HomeMy WebLinkAboutordinance.council.10-25ORDINANCE #10
(Series of 2025)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO
APPROPRIATING AN INCREASE IN 1) THE 2025 MUNICIPAL BUDGET; AND 2)
THE 2025 BUDGETS FOR COMPONENT UNIT FUNDS OF THE CITY OF ASPEN,
AND AUTHORIZING APPROPRIATIONS PURSUANT THERE TO
WHEREAS, pursuant to article 9 of the Aspen Home Rule Charter, the Council shall adopt the
budget by resolution on or before the fiscal day established by law (December 15); and
WHEREAS, pursuant to same article 9 of the Aspen Home Rule Charter, allows for amendments
to the adopted budget via sections 9.7 and 9.12; and
WHEREAS, the revised budgets as submitted in Exhibit A for Section 1 and Section 2 sets forth
the amounts to be appropriated for expenditure, and estimated revenues, for each accounting fund
for the calendar year 2025,
SECTION 1:
NOW THEREFORE, be it resolved by City Council, that the budget for the City of Aspen,
Colorado for fiscal year 2025, attach hereto as Exhibit A and incorporated herein by this reference,
is hereby amended. All constituted appropriations amounting to $283,696,998, and estimated
revenues amounting to $215,094,572 are hereby declared to be sufficient and necessary to pay the
expenses and certain indebtedness, and provide for a reasonable fund balance at the close of the
fiscal year ending December 31, 2025, as required pursuant to 29-1-103 (2), C.R.S.
SECTION 2:
NOW THEREFORE, be it resolved by City Council, that the budget for Truscott Phase 2
Affordable Housing Fund for fiscal year 2025, attach hereto as Exhibit A and incorporated herein
by this reference, is hereby amended. All constituted appropriations amounting to $2,373,028 and
estimated revenues amounting to $1,476,800 are hereby declared to be sufficient and necessary to
pay the expenses and certain indebtedness, and provide for a reasonable fund balance at the close
of the fiscal year ending December 31, 2025, as required pursuant to 29-1-103 (2), C.R.S.
INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED AND/OR POSTED
ON FIRST READING on the IIth day of November 2025.
A public hearing on the ordinance shall be held on the 18th day of November 2025, in the
City Council Chambers, City Hall, Aspen, Colorado.
ATTEST:
Nicole Henning,, City , lerk,
RachaI E. Richards, Mayo\
4 0516 I l
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ONOTWO", FITTINTIM
ATTEST:
&jx 4•
Nicole Henning, City f)ork
Approved as to Form:
atharine 7ohnson, City Attorney
Rac el E. Richards, May
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Exhibit B
;
2025 FALL SUPPLEMENTAL NEW REQUESTS
y
CITY OF ASPEN
Department/Description
�Section 1. City of .-
Operating
Capital
Smuggler Bridge Maintenance
$74,000
327 - Engineering Subtotal:
$0
$74,000
000 - Asset Management Plan Fund Total:
West End Congestion
$0
$74,000
$50,000
327 - Engineering Subtotal:
$50,000
$0
001- General Fund Total:
Parks Office Remodel
$50,000
$0
$300,000
100 - Parks and Open Space Fund Total:
$0
$300,000
v,aS, F,.-s* Fi.,amei-,I n,a can absorb 20 new applications within existing budget
$0
152 - Kids First Fund Total:
West End Infrastructure Replacement Project
$0
$0
$75,000
160 - Stormwater Fund Total:
Glycol Supply for Truscott 1
$0
$75,000
$28,631
491- Truscott I Housing Fund Total:
Adjustment for Claims Paid from Insurance: Reimbursement will come from reinsurance
$0
$5,000,000
$28,631
501- Employee Benefits Fund Total:
Employee Housing Lease at AABC 301A
$5,000,000
$0
$38,700
505 - Employee Housing Fund Total:
$38,700
$0
Total New Requests - Operating / Capital:
$5,088,700
I $477,631
��Section 2. Fiduciary Funds
Glycol Supply for Truscott 2
$28,631
641- Truscott Phase II Fund Total: $0
$28,631
Total New Requests 641 & 642 Component Unit Funds: $0
$28,631
��►i 2025 Fall Supplemental New Requests
1p
CITY OFASPEN
000 Asset Management —Smuggler Bridge Maintenance $74.,000 (One -
Time)
Staff is working to determine maintenance activities for the Smuggler Bridge on Power Plant Rd. Civil
Engineering and Geotechnical consultants are being brought in to analyze existing conditions so next
steps can be identified. $74,000 is necessary to analyze the existing conditions and identify necessary
maintenance.
Proposed Use of Funds
• $25,000 will fund a bridge inspection, analysis and engineering recommended maintenance.
• $29,000 will provide geotechnical analysis of the surrounding soil composition.
• An additional $20,000 is being requested to fund any additional work necessary to get an RFP
out to bid for the design and construction community.
Expected Outcomes
• Bridge Inspection
• Structural Alternatives Study
• Geotechnical Analysis Report
• Necessary information to deliver RFP for Smuggler Bridge Maintenance
Smuggler Bridge provides an important alternate route connecting neighborhoods north of Aspen to
downtown core and the surrounding areas and provides alternate access during peak rush hours. The
bridge, originally constructed in 1973, has experienced significant wear in recent years due to its
significant daily use. The asphalt driving surface has deteriorated, resulting in the formation of
potholes. As staff repaired potholes, they found further underlying degradation including considerable
rust on the steel deck structure and resulting multiple perforations.
This request funds essential maintenance on aging infrastructure to preserve safety, extend the
bridge's service life, and prevent the need for more extensive and costly repairs in the future. It will
also protect our community's mobility and public resources, while the larger Entrance to Aspen is being
considered.
The Smuggler Bridge assessment and maintenance design are critical community priorities. If this
supplemental is not approved, this could delay the project timing.
►s A 2025 Fall Supplemental New Requests
CITY OFASPEN
001 General Fund - 327 Engineering —West End Congestion $50,000
(One -Time)
$50,000 is requested to advance the projects laid out by council on the August 18t" Work Session
regarding West End Traffic Congestion. Funding is requested for new projects not originally
scheduled.
Proposed Use of Funds
Staff will use funds to start analysis and planning on the following projects as directed by council:
1. Vehicle Barriers on W Hallam St.
2. Additional Pedestrian Areas
3. One -Way Alley Sign Installations
4. Installation of additional Speed Limit Signs and Painted Stop Bars
5. Bulb outs at key intersections
6. Restrictions on Power Plant Rd.
7. Neighborhood Signing Plan
8, Investigate School Zone signage at the Yellow Brick
9. Review technology and methodology for noise code and noise violation enforcement
10. Review signal timing with CDOT for the SH 82 Corridor
11. Investigate potential signaled pedestrian crossing at 8th street in place of the rapid flash
beacons
7. Analysis of a no right turn onto E Bleeker from Mill Street during the PM peak
8. Investigate the feasibility of congestion pricing in the West End
9. Investigate the feasibility of cordoning off west end
Expected Outcomes
• Respond to Neighborhood concerns of traffic in the West End
• Balance pedestrian and bicycle safety with vehicle use of the West End
This topic was previously presented to Council on August 18t". The Follow -Up memo is attached.
• If not funded staff will not be able to advance the projects requested by council.
; t
►► 2025 Fall Supplemental New Requests
CITY OFASPEN
100 Parks &Open Space Fund —Parks Office Remodel $300,000 (One -
Time)
Asset and Parks staff are requesting $300,000 of additional funds of be added to the Parks Office
Remodel Project (Project 50329)
$2,444,695 was authorized to be included in the Fall 2025 Budget Supplemental on March 25t",
2025, via resolution 029, series of 2025. In addition to that, this $300,000 of spending authority is
requested based upon a risk assessment of the project at its current state.
• The Parks Office Remodel Project is currently within its approved budget, and no funds have been
spent beyond what has been authorized. However, based on risk analysis and forecasting, staff
anticipates the project may run over budget as it progresses.
• At approximately 27% completion, change orders total about 9% of the original contract value. The
primary driver has been concealed conditions uncovered during demolition that expanded the
building envelope scope. Additional impacts include the need to upsize wire and conduit due to the
finalized trench path, rocky soil conditions that required a concrete retaining detail, and tariff -
related material price increases.
• Staff recommends approval of a supplemental allocation of $300,000 which represents a 5%
increase in the total project cost, in addition to the $2,444,695 already approved by Council in
Resolution 029, Series of 2025. This ensures the Parks Office Remodel Project has adequate funding
to address risks and unforeseen conditions. As construction progresses, the likelihood of new
unforeseen costs will decline; while it is not expected that the full amount will be needed, this
request provides the flexibility to manage costs responsibly and avoid future budget and timeline
interruptions.
• The Parks Department is also committed to reducing overall project costs through in-house
contributions and value -driven decisions. For example, Parks staff will self -perform the installation
of pavers and a retaining wall in the bike storage area, an effort expected to save nearly $30,000.
Without supplemental funding, the project may be able to reach completion but would do so with little
to no margin for unforeseen conditions, creating a higher risk of deferrals, or schedule impacts. While
staff will continue to pursue in-house contributions and cost savings, the absence of supplemental
funding limits flexibility and increases the likelihood of returning to Council later; approving this request
provides the assurance that the project can be completed responsibly and without compromise.
� %
;44"104'; 2025 Fall Supplemental New Requests
CITY OF ASPEN
160 Stormwater Fund —West End Infrastructure Replacement Project
$75,000 (One -Time)
$7S,000 of additional funding is requested for the West End Infrastructure Replacement Project.
Proposed Use of Funds
• Funds will be used for a survey of the Gillespie Roadway corridor in to proceed with drainage
infrastructure design over the winter and be ready for construction in 2026.
Expected Outcomes
• These funds will advance the Design project over the winter months. Additional funds are
available in January but due to snow conditions, survey work would not happen until April if
not done in advance snowfall. Because of sensitive timing, the team forwarded this work.
These funds are needed to further Councils' goal of replacing aging infrastructure. The original project
funding went entirely toward master planning and determining the most critical locations of
Stormwater infrastructure improvements in the West End. As the team progressed with the master
plan it became apparent that the starting point should be along the Gillespie. To complete design work
over the winter months a survey was needed prior to snowfall. The requested supplemental funds will
ensure no delays and construction ready documents available to go out to bid for construction in the
summer of 2026. The work is completed, but the funding is requested here to bring the project
authority to full.
If not funded staff will look for other buckets to fill this shortfall because the authority was
already expended to ensure no weather -based delays push this project out another year.
IIP,s�,► 2025 Fall Supplemental New Requests
CITY OFASPEN
491 Truscott I Fund —Glycol Supply for Truscott $28,,631 (One -Time)
APCHA is requesting a supplemental budget allocation to procure a bulk supply of industrial -grade
propylene glycol for the Truscott housing complex. This purchase is essential to address a critical
infrastructure vulnerability: the complete absence of glycol in the plumbing system across all 196
residential units. Glycol is a standard antifreeze agent used in closed -loop heating systems to prevent
pipe freezing and rupture during winter months.
Securing a full system -wide supply at this time not only resolves an immediate infrastructure risk but
also offers long-term budgetary benefits. A one-time bulk purchase eliminates the need for piecemeal
procurement or emergency sourcing during peak winter months —when costs are elevated and
contractor availability is limited. This request is split evenly between Truscott Phase I and Truscott
Phase II.
Total New Expenditure Authority Requested
• Truscott Phase I Allocation and Request: $28,631.00
• Estimated Cost: $57,262.00 —This includes both the procurement of glycol and the expected
labor costs for a licensed plumber to perform system flushing, injection, and testing across all
plumbing zones. This estimate also includes a 15% contingency for unforeseen expenses and
reflects current Aspen market rates.
• Volume: —700 gallons of premixed propylene glycol with corrosion inhibitors
• Unit Cost: $1,200 per SO -gallon barrel (total 14 barrels)
Proposed Use of Funds
• Purchase and delivery of a full truckload of propylene glycol.
• System -wide injection and flushing of glycol into all plumbing zones at Truscott.
Expected Outcomes
• Elimination of annual pipe bursts in winter months.
• Protection of baseboard heating systems and water heaters.
• Reduced emergency maintenance costs and tenant disruption.
• Improved system longevity and operational efficiency.
While glycol was used in Truscott's plumbing system at one point, it was eventually phased out —likely
due to incremental cost -saving decisions and shifting maintenance priorities over time. This absence
has left the system vulnerable to freeze -related failures, contributing to multiple pipe bursts each
winter. Reintroducing glycol now, through a one-time bulk purchase, represents a strategic correction
that will stabilize the infrastructure, reduce emergency repair costs, and support long-term budget
predictability.
Operational Impact
• Glycol absence is a life safety and infrastructure risk.
• Emergency repairs cost $5,000—$10,000 per incident.
1'
►► 2025 Fall Supplemental New Requests 10
CITYOFASPEN
• Glycol installation is a preventive measure that aligns with APCHA's mission of safe, stable
housing.
Council/City Goals Alignment
• Supports Stewardship and Service values.
• Reduces long-term capital expenditures.
• Enhances tenant safety and housing reliability.
Failure to fund this request will result in continued exposure to winter pipe bursts, which have
historically led to costly emergency repairs, tenant displacement, and increased liability.
• Continued winter pipe bursts and emergency repairs.
• Increased liability and tenant dissatisfaction.
• Deferred maintenance will escalate costs and system degradation.
,I►� ► 2025 Fall Supplemental New Requests
lIollv
CITY OFA5PEN
501 Employee Benefits Fund —Funding Increase for Health Insurance
Costs $5,000,000 (One -Time)
Additional budget authority of $5,000,000 is requested to support expenditures related to high cost and
utilization of benefits within the City's partially self -insured health plan. This will be offset by
reinsurance revenue reimbursement of approx. $5.2 million. Net positive impact to the fund of approx.
$0.2M.
Proposed Use of Funds
• $5,000,000 of one-time expense authority to increase total budget to projected 2025 claims
Expected Outcomes
• Ensure the 501 Employee Benefits Fund has sufficient budget authority for projected 2025
expenses
• City avoids audit findings and maintains fiscal compliance
• City maintains uninterrupted coverage & upholds commitment to employee wellbeing, to
ensure access to healthcare for city employees and dependents
• Employees facing serious health issues are not penalized by budgetary shortfalls & reinforces
City's commitment to compassionate governance
The City of Aspen operates a partially self -insured health plan, meaning it takes on the financial risk of
the health insurance plan, with partially offsetting the financial risk from single high claimants and/or
aggregate claims volume through a stop loss or excess insurance policy. Over the years, this model has
worked exceptionally well for the city by keeping administrative costs low, which are typical of fully
insured plans.
Recently, the health plan has seen a significant uptick in volume, costs of services, and in high dollar
individual claims. Continued assessment of plan design modifications remains a key focus of the
organization to ensure employees and dependents have accessible and reliable health care.
That said, based on current claims data, projections place the city reaching the aggregate stop loss
maximum on claims this year. Although the aggregate number may fluctuate slightly due to changing
enrollment numbers, based on the current information at hand, an increase to the appropriation of
$5,000,000 is required to fully cover the potential out-of-pocket amount the city is responsible for if
claims continue at their current rate.
If this request is not approved, it is possible that actual expenditures could exceed existing budget
authority. This will cause an audit finding in our 2025 audit.
�11 i0
WORM 2025 Fall Supplemental New Requests
CITY OF ASPEN
505 Employee Housing Fund —Employee Housing Lease for AABC 301A
$38,700 (One -Time)
Staff are requesting additional one-time budget authority of $38,700 to fund the lease of Unit 301 A,
located in the AABC, Aspen, CO.
Proposed Use of Funds
• The funds will be used to pay for a private market housing lease.
Expected Outcomes
• Staff retention, morale, and reduction of stress
• Housing equity, access to stable housing
• Fiscal flexibility and prudence
The lease started July 1st, 2023, ending June 30t" 2024, for $3,000/month. Since the lease commenced
it has continued to be renewed and has been officially extended to June 301" of 2026. At each annual
renewal a 5% increase has been incurred. An expense of $38,700 for 2025, and $19,800 for 2026 is
known and guaranteed. The 2026 and 2027 request assumes the lease will be renewed again July 1" of
2026 and July 1st of 2027 with a 5% increase every year.
One -Time Supplemental budget authority asks this year and disclosing future request in Spring 2026:
• 2025: $38,700 one-time
• 2026: $40,500 ongoing
While trying to maximize the quantity and quality of affordable housing option for Staff; the City is
always analyzing different opportunities on the private market that may be advantageous for purchase
or lease. Staff believe Unit 301 A, located in the AABC, Aspen, CO is currently worth leasing for staff.
iL
The 505 operations budget will overrun the current annual budget authority allocation with the
expense of this lease. Staff would be forced to not renew the lease next year and the City employee
housed in this unit would need to find another option elsewhere on their own.
��►i 2025 Fall Supplemental New
p Requests p
CITY OF ASPEN
641 Truscott II Fund —Glycol Supply for Truscott $28,631 (One -Time)
APCHA is requesting a supplemental budget allocation -to procure a bulk supply of industrial -grade
propylene glycol for the Truscott housing complex. This purchase is essential to address a critical
infrastructure vulnerability: the complete absence of glycol in the plumbing system across all 196
residential units. Glycol is a standard antifreeze agent used in closed -loop heating systems to prevent
pipe freezing and rupture during winter months.
Securing a full system -wide supply at this time not only resolves an immediate infrastructure risk but
also offers long-term budgetary benefits. A one-time bulk purchase eliminates the need for piecemeal
procurement or emergency sourcing during peak winter months —when costs are elevated and
contractor availability is limited. This request is split evenly between Truscott Phase I and Truscott
Phase II.
Total New Expenditure Authority Requested
• Truscott Phase II Allocation and Request: $28,631.00
• Estimated Cost: $57,262.00 —This includes both the procurement of glycol and the expected
labor costs for a licensed plumber to perform system flushing, injection, and testing across all
plumbing zones. This estimate also includes a 15% contingency for unforeseen expenses and
reflects current Aspen market rates.
• Volume: —700 gallons of premixed propylene glycol with corrosion inhibitors
• Unit Cost: $1,200 per 50-gallon barrel (total 14 barrels)
Proposed Use of Funds
• Purchase and delivery of a full truckload of propylene glycol.
• System -wide injection and flushing of glycol into all plumbing zones at Truscott.
Expected Outcomes
• Elimination of annual pipe bursts in winter months.
• Protection of baseboard heating systems and water heaters.
Reduced emergency maintenance costs and tenant disruption.
• Improved system longevity and operational efficiency.
While glycol was used in Truscott's plumbing system at one point, it was eventually phased out —likely
due to incremental cost -saving decisions and shifting maintenance priorities over time. This absence
has left the system vulnerable to freeze -related failures, contributing to multiple pipe bursts each
winter. Reintroducing glycol now, through a one-time bulk purchase, represents a strategic correction
that will stabilize the infrastructure, reduce emergency repair costs, and support long-term budget
predictability.
Operational Impact
• Glycol absence is a life safety and infrastructure risk.
• Emergency repairs cost $5,000—$10,000 per incident.
• Glycol installation is a preventive measure that aligns with APCHA's mission of safe, stable
housin
,1
��►► 2025 Fall Supplemental New Requests
CITY OF ASPEN
Council/City Goals Alignment
• Supports Stewardship and Service values.
• Reduces long-term capital expenditures.
• Enhances tenant safety and housing reliability.
Failure to fund this request will result in continued exposure to winter pipe bursts, which have
historically led to costly emergency repairs, tenant displacement, and increased liability.
• Continued winter pipe bursts and emergency repairs.
• Increased liability and tenant dissatisfaction.
• Deferred maintenance will escalate costs and system degradation.
Exhibit C
44pp 2025 FALL TECHNICAL ADJUSTMENTS
CrfYOFASPEN
Department/Description
Section 1. City of Aspen
Previously .. by Council
Operating
Capital
I Transfers Out
Park Ave Infrastructure Improvement Project: Resolutions 062, 063 and 064 approved by
$535,704
council on April 22, 2025 for Change Orders for both Park Ave Infrastructure Improvement
Project & the Park Ave Pipe Replacement Project.
327 - Engineering Subtotal:
$0
$535,704
$0
000 - Asset Management Plan Fund Total:
$0
$535,704
$0
Community Health Services Grant Funding: At the August 11, 2025, work session, Council
$8,091
reviewed and approved an off -cycle funding request from Community Health Services, Inc.
112 - Mayor & Council Subtotal:
$8,091
$0
$0
KLJ Grant Writing Contract: Council approved the contract through resolution 53, Series
$63,000
2025 on April 22, 2025 for $63K of $170K from REMP Fund, $57K from DOLA Grant already
appropriated in Spring Supp, and $50K covered from operating budget.
114 - City Manager Subtotal:
$63,000
$0
$0
Net Zero Ask for Various Services: This is a net zero impact request to cover various grants
$36,121
and overtime services. The grants received were through the 1-70 Training Region, which
helped with part of the payment for two officers to attend the 2025 Co -Responder
Conference, for High Visibility Impaired Driving Enforcement (HVE Colorado), for Aspen
Police to assist with Jazz Aspen, and other community events, where officers worked
overtime and police were reimbursed for their time. Additionally, the police department
was awarded grants from the Aspen Community Foundation, which offered an opportunity
to host an event for APD families to explore various wellness resources, and Holy Cross,
which allows officers to take kids out shopping for the holidays. An annual grant was
received from a family to provide scholarships to Aspen High School Graduates. Lastly, we
have received a grant from the Bureau of Justice Assistance (BJA), which covers 50% of
officers' regular duty body armor vests.
221- Police Subtotal:
$36,121
$55,000
$0
$0
July 4th Event: Council approved an additional $55k for July 4th celebration. Reso 90,
series 2025. Approved June 24, 2025
532 - Special Events Subtotal:
$55,000
$0
$0
001- General Fund Total:
$162,212
$0
$199,705
$0
Aspen Recreation Facility Improvements: On October 28, 2025, City Council approved
Resolutions 142 & 146, approving $199,705. This included $171,205 is for the design
services and $28,500 for pre -construction services.
Castle Creek Underpass Retaining Wall: Resolutions 121 and 122 of 202S approved a
$40,000
contract with Meridian Contracting, Inc. for work to be performed at the trail underpass at
Castle Creek Bridge.
Conner Park Timing and Change Order with Design Workshop: On June 10, 2025, City
$170,050
Council approved Resolution #079, which executed a change order for design work of
Conner Park with the firm Design Workshop.
Parks Office Remodel Contract for Construction: On March 25, 2025, City Councial
$2,444,695
approved Resolutions 029, 030, 044 for the remodel of the parks offices on Cemetery Lane.
100 - Parks and Open Space Fund Total:
$0
$2,854,450
$0
Exhibit C
,;�e�% s 2025 FALL TECHNICAL ADJUSTMENTS
P;�-.
CITY OF ASPEN
Department/Description
Operating
Capital
Transfers Out
KU Grant Writing Contract: $63K of $170K from REMP Fund
$63,000
132 - REMP Fund Total:
$0
$0
$63,000
Regional Fare Free Transit Pilot: In keeping with their congestion reduction goal, City
$275,000
Council approved Resolution #69 on May 13 of 2025, approving the contribution of
$275,000.00 for a regional fare -free transit pilot in Fall of 2025.
141 - Transportation Fund Total:
$275,000
$150,000
$0
$0
Priority Unit at Carter Condominiums: Council approved on September 30th, 2025, via
Resolution #099 Series of 2025, purchase of a unit priority at the Carter Condominiums
Habitat L3 in Glenwood Springs, CO
Mobile Home Park Land Purchase Contribution: Council supported downvalley housing
$3,125,000
stability by preserving affordable community spaces, preventing speculative investor
acquisitions, and protecting current residents from displacement.
1 West Mountain Regional Housing Coalition Good Deeds Grant: City Council approved the
I $1,000,000
I$1 million contribution on July 8th 202S via Resolution #097 Series of 202S, supporting a
regional deed restriction program towards affordable housing.
150 - Housing Development Fund Total:1
$4,275,000
$0
$0
Stormpipe Lining Project: Resolutions 082 and 093 Series of 2025 - Additional Funds for
$114,405
the Stormpipe Lining Project - Approved by Council at the July 8th Meeting.
160 - Stormwater Fund Total:
$0
$114,405
$0
51795 Water and Pipeline Locating Equipment, Service Line Potholing Project: Contract
$17,500
awarded to Timberline Excavation - Resolution #102 of 2025, Meeting Date: July 22nd,
2025. Approved additional $17,500 to increase existing $200,000 budget to match contract
amount.
52014 Maroon Creek Pipeline Repair: Contract awarded to Elite Pipeline Services via
$148,725
Resolution #092 of 2025, Meeting Date: June 24th, 2025 and July 16, 2025.
52015 SCADA Improvements Remote Site Radio Conversion: Contract awarded to Timber
$192,162
Line Electric and Control Corporation (TLECC), for supply and installation of radio
equipment at eight remote water distribution sites. Resolution # 071 of 2025, Meeting
Date: May 27th, 2025. New project and budget authority for $192,162 to complete project.
50763 Wrights Road Waterline Project: Contract awarded to Stutsman Gerbaz, Inc. in the
$845,000
amount of $2,599,495.00 for the construction of the Wrights Road Waterline Project,
contract awarded to SGM, Inc. in the amount of $100,259.89 for construction oversight
and construction phase engineering services for the Wrights Road Waterline Project, and
approved contingency via Resolutions 024, 025, and 026 of 2025, Meeting Date: February
25th, 2025.
Park Ave Infrastructure Improvement Project: Resolutions 062 063 and 064 approved b
$678 689
council on April 22, 202S for Change Orders for both Parl< Ave Infrastructure Improvement
Project & the Parl< Ave Pipe Replacement Project. Change Order addressed construction
solutions for previously unknown field conditions discovered once the project was
mobilized.
421- Water Utility Fund Total:
$0
$1,882,076
$0
Parking Garage Caulking Project: Resolution 42, approved on March 25, 2025
$43,865
451- Parking Fund Total:
$0
$43,865
$0
Truscott 1 Playground Equipment Replacement: The Truscott Playground Improvement
$5,000
project was approved by City Council on July 22, 2025 (Resolution #2025-200).
491- Truscott I Housing Fund Total:
$0
$5,000
$0
Exhibit C
lipo 2025 FALL TECHNICAL ADJUSTMENTS
CITY OFASPEN
Department/Description
Operating
Capital
Transfers Out
Marolt Interior Painting: The Marolt Interior Painting project was approved by City Council
on March 12, 2025 under Resolution #32-2025.
$114,500
492 - Marolt Housing Fund Total:
$0
$114,500
$0
Total Previously Approved Requests:
$4,712,212
$5,550,000
$63,000
Accounting and Other
$70,000
Adjustment for Change in Accounting: Golf moved to a standalone POS system requiring a
change in accounting for credit card processing fees.
471- Golf Course Fund Total:
Removal of Housing Stipend Program: Re-evaluation of this program because of equity
considerations, and removal of the appropriation
Recording the COGS of the Housing Unit Inventory: At the time of sale of Employee
Housing Units, the units are recorded as expense, inventory is reduced, and revenue is
recorded. This is the formal authority required for these accounting transactions to be
recorded.
$70,000
$0
$0
($600,000)
j $305,457
5.05 - Employee Housing Fund Total:
($294,543)
$0
$0
Total Technical Adjustments:
($224,543)
$0
$0
All C�ityFinancial Policies
Employee Payout: Per City policy, payout of employee accrued PTO and sick leave.
$738,054
City Financial Policy:
$738,054
$0
$0
Section 2. All Total Previously Approved & Technical Adjustments
Elevator Car Improvements: The Truscott Elevator Upgrade project was approved by City
Council on April 8, 2025 (Resolution #56-2025) for a total of $86,240.
Truscott 2 Playground Equipment Replacement: The Truscott Playground Improvement
,project was approved by City Council on July 22, 2025 (Resolution #2025-200).
$21,155
$5,000
j 641- Truscott Phase II Fund Total:
$0
$26,155
$0
Total Previously Approved Requests Fiduciary Funds:
$0
$26,155
$0
Exhibit D
2025 FALL REVENUE & TRANSFER DETAIL
i 14 4 10 CITY OF ASPEN
Department/Description
of Aspen
Revenues
I Transfers In
Grant Writing Contract Transfer from REMP: $63K of $170K from REMP Fund. Council approved the contract through
resolution 53, Series 2025 on April 22, 2025.
$63,000
114 - City Manager Subtotal:
CIRSA Armory Flood Damage Reimbursement
$0
$63,000
$113,489
119 - Asset Management Subtotal:
Net Zero Ask for Various Services: This is a net zero impact request to cover various grants and overtime services. The
grants received were through the 1-70 Training Region, which helped with part of the payment for two officers to attend
the 2025 Co -Responder Conference, for High Visibility Impaired Driving Enforcement (FIVE Colorado), for Aspen Police
to assist with Jazz Aspen, and other community events, where officers worl<ed overtime and police were reimbursed for
their time. Additionally, the police department was awarded grants from the Aspen Community Foundation, which
offered an opportunity to host an event for APD families to explore various wellness resources, and Holy Cross, which
allows officers to take Kids out shopping for the holidays. An annual grant was received from a family to provide
scholarships to Aspen High School Graduates. Lastly, we have received a grant from the Bureau of Justice Assistance
(BJA), which covers 50% of officers' regular duty body armor vests.
$113,489
$0
$36,121
221- Police Subtotal:
$36,121
$0
001- General Fund Total:
Funding Increase for Health Insurance Co,t,
$149,610
$63,000
$5,266,312
501- Employee Benefits Fund Total:
Recording the COGS of the Housing Unit Inventory: At the time of sale of Employee Housing Units, the units are
recorded as expense, inventory is reduced, and revenue is recorded. This is the formal authority required for these
accounting transactions to be recorded.
$5,266,312
$0
$309,035
505 - Employee Housing Fund Total:
Grant - CivicPlus upgrades
$309,035
$0
$9,767
510 - Information Technology Fund Total:
$9,767
$0
Total Revenues:
$5,734,724
$63,000