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HomeMy WebLinkAboutresolution.council.081-26RESOLUTION N0.081 SERIES OF 2026 A RESOLUTION OF THE CITY OF ASPEN CITY COUNCIL APPROVING A CHANGE ORDER FOR ARMORY HALL ADAPTIVE REUSE PROJECT, 130 S. GALENA, BETWEEN THE CITY OF ASPEN AND CCY ARCHITECTS, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CHANGE ORDER ON BEHALF OF THE CITY OF ASPEN COLORADO WHEREAS, there has been submitted to the City Council a change order between the City Council (the "Owner") and CCY Architects. (the "Architect"), a true and accurate copy of which is attached hereto as "Exhibit A"; and, WHEREAS, city staff, through a competitive bid process considered and approved an architecture services contract for design services in March 2024; and WHEREAS, CCY Architects has diligently undertaken design services for the rehabilitation of the Armory Hall project. With the successful completion of construction documents, Asset staff proposes acceptance of a change order for construction administration services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN AS FOLLOWS: That the City Council of the City of Aspen hereby approves the Change Order, known as change order 3, to the agreement between Owner and Architect, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. RESOLVED, APPROVED, AND ADOPTED FINALLY by the City Council of the City of Aspen on the 23rd day %J June 2026. John Doe, Mayor Pro Tem I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado at a meeting held on the 23rd day of June 2026. Lw000� icole Henning Resolution 081-2026 Page 1 of 1 Docusign Envelope ID: 373D1C65-BF3E-86E8-8271-3134AM9F5A09 Exhibit A - AIA Document G802 - 2017 Amendment to the Professional Services Agreement PROJECT: (name and adds ess) Armory Hall Remodel and Reuse Project - 24102 130 South Galena Street Aspen, CO 81611 OWNER: (tzame and address) City of Aspen, c/o Capital Asset Department 427 Rio Grande Place AGREEMENT INFORMATION: Date: 06-01-2026 ARCHITECT: (name acid address) Cottle, Carr, Yaw Architects LTD, A Colorado Corporation CCY Architects Aspen, 81611 P.O. Box 529, Basalt, CO 81621 AMENDMENT INFORMATION: Amendment Number: 03 Date: 06-04-2026 The Owner and Architect amend the Agreement as follows: Agreement is updated per the Armory Contract Change Order 03 letter dated May 21,2026, and an updated Exhibit B, CCY Architects CO - 03 Contract Administration, both attached herewith. The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustment: Part 6 Contract Administration, current contract fee $0.00; fee adjustment $1,639,175.00; new contract fee $1,639,175.00; CCY Markup on Consultant invoicing $31,228.00; Estimated Reimbursable Expenses, current contract estimate $91,660.00, new contract estimate $147,803,00, estimate adjustment $56,143.00, Markup on Reimbursable Expenses, current contract estimate $9,166.00, new contract estimate $14,780.001, estimate adjustment 5 614.00, Total change order request $1,732,160.00 Schedule Adjustment: N/A ARCHITECT (Sign BY: Todd Kennedy, AIA, Principal (Printed name, title, and license numbef• if r•equif•ed) June 4, 2026 Date Signed by: 7753E0500940430.1. OWNER (Signature) BY: Pete Strecker, City Manager (Printed name and title) 6/24/2026 1 5:46:44 PM MDT Date AIA Document G802 — 2017. Copyright ©2000, 2007 and 2017. All rights reserved. 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User Notes: (6a1dd04b892b748ebc229f8O) 1 Docusign Envelope ID: 373D1C65-DF3E-86E8-8271-3B4A7D9F5A09 Exhibit B June 4, 2026 City of Aspen Capital Asset Department Jen Phelan, Development Manager Rob Schober, Capital Asset Director Een Levenson, Senior Project Manager 127 Rio Grande Place Aspen, CO 81611 CCYARCHITECTS via email: jennifer.phelan@aspen.gov via email: rob.schober@aspen.gov via email: ben.levenson@aspen.gov RE: Change Order for Professional Design Services —Contract Administration for Armory Hall Remodel and Reuse, City of Aspen project number 2023=404 Dear Rob, Jen, and Sen Per the original contract for the Armory, the Contract Administration phase of work was not ii�ciuded. As the scope of the project is now well established, Shaw Construction has provided a budget and we are moving towards construction, we are proposing the following change order for the CA scope of work. Scope During the Contract Administration phase, our team will observe the construction process to help ensure that the project is executed in alignment with the Construction Documents. This proposal accounts for contract administration of the Architecture and Interior Design Fixed Finishes, exclusive of FF&E. Core services include participation in weekly Owner®Architect-Contractor (OAC) meetings led by the general contractor, review and response to submittals, responses to Requests for Information (RFIs), and periodic site visits to monitor progress and adherence to the design intent. The consultant group will engage as required throughout the construction duration, joining OACs as requested, reviewing and responding to submittals and RFI's, and making site visits as required for their scopes. These services are provided on an hourly basis. In addition, each of the primary consultants has indicated an estimated number of hours budgeted for the project. Key Assumptions: Our `working assumptions are as follows: • We assume a clear and efficient decision making process from the Owner to maintain project momentum. • A facility operator will be engaged within the next 9 months to allow for operator -initiated design changes to be addressed in a timely manner • Hourly rates will be adjusted on an annual basis Schedule The proposal is based on the 28 month schedule provided by Shaw Construction with construction to commence at the beginning of July 2026. COTTLE CARR YAW 228 Midland Ave Box 529 Basalt CO 81621 970 927 4925 www.ccyarchitects.com Docusign Envelope ID: 373D1C65-BF3E-86E8-8271-3B4A7D9F5A09 Proposed Fee Revisions Selow you will find a summary table of the proposed fee changes and attached you will find a modified version of the spreadsheet we developed in our original proposal and attached to our prime contract. Contract Administration - Part 6 Current Fee inclusive of CO#1 & 2 Proposed Contract Administration CA Fee New Contract Fee Estimated Hours CCY Architects $1,494,480 $17219,800 $2,714,280 43500 Design Workshop $3233245 $47,500 $370,745 241 KL&A $155,750 $105,000 $260,750 600 REG $4007255 $150,000 $5503255 750 RTM-Technology $333187 $103400 $43,587 N/A The Collaborative $39,000 $0 $39,000 N/A LS Group $497435 $15,300 $64,735 45 Group 14 $29,120 $14,600 $43,720 N/A Ricca Design Studio $893750 $123975 $102,725 60 Immersed Menwether $105,000 $0 $1053000 N/A Frontier Energy $307132 $0 $30;132 N/A RFE $122,866 $49,000 $171,866 260 Schums Coda - Code $11,000 $0 $11,000 N/A RTM-Acoustics $5,000 $8,300 $13,300 N/A AEC - Waterproofing $18,500 $3,300 $21,800 15 ProSpec - Specifications $11,500 $3,000 $14,500 30 TOTAL: $2,9187220 $1,639,175 $4,557,395 All terms established in our prime agreement apply to this change order. The terms of the contract aI e hourly to atop set for each consultant. The City is predominantly focused on not exceeding the total agreed upon fees/topsets for each phase of work, allowing some consultants to exceed their topset provided there is still fee remaining in the overall phase budget. In addition, it may be possible to use savings from a prior phase of work to cover an overage in a later phase of work but only with direct authorization from one of you. We have attempted to make this change order as comprehensive as possible to minimize the likelihood of another CO during the contract administration phase. However, it is understood that the city is holding an owner's contingency which may be used to cover design team costs which are above and beyond base CA services. Additional change orders might be required due to, but not limited to, the following circumstances: further extension of the project schedule which is not a result of the design team, the City of Aspen requesting a pause in the work, additional meetings with HPC or City Council, changes to the design initiated by the city or operator. Reimbursable Expenses The attached spreadsheet adjusts the estimated reimbursable expenses for the project based on the increased fees. However, in certain instances, the % multiplier has been reduced from the original agreement. In addition, a number of consultants perform their site visits as a reimbursable expense; the number of site visits has been estimated and included in the reimbursable expenses total. COTTLE CARR YAW 228 Midland Ave Box 529 Basalt CO 81621 970 927 4925 www.ccyarchitects.com Docusign Envelope ID: 373D1C65-BF3E-86E8-8271-3B4A7D9F5A09 FF&E Scope The FF&E scope includes the design and selection of all furniture and decorative light fixtures (in conjunction with the lighting designer) for the project. A third party retained by COA is required for the procurement, shipment, storage, and installation of FF&E. CCY will work with the City and third party to establish a preliminary budget and project requirements related to FF&E. It is recommended that the procurement company be retained as early as possible to assist with budgetary and sourcing requirements of the project. Currently the proposed contract administration fee does not include an FF&E CA budget. Sub®consultant proposals available upon request. Please reach out with any questions. hest, i Simon Elliot, AIA CCY Architects, Principal COTTLE CARR YAW 228 Midland Ave Box 529 Basalt C�J 81621 970 927 4925 www.ccyarchitects.com / . , ; § 2 ])/ �/ § § E @ § , - Ll In § ! , , _ ; , _ _ ; ; , ; )} / \ ( ( § } ' ( \ \ \ § Ow ! ` ■ , # ; § j § (44 |� ; In ; _ ! ; ; ; _ . ; 2 }f ! r } / Am ;f , ! , _ _ _ / } \ \ \ \ \ \ \ \ \ \ V. al /]M - am CC . ; ! ; , _ ; ; ; _ ; ; & ; . ; 2 /{! � � � ( f\ ; wo , , �! ; ; ; , | ; ; ; . ; ; ; ! Am= E <go ul ;! k , ! ! ; " a cc � § I & ! E Z E § ■ 2 ! E E ! {\ ! . °� — — ! !§ , ` a� / — — — : \ \ } Cam( _ 2�0§ !/ | \ _ ; , ; ; ma / / f - / § } & _ _ A ! _ . . ; . . . ■ }� / / \ f {§ ` �� M — — ° ® : [ \ § § | [ Am !/! § [ ; K ; �� � �GA /� � eg \am {/ . ; \ t! ! ¢aacc H } ° E f {|! { \ \ ; , _ . — } } } } \ } / ( ( $ § . . ; 7 I \\§ am / r c ca / 7 \ \ { ) { u CO CD am \ - w/! a G a MO \ M0Ix !! = | 7 - .. �j ` �! }|)! {/ !( �_ ,| .})} § ;! !■ ;- _ 2 _ §, ` . , ` ; § ) \ \ / / * ) ) \ j 0 ! : 4 . Certificate Of Completion Envelope Id: 373D1C65-BF3E-86E8-8271-3B4A7D9F5A09 Subject: Complete with Docusign: Resolution_081_CCY_Architects_Change_Order_3.pdf Source Envelope: Document Pages: 5 Signatures: 1 Certificate Pages: 4 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) Record Tracking Status: Original 6/24/2026 11:09:11 AM Security Appliance Status: Connected Signer Events Pete Strecker pete.strecker@aspen.gov City Manager Pete Strecker Security Level: Email, Account Authentication (None) Electronic Record and Signature ®isclosure: Accepted: 6/24/2026 5:46:34 PM ID: e29d6f4d-a6c24500-8eac-6843d34cce51 In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery Events Certified Delivery Events Carbon Copy Events Witness Events Notary Events Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Payment Events Holder: Nicole Henning nicole.henning@aspen.gov Pool: StateLocal Signature Signed by: P�- SfVY-GI�W 7753E0500940430... Signature Adoption: Pre -selected Style Using IP Address: 64,39,229.1 Signature Status Status Status Status Status Signature Signature Status Hashed/Encrypted Security Checked Security Checked Security Checked Status Electronic Record and Signature Disclosure Status: Completed Envelope Originator: Nicole Henning 427 Rio Grande Place Aspen, CO 81611 nicole.henning@aspen.gov IP Address: 64,39,229.1 Location: Docusign Timestamp Sent: 6/24/2026 11:09:34 AM Viewed: 6/24/2026 5:46:34 PM Signed: 6/24/2026 5:46:44 PM Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamps 6/24/2026 11:09:34 AM 6/24/2026 5:46:34 PM 6/24/2026 5:46:44 PM 6/24/2026 5:46:44 PM Timestamps docusign. Electronic Record and Signature Disclosure created on: 5/27/2020 1:57:50 PM Parties agreed to: Pete Strecker ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Aspen we, us or Company) maybe required by law to provide to you certain written notices or disclosures. 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