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Home My WebLink Aboutresolution.council.109-02 P50 RESOLUTION NO. l09 (SERIES OF 2002) A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO, APPROVING A SUPPLY PROCUREMENT AGREEMENT BETWEEN THE CITY OF ASPEN AND INTER.c\10UNTAIN COACH LEASING, INC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN. WHEREAS, there has been submitted to the City Council a Supply Procurement Agreement between the City of Aspen, Colorado and Intermountain Coach Leasing, Inc., a copy of which is annexed hereto and part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO. Section One That the City Council of the City of Aspen hereby approves that a SupplyProcurement Agreement between the City of Aspen, Colorado, and Intermountain Coach Leasing, Inc., regarding the purchase of two Aerotech Model 200 replacement shuttle buses, a copy of which is armexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said Agreement on behalf of the City of Aspen. Dated: ~ D2... ,2002. I, Kathryn Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate cop 0 that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held - ,2002. P51 !i Il 9 ~ :> -+ jn , ('l ~ ,f . . ;D -< < (0 :r -" 0 - f) 11'~'d ll::ilOl po - - P56 ~\. ~ff~' . , lNURMOUNTA!N COACH Intermountain Coach Leasing, Inc. NO'lembe'r 0 817262iSl<9l1\,'hll' Drive. Color,do Springs, (,,[mado 80922. 719.57IJ.J 17.2, I';IX 111l.) 124 City of Aspen 130 South Galena Street Aspen, CO 81611 Attention~ Ms. Lynn Bader, Transportation Coordinator Dear Lynn" I'am writing in regards to your request to honor the pricing for an additional two (2) buses built to the specifications of the recently delivered vehicles. The addition of the egress windows at all locations to allow these vehicles to operate in the Galena Street Shuttle envrionmeht is included at a additional cost bf $50.00 per window x 5 windo~s = $250.00 Included in this pricing is the front electronic destination sign and side egress windows as you have requested. The controls for this sign' will be mounted above the driver. Cost per ,vehicle $51,226.00 Total Pur'ohol!J.!le Price $51,226.00 x 2 units = $102,452.00 ' . Note: A $:1,000.00 Ford Mobility Motoring Rebate will be appH.ed for afte~ the delivery and completion of the applicable Ford documents and will be mailed to The City of Aspen. Thank you for this opportunity to transportation for your clients. you and your staff. provide quality built We look forward to working with Best Dean E. Wall ,Transoorta.tion, Cons.ul.tant Intermountain Coach Leasing, Inc. ?r.;::;".-I b?TT C1JC .c::.T) l-IlHni N r ~ I r..!nnr,!)..!'::! 1)-,,1 r +,7.0IA 7r::::U?l7 O~ Ail,,1 P58 Intermountain Coach Leasing, Ine. 7720 ElecLronicprive. Colo!<.tdo Spr:ing$\ Colorado 80922. 7l9~S70.1122. rRx 570.1124 February 2 i. 20.02 City of Aspen Transponation Department 130. South Galena Aspen, Co, 816LJ Atm. MI, John Kruger De~r Mr. Kruger, Kenny Osier requested I send you the sn'taH shuttle bus quote which you aTe seeking for the Cirj of Aspen. These are the s~rrie items which are being ordered for Kr i'A, Included is the pm'chase order from the City of Pueblo which shows a base price of $44,591.00 eH ASSTS ,20.0.2 Ford.B--35a RV Cutaw"y Van Chassis- US" Wbeel Sase- GYWR J 1,500#'s 7,3L Y-8 Diesel engine LT225175RJ,16D all seaSbn radial tires Spare tire loaded loose 4 speed electronic overdrive automatic transmission Power steering Tilt steering a'ld Cruise control Dash air conditioning 2.l1d heater/defroster Heavy dut'f cooling package , 35 gallon fuel ta.'lk 4 wheei ABS brakes (Disc front and Drum rear) 13o.Amp Heavy duty alternator-Dual heavy duty batteries 1250 CeA Total BODY BOLD irems are added to the existing speciiication for The City of Pueblo's bid to meet ..C\FTA's requirern.ents. EIDorado Natiord Aerotech 2.00 Passenger bus body Sidewalls manufactured of Vert ice I boneycomb Fiberglc.ss composite Material 3/4" Marine grade ply-wood .....,..,.... """,- --.,., u.-..u,-,-., ,.!L..'tc........,..", "'-:"'T , C. ^, t ity or ASpon 'us quote Page 2 LE,D exterior light clearance, brake, turn Interior sidewalls and head liner cloth covered wi Level S cloth 1/8" transit grade Gray floor rubber wi 3/l6" ribbed aisle and step tre<1d FMYSS color/function coded electrical "'iring Aluminum heat shieJd over chassis mumer Street side exhaust tail pipe 29" X 41" Top t-slide passel1ger windows wi 31 % tint Front 2_'ld rear mud flaps Full body undercoatmg ,Electric"operated double out passenger entry door 32" X 83" Interior courtesy and entrf step well lights Oyerhead handrails each sid e of aisle Standee line (white) , Modesty panel behind driyer Entrance door grab rails right and left side Exterior mirrors 6 '6" X 9 W' wi 5" convex mirrors- brushed stilli"l.less steel :High ba.ck reclining drivers seat wi fore and aft adjustment, ann rest, lumbar adjustment (6)Mid high Freedman 2 passenger feather rveight seats (1) Freedman 2 passenger flip seat Level 5 cloth covering on seats Tower Blue Combo Level 5 cloth pads #230 Tower Gray Seat back padded grab handles for all seats (Except rear row) Seat belts all passengers (14) Rubber floor mat in drivers area Drivers electronic switch panel Deluxe AM/Fl\1ICassette stereo wi 4 speakers Front lighted sign panel wi Vultron destination head sign Wheel chair lift doors wi windows and door hold opens Additiom! leaf spring on curb side BrnlD L-917 wheel chair lift (iillA) Interior md exterior lighting (ADA) Wneel chairltransmission interlock system (ADA) 1 Whee] chairtIe down Q-Straint QRT retractable shoulder belts (ADA) 1 Q-Straint storage pouch ' Rear mount aIr conditioning system 30,000 BTH's lnterior rear au)iliary hez.,er 45,000 BTU's Heated entry battom step Auxiliary heater shutoff valves (rear sys,em isolation) Rear emergency exit v..il1do"V/ 22 n X 58 u . . E,:terior base p~bt is 'white'''Y'/ Black out \vindOVlr painted c.rea. DOT safety package Fire ext, 16 unit first aid kit and tri2~,g!e watTling reflectors As built parts and electrical manuals >r;:j'~ b?T.:: cue (:..T) w-,wn, ",I~W I ~Ir,nl 1'-'':''1' ~I t P59 2/21/02 P60 City of .A.spen bus quote Page" 2/2l!02 OPTIONS DEDUCTED from City of Pueblo price that were not requested by the City of Aspen which are included in the b~se bid ptice of 544,591.00 I) '7.3L Diesel engine 2) Ma.,,"')ual entrT door 3) Rear AlC 40,000 BTU's 4) Engh'1e hour meter 5) Exterior entry door Light 6) Yellow step nosing 7) Reverse backing aiarm 8) kadio lLM/FM, 9) Stanchion. vertical w/modesty parle! 10) (2) 3 step fold-away flip dowu seats $350ea ] 1)(4) Seat belts @$15.00 ] 2)(4) M'1edyne wbeel chair tie downs $210 ea 13)(4) Kinedyne storage pouches $20 14)(5) Seat cover Shire Ascot $]0 each 15) L-lterior mirrorS"'X l6" 16) Aerolite narrow body Total Deductions from $44.59.100 53,100.00 5120,00 51,750.00 $45,00 535,00 525.00 53500 ' $150,00 ADDED BACK IN 5100.00 S'700.00 S60.00 S840,OO S80.00 550,00 530.00 $8 900 00 516,020.00 OP1'IONS Added to Base Price to meet The City of Aspen requirements 1) Electric drive line retarder wi hand .controls 2) Seat back padded grab handles for aU seats 3) LED exterior light c1eararlce, brake, turn 4) Gray floor rubber in lieu of Biack 5) Vultron front destination sign 6) Rear AlC 30,000 BTU's 7) Standee line (white) S) Spare tire loaded loose 9) 54L (V-g) gasoli.'le engine 1 O)Modesty panel be1:-illJd driver II )Heated entry door step 12)Ac'v1fFWCassette radio wi 4 specli:ers 13)(1) Q-Straint QRT tie down system 14)Q-Straint stor:age pOllch 15)Intez1or walls and ceiling Level 5 cloth 16)Le-?el 5 cloth pads #230 Tower Grey 17)(6)M:id ~jgh Freedman. 2 pass feather weight seats 18) (I) freedman double passenger flip seat ""''''," , '-~.,..,. n,,... .-..,. t $5,300,00 $180.00 $535.00 5235.00 $5)50.00 31)50.00 $25,00 5235.00 $850,00 575,00 ,250.00 ,275,00 $5[0,00 520.00 $5 [5.00 5145.00 Si,200,OO D35,OO DELETED DELETED DELETED I '......, ,,...,...... "~, , , , ,,......,, " ,..... , , ,. ........ ""- --._- -- -- . P61 City of Aspen bus quote Pc.ge 4 2/21/02 19) (15) LevelS cloth seating $40.00 ea 20) (14) Seat belts @25.00 each 21) Aerotech 200 "vide body 22) Electric 32ltx83 il entry door Total Additions $600.00 $350,00 $9,850.00 $345,00 $28,430.00 bELETED U4,591.00 <$16,020,00> Deductions $28430.00 Additions' $57,00 I 00 Finall'urchase Price FOB Aspen, CO S57,001.00 i,DDS $150.00 DELETIONS S5300,OO S250.00 $275.00 $350,00 S50,976.00 c::. ,"-,;rJdo.,-,S -1' ';'7;.0.00 - ~ '-' $,51, d dc" 00 ' NOTE: J have included the Oty of Aspen Ford Fleet number QD723 to obtain the neet discount, whiGDhJl.sbeen deducted from this pricing. :R.evisedPrice A Ford Mobility Motor,ing rebate of SI,OOO,OO, which wiUl:>e applied for: after the vehicle is delivered and will ~e mailed to the City of Aspen upon approval by Ford, Thanks again for your interest in our company &."'1d the quality built prodw.cts we offer. Please let me know if you require any further information Or pricing for this procurement. ' Dean E. Walle r ranspon:ation Consultant Intermountain Coach Leasing, Inc. _~/'J ~ S0'd t'cn: 0LS ,5 tL H:JHj1! rJTHI")I'l{""]I.I~:!ldl ~n.~~ ~~__ __ __ <:..<:.. .c..<.J~c. ~U'~,::, p o v, I , , I I 11'11 CI-:I'IUUI'l1 M Ii'! l..UHl..H ~ ~ == CJ ~ - ~ \::; C::: c.;i:::' 515 <;1:: '11:! ~70 1124 P.06 >.. ~ :I ~ :ol- e; C? ,<" ,6 CS ~ ~~~. " "',~ t] -::. ~~~ ~. " 6 ,<i;~ " " Q ;-C:-...j " Cl ,..,,,,:;j '" \;! ~ " - '- '" .,. ~ '~Q: 2 ~ OQ] < II I/! li~' I, :~~~I g ~ ~ ~I"t: CI:::.... .r ~ ~ ~ ~...g <::l ~ cl 0"- ~ ~ ~ 2t e w '" cj 8~" ll: c.. ~q~ IJ:I :;""1-. '" ~ ...r~+( ~ '" ~ <. t..J 8"fc ~ :::;:.;1;2 g ~~~ 1'2 'lJ 0', C), ;$ C::"'~ Of-JcJ l;:..-~ "" '" J J ) ,/ ~/ /" /" ( , C:: co CJ ..., CJ Cl '" <:lei ~g a Ol 'i- Lr') I '" Q C) <: ~ ~ n ., J::::..... 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'-- ._~ TCJT,clL P. 06 P63 Attachment B SUPPLY PROCUREMENT AGREEMENT THIS AGREEMENT, made and entered into, this 25 day of November 2002 between the City of Aspen, Colorado, herein after referred to as the "City" and Intermountain Coach Leasinq. Inc." hereinafter referred to as the "Vendor". WITNESSETH, that whereasthe City wishes to purchase two small shuttle buses, Aerotech Model 200 hereinafter called the UNIT(S) in accordance with the terms and conditions outlined in the Contract Documents and any associated Specifications, and Vendor wishes to sell said UNIT to the City as specified in its Bid, NOW, THEREFORE, the City and the Vendor, for the considerations hereinafter set forth agree as follows: 1. Purchase. Vendor agrees to sell and City agrees to purchase the UNIT(S) as described in the Contract Document and more specifically in Vendor's Bid for the sum of One Hundred Two Thousand, Four Hundred Fifty-Two ahd no cents Dollars ($102.452.00). 2. Deliverv. (FOB. RFTA AMF, HWY 82, ASPEN, CO) '3. Contract Documents. This Agreement shall include all Contract Documents as the same are listed in the Invitation to Bid and said Contract Document are hereby made a part of this Agreement as if fully set out at length herein. 4. Warranties. (Add Warranty provisions here). 5. Successors and Assiqns. This Agreement and all anhe covenants hereof shall inure to the benefit of and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. 6. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with the specific written permission, any right to claim damages or to bring any suit, action or other proceeding against either the City or Vendor because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. P64 7. Waivers. Na waiver .of default by either party of any of the terms, cavenants .or canditians hereaf ta be performed, kept and .observed by the ather party shall be canstrued, .or .operate as, a waiver .of any subsequent default of any .of the terms, caven ants .or canditians herein cantained, ta be performed, kept and .observed by the ather party. 8. Aqreement Made in Calarada. The parties agree that this Agreement was made in accardance with the laws .of the State .of Calarada and shall be sa canstrued. Venue is agreed ta be exclusively in the caurts .of Pitkin County, Colarada. 9. Attarnev's Fees. In the event that legal actian is necessary ta enfarce any .of the provisians .of this Agreement, the prevailing party shall be entitled ta its casts and reasanable attarney's fees. 10. Waiver .of Presumptian. This Agreement was negatiated and reviewed through the mutual effarts of the parties hereto and the parties agree that na canstructian shall be made .or presumptian shall arise far .or against either party based an any alleged unequal status .of the parties in the negatiatian, review .or drafting of the Agreement. 11. Certificatian Reqardinq Oebarment. Suspensian. Ineliqibilitv. and Valuntarv Exclusian. Vend .or certifies, by acceptance .of this Agreement, that neither it nar its principals is presently debarred, suspended, propased far debarment, declared ineligible .or valuntarily excluded fram participatian in any transactian with a Federal .or State department or agency. It further certifies that priar ta submitting its Bid that it did include this clause withaut madificatian in alllawer tier transactians, salicitatians, propasals, cantracts and subcantracts. In the event that Vendar .or any lawer tier participant was unable ta certify ta the statement, an explanatian was attached ta the Bid and was determined by the City to be satisfactary to the City. 12. Warranties Aqainst Cantinqent Fees, Gratuities, Kickbacks and Canflicts .of Interest. Vendar warrants that na person .or selling agency has been emplayed .or retained ta salicit .or secure this Cantractupan an agreement .or understanding far a cammissian, percentage, brokerage, .or cantingent fee, excepting bana fide emplayees .or bana fide established commercial .or selling agencies maintained by the Vendor far the purpase .of securing business. Vendar agrees nat ta give any emplayee .of the City a gratuity .or any .offer .of emplayment in cannectian with any decisian, appraval,disapproval, recammendation, preparation .of any part .of a pragram requirement or a purchase request, influencing the cantent .of any specificatian .or procurement standard, rendering advice, investigation, P65 auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City: 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. - Recover such value from the offending parties. 13. Termination for Default or for Convenience of Citv. The sale contemplated by this Agreement may be cancelled by the City prior to acceptance by the City, whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 14. Fund Availabilitv. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City utilizing state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 15. City Council Approval. If this Agreement requires the City to pay an amount of money in excess of $1 0,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Anti-discrimination Act of 1957, as amended, and other applicable state and federal laws respecting discrimination and unfair employment practices, 0: C0 . d. :JtIIOl 11r6a/~~~~ l~:~= 'j 11:::l-::Jq~ _.j'::~ i 1";1 I Y ur- A~r-t.N r-HI.;::. r..J::J 1T.lnteoration and Modification. This written Agreement along with all Contract Documents shall constitute the contract be!\\leen the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a COuncil meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement Or modification to this Agreement must be in writing and be executed by the parties hereto. 18. Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein writte'l in three (3) copies, all of which, to all intents a'ld purposes, shall be considered as the original. By: FOR THE CITY OF ASPEN: ~/(~ City Manager ATTEST: City Clerk VENDOR 'Intermountain Coach Leasing, Inc. By: nsultant Transportation Title '-'- GoGo '<:"''-'''-'Go uu't:,..'o:::. li'1 1 Cr>:I'IUI '1'11 . _ ,.., / I'! ~UHI_H I I I I o rt' ~ IV, I I I I I I I ! ! 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