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CITY COUNCIL WORK SESSION
May 31, 2016
4:00 PM, City Council Chambers
MEETING AGENDA
I. School District Financial Forecast
II. Report to the APEF Board
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Report to:
Regarding:
Submitted by
Date:
As the Superin
District’s adm
financial chall
$2 million, wh
economic dow
expectations o
CDE). In 2012
honor that wa
our schools. A
been “Accred
Education. Th
despite increa
Although the
outcomes are
resources, and
and parents h
schools and is
excellence, its
children to ma
maintaining it
backfill a sign
November of
As Colorado’s
surplus to the
dollars owed t
“Negative Fac
staff, and serv
ocal funding
City of Aspen
Without these
Administratio
As you may re
District identi
Colorado not
The Aspen
The Spend
y: Dr. John M
May 20, 2
ntendent of S
ministrators, fa
enges. From
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on academic
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as reflective o
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ited with Dist
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ased federal a
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s economy rec
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2016
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schools. As a
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chool districts
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aintain its exe
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a commitme
ressing a 201
onversation b
cal areas whe
inancial oblig
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Sales Tax Dol
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upport staff in
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rated the #1 h
ork and comm
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highest leve
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added federal
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ts across the
child, and its a
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a result of the
e funding that
the recession
es to distribut
Colorado have
s in a familiar
en School Dis
emplary scho
mechanism fro
nt from the A
17‐18 shortfal
began about t
ere the tax do
ation to scho
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lars by the As
Schools & Kat
ool District, I a
n maintaining
ol District imp
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nd academic
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mitment mad
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done very we
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ace to suppor
he Aspen Sch
state for its c
ability to prov
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e conscientiou
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and state tax
te any of thes
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r situation of t
strict has iden
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om the Town
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ll of approxim
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ollars could su
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spen School D
te Fuentes, C
am very prou
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plemented co
he state of Co
cognition on m
growth gaps
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de by adminis
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n achieve fro
ery high levels
funding to su
ell in the shor
xpectations, f
rt the many s
hool District c
commitment t
vide a variety
d community
us voters of A
th the passing
x collections p
se dollars to K
ver $830 milli
trying to raise
ntified three f
y override (ap
of Snowmas
mass commun
mately $2.5 m
y of the sales
upplant the d
cross the stat
ct
District
Chief Financia
ud of the cont
schools while
ost reduction
olorado. Dur
multiple occa
(John Irwin S
y US News & W
strators, teac
program in 20
m the Colora
s and delivers
pport the add
rt term, increa
further budge
successful pro
continues to t
to the pursui
y of learning e
y support, is c
Aspen, the Dis
g of the local
provide an ad
K‐12 educatio
ion. These do
e local dollars
financial mea
pproved in 20
s Village (bot
nity, the Boar
million.
tax initiative,
ollars lost as
te. The five c
l Officer
tinued efforts
constantly ad
measures in
ing this perio
sions for exce
School of Exce
World Report
hers, and staf
010, the Distri
do Departme
s outstanding
ded expectat
ased student
et reductions,
ograms that s
take pride in i
t of academic
experiences t
ommitted to
strict has bee
sales tax initi
dditional $133
on. Conseque
ollars, known
s to support p
sures to help
015), renewa
h in Novemb
rd of Educatio
, the Aspen S
a result of th
ritical areas a
s of the
ddressing
excess of
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eeding
ellence,
t, an
ff in all of
ict has
ent of
g results
ions.
, less
students
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c
hat allow
en able to
iative in
3 million
ently, the
n as the
programs,
p secure
l of the
er 2016).
on and
School
e state of
are: (A)
P9
II.
Programs, (B) Recruiting, Training, and Retaining, (C) Technology, (D) Special Education, and (E) Professional
Development. The following is a brief summary of how the District has chosen to apply the sales tax dollars that
have been collected for its use to its 2016‐17 operating budget.
(A) Programs ‐ $550,000
Many of the dollars associated with this category have been targeted toward the programs that the
parents and community have stated they value – College Counseling, International Baccalaureate (IB),
Experiential Education (Ex Ed), Gifted and Talented, Specialists (Math, Reading, Interventionists),
Robotics, and Coding. Programming dollars have an impact on all students in the Aspen School District.
Overall Costs from the General Fund:
College Counseling 146,911.00
Differentiated Learning 260,761.00
Specialists for Enrichment 410,982.00
and Remediation
Experiential Ed/Outdoor Ed 41,308.00
$ 859,962.00
(B) Recruiting, Training, and Retaining ‐ $500,000
Although the District receives a large number of applications for job openings, the District’s limited
affordable housing options and the community’s cost of living make it challenging for the District to
“close the deal” with all of its top applicants. For the 2016‐17 school year, the District will hire 12 new
teachers and 9 licensed support services personnel. As of May 1st, there were 10 open housing units
with 45 requests for housing. In the 2013 bi‐annual study on cost of living differences across Colorado,
the State of Colorado determined that the cost of living in the Aspen School District was 2.094 times
greater than the base standard. While Aspen School District’s cost of living is considerably higher than
most school districts in the State of Colorado, the District cannot offer to its staff a compensation
package that mirrors that higher cost. The District continues to have collaborative conversations with
local organizations to address the housing dilemma and has been working with a consultant in an effort
to create a more attractive, yet affordable salary schedule for staff. Certified or Licensed Staff total 148;
Administrative Staff total 12; and Support Staff total 61.
Overall Costs from the General Fund:
Incremental Salary Schedule 457,388.00
Increase of 3% for All Employees
Cost of Benefits Increase 128,246.00
Retain and Train 95,375.00
Housing Support 30,000.00
$ 711,009.00
(C) Technology – $425,000
The District has met several goals and targeted others in the area of technology. For the 2015‐16 school
year the District increased students’ access to technology by expanding the wireless options, purchased
Chromebooks to create a one‐to‐one learning environment in grades 2‐7, and implemented a Bring Your
Own Device program in grades 8‐12. As the District looks forward to the 2016‐17 school year, the
technology goals include creating a more robust technological system by increasing bandwidth and
redundancy in case a server goes down; refreshing District‐wide laptops; and upgrading multimedia
tools and equipment in the middle school. Also, there has been and will continue to be an increase in
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professional development for staff as there is an expectation that staff will progress toward a teaching
and learning model with the use of technology as an instructional and transformational tool. Finally, the
technology integrators continue to assist staff with their own technology development in order to
increase students’ technology engagement in and outside the classroom.
Overall Costs from General Fund:
Chromebooks 88,500.00
AMS Multimedia Refresh 175,819.00
Infrastructure Upgrades 76,658.00
Technology Integrators & 350,000.00
Support Personnel
Licenses and Renewals 140,000.00
$ 830,977.00
(D) Special Education ‐ $510,000
The District’s special education enrollment has increased by 6.8% over the past five years. The number
of students qualifying for special education is 162 with a record number of students with disabilities (64)
entering Aspen High School for the 2016‐17 school year. The increase in enrollment has been
accompanied by additional unfunded mandates and more expectations being pushed down to the local
level by the state and Federal government. The increases in enrollment of students with disabilities and
new statutes have required the District to hire additional licensed and support staff to address the
various needs of students with disabilities in order to be in compliance with state and Federal laws.
New support staff also requires training to be certain that everyone is “highly qualified.” As a July 1,
2016 the District will become its own Administrative Unit which it has been preparing to do since
September 2014. This responsibility will allow the District to meet student and family needs more
efficiently, effectively, and in a more timely manner. Finally, the District continues to experience an
increase in the number of students requiring services in the summer, which is known as an “extended
school year.”
Overall Costs from General Fund:
Licensed Support Services Personnel 566,400.00
Instructional Staff & Support Staff 1,720,518.00
Support Services 312,690.00
$ 2,599,608.00
(E) Professional Development ‐ $75,000
The State of Colorado and the Colorado Department of Education have placed many expectations and
mandates upon school districts around the state which includes creating and implementing programs
and procedures to address – new Accountability Measures, new Academic Content Standards, the
Common Core, the READ Act, Educator Effectiveness Model, Electronic Standardized Tests requiring
upgrades in technology, Partnership for Assessment of Readiness for College and Careers (PARCC),
Colorado Measures of Academic Success (CMAS), and College Admissions Tests (SAT/PSAT). As a result
of these new state requirements coupled with the District’s expectations, professional development
continues to be a necessity to maintain a well‐prepared and informed teaching force. The following are
some areas where the District has targeted professional development.
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Overall Costs from General Fund:
Public Education & Business Coalition (PEBC) Training 45,110.00
Renaissance Learning (STAR 360 Assessment) 35,600.00
Google Application for Educators (GAFE) Training 10,500.00
Cognitive Coaching 13,000.00
Our Community Listens 7,500.00
Adaptive Schools Training 23,127.00
$ 134,837.00
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