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HomeMy WebLinkAboutresolution.council.003-26RESOLUTION 17003 (Series of 2026) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND CATERPILLAR INC. AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, WHEREAS, there has been submitted to the City Council a contract for•, 150 kV D Motor Grader between the City of Aspen and Caterpillar Inc, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract For, 150 AWD Motor Grader between the City of Aspen and Caterpillar Inc a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. RESOLVED, `APPROVED, AND ADOPTED FINALLY by the City Council of the City of Aspen on the 13th day,of January, 202, chael Richards,\Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held January 13 "', 2026. Nicole Henning, City�Clerk Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531 OF ASPEN STANDARD FORM OF AG SUPPLY PROCUREMENT AGREEMENT made 2025-12-16. BETWEEN the City: The City of Aspen 427 Rio Grande Place Aspen, Colorado 81611 Phone: (970) 920-5079 And the Professional: Wagner Equipment Co. PO Box 17620 Denver, CO 80217 US Smith_Patrick@wagnerequipment. com For the Following Project: 2026 Motor Grader Fleet Purchase CITE ��F�E�1 City of Aspen Contract No.: 2025-427 Contract Amount: Total: $ 284,867.00 If this Agreement requires the City to pay an amount %J money in excess of $1007000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. Exhibits appended and made a part of this Agreement: City Council Approval: Date: 2026-0143 Resolution No.: 2026-003 Exhibit A: List of supplies, equipment, or materials to be purchased. Exhibit B: Sourcewell Solicitation Number: RFP # 011723 Supply Procurement Page 0 Updated 08/2025 Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531 1. Purchase. Vendor agrees to sell and City agrees to purchase the items on Exhibit A appended hereto and by this reference incorporated herein as if fully set forth here for the sum set forth hereinabove. 2. Delivery. (FOB City %J Aspen 427 Rio Grande Place Aspen, Co 81611) [Delivery Address] 3. Contract Documents. This Agreement shall include all Contract Documents as the same are listed in the Invitation to Bid and said Contract Document are hereby made a part of this Agreement as if fully set out at length herein. 4. Warranties. See Exhibit A and B. 5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. 6. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with the specific written permission, any right to claim damages or to bring any suit, action or other proceeding against either the City or Vendor because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. 7. Waivers. No waiver of default by either party of any of the terms, covenants or conditions hereof to be performed, kept and observed by the other party shall be construed, or operate as, a waiver of any subsequent default of any of the terms, covenants or conditions herein contained, to be performed, kept and observed by the other party. 8. Agreement Made in Colorado. The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. 9. Attorneys Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. 10. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. Supply Procurement Page 1 Updated 08/2025 Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531 11. Certification Reaardi Debarment, ility, and _ Voluntary Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event that Vendor or any lower tier participant was unable to certify to the statement, an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties Against Continent Fees, Gratuities, Kickbacks and Conflicts o: (A) Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. (B) Vendor agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (C) Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (D) In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. Recover such value from the offending parties. 13. Termination for Default or for Convenience of City. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. Supply Procurement Page 2 Updated 08/2025 Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531 14. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City using state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 15. City Council Approval. If this Agreement requires the City to pay an amount of money in excess of $100,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16. Non -Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957, as amended and other applicable state and federal laws respecting discrimination and unfair employment practices. Any business that enters into a contract for goods or services with the City of Aspen or any of its boards, agencies, or departments shall: (a) Implement an employment nondiscrimination policy prohibiting discrimination in hiring, discharging, promoting or demoting, matters of compensation, or any other employment -related decision or benefit on account of actual or perceived race, color, religion, national origin, gender, physical or mental disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status. (b) Not discriminate in the performance of the contract on account of actual or perceived race, color, religion, national origin, gender, physical or mental disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status. (c) Incorporate the foregoing provisions in all subcontracts hereunder. 17. Integration and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by the parties hereto. Supply Procurement Page 3 Updated 08/2025 Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531 18, Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. 19. Electronic Signatures and Electronic Records This Agreement and any amendments hereto may be executed in several counterparts, each of which shall be deemed an original, and all of which together shall constitute one agreement binding on the Parties, notwithstanding the possible event that all Parties may not have signed the same counterpart. Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope of Work, and any other documents requiring a signature hereunder, may be signed electronically in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement solely because it is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of the Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a paper copy of a document bearing an electronic signature, on the ground that it is an electronic record or electronic signature or that it is not in its original form or is not an original. 20. Order of Precedence of Contract Documents. The terms and conditions set forth in the City of Aspen Standard Form of Agreement establish the rights, obligations, and remedies of the parties. No additional or different terms or conditions, whether contained in bid packets, documents, order forms, or any other document or communication pertaining to the agreement will be binding upon the City of Aspen unless accepted in writing by an authorized representative of the City. In the case of conflicts or inconsistencies between the City of Aspen Standard Form of Agreement and any other document attached thereto which cannot be resolved by giving effect to both provisions, the City of Aspen Standard Form of Agreement shall control. The Professional in performing the Services hereunder must comply with all applicable provisions of Colorado laws for persons with disability, including the provisions of §§24-85401, et seq., C.R.S., and the Rules Establishing Technology Accessibility Standards, as established by the Office Of Information Technology pursuant to Section §24-85- 103(2.5) and found at 8 CCR 1501.11. Services rendered hereunder that use information and communication technology, as the term is defined in Colorado law, imited to websites, applications, software, videos, and electronic including but not l documents must also comply with the latest version of Level AA of the Web Content Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the information and communication technology used, created, developed, or procured in connection with the Services hereunder meets these standards, Professional may be required to demonstrate compliance. The Professional shall indemnify the CITY pursuant to the Indemnification section above in relation to the Professional's failure to comply with § §24-85-101, et seq., C.R. S., or the Technology Accessibility Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to Section §24-85403(2.5). Supply Procurement Page 4 Updated 08/2025 Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531 IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein, of which, to all intents and purposes, shall be considered as the original. FOR THE CITY OF ASPEN: Signed by: 17753EO5009404301.1t G M&W 3y: _ Date 1/14/2026 � 1:09:18 PM MST —DocuSigned by: City Attorney s SUPPLIER: DocuSigned by: By: Title Brian Shaver Territory Sales Representative 12/31/2025 � 11:18:10 AM MST Date Supply Procurement Page 5 Updated 08/2025 Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531 EXHIBIT A [?!IFE Lacy i,4, 2425 01) tr+1� I �R 1 SALES AGREEMENT ovolev syas5s, Ailrurs, CV1011 dl), Albuquuriquu, Ncrw; fi1orilGo, EI Peso, Toxgls {�1.lttLtlhSGk C[3'Y (}P hJiS1:YW SIAEEI !!GQ(tESS 427 RIO FiR1, D% PL {dh11E? 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P rf ,� ,� ,. 1 P _- f :.Pa z z ■ r a- 1 a• a to 6 rr •^ a■ P t , P' i� ` ` °-tii• �-♦ } r ■ s3 • ►a Pf- t P * f m a z■ C z c ac: w -- • i '.4.'.♦ a. * � i .. f. 4.- a'. ;a f.afy . t: "^ <. : _. ..;}_< PIN. t '•k ■ ♦ ■ i ■ a ^ti : a y : f ' 4 N 1 P `. a # f ( � 1= a - , a. � a ! .' i ! i P.. 1. ::. '. N• .. 2. ■. a. i ! r !' a.,. `� P £, ... *,.. Supply Procurement Page 7 Updated 08/2025 Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531 CATERPILLAR' QI�ITAIL AUTHORI�ATIQN �CATErNrILLAR TEl EMArIG DATA ANLJ CAT RE1v1nTE SERVICE -So 1fVYAFtf= Ut5L�A1'ES f�R�Ct=�S F�s(� ELt �:T f ,t ttCDWCT I_Ihll< TELEP,i.�'tl� AND CAT EQUIPMENT CONTROL MODULE SOFTWARE. Cuslaner equipment has instalb�d du�ccs that bansrrtit data to Calerpiili3r Irmo. ('C�mlerpilldr"J. DBIa 4ansrnlilo[I lD Calerp�lar Is usart in acrordarmca m,tGm Caterfiillars Gala �ovurnana: Slate+�cnt; "aGS" J, wlllelm describes CatQrpilidr'a practices for etytleclinr�, Blearing and using data and information related to customer's rnachinos, products, prwlces or otherAssets and their associated vnorksltes. Tito DOS coin hn reviowod atWtps!lwM4 ratrrpll:'+roamJan g:31•nolices,dara�Giem3nCe st3lernenl.hlmi caterpillar s prorzss for perfornting reroute dlagrttrstic-s and makknp avallabta remote scmihvArr•- flrui firmYr�re updates and upyracids, �-uar as c�nnlitturaticr-�, p�lchea, bug Gxos, new or enhanced featufes, etc„ for Assets and Vevkes Is desrAbed in the CatEl Remote Servirzs - G ottihare Update Peoceas for select Product Ling" Tptowlics and C ;Pl Equipment Control Module Software document (the " RSP Dottiment") The RSP Dixxrneni can be reviewed at https1kivw.caLromfrer roletKervxosyrixeSs7 ya=2.2a$776421,id17i ; irig,lri6tgg5Eii5 #7598313?.155931�21ri. C::�mpany nr:krity.Yrr.'--dges end agrees to data transmission lU �Caturpillar Lie devices Inslal{ed on Company equipment or try plt•�er means as oullinc J tarid U�ss+bell Irt the 069, and grants to Catorpi lar tho right to collect, use, and share such Information, Including to its Distribution Networks or other all'lato, , In occcrdwine vAlh the Csterplltar t1ata C eti c:rnonrtz *;tntgment . Company's autherizaticn also applies to any data and Inf rnia6on proa'lously collected by Calerpiliar. AGt�EE DECLINE 11 Cr,rnpany rJckna,4•1odci�?s �nct a�trecs tp participate in Remote Servic�E linetudirrg, rzrn+aie diagnUslicx a•tti rantott+ updalr_.s anA r.pgrades) rind authorizes Caterpillar to remotely EccF s, program, and install updates and upgrades far Carnpimy's Aasels and pewit L3 In acecrdan ti9iltt Itie Remote Son icos Froccss L`ocurnent, 117 AGREE DECLINE D The rights granted In this suPwrization survive the termination or expiration [if the. Company's subscriptions to any Digital Offerings. Exwpt as sut out in 8 Willed agrooment bvlvrcon Company and Cateeplllar expressly referenclr►g the Date Governance Statement, this authorization svporcadov and roplacas any other aulhorlaation w1th req;mrd to the subject mailer hereof trrr nr• nsts:r Company Cornpany (Print) Gampany Represontativo (print) 5i�rtaiuro rcv 12, 2075 F�Tia. :aicrpiltar: CortFidential Green Supply Procurement Updated 08/2025 FOR DEALER USE DNLY Contpdny UCIL7 iW+omi.any Representative G1�11S ID M;►lrt Store t7ralcr Cc�dc D@pier RQpraetin#athra Marne Dealer Representative �CVJS ICr