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HomeMy WebLinkAboutcclc.ag.12171997 COMMERCIAL CORE & LODGING COMMISSION REGULAR MEETING SISTER CITY ROOM - CITY HALL December 17, 1997 8:30 I. Roll call and Commissioner comments 8:30 Carrie Brennan - Winterskol 8:45 Steve Slack - alley issues 9:00 II. Compactor program issues 9:45 III. Sculpture program review 10:00 V. Adjourn PLAN FOR ccLC PUBLIC ART PROGRAM MISSION: The CCLC Public Art Program has been initiated with the purpose of commissioning site specific art projects in the commercial core of the City of Aspen. The projects will be temporary and rotating, with the possibility of evolving to more permanent installations with larger budgets. The goal is to bring vitality to the comntercial core by incorporating creative and sometimes surprising works of art. ARTS PROGRAM GOALS: 1. To involve artists in the selection of sites for projects: 2. To support outstanding artists of the Roaring Fork Valley and Colorado by providing public exposure to their work, but not to exclude artists of national reputation; 3. To commission artists to create works which are responsive to the Aspen area and it's unique characteristics; 4. To inform and educate Aspen residents and visitors about the Art Program, and to provide opportunities for Aspen residents' to identify with the art works; and 5. To respect the public nature of the Art Program by assuring that it's administration is open, fair and professional. PUBLIC INFORMATION AND COMMUNITY RELATIONS: Public information and education activities are considered primary elements of the program. One of the primary objectives will be to provide enhanced exposure to the artists of the region involved in the program. Activities may include conferences, symposia, tours, and cooperative programs with educationai and arts institutions. SELECTION COMMITTEE: ASCA CCLC AAM/Anderson Ranch Parks Departmem Community Galleries Artists Ex Officio: City Council Representative and Amy Margermn Replacements or additions to this selection committee shall be nominated by the existing selection committee, with the approval of the CCLC and ASCA. ASCA will be the artistic, and CCLC will be the operational. B. Responsibilities ofselectiun committee: I. Ensure adherence to the goals of this plan and ro provide the highest standard of aesthetics and continuity to the CCLC Public Art Program; 2. Evaluate recommendations for artists selections and to commission proposals and submit to the CCLC; 3. ASCA shall in conjunction with CCLC staff representative create and distribute basic guidelines for materials and security. C. Composition Selection: The makeup of the selection committee shall be at least 5 and not more than 7 people, representing CCLC, ASCA, Parks Department, AA/Anderson.ranch, Red Brick, artists, and community gallery owners. All members of the Planning Committee and the Selection Committees shall serve without compensation. SELECTION OF SITES FOR ART INSTALLATION: Sites for installation shall be rather broad and flexible, allowing the selected artists to analyze and select the most appropriate approach in a particular area, rather than forcing art into a predetermined space. Artists who are selected for any of the sites shall work with the Parks Department regarding installation requirements. 2 CHANGING SITE-SPECIFIC PROJECTS: Art work Will be temporary and will be rotated every year or two years, depending upon the budget of the program and the condition of the works. The Selection Committee shall have the discretion for selecting art works for rotation, and their selections recommendation shall be submitted to the CCLC committee for final approval. Changing site-specific projects will provide vitality, variety and continuing opportunities for artists. The progran~ is intended as an ongoing creative exploration of the City's environment by artists, and it is expected that from time to time permanent commissions will be developed from the most successful projects. Commissions for more permanent installations will be considered after two years, depending upon the success of the projects of limited duration. All projects shall be reviewed based upon their compatibility with it's surrounding area and function. COMMITTEES: A. Selection Committees: As individual projects are identified the planning committee will appoint ad-hoc selection committees to evaluate artists' work and determine selected works. B. Rational: The ad-hoc selection committee will provide diversity and a continous fresh perspective by allowing many individuals to be involved in the recommendation process. ART WORK SELECTION: A. Orientation: Review committee orientation shall include: review of the CCLC and ASCA Art Plan goals and processes, artists selections to date and focus of the particular project within the overall program, tour of the proposed sites, review the project timetable, proposed budget and artists selection process. B. Selection Process: 1. All commissions shall be awarded through an open competition. 2. The first tier of artists shall be selected through the review of slides of the existing artists' work. Proposals for the site will not be requested or considered at this time. A maximum of three artists will be invited to submit proposals for specific commissions. 3 3. Review of Specific Proposals: The Selection Committee shall evaluate the proposal submissions and shall recommend up to three artists or teams for each project and shall submit their recommendation in order of preference to the steering committee. Such evaluation shall include a review of technical feasibility and maintenance acceptability. CONFIDENTIALITY: All meetings at which artists materials are reviewed and opinions ventured about their merits in relation to the project at hand shall be closed to the public and media to permit frank evaluation and discussion. A written report shall document the committee discussions and recommendations. CONFLICT OF INTEREST: Artists serving as committee members may not be selected for direct involvement. The planning committee will make every attempt to have impartial review panelists. Conflict of interest will be signed by all panelists. CONTRACTS: Individual contracts between selected artists and the CCLC shall be executed before any work on the site is conducted. INSURANCE: Insurance for liability as well as theft and damage shall be provided by the City of Aspen. CARE AND MAINTENANCE: P~outine maintenance shall be provided by the City. If substantial repair is required for an object, the Selection committee shall recommend a solutiOn to the CCLC. DOCUMENTS: The artists shall be responsible for submitting documentation of each work to the planning committee. FUNDING AND BUDGET: The initial Budget iS $5,000. These funds shall be used as follows: $500 administration and advertising $250. to ASCA and $250. to Clerk's office $4,500 for artists. Additional funding shall be sought from individuals and corporate sponsors. Approved by: Selection Committee CCLC City of Aspen 5 THE CITY OF ASPEN PUBLIC NOTICE TO: All BUSINESS OWNERS; RENTERS; MANAGERS; CARETAKERS; LODGES RE: Required Snow and Ice Removal from sidewalks. SECTION 21 OF THE ASPEN MUNICIPAL CODE Every person in charge or control of any building or lot of land within the city fronting or abutting a sidewalk area, whether as owner, tenant, occupant, lessee, or otherwise, shall remove and clear away, or causes to be removed and cleared away, snow and ice from a path of at least five (5) feet in width from so much of the sidewalk area as is in front of or abuts on said building or lot of land. Such snow and ice shall be removed from all sidewalk areas within the city on the same day as cessation of any fall of snow, sleet, or freezing rain or within the first three (3) hours of daylight after the cessation of any such fall, whichever period is longer. No person shall deposit or cause to be deposited any snow and ice on or against a fire hydrant or on any sidewalk, sidewalk area, roadway or loading and unloading area of a public transportation system. HAVE A GREAT SEASON Tuesday, November 18, 1997 JAY MILLS DENVER 303 -368·JAYS AS PEN 970 ·923· JAYS Tim Ware City of Aspen 130 Galena Street Aspen, CO 816'll ? Dear Tim, I would like to take this opportunity to reintroduce Jay's Valet. We have been serving the Aspen ~,-<~ea for the past 7 years and are currently offering our valet parking services to various d v duals and businesses in Aspen Jay's Valet s an establ shed, fully-accredited, fu ly-insured valet Parking business, offering valet parking service, parking management, traffic direction, vehicle surveillance and other related responsibilities. We feel that the City of Aspen could benefit greatly by our services, by offering convenience and quality services unmatched by anyone in the area. Not only would Jay's Valet service add convenience, it would also help to eliminate confusion & congestion on the streets of Aspen. Our attitude reflects one of professionalism and personal satisfaction. Jay's Valet parking engineers are trained to handle specific needs, always friendly, giving all guests a strong first impression. Upon departure they will leave with a feeling that they received special treatment, enhancing their total experience. it is my pleasure to present this package of information to you. We thank you in advance for your consideration. Should you have any additional questions or needs, please do not hesitate to call me personally at 923-JAYS. I will follow up with you in the next few days to see how Jay's Valet can assist your efforts, to insure that the City of Aspen is receiving the best valet parking service available. I look forward to working with you for the coming 1997-98 season. Sincerely, Mills ,-'resident PO [~OX 371891 · DENVER · COLORADO ·80237 JAY'S VALET PARKING offers the highest quality of professionalism and services JAY MILLS D/NVEiR 303 · 368=~AYS ASPEN 970 · 923· JAYS · A dedicated ownership and management who is active and involved in the servicing of every account. * A carefully selected group of parking engineers who are personally trained to the needs and specifications of your business or function. * Constant communications with the City of Aspen to always be in touch with the cities special needs, wishes and changes. * A program that is designed to fit the exact needs, properly staffed and within a budget that fits your requirements. Service that is unmatched by anyone in Aspen for all situations, functions, events or day to day accounts. * A uniform and grooming guideline along with a strict policy procedure for all parking engineers. PO BOX 371891 =DENVER=COLORADO '80237 JAY MILLE DENVER ~OB' 368' JAYS ASPEN BUSINESS ACCOUNTS ASPEN 970·923' JAYS Corporate Accounts Aspen Aat Museum Little Neff Aspen Jurdot Golf Aspen Music Festhal Can~oou Club Dance Aspen Jazz Aspen Hyde Park Aspen Valley Medical Fouwda~on Hotel J~rome Aspen Iusfimte ACIC I-Iansen ConsU'uction Current Customers Lira Heller Dena Kaye Marry & Debble Flug Diane Anderson Harvey Mackey Matthew Bucksbaum Tina Blackenbush Alan Rose Tom McCloskey David Koch Gerald Hosler Para Driscoll Harley Baldwin Robert Taylor Larry Mclntirc Marleae Malek Michael MeHugh Karl & Madelin I. arson Michael Goldb~g Charles Israel Robert Sutter Heide Houston Paul Chanin Judy Pearle Joy & Hugh Bancroft David Giflitz Huda & Samia Farouki Bruce Berger Peter O'Grady paul MacCaskill Gerald & Barbara Hines Marian Davis Krager Resdence Shelly & Golda Freidstein Ellen Cole & Dr. Jerome Karrasie Cathy Tripodi Ron Salinskey Melva Bucksbaum Melvin & Bren Simon Meredith Long Susan Perry Merrill Ford Gene & Anna Golub Robert Lorton Robert I-Iarth Lori V~Fnmemma Meg & Mel Knypet Linda McCausland & Lou Sahatasso Bob Van DLue Peter Nicldin Charles Ooodnough Kristeen Rosenberg Alex Kaufinan Nancy She/1 Lynda & Stewart Resnick Eric Calderon Rodaey Knudsen /tying Getz Phyllis Cooks TrishJa Quick John SiIberman Anne Bass Bob West Steve Rosedahl Michael Eisner Tom Vaustraten Jack & Dercy Courshon Merv & Thea Adelson Karen Woodward Jackle Wynn Teran Davis Thomas Eirman Mary Ann I:Iyde Suzanne Farver Mary Dayton Norman Perimutter Neff & Barbara Bluhna Bob Long & Peter Helburn Wendy Larsen LICENSE AGREEMENT FOR USE OF CITY OF ASPEN ON:STREET This agreement made and entered on the date hereinaiter stated, between the City of Aspen, Colorado, ("City") and JAY'S VALET PARKING SERVICE ("Licensee"). For and in consideration of the mutual covenants conta'med herein, the parties agree as follows: 1. ~ Licensee shall be entitled to use in a manner consistent with the Scope of License as set forth at Exhibit "A' attached hereto and by this reference incorporated herein. 2. l~IoI~lOlabJlJP~ Both parties recognize that this license cannot be transferred, assigned, or sublet by either party without prior written consent of the other. Sub-contracting, if authorized, shall not relieve the Licensee of any of/he responsibilities or obligations under this agreement. Licensee shall be and remain solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers, agents and employees, each of whom shall, for this purpose be deemed t0 be an agent or employee of the Licensee to the extent of the subcontract. The city shall not be obligated to pay or be liable for payment of any sums due which may be due to any sub- contractor. 3. ~ The Licensee or the city may terminate this Agreement, without specifying the reason therefore, by giving notice, in writing, addressed to the other party specifying the effective date of termination. 4. i:fl~apll:l,v~ag~ It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. No agent, employee, or servant of Licensee shall be, or shall be deemed to be, the employee, agent or servant of the City. 5. Indemnification. Licensee agrees to indemnify and hold harmless the City, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in manner connected with this contract, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by the act, omission, error, professional error, mistake, negligence or other fault of the Licensee, any subcontractor of the Licensee, or any officer, employee, representative, or agent of the Licensee or of any subcontractor of the Licensee, or which arises out of any workmen's compensation claim of any employee of the Licensee or of any employee of any subcontractor of the Licensee. The LiCensee agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole to provide defense for and defend against, any such liability, claims or demands at the sole expense of the Licensee, or at the option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the City m connection with, any such liability, claims, or demands. The Licensee also agrees to bear all other costs and expenses related thereto, including court costs and attorney fees, whether or not any such liability, claims, or demands alleged are groundless, false, or fraudulent. If it is detem~ined by the final judgment ora court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or its employees, the city shall reimburse the Licensee for the portion of the judgment attributable to such act, omission, or other fault of the City, its officers, or employees. 6. Licensee's Insurance. (a) Licensee agrees to procure and maintain, at its own expense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Licensee pursuant to Section 8 above. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by law. The Licensee shall not be relieved of any habitity, claims, demands, or other obligations assumed pursuant to Section 8 above reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types. (b) See enclosed insnranee certificate (exhibit B) 7. City's Insurance. The parties hereto understand that the City is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and such participates in the CIRSA Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Finance Department and are available to Licensee for inspection during normal business hours. City makes no representations whatsoever with respect to specific coverages offered by CIRSA. City shall provide Licensee reasonable notice of any changes in its membership or participation in CIRSA. 8. Completeness of Agreement. It is expressly agreed that this agreement contains the entire undertaken of the parties relevant to the subject matter thereof and there are no verbal or written representations, agreements, warranties or promi.ses pertaining to the project matter thereof not expressly incorporated in this writing. 9. Notice. Any written notices as called for herein may be hand delivered to the respective persons and/or addresses listed below or mailed by certified mail return receipt requested, to: City: Licensee: Amy Margerum, City Manager Jay's Valet Parking Service City of Aspen P.O. Box 371891 130 South Galena Street Denver, CO 80237 Aspen, Colorado 81611 10. Non-Discrimination; penalty. No discrimination because of race, color, creed, sex marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be rm/de in the employment of persons to perform services under this contract. Licensee agrees to meet all of the requirements of City's municipal code, Section 13-98, pertaining to non-discrimination in employment. 11. Waiver. The waiver by the City of any term. covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other tenn. No Term, covenant, or condition to be performed by Licensee to which the same may apply and, until complete performance by Licensee of said term, covenant or condition, the City shall be entitled to invoke any remedy ava'dable to it under this Agreement or by law despite any such forbearance or indulgence. 12. General Terms. (a) It is agreed that neither this agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superseded or extended except by appropriate written instrument full executed by the parties. (b) If any of the provision of this agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. (c) The parties acknowledge and understand that there are no conditions or limitations to this understanding except those as contained herein at the same time of the execution hereof and that after execution no alteration, change or modification shall be made except upon a writing signed by parties. (d) This agreement shall be governed by the laws of the State of Colorado as from time to time in effect. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date hereinafter written. Dated: ATTESTED BY: CITY OF ASPEN, COLORADO: By: WITNESSED BY: Licensee: By: APPROVED AS TO FORM BY: Exhibit A Scope of License November 1997 TERMS AND CONDITIONS: 1. The City of Aspen Will Provide a maximum of six (6) parking spaces to be used for the staging of cars, for valet parking, between the hours of 6:00p.m. and 2:00a.m. seven days a week. 2. Those spaces will be designated by the Parking Operations Manger on the south side of the 400 Block of East Hopkins. The City may requests changes in the location of, and/or type of parking (angle vs. parallel) with, the spaces provided for valet staging. 3. The spaces will only be designated with singe either provided by the City and explicitly approved in writing by the City. 4. No double parking will be allowed at any time~ 5. Additional equipment or signage placed on the sidewalk, curb, or street will need prior written consent fi°om the City. Any such approved equipment or signage will be at Jay's Valet expense. 6. Vehicles will be staged adequately and safely, utilizing the designated staging spaces, without congesting the surrounding area and leaving the intersection and streets clear at all times. 7. Vehicles will be staged in the area for a minimum amount of time necessary for customer loading and unloading, not to exceed five minutes per vehicle. 8. All vehicles using Jay's Valet service will be parked in the Rio Grande Parking Plaza. Under no circumstances will Vehicles be parked elsewhere. 9. Jay's Valet employees will be encouraged to carpool or to utilize RFTA trm~sit service. All vehicles remaining in the Rio Grande Parking Plaza after the attendant goes off-duty receive an After-Hours payment notice, requiring garage fees to be paid. Under no circumstances are valet employees to park their own vehicles in the valet staging area. I0. Jay's Valet employees will continue to use discretion with regard to intoxicated drivers. Tipsy Taxi will be called and the car will remain in the garage until the following day for intoxicated drivers. 11. In keeping with the fee structure for the Rio Grande Parking Plaza ($0.75gar.), Jay's Valet will be charged $2.00 for the equivalent of two (2) hours parking per vehicle valet parked. Parking fees will be paid to the City of Aspen monthly by the fiRh day of each month for the previous month. Parking garage procedures include the following: a, All valet drivers will place valet stub on the rearview mirror, and back vehicles into perpendicular parking spaces. b. All valet drivers must use the parking garage pass cards upon entering and exiting the parking garage. If gates are raised or broken, valet drivers must insert card into card reader so accurate accounting may be kept by the City staff.. The number of exits and entrances must match each other on a nightly basis. c. All pass cards must be returned at the end of the season. Replacement cards will be issued at a cost orS10.00. 12. Valet service will be provided at no charge for handicapped individuals. 13. The valet staging area will be available for short-term taxi staging. 14. A designated valet service supervisor will be on call at all times to ensure full compliance with correct operating procedures and conditions. 15. Jay's Valet will carry liability insurance in the mount specified in Section 6 of this License Agreement. City reserves the right to review and modify insurance requirements. 16. At Least two (2) weeks prior to the beginning of the service, Jay's Valet will provide to the City Parking Operations Manager director a copy of the following: * Service specifications and operations plan including hours of operation rates, drop off and pick up arrangements, etc. * Jay'sValet service manager(s) name(s) and phone number(s) to allow contact at any t/me during valet sermce hours. * Certificate of insurance, demonstrating adequate general liability and garage keepers insurance coverage. * Sample of daily/monthly report formats. · 17. Jay's Valet will maintain accurate and complete records for the valet service. The City reserves the right to audit such record at any time. 18. Monthly reports will be submitted to the City Parking Operations Manager by the fifth day of each month for the preceding month's valet service activity., Additionally payment to the City for the previous month's fees will be paid at this time, 19. The City will enforce the valet staging area parking regulations through the issuance of parking tickets. Vehicles will only be towed at the discretion of the Police Department, 20. Jay's Valet will communicate any problems or requests to the City through the Parking Operations Manager. 21. In the best interest of the City of Aspen, the City reserves the right to review and modify any of these terms and conditions. ACOR__D,. ~'~ODUC~r~ ONLY AI~D CONFERS NO RIGHTS UPON THE CERTIFICATE '~ HOLDER. THIS CERTIFICATE DOEG NOT AMEND, ~ND OR 600 S, Che=~ SDreeb Suite 220 ALTERTHE COVE~GE AFFORDED 8YTHE POLICIES BELOW. D~ ~O 80246 COMPANIEG~FORDINGOOVE~GE M ~1 Gall=gher A Gene=al Agents Ineuranc~ J~y's VaZe~ ~a~k~n~, Zn~., C ... 10000 E. Yale Ave, ~50 Denver co 80231 D COVE~ES .... '~ . ,:=. iN~i~TE~. NO~H~ANDiNG A~y EEOUiRA~E~ TERM OR ~NDiTiO~ OF A~ CONT~ OR O~ER D0~M~NT ~ ~S~ECT ~ W tilTH] ',XINon-o~ed Autos G~P610232 10/28/97 10/28/98 ~CHACCIDE~ S~,000~000, .... I ~nsured's Bu~. - . A~R2~E S 1,000,000 I WORK~S&OMP~ONAND ~ TATU- S Ga~agekee~ara CO68385 10/28/97 10/28/98 ' Li~ $300,000 Ded. sDeo $500 TOTRL P. 83 NOV. 18. 1997 4: ~2PM CITY OF' ~SPEN PO BOX 37189Z DE~, CO 80237 CO 80237 ~scellaneous TO Ma~mi~ ~d Ca~ On The Fol~0wins D~c~b¢d Business For The Term ~ ~2 Mo~thS, In Testimony Whereof The CorPorate Seal Of The Ci~ Of Is;Hereunto A~xed On This Date Attest: F~nance Dir~tor e,~ ,~, $~ies / Use Tax License ~ature Of ~ Buslne, ss License Number Expiration Date Date ISsued \ ,icensee: F '".,, ' I Post'it'Fex Note 7671 Date Ipageal~ · i i Fax ~ F~ ~ NOT T~=~:~c~" ............. ............... Va;id Until Revoked 'Or Cancelled Finance DireCto~'Ci~ Of ~Pe~