HomeMy WebLinkAboutresolution.council.158-25RE SOLUTION # 15 8
(Series of 2025)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND ALTA PLANNING + DESIGN, INC. AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF
ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council a contract for
professional services, between the City of Aspen and Alta Planning + Design, Inc.,
a true and accurate copy of which is attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract for
planning and design services, between the City of Aspen and Alta Planning and
Design Inc., a copy of which is annexed hereto and incorporated herein, and does
hereby authorize the City Manager to execute said agreement on behalf of the City
of Aspen.
RESOLVED, APPROVED, AND ADOPTED FINALLY by the City
Council of the City of Aspen on the 2"d day of December, 2025.
Richards, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held, December 2, 2025.
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CITY OF ASPEN STANDARD FORM OF AGREEMENT
PROFESSIONAL SERVICES
AGREEMENT made the 14th day of November, 2025.
BETWEEN the City:
The City of Aspen
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
And the Professional:
Alta Planning +Design, Inc.
101 SW Main St Ste#2000
Portland, OR 97204
US
205-277-7300
j amieanderson@altago.com
For the Following Project:
West End Congestion -Alta
iiY �� P�lwl
City of Aspen Contract No.: 2025-404
Contract Amount:
Total: $167,690.00
If this Agreement requires the City to pay
an amount of money in excess of
$100)000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen. If
Exhibits appended and made a part of this Agreement:
Exhibit A:
Exhibit B
Scope of Work.
Fee Schedule.
The City and Professional agree as set forth below.
City Council Apni
Date: 12/19/2025
Resolution No.: 2025-158
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1. Scone of Worlc. Professional shall perform in a competent and professional manner consistent
with the Standard of Care the Scope of Work as set forth at Exhibit A attached hereto and by this
reference incorporated herein. In providing services under this Agreement, the Professional will
endeavor to perform in a manner consistent with that degree of care and skill ordinarily exercised by
members of the same profession currently practicing under similar circumstances in the same locale
("Standard of Care").
2. Completion. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be completed no later than
December 31 2026. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be
exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit B appended hereto. Except as otherwise mutually agreed
to by the parties the payments made to Professional shall not initially exceed the amount set forth
above. Professional shall submit, in timely fashion, invoices for work performed. The City shall
review such invoices and, if they are considered incorrect or untimely, the City shall review the matter
with Professional within ten days from receipt of the Professional's bill.
4. Non-Assi,�nabih�ty. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub -Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent
A the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub -contractor.
5. Termination of Procurement. The sale contemplated by this Agreement maybe canceled
by the City prior to acceptance by the City whenever for any reason and in its sole discretion the
City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services, The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the termination.
No fees shall be earned after the effective date of the termination. Upon any termination, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or
other material ("Instruments of Service") prepared by the Professional pursuant to this Agreement
shall become the property of the City. Any and all use of modification of the Instruments of Service
which were not complete upon termination of this Agreement but which City may possess shall be
at the City's sole risk and without legal liability to Professional. Notwithstanding the above,
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Professional shall not be relieved of any liability to the City for damages sustained by the City by
virtue of any breach of this Agreement by the Professional, and the City may withhold any payments
to the Professional for the purposes of set-off until such time as the exact amount of damages due
the City from the Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in or be construed as establishing an employment
relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
use the Standard of Care to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance, are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss for an amount
represented by the degree or percentage such injury, loss, or damage is caused by, the wrongful or
negligent act, omission, error, professional error, mistake, negligence, or other fault of the
Professional, any subcontractor of the Professional, or any officer, employee, representative, or agent
of the Professional or of any subcontractor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor of
the Professional. If it is determined by the final judgment of a court of competent jurisdiction that
such injury, loss, or damage was caused in whole or in part by the act, omission, or other fault of the
City, its officers, or its employees, the City shall reimburse the Professional for the portion of the
judgment attributable to such act, omission, or other fault of the City, its officers, or employees.
9. Professional's Insurance.
(a) Professional tea to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition
to any other insurance requirements imposed by this contract or by law. The Professional
shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant
to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of
its failure to procure or maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
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All coverages shall be continuously maintained to cover all liability, claims, demands, and
other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
claims -made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i) Worker's Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease - each
employee. Evidence of qualified self -insured status may be substituted for the
Worker's Compensation requirements of this paragraph.
(11) Commercial General Liability insurance with minimum combined single
limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and THREE
MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be applicable to
alI premises and operations. The policy shall include coverage for bodily injury, broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall include coverage
for explosion, collapse, and underground hazards. The policy shall contain a
severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1, 000, 000.00) each occurrence and TWO MILLION DOLLARS
($2, 000, 000.00) aggregate with respect to each Professional's owned, hired and non -
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above except for Professional Liability and Worker's
Compensation, shall be endorsed to include the City and the City's officers and employees as
additional insureds. Every policy required above shall be primary insurance, and any
insurance carried by the City, its officers or employees, or carried by or provided through any
insurance pool of the City, shall be excess and not contributory insurance to that provided by
Professional. No additional insured endorsement to the policy required above shall contain
any exclusion for bodily injury or property damage arising from completed operations. The
Professional shall be solely responsible for any deductible losses under any policy required
above.
(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
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minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
policies shall not be canceled, terminated or materially changed until at least thirty (30) days
prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-104 01 et
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA
Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
13. Non -Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-
discrimination in employment.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
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(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment -related decision or benefit on account of actual or perceived race,
color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition, the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the City Manager of the City of Aspen (or a duly authorized official in the City
Manager's absence) and if above $100,000, following a Motion or Resolution of the Council of the
City of Aspen authorizing the City Manager (or other duly authorized official in the City Manager's
absence) to execute the same.
16. Warranties Against Contingent Fees. Gratuities Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any interest,
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direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration, change or modification shall be made except upon a writing
signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
19. Electronic Signatures and Electronic Records. This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and
all of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore, each Party
consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder, may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
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electronic signature, on the grounds that it is an electronic record or electronic signature or that it
is not in its original form or is not an original.
20. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to
the benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
21. Third Parties. This Agreement does not and shall not be deemed or construed to confer
upon or grant to any third party or parties, except to parties to whom Professional or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Professional
because of any breach hereof or because of any of the terms, covenants, agreements or conditions
herein contained.
22. Attornev's Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable
attorney's fees.
23. Waiver of Presumption. This Agreement was negotiated and reviewed through the
mutual efforts of the parties hereto and the parties agree that no construction shall be made or
presumption shall arise for or against either party based on any alleged unequal status of the parties
in the negotiation, review or drafting of the Agreement.
24. Certification Re�ardin� Debarment_ Suspension_ Tneli�ihility_ and Voluntary Fxcl»ci
Professional certifies, by acceptance of this Agreement, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction with a Federal or State department or agency. It further certifies
that prior to submitting its Bid that it did include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts and subcontracts. In the event that Professional or
any lower tier participant was unable to certify to the statement, an explanation was attached to
the Bid and was determined by the City to be satisfactory to the City.
25. Integration and Modification. This written Agreement along with all Contract Documents
shall constitute the contract between the parties and supersedes or incorporates any prior written
and oral agreements of the parties. In addition, Professional understands that no City official or
employee, other than the Mayor and City Council acting as a body at a council meeting, has
authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City.
Any such Agreement or modification to this Agreement must be in writing and be executed by the
parties hereto.
26. The Professional in performing the Services hereunder must comply with all applicable
provisions of Colorado laws for persons with disability, including the provisions of §§24-85-101,
et seq., C.R.S., and the Rules Establishing Technology Accessibility Standards, as established by
the Office Of Information Technology pursuant to Section §24-85- 103(2.5) and found at 8 CCR
1501-11. Services rendered hereunder that use information and communication technology, as the
term is defined in Colorado law, including but not limited to websites, applications, software,
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videos, and electronic documents must also comply with the latest version of Level AA of the Web
Content Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the information
and communication technology used, created, developed, or procured in connection with the
Services hereunder meets these standards, Professional may be required to demonstrate
compliance. The Professional shall indemnify the CITY pursuant to the Indemnification section
above in relation to the Professional's failure to comply with §§24-85-101, et seq., C.R.S., or the
Technology Accessibility Standards for Individuals with a Disability as established by the Office
of Information Technology pursuant to Section §24-85403(2.5).
27. Additional Provisions. In addition to those provisions set forth herein and in the Contract
Documents, the parties hereto agree as follows:
[ ] No additional provisions are adopted.
[X] See attached Exhibit A and B.
28. Authorized Representative. The undersigned representative of Professional, as an
inducement to the City to execute this Agreement, represents that he/she is an authorized
representative of Professional for the purposes of executing this Agreement and that he/she has
full and complete authority to enter into this Agreement for the terms and conditions specified
herein.
29. Order of Precedence of Contract Documents. The terms and conditions set forth in the
City of Aspen Standard Form of Agreement establish the rights, obligations, and remedies of the
parties. No additional or different terms or conditions, whether contained in bid packets,
documents, order forms, or any other document or communication pertaining to the agreement
will be binding upon the City of Aspen unless accepted in writing by an authorized representative
of the City. In the case of conflicts or inconsistencies between the City of Aspen Standard Form
of Agreement and any other document attached thereto which cannot be resolved by giving effect
to both provisions, the City of Aspen Standard Form of Agreement shall control.
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF ASPS ICOLORADOa
By:
Title:
�Waoe Sit
[Signature]
Pete Strecker
City Manager
12/3/2025 � 12:44:00 PM MST
Date:
Approved as to form:
DocuSigned by:
=5710,
City Attorney's Office
By:
Title:
PROFESSIONAL:
by:
�ouur ilorrooLw�
[Signature]
Katie Mangle
VP, as duly authorized
Date: 11/19/2025 � 11:42:33 AM MST
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Exhibit A
�UII 0 h" A VI I) _� h/��
To: Hailey Roedel; City of Aspen
From: Matt FrallckI PE, PTOE, TEI Chloe Ward, PE; Alta Planning +Design
Date: October 8, 2025
Re: City of Aspen West End Neighborhood Engineering Work
The City of Aspen (City) is looking to address pedestrian safety and traffic congestion concerns in the West End
neighborhood in Aspen. Concurrently, the City is working with another consultant team (Jacobs) to evaluate
long-term traffic solutions as part of the Entrance to Aspen project. The tasks and scope of work below are
intended to evaluate near -term solutions to improve the current pedestrian safety and traffic congestion
concerns being experienced in the West End neighborhood.
Task 1. Project Management, Coordination, and Kick -Off Meeting
Task 1.01—Kick-off Meeting
Alta will plan and facilitate a project kick-off meeting with the Project Management Team (PMT) which will
include the core of the working team from the City and the Alta team. Recommended objectives for the kick-off
meeting include:
• Confirm scope, schedule, and budget.
• Review project goals and objectives.
• Establish overall expectations, including communication channels and protocols.
• Confirm anticipated schedule for project management meetings, invoicing, and progress reporting.
• Discuss initial data needs.
• Discuss anticipated level of effort required for data inventory and updates.
Alta will provide akick-off meeting agenda prior to the kick-off meeting. Following the kick-off meeting, Alta will
provide meeting notes based on feedback received from the PMT.
1.03 -Project Management and ®versight
Alta will provide monthly project status updates for the team's work that will include budget and deliverable
progress. Monthly project status reports will be included with each monthly invoice. Reports will also summarize
tasks completed and outline tasks to be completed over the next 30 days.
Task 1 Deliverables
• Kick-off Meeting
• Monthly Invoices
City of Aspen I 1
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MEMORANDUM
Task Z. Traffic Diverter Location Analysis
Task 2.01 W Hallam Street Traffic Diverter Analysis
The City of Aspen has seen success with the installation of traffic diverters on key bike and pedestrian corridors
(Ped Bikeways). Alta will evaluate the Hallam St Ped Bikeway and determine up to two (2) candidate locations to
install the diverters. Alta will evaluate traffic patterns, trip generators, and alternate routes to inform selection
of diverter locations. Alta will present these locations to the City of Aspen, and, upon approval, will prepare
construction plan documents for the implementation.
Task 2.02 W Hallam Street Traffic Diverter Construction Documents
Alta will prepare 11x17 construction drawings detailing the installation of traffic diverters on the Hallam St Ped
Bikeway. Alta will prepare these on Alta's plan title blocks and will utilize details from the existing traffic
diverters that Aspen has implemented.
Task 2 Deliverables
• Evaluation and identification of up to two (2) traffic diverter locations
• Construction plans (11x17) for installation of diverters
Task 3. Pedestrian Area Determination
Task 3.01 Data Collection, Data Review, and Site Visit
Alta will evaluate the existing conditions of streets within the West End neighborhood other than Hallam to identify
candidate corridors for additional dedicated pedestrian facilities (Ped Bikeway or marked Pedestrian Lane). Potential
options may include Smuggler Street, 7th and/or 8th Streets between the bus stop and the Meadows, or other
corridors. Alta will evaluate connectivity to other pedestrian facilities and destinations, existing intersection control,
frequency of driveways, etc. Alta will also review findings and recommendations from previous planning efforts,
including the Bike/Ped Master Plan, Safety Action Plan, West End Traffic Study, etc. Alta will conduct a site visit to
verify conditions and evaluate potential corridors.
Alta will prepare a memo outlining candidate corridors to the City to review and provide comments and direction to
move forward.
Task 3.02 Pedestrian Area Construction Documents
After the City provides direction for a decided corridor to move forward with implementing pedestrian
improvements, Alta will prepare signing &striping plan documents for installation of the decided upon improvements
for up to two (2) corridors, assumed to be a Ped Bikeway or Striped Pedestrian Lane.
Note: This does not include survey or design of paved sidewalks.
Task 3 Deliverables
• Candidate corridor and improvements memo
Alta Planning +Design, Inc. > City of Aspen
Docusign Envelope ID: 7705561 E-5A154A713-AOFB-076452AFCB132
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• Pedestrian improvement signing & striping plans
Task 4. Speed Limit Signs & Stop Bar Installation
Task 4.01 Speed Limit Cl" Stop Bar Inventory
Alta will take an inventory of existing speed limit signs and stop bar locations to assist in completing Task 4.02. The
inventory will be provided on an aerial map plan.
Task 4.02 Speed Limit and Stop Bar Installation Plan
Alta will use the data collected in Task 4.01 to determine the best placements for new speed limit signs. This will help
alert drivers to the speed limit and help law enforcement provide support. In addition, Alta will look at the best
locations to install new stop bars to help reinforce stop conditions. Alta will provide a draft installation plan to
implement the proposed speed limit signs and stop bars. The City will have two weeks to provide consolidated, non -
contradictory comments. Once received, Alta will provide a final installation plan incorporating comments from the
City.
Task 4 Deliverables
• Speed Limit and Stop Bar Inventory Map
• Draft Speed Limit and Stop Bar Installation Plan
• Final Speed Limit and Stop Bar Installation Plan
Task 5. Intersection Bulb Out Design
Task 5.01 Site Evaluation and Conceptual Design
Alta will work with the City of Aspen to determine up to four (4) potential intersections and corners to evaluate for
corner bulb -out feasibility. These locations may be Smuggler/8Smuggler/7SmugglerIL+ and Bleeker/4t". The
primary goal for implementing curb bulb -outs in the West End neighborhood is pedestrian safety, with traffic calming
and improved sightlines as secondary priorities if pedestrian facilities are not existing at the chosen locations.
Alta will conduct a site visit to evaluate the candidate intersections for existing pedestrian facilities, sight lines,
drainage, and roadway infrastructure such as existing curb lines, as these things may limit the feasibility or
constructability of built bulb -outs.
For example, Bleeker/41" has existing curb and gutter on all four corners of the intersection, where the other 3
locations noted above have no or little curb existing. Sidewalks are present on one leg of some intersections or not at
all.
Before proceeding into detailed design, Alta will present conceptual designs of the locations to the City for review.
The City may provide one round of consolidated comments for Alta to address before moving forward.
Task 5.02 Survey Collection
Once the City has reviewed the conceptual intersection designs and determined locations to proceed with design,
Sopris Engineering will provide the following items for the surveys to be located within the Rights -of -Ways 50' each
way at up to four (4) intersections.
Alta Planning +Design, Inc. � City of Aspen
Docusign Envelope ID: 7705561 E�5A154A7E-A0FE-076452AFCDD2
• Boundary lines of properties contiguous with the Gillespie Street Right -of -Way
• Topographic contours, at 1' intervals
• Underground utility locates per a private utility locator
• Visible/above ground utilities
• bardscapes within the Right -of -Way, including curb, streets, trails, sidewalks, etc.
• Vegetation
Task 5.03 60%
Once survey has been collected, Alta will prepare 60% design plans for the intersections selected for bulb
-outs. Alta
will present a draft set of 60% construction plans to the City for one round of review. Alta will host a comment -
resolution meeting with the City prior to final design.
Task 5.04 Final Design
Alta will incorporate comments from 60% and prepare draft Final Design plans for the improvements. Alta will
present a set of draft plans to the City for a final round of review and comments, assumed to be minor in regards to
the design. Alta will conduct a comment -resolution meeting with the City before finalizing the plans and providing a
sealed set of plans to the City.
Task 5.05 Construction Cost Estimate
During design, Alta will prepare a construction cost estimate using recent bid tabs for work in the Aspen area. An
estimate will be submitted with the 60% and 90% draft plans for the City to review.
Task 5 Deliverables
• Site evaluation and Conceptual design of up to four (4) intersections
• Survey collection at up to four (4) intersections
• Draft 60% Design Plans and Construction Estimate
• Draft and Sealed Final Design Plans and Estimate
Task 6. Neighborhood Signing Plan
Task 6.01 Neighborhood Signing Plan
Alta will work with the City to determine the best path to provide additional neighborhood signing in the West End
neighborhood to alert drivers to keep speeds low and remind that it is a neighborhood setting. Alta will look at
examples from other neighborhoods to help determine the best path forward. Once a path forward is determined,
Alta will provide a comprehensive draft plan to install the signs at strategic locations. The City will have two weeks to
provide consolidated, non -contradictory comments. Once received, Alta will provide a final neighborhood signing plan
incorporating comments from the City.
Task 6 Deliverables
• Draft Neighborhood Signing Plan
• Final Neighborhood Signing Plan
Alta Planning +Design, Inc. City of Aspen
Docusign Envelope ID: 7705561 &5A154A7B-AOFB-076452AFC13132
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Task 7. School Zone Signage
Task 7.01 School Zone Sign Data Inventory
Alta will take an inventory of the existing school zone signs for the Yellow Brick Building area and include them on an
aerial map for use in Task 7.02.
Task 7.02 Additional School Zone Sign Implementation Plan
Alta will use the aerial map with existing school zone signs to provide a draft implementation plan to install additional
school zone signs around the Yellow Brick Building area. Alta will adhere to placement and guidance set forth in the
Manual on Uniform Control Devices (MUTCD), IIth edition.
In addition, Alta will determine if a Rapid Rectangular Flashing Beacon (RRFB) is warranted and provide design
plans if warranted. As part of the design, Alta will work with the City and power company to determine an
appropriate power source. The City will have two weeks to provide consolidated, non -contradictory comments.
Once received, Alta will provide a final implementation plan incorporating comments from the City.
Task 7 Deliverables
• Existing School Sign Inventory Map
• Draft School Zone Sign Implementation Plans
• Final School Zone Sign Implementation Plans
Task 8. Traffic Signal Warrant
Task 8.01 Traffic Signal Warrant Analysis
Alta will work with the City to obtain/collect 12-hour turning movement counts at the intersection of 8th Street
and Hallam Street that are within the past 3 years. Counts will include vehicle turning movements, pedestrian
counts, and bicycle counts. Alta will use the collected data to prepare a draft traffic signal warrant analysis for
the intersection. Signal warrants will be evaluated against the criteria set forth in the Manual on Uniform
Control Devices (MUTCD), IIth edition. Alta will prepare a brief draft signal warrant analysis memo outlining the
findings of the signal warrant for the Cities use. The City will have two weeks to provide consolidated, non -
contradictory comments. Once received, Alta will provide a final memo incorporating comments from the City.
Task 8 Deliverables
• Draft Signal Warrant Analysis Memo
• Final Signal Warrant Analysis Memo
Exclusions
This scope of work is intended to cover the work identified above. It does not include:
• Geotechnical investigations, studies, reports, and/or analysis
• Sidewalk design and improvements
Alta Planning +Design, Inc. 5 City of Aspen
Docusign Envelope ID: 7705561 E-5A154A7B-A0FB-076452AFCBB2
l it
• Pavement design and improvements
• Storm drain design and improvements
• Lighting Analysis and/or Design
• Traffic Signal Design
• Construction or bidding services
• Right-of-way acquisition, research, or any task related to acquisition (i.e. plat preparation, etc.)
• Other services not explicitly stated in this planning service memorandum
Alta Planning +Design, Inc. 6 City of Aspen
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