistance, and insurance are all included in membership rates. Learn more at www.aspen.gov/221/Car-To-Go. Additional information about transportation options is available at www.driveless.net. What transportation options are available for employees living outside of Aspen? Roaring Fork Transportation Authority (RFTA) provides valley-wide bus services, from Rifle to Aspen, 7 days per week. • RFTA service between Aspen and Snowmass Village is free. RFTA service from Aspen to other communities is available for a fare. • Bus pass and route information is available at www.rfta.com. ASPEN AND ROARING FORK VALLEY TRANSPORTATION OPTIONS BUS IS BEST! Employees can park for free at the Brush Creek Park & Ride lot and catch a free bus to the Rubey Park Transit Center. Bus timetables are available at www.rfta.com. TIP: 21 10 Who provides my utility services? The City of Aspen provides water services to all properties in downtown Aspen. The City of Aspen provides electricity for most properties in Aspen’s downtown. Contact utilbill@aspen.gov to find out whether your business is inside the City of Aspen service area. Some properties outside of downtown are serviced by Holy Cross Energy for electrical utilities. Black Hills Energy services natural gas for all properties in Aspen. Visit www.blackhillsenergy.com to set up service. Visit www.holycross.com if you need to set up electrical service with Holy Cross. For questions about City of Aspen water or electrical utilities, contact the Utility Billing department at utilbill@aspen.gov or 970-920-5030. Where do I manage my City of Aspen utility accounts? To open water or electrical utility accounts, or to pay your monthly bill, visit www.aspen.gov/185/Utility-Billing. To see past and current consumption on your meters, sign up for Aspen Intelligent Metering at www.aspen.gov/1213/AIM---Aspen-Intelligent-Metering. UTILITIES Aspen Utilities 22 11 CONSTRUCTION, REMODELS, AND BUILDING PERMITS When should I get a building permit? Most new businesses undertake some amount of work to customize their space prior to opening to the public. Even if it’s not a full remodel, minor scopes of work may still require a building permit from the City of Aspen. Business managers should become familiar with the City’s permit types and triggers to ensure they are not unknowingly doing illegal work to their property. Common examples of minor work that requires a building permit are: • Updating plumbing fixtures • New lighting or alterations to existing lighting layouts • Updating finishes that require removing the sub- strate beneath While there is work that is exempt from construction permits, like moving in new furnishings or movable displays, this type of work can still affect a property’s egress or accessibility, which must remain compliant with applicable codes. Even if you’re only planning to change the way a space is set up, remember that work exempt from permits is not exempt from code compliance. Building Department staff are happy to conduct pre-submittal meetings or courtesy walkthroughs of your space to review existing conditions and/ or to ensure that new furnishings/displays are compliant with current building codes. Email builderoftheday@gmail.com or call 970-429-2735 to connect with Building Department staff. How do I apply for a building permit? Building permit applications may be submitted online at aspen.gov/179/Building. Visit the building department document and resource library at www.aspen.gov/1391/Building-Document- and-Resource-Library to learn about the overall permit process, how to set up a pre-submittal meeting, permit timeline estimates, and more. The EPIC Permit Program is specifically designed to expedite the permit review process for business tenant finish work in downtown Aspen. Learn more about EPIC permits by contacting builderoftheday@gmail.com. Permit Types Exempt Work Resource Library It is always a good idea to discuss your scope of work with the Building Department before beginning. TIP: 23 12 Is my property a part of the Historic Preservation program? What does that mean? If your property is individually designated or is within the boundaries of the Historic District shown on the map on the following page, your building is subject to the Historic Preservation (HP) program. Properties within the HP program are held to higher standards for appearance by Aspen’s Municipal Code. Are you considering making any changes to your historic property? All exterior work (and even some interior work) needs to be reviewed and approved by Historic Preservation staff before the work begins. Some examples of work that need review and approval are painting masonry, replacing windows, alterations to structural framing, replacing HVAC equipment, and any penetrations through historic material (some of this work may also require a building permit). If you’re considering making any changes to a building within Aspen’s historic district, it’s a good idea to contact HP staff before beginning. HP staff are happy to conduct a site visit or schedule a chat with you to ensure your work complies with HP standards. Call 970-920-5090 or email hp@aspen.gov to connect with Historic Preservation staff. HISTORIC PRESERVATION PROGRAM Did you know that Aspen was one of the first communities in Colorado to formally address the preservation of historic properties and districts? Preserving Aspen’s historic resources (over 300 of them!) differentiates us as a community and contributes to our long-term cultural awareness and sustainability. Photo Credit: Aspen Historical Society If your business is located within Aspen’s Commercial Core Historic District, work on the building is subject to Historic Preservation review and approval. See page 13 for a map of the Commercial Core Historic District. TIP: 24 13 ASPEN’S COMMERCIAL CORE HISTORIC DISTRICT 25 14 Where can our customers and employees find parking? Street parking is available in both the downtown and residential areas of Aspen. Parking spots in Aspen’s downtown have a 4-hour maximum per day. Hourly parking rates are effective from 10am-6pm, and Sundays are free. Learn more at www.aspen.gov/1676/Downtown-Core-Parking. Daily parking is available from 10am-6pm in residential areas outside of downtown. Learn more at www.aspen.gov/1677/Residential-Parking. The Rio Grande Parking Garage (427 Rio Grande Place) offers hourly and daily parking rates. Discounted multi-day passes are available for purchase inside the garage. Find out more at www.aspen.gov/1678/Rio-Grande-Parking-Garage. Parking is FREE at the Brush Creek Park and Ride (Hwy 82 and Brush Creek Rd). Bus service from Brush Creek to Rubey Park Transit Center in downtown Aspen is FREE. Find bus schedules at www.rfta.com. Carpools (2+ adults) park for FREE in residential zones with a carpool permit obtained at Brush Creek Park and Ride. Visit www.aspen.gov/267/carpool for more information. 100% electric vehicles may apply for a permit to park for free in residential zones. Email parking@aspen.gov to request an application. Where can I get my product deliveries? On-street loading zones and alleys are for active loading and unloading only. You may receive deliveries via loading zones or alleys, but any vehicles parked in loading zones or alleys where active loading or unloading is not occurring are subject to enforcement. To avoid getting a ticket, make sure to move any vehicles out of the alleys and loading zones when you’re finished loading or unloading. Where can I charge my Electric Vehicle (EV)? Aspen has many EV chargers throughout town. Visit www.aspen.gov/919/Electric-vehicles to learn about charger locations and cost of charging. PARKING AND PRODUCT DELIVERIES How do I pay for a parking ticket? To pay for or dispute a parking ticket, visit www.aspen.gov/336/Pay-or-Dispute-Parking-Ticket TIP: Pay/Dispute Parking Ticket 26 15 What is zoning and how does it affect my business? Each property in Aspen is located within a zone district. A property’s zoning dictates what the property can be used for. Some examples of “uses” include restaurant, retail, or office uses. Restaurant and retail uses are permitted in most zone districts throughout Aspen’s downtown, but medical and real estate offices are only allowed in certain locations. Properties north of Main Street (especially in Obermeyer Place, on North Mill Street, and on Puppy Smith Street) have more limited use options due to zoning restrictions. It’s a good idea to email planneroftheday@gmail.com before signing a lease to ensure that the type of business you intend to open is permitted in the zone district for your property. What should I know about my business’ signage? If you’re making any changes to signage for your business, a sign permit is required. Signage includes text, logos, images, or window decals used for the purpose of advertising. • Visit www.aspen.gov/1577/ Permits to apply for a sign permit. Blinking, neon, and neon-appearing signs are strictly prohibited. Televisions in my business TV screens directed toward your windows may not be allowed. E-mail planneroftheday@gmail.com to inquire about options for TV screens. What should I know about lighting choices for my business? To protect the night sky, Aspen has laws limiting the amount of light that can extend beyond your business’ windows. Window display lighting must be downcast and should only illuminate inside your business. With a few exceptions, business lighting must be turned off or dimmed each night from 10pm-7am. Seasonal/holiday lighting is allowed to be illuminated from November 15 – March 1. Festoon (bistro) lighting is allowed to be installed over pedestrian walkways and outdoor dining areas, however it must be fully or partially shielded (not bare bulbs) and must be within 12’ of the walking surface below it. ZONING, SIGNAGE, LIGHTING, AND TEMPORARY STRUCTURES Sign Permits 27 16 Can I install a tent (or temporary structure) over my patio? Tents and other temporary structures such as airlocks may be allowed for up to 14 days per year (including set up and take down). Prior to installation, you’ll need to obtain an approved Tent or Temporary Structure permit. Apply for a permit at www.aspen.gov/179/Building. If you’d like to install a tent or structure for more than 14 days in a year, you’ll need to go through the land use process prior to installation. This process requires the submission of a land use application, a public hearing, and the final approval by Aspen’s City Council. • Temporary structures or tents in place for more than 14 days have specific sets of building, energy, and fire codes that apply. Please email builderoftheday@gmail.com to discuss your proposal before you submit a land use application. Can I operate a business out of my home? Some types of businesses may be eligible to operate out of private residences. In those instances, a Home Occupation business license is required. Home occupation businesses can employ no more than one person who does not live in the residence, and the business cannot cause a nuisance outside of the building. Email planneroftheday@gmail.com to inquire about whether your business is eligible for a home occupation license. Tent / Temporary Structure Permit TIP: Permit Portal Support TIP: Plan Ahead! You should allocate several months to go through the land use process if you intend to install a temporary structure. Contact planneroftheday@gmail.com to get started. Here to Help! The City of Aspen offers permit portal support and help guides. www.aspen.gov/1211/Permit-Portal-Support 28 17 Before serving alcohol to the public, even if it’s complimentary, your business needs to obtain either a liquor license or a Retail Establishment Permit. When do I need a liquor license? How do I get one? A liquor license permits your business to serve alcohol to the public for a fee (wine, beer, liquor). You’ll need a liquor license if your business regularly serves alcohol to guests. Restaurants and bars are the most common businesses that obtain liquor licenses. Some retail stores obtain “limited” liquor licenses for serving only beer and wine. To apply for a liquor license, visit www.aspen.gov/187/Liquor-Licensing. Liquor licenses must be renewed each year. Email clerk@aspen.gov for more information. What is a Retail Establishment Permit? Do I need one? A Retail Establishment Permit (REP) is an event- based permit that allows qualifying retail businesses to provide complimentary alcohol service at up to 24 events per year without a liquor license. If your business only occasionally serves free drinks at periodic events like trunk shows, gallery openings, or similar, you’ll need to obtain a REP before your next event. To apply for a REP, visit www.aspen.gov/187/Liquor-Licensing. REPs are valid for one year and may be renewed annually for $93/year. Alcohol Awareness Alcohol Awareness training empowers staff to take a proactive approach in preventing alcohol misuse and maintaining a safe environment in bars and restaurants. Alcohol awareness training must be completed prior to the initial issuance (or annual renewal) of a liquor license from the City of Aspen Clerk’s Office. For more information or to schedule an Alcohol Awareness training, contact the Clerk’s Office at clerk@aspen.gov. Tipsy Taxi Vouchers Tipsy Taxi is a complimentary service that aims to prevent drunk driving by offering a ride home to patrons that have no other way to avoid driving drunk. Most bars and restaurants in Aspen are enrolled in the Tipsy Taxi program. After your staff completes Tipsy Taxi training, your business can obtain vouchers that your staff can use to call a free taxi for a customer in need. Tipsy Taxi can help patrons who need a sober ride to as far as Glenwood Springs. For Tipsy Taxi contact information, or to learn more about the program, visit www.pitkincounty.com/158/Community-Information. ALCOHOL SERVICE 29 18 Can I put a clothing rack or other merchandise on the sidewalk in front of my business? Aspen has strict rules around storage, display, or sale of goods on public property. You should never put any of your business’ products on sidewalks, pedestrian malls, parking spots, or in the alleys. Keep all merchandise from your business on your private property. Email comdev@aspen.gov with questions about outdoor merchandising requirements. Can I set up a table or cart outside for giveaways or activations? Tables, booths, carts or similar structures from which items are being given away to pedestrians are not permitted on City property, including sidewalks, pedestrian malls, parks, parking spaces, or alleys. All giveaways or activations associated with your business must occur on private property. Email comdev@aspen.gov with any questions about activations for your business. I’m doing something that may block the sidewalk. What do I need to know? If you’re washing your windows, staging products or construction materials, or doing anything else that blocks the sidewalk in front of your business, you’ll need to get a temporary encroachment permit first. Temporary encroachment permits help ensure pedestrian walkways remain accessible and safe for the travelling public. Email engineeringhelp@aspen.gov to obtain a permit. What are my obligations for snow removal outside my business? Businesses are responsible for clearing snow from all sidewalks adjacent to the business within 3 hours of daybreak, or 3 hours from the end of a snowstorm, whichever happens later. Many businesses contract with property maintenance companies for snow removal since they can typically complete the work before the business opens. It’s a good idea to check with your landlord or property manager to learn how snow removal is taken care of during winter months. For more information about snow removal visit www.aspen. gov/1338/Snow-Maintenance. SIDEWALKS, ALLEYS, SNOW REMOVAL, AND STORMWATER REGULATIONS Snow Removal 30 19 What considerations should I be making for stormwater protection? Liquids dumped outside your business can eventually drain into the river, and we need your help in keeping our waters clean! Dumping liquids into the right of way (including roads, alleys, and sidewalks) is strictly prohibited. If anyone associated with your business (staff, cleaning crew, subcontractors, etc) is found dumping liquid into the alley or right of way, your business can be subject to enforcement. Please make sure any waste liquid is properly disposed of inside your business or through the appropriate methods. Alley storage policy It may be tempting to want to store your business’ belongings in the alley, but anything stored in the alley is subject to removal as it can be considered abandoned property in a public space. Serviceable items like linens, kegs, or propane tanks may be stored in the alley adjacent to your business as long as they’re in storage cages approved by the city’s Engineering Department. Contact engineeringhelp@aspen.gov to explore this option. What can I do if my business is impacted by work at a construction site? The City of Aspen has regulations designed to ensure that construction sites are properly contained and that the impacts of construction are managed appropriately. If there is a construction site nearby that you feel is negatively impacting your business, email engineeringhelp@aspen.gov to connect with a construction inspector. 31 20 What taxes am I responsible for paying in Aspen? Local Sales Tax is collected by the state of Colorado and remitted to the Colorado Department of Revenue along with the applicable county and state taxes. Visit www.colorado.gov/revenueonline to get started. If your business is a hotel, short-term rental, or you’re selling tobacco, other locally collected taxes apply. These taxes are reported and paid separately from the Local Sales Tax; contact aspensalestax@aspen.gov to learn about lodging, STR, and tobacco taxes or visit www.aspen.gov/364. If you provide single-use carryout bags to your customers, you’re required to charge a $0.20 fee for each bag. This isn’t a tax, but a portion of the fee is to be remitted to the City of Aspen. Learn more at www.aspen.gov/369/Single-use-bag-fee. What else do I need? Anyone conducting business in the City of Aspen needs a local business license. This includes (but is not limited to) operating a physical location in the city, performing services in the city, sending employees into the city, and owning, maintaining, servicing or leasing tangible personal property for business purposes in the city. Find out more about business licenses, including how to apply for one, by visiting www.aspen.gov/1386. TAX AND FINANCIAL INFORMATION 32 21 SECTION2 INFORMATION FOR FOOD AND BEVERAGE ESTABLISHMENTS 33 22 What is a retail food license? A retail food license is a required license for any business that prepares and serves food to the public. It is separate from and required in addition to a business license. Who needs a retail food license? With few exceptions, any business that prepares and serves food to the public, that requires refrigeration for food safety reasons, or that sells food that is not commercially pre-packaged, must obtain a retail food license. Restaurants, caterers, pop-up restaurants, food vendors at special events, grocery stores, bars, food trucks, and meal delivery companies must obtain retail food licenses. Retail food licenses are specific to the owner and physical location of each business. If there is a change in ownership or location, a new retail food license is required. Email foodsafety@aspen.gov or call 970-920-5039 if you have questions about license requirements. How do I apply for a retail food license? For pop-up restaurants, newly constructed restaurants, restaurants being remodeled, or restaurants where the concept or menu is changing significantly from what was previously approved, complete the plan review application at www.aspen.gov/1527/Food-Safety. All new construction and remodels must also obtain an approved building permit. “Turn-key” change of ownerships may complete only the retail food license application at www. aspen.gov/DocumentCenter/ View/11265/Food-License- Application-2023, so long as no construction is involved and the menu or concept is not changing. FOOD SAFETY INFORMATION Plan Review Application Retail Food License Application 34 23 Certified Food Protection Manager (CFPM) Program information Most food establishments, except for those doing only minimal food preparation, always need a Certified Food Protection Manager (CFPM) employee on site. Contact foodsafety@aspen.gov to learn if your business needs a CFPM employee on the premises. Food establishment inspection information Once construction of a new food establishment is complete, a pre-operational inspection will be scheduled to verify that kitchen equipment is installed properly and is working. Approximately one month after opening, a routine food safety inspection will occur. This first inspection will not be scheduled. The complexity of the operations and inspection history will determine the inspection frequency moving forward. Most businesses receive two unannounced health inspections each year. Are you a food manufacturer or wholesaler? Food manufacturers and wholesalers are licensed by the Colorado Department of Public Health and Environment (CDPHE). To inquire about a license, email cdphe_mfgfd@state.co.us or call 303-692-3645 and select option 2. To inquire about in-person CFPM class and exam opportunities, contact foodsafety@aspen.gov. Learn how to get certified online by visiting www.aspen.gov/1527/Food-Safety and clicking on the CFPM tab. TIP: 35 24 Before serving alcohol to the public, even if it’s complimentary, your business needs to obtain either a liquor license or a Retail Establishment Permit. When do I need a liquor license? How do I get one? A liquor license permits your business to serve alcohol to the public for a fee (wine, beer, liquor). You’ll need a liquor license if your business regularly serves alcohol to guests. Restaurants and bars are the most common businesses that obtain liquor licenses. Some retail stores obtain “limited” liquor licenses for serving only beer and wine. To apply for a liquor license, visit www.aspen.gov/187/Liquor-Licensing. Liquor licenses must be renewed each year. Email clerk@aspen.gov for more information. What is a Retail Establishment Permit? Do I need one? A Retail Establishment Permit (REP) is an event- based permit that allows qualifying retail businesses to provide complimentary alcohol service at up to 24 events per year without a liquor license. If your business only occasionally serves free drinks at periodic events like trunk shows, gallery openings, or similar, you’ll need to obtain a REP before your next event. To apply for a REP, visit www.aspen.gov/187/Liquor-Licensing. REPs are valid for one year and may be renewed annually for $93/year. Alcohol Awareness Alcohol Awareness training empowers staff to take a proactive approach in preventing alcohol misuse and maintaining a safe environment in bars and restaurants. Alcohol awareness training must be completed prior to the initial issuance (or annual renewal) of a liquor license from the City of Aspen Clerk’s Office. For more information or to schedule an Alcohol Awareness training, contact the Clerk’s Office at clerk@aspen.gov. Tipsy Taxi Vouchers Tipsy Taxi is a complimentary service that aims to prevent drunk driving by offering a ride home to patrons that have no other way to avoid driving drunk. Most bars and restaurants in Aspen are enrolled in the Tipsy Taxi program. After your staff completes Tipsy Taxi training, your business can obtain vouchers that your staff can use to call a free taxi for a customer in need. Tipsy Taxi can help patrons who need a sober ride to as far as Glenwood Springs. For Tipsy Taxi contact information, or to learn more about the program, visit www.pitkincounty.com/158/Community-Information. ALCOHOL SERVICE 36 25 Can I set up tables and chairs outside my restaurant? Aspen has an outdoor dining program which is administered by the Clerk’s Office. Approved applicants may lease City right of way space to expand their dining capacity onto City property. Outdoor dining is typically allowed from Memorial Day through Halloween each year. Outdoor dining participants must meet all applicable egress, accessibility, right of way, noise, and licensing requirements. Contact clerk@aspen.gov to discuss whether your business may be eligible for outdoor dining. OUTDOOR DINING 37 26 FOOD TRUCKS AND FOOD STANDS Are food trucks or food stands allowed in Aspen? Food trucks and stands are not allowed on public property in Aspen, including streets and parking spaces. Food trucks and stands may only operate on private property in certain zone districts. Email planneroftheday@gmail.com to inquire about whether your desired location allows food trucks or food stands. To operate on private property, an Outdoor Food/Beverage Vending License is required. Email planneroftheday@gmail.com to apply for an Outdoor Food/Beverage Vending License. A Retail Food License is required in addition to the Outdoor Food/Beverage Vending license; email foodsafety@aspen.gov to apply for a Retail Food License. For any other questions about food trucks or food stands, contact City of Aspen Planning Department staff at planneroftheday@gmail.com. 38 27 Is my business required to compost organic waste? Composting is mandatory for businesses with a retail food license. This includes restaurants, caterers, food vendors at special events, grocery stores, bars, food trucks, and meal delivery companies. Beginning in January 2026, compost will be mandatory for all commercial businesses and multifamily properties. In 2028, everyone in the City of Aspen will be required to compost. The City of Aspen provides free compost containers, signage for staff and customers, and bilingual trainings on proper waste diversion methods. Email waste@aspen.gov to learn more, or submit a request through the City of Aspen Sustainability Resources form. To learn more about the organic waste ordinance, visit www.aspen.gov/359/Organic-Waste-Ordinance. COMPOSTING MANDATORY WITH A RETAIL FOOD LICENSE Organic Waste Ordinance Sustainability Resources Form 39 28 SECTION3 DEPARTMENTAL CONTACT INFORMATION 40 29 CITY OF ASPEN | 427 RIO GRANDE PLACE | 970.920.5000 | ASPEN.GOV BEARS AND WILDLIFE Parks Department 970-920-BEAR bears@aspen.gov aspenbears.com ELECTRIC AND WATER UTILITIES Utility Billing Department 970-920-5030 utilbill@aspen.gov aspen.gov/185/Utility-Billing HISTORIC PRESERVATION PROGRAM Planning Department 970-920-5090 hp@aspen.gov aspen.gov/193/Historic-Preservation SECURITY ALARM SYSTEMS Aspen Police Department Non-emergency: 970-920-5400 Emergency: 911 apd@aspen.gov aspen.gov/police WASTE, RECYCLING, COMPOST Environmental Health & Sustainability Department 970-920-5039 waste@aspen.gov aspen.gov/357/Waste-Recycling BUSINESS LICENSES AND TAXES Finance Department 970-920-5040 finance@aspen.gov aspen.gov/364/Finance-and- Purchasing FOOD SAFETY Environmental Health & Sustainability Department 970-920-5039 foodsafety@aspen.gov aspen.gov/1527/Food-Safety LIQUOR LICENSING AND OUTDOOR DINING Clerk’s Office 970-429-2687 clerk@aspen.gov aspen.gov/171/Clerk SIGNAGE, TEMPORARY STRUCTURES, LIGHTING Zoning Department 970-429-2764 planneroftheday@gmail.com aspen.gov/194/Planning-Zoning CONSTRUCTION, REMODELS, BUILDING PERMITS Building Department 970-429-2735 builderoftheday@gmail.com aspen.gov/179/Building GETTING AROUND ASPEN AND THE ROARING FORK VALLEY Transportation Department 970-920-5267 transportation@aspen.gov driveless.net PARKING AND LOADING ZONES Parking Department 970-920-5267 parking@aspen.gov aspen.gov/parking STORMWATER, SNOW REMOVAL, RIGHT OF WAY REGULATIONS, CONSTRUCTION SITES Engineering Department 970-920-5080 engineeringhelp@aspen.gov aspen.gov/engineering 41 42 FOLLOW-UP REPORT ORIGINAL MEETING DATE: November 10, 2025 FOLLOW-UP MEMO DATE: November 12, 2025 SUBJECT: Lumberyard Lottery Priorities PRESENTED BY: Chris Everson, Project Manager COUNCIL MEMBERS PRESENT: Mayor Richards and Councilmembers Doyle, Guth, Rose and Benedetti ______________________________________________________________________ WORK SESSION DISCUSSION SUMMARY: Council discussed direction for a potential resolution to memorialize lottery priorities for the Lumberyard affordable housing project. Items discussed included potential work location priority, emergency worker priority, rightsizing priority, employer partnership program (EPP) priority and priority for tenants displaced due to affordable housing (re)development. NEXT STEPS: A majority of Council directed staff to include these items in a resolution to be presented to Council for consideration at an upcoming regular meeting, preferably December 2 or if necessary, December 16. Pertinent detailed direction included: - work location priority for Aspen urban growth boundary - utilize emergency worker priority in APCHA Regulations - EPP to include cap of 50 units - Include right to utilize rightsizing and displaced tenant/owner should those be adopted into APCHA Regulations in the future CITY MANAGER NOTES: 43