HomeMy WebLinkAboutresolution.council.003-26RESOLUTION 17003
(Series of 2026)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND CATERPILLAR INC. AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN,
WHEREAS, there has been submitted to the City Council a contract for•, 150
kV D Motor Grader between the City of Aspen and Caterpillar Inc, a true and
accurate copy of which is attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract
For, 150 AWD Motor Grader between the City of Aspen and Caterpillar Inc a copy
of which is annexed hereto and incorporated herein, and does hereby authorize the
City Manager to execute said agreement on behalf of the City of Aspen.
RESOLVED, `APPROVED, AND ADOPTED FINALLY by the City
Council of the City of Aspen on the 13th day,of January, 202,
chael Richards,\Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held January 13 "', 2026.
Nicole Henning, City�Clerk
Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531
OF ASPEN STANDARD FORM OF AG
SUPPLY PROCUREMENT
AGREEMENT made 2025-12-16.
BETWEEN the City:
The City of Aspen
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 920-5079
And the Professional:
Wagner Equipment Co.
PO Box 17620
Denver, CO 80217
US
Smith_Patrick@wagnerequipment. com
For the Following Project:
2026 Motor Grader Fleet Purchase
CITE ��F�E�1
City of Aspen Contract No.: 2025-427
Contract Amount:
Total: $ 284,867.00
If this Agreement requires the City to pay
an amount %J money in excess of
$1007000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
Exhibits appended and made a part of this Agreement:
City Council Approval:
Date: 2026-0143
Resolution No.: 2026-003
Exhibit A: List of supplies, equipment, or materials to be purchased.
Exhibit B: Sourcewell Solicitation Number: RFP # 011723
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Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531
1. Purchase. Vendor agrees to sell and City agrees to purchase the items on Exhibit A
appended hereto and by this reference incorporated herein as if fully set forth here for
the sum set forth hereinabove.
2. Delivery. (FOB City %J Aspen 427 Rio Grande Place Aspen, Co 81611)
[Delivery Address]
3. Contract Documents. This Agreement shall include all Contract Documents as the
same are listed in the Invitation to Bid and said Contract Document are hereby made a
part of this Agreement as if fully set out at length herein.
4. Warranties. See Exhibit A and B.
5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to
the benefit of and be binding upon the City and the Vendor respectively and their
agents, representatives, employee, successors, assigns and legal representatives.
Neither the City nor the Vendor shall have the right to assign, transfer or sublet its
interest or obligations hereunder without the written consent of the other party.
6. Third Parties. This Agreement does not and shall not be deemed or construed to confer
upon or grant to any third party or parties, except to parties to whom Vendor or City
may assign this Agreement in accordance with the specific written permission, any
right to claim damages or to bring any suit, action or other proceeding against either
the City or Vendor because of any breach hereof or because of any of the terms,
covenants, agreements or conditions herein contained.
7. Waivers. No waiver of default by either party of any of the terms, covenants or
conditions hereof to be performed, kept and observed by the other party shall be
construed, or operate as, a waiver of any subsequent default of any of the terms,
covenants or conditions herein contained, to be performed, kept and observed by the
other party.
8. Agreement Made in Colorado. The parties agree that this Agreement was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
9. Attorneys Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the prevailing party shall be entitled to its costs and
reasonable attorney's fees.
10. Waiver of Presumption. This Agreement was negotiated and reviewed through the
mutual efforts of the parties hereto and the parties agree that no construction shall be
made or presumption shall arise for or against either party based on any alleged unequal
status of the parties in the negotiation, review or drafting of the Agreement.
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11. Certification Reaardi
Debarment,
ility, and _ Voluntary
Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from participation in any transaction with a Federal
or State department or agency. It further certifies that prior to submitting its Bid that it
did include this clause without modification in all lower tier transactions, solicitations,
proposals, contracts and subcontracts. In the event that Vendor or any lower tier
participant was unable to certify to the statement, an explanation was attached to the
Bid and was determined by the City to be satisfactory to the City.
12. Warranties Against Continent Fees, Gratuities, Kickbacks and Conflicts o:
(A) Vendor warrants that no person or selling agency has been employed or retained to solicit
or secure this Contract upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by the Vendor for the purpose of securing
business.
(B) Vendor agrees not to give any employee of the City a gratuity or any offer of employment
in connection with any decision, approval, disapproval, recommendation, preparation of
any part of a program requirement or a purchase request, influencing the content of any
specification or procurement standard, rendering advice, investigation, auditing, or in any
other advisory capacity in any proceeding or application, request for ruling, determination,
claim or controversy, or other particular matter, pertaining to this Agreement, or to any
solicitation or proposal therefore.
(C) Vendor represents that no official, officer, employee or representative of the City during
the term of this Agreement has or one (1) year thereafter shall have any interest, direct or
indirect, in this Agreement or the proceeds thereof, except those that may have been
disclosed at the time City Council approved the execution of this Agreement.
(D) In addition to other remedies it may have for breach of the prohibitions against contingent
fees, gratuities, kickbacks and conflict of interest, the City shall have the right to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a vendor, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Vendor; and
4. Recover such value from the offending parties.
13. Termination for Default or for Convenience of City. The sale contemplated by this
Agreement may be canceled by the City prior to acceptance by the City whenever for
any reason and in its sole discretion the City shall determine that such cancellation is
in its best interests and convenience.
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14. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise
made available. If this Agreement contemplates the City using state or federal funds
to meet its obligations herein, this Agreement shall be contingent upon the availability
of those funds for payment pursuant to the terms of this Agreement.
15. City Council Approval. If this Agreement requires the City to pay an amount of money
in excess of $100,000.00 it shall not be deemed valid until it has been approved by the
City Council of the City of Aspen.
16. Non -Discrimination. No discrimination because of race, color, creed, sex, marital
status, affectional or sexual orientation, family responsibility, national origin, ancestry,
handicap, or religion shall be made in the employment of persons to perform under this
Agreement. Vendor agrees to meet all of the requirements of City's municipal code,
section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees
to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957,
as amended and other applicable state and federal laws respecting discrimination and
unfair employment practices.
Any business that enters into a contract for goods or services with the City of Aspen or any of its
boards, agencies, or departments shall:
(a) Implement an employment nondiscrimination policy prohibiting discrimination in
hiring, discharging, promoting or demoting, matters of compensation, or any other
employment -related decision or benefit on account of actual or perceived race,
color, religion, national origin, gender, physical or mental disability, age, military
status, sexual orientation, gender identity, gender expression, or marital or
familial status.
(b) Not discriminate in the performance of the contract on account of actual or
perceived race, color, religion, national origin, gender, physical or mental
disability, age, military status, sexual orientation, gender identity, gender
expression, or marital or familial status.
(c) Incorporate the foregoing provisions in all subcontracts hereunder.
17. Integration and Modification. This written Agreement along with all Contract
Documents shall constitute the contract between the parties and supersedes or
incorporates any prior written and oral agreements of the parties. In addition, vendor
understands that no City official or employee, other than the Mayor and City Council
acting as a body at a council meeting, has authority to enter into an Agreement or to
modify the terms of the Agreement on behalf of the City. Any such Agreement or
modification to this Agreement must be in writing and be executed by the parties
hereto.
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18, Authorized Representative. The undersigned representative of Vendor, as an
inducement to the City to execute this Agreement, represents that he/she is an
authorized representative of Vendor for the purposes of executing this Agreement and
that he/she has full and complete authority to enter into this Agreement for the terms
and conditions specified herein.
19. Electronic Signatures and Electronic Records This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an
original, and all of which together shall constitute one agreement binding on the Parties,
notwithstanding the possible event that all Parties may not have signed the same
counterpart. Furthermore, each Party consents to the use of electronic signatures by
either Party. The Scope of Work, and any other documents requiring a signature
hereunder, may be signed electronically in the manner agreed to by the Parties. The
Parties agree not to deny the legal effect or enforceability of the Agreement solely
because it is in electronic form or because an electronic record was used in its
formation. The Parties agree not to object to the admissibility of the Agreement in the
form of an electronic record, or a paper copy of an electronic documents, or a paper
copy of a document bearing an electronic signature, on the ground that it is an electronic
record or electronic signature or that it is not in its original form or is not an original.
20. Order of Precedence of Contract Documents. The terms and conditions set forth in
the City of Aspen Standard Form of Agreement establish the rights, obligations, and
remedies of the parties. No additional or different terms or conditions, whether
contained in bid packets, documents, order forms, or any other document or
communication pertaining to the agreement will be binding upon the City of Aspen
unless accepted in writing by an authorized representative of the City. In the case of
conflicts or inconsistencies between the City of Aspen Standard Form of Agreement
and any other document attached thereto which cannot be resolved by giving effect to
both provisions, the City of Aspen Standard Form of Agreement shall control. The
Professional in performing the Services hereunder must comply with all applicable
provisions of Colorado laws for persons with disability, including the provisions of
§§24-85401, et seq., C.R.S., and the Rules Establishing Technology Accessibility
Standards, as established by the Office Of Information Technology pursuant to Section
§24-85- 103(2.5) and found at 8 CCR 1501.11. Services rendered hereunder that use
information and communication technology, as the term is defined in Colorado law,
imited to websites, applications, software, videos, and electronic
including but not l
documents must also comply with the latest version of Level AA of the Web Content
Accessibility Guidelines (WCAG), currently version 2.1. To confirm that the
information and communication technology used, created, developed, or procured in
connection with the Services hereunder meets these standards, Professional may be
required to demonstrate compliance. The Professional shall indemnify the CITY
pursuant to the Indemnification section above in relation to the Professional's failure
to comply with § §24-85-101, et seq., C.R. S., or the Technology Accessibility Standards
for Individuals with a Disability as established by the Office of Information
Technology pursuant to Section §24-85403(2.5).
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Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531
IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement
to be duly executed the day and year first herein, of which, to all intents and purposes, shall be
considered as the original.
FOR THE CITY OF ASPEN:
Signed by:
17753EO5009404301.1t G M&W
3y: _
Date
1/14/2026 � 1:09:18 PM MST
—DocuSigned by:
City Attorney s
SUPPLIER:
DocuSigned by:
By:
Title
Brian Shaver
Territory Sales Representative
12/31/2025 � 11:18:10 AM MST
Date
Supply Procurement Page 5
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Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531
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Supply Procurement Page 7
Updated 08/2025
Docusign Envelope ID: A7FCF7CA-BOOF-4157-878D-A4A92881 B531
CATERPILLAR'
QI�ITAIL AUTHORI�ATIQN
�CATErNrILLAR TEl EMArIG DATA ANLJ CAT RE1v1nTE SERVICE -So 1fVYAFtf= Ut5L�A1'ES f�R�Ct=�S F�s(� ELt �:T f ,t ttCDWCT I_Ihll< TELEP,i.�'tl�
AND CAT EQUIPMENT CONTROL MODULE SOFTWARE.
Cuslaner equipment has instalb�d du�ccs that bansrrtit data to Calerpiili3r Irmo. ('C�mlerpilldr"J.
DBIa 4ansrnlilo[I lD Calerp�lar Is usart in acrordarmca m,tGm Caterfiillars Gala �ovurnana: Slate+�cnt; "aGS" J, wlllelm describes CatQrpilidr'a practices for etytleclinr�,
Blearing and using data and information related to customer's rnachinos, products, prwlces or otherAssets and their associated vnorksltes. Tito DOS coin hn
reviowod atWtps!lwM4 ratrrpll:'+roamJan g:31•nolices,dara�Giem3nCe st3lernenl.hlmi
caterpillar s prorzss for perfornting reroute dlagrttrstic-s and makknp avallabta remote scmihvArr•- flrui firmYr�re updates and upyracids, �-uar as c�nnlitturaticr-�, p�lchea,
bug Gxos, new or enhanced featufes, etc„ for Assets and Vevkes Is desrAbed in the CatEl Remote Servirzs - G ottihare Update Peoceas for select Product Ling"
Tptowlics and C ;Pl Equipment Control Module Software document (the " RSP Dottiment") The RSP Dixxrneni can be reviewed at
https1kivw.caLromfrer roletKervxosyrixeSs7 ya=2.2a$776421,id17i ; irig,lri6tgg5Eii5 #7598313?.155931�21ri.
C::�mpany nr:krity.Yrr.'--dges end agrees to data transmission lU �Caturpillar Lie devices Inslal{ed on Company equipment or try plt•�er means as oullinc J tarid U�ss+bell Irt
the 069, and grants to Catorpi lar tho right to collect, use, and share such Information, Including to its Distribution Networks or other all'lato, , In occcrdwine vAlh the
Csterplltar t1ata C eti c:rnonrtz *;tntgment . Company's autherizaticn also applies to any data and Inf rnia6on proa'lously collected by Calerpiliar.
AGt�EE
DECLINE 11
Cr,rnpany rJckna,4•1odci�?s �nct a�trecs tp participate in Remote Servic�E linetudirrg, rzrn+aie diagnUslicx a•tti rantott+ updalr_.s anA r.pgrades) rind authorizes Caterpillar
to remotely EccF s, program, and install updates and upgrades far Carnpimy's Aasels and pewit L3 In acecrdan ti9iltt Itie Remote Son icos Froccss L`ocurnent, 117
AGREE
DECLINE D
The rights granted In this suPwrization survive the termination or expiration [if the. Company's subscriptions to any Digital Offerings. Exwpt as sut out in 8 Willed
agrooment bvlvrcon Company and Cateeplllar expressly referenclr►g the Date Governance Statement, this authorization svporcadov and roplacas any other
aulhorlaation w1th req;mrd to the subject mailer hereof
trrr nr• nsts:r
Company
Cornpany (Print)
Gampany Represontativo (print)
5i�rtaiuro
rcv 12, 2075
F�Tia.
:aicrpiltar: CortFidential Green
Supply Procurement
Updated 08/2025
FOR DEALER USE DNLY
Contpdny UCIL7
iW+omi.any Representative G1�11S ID
M;►lrt Store t7ralcr Cc�dc
D@pier RQpraetin#athra Marne
Dealer Representative �CVJS ICr