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HomeMy WebLinkAboutminutes.council.19870716Continued Meetinct Ashen City Council July 16, 1987 1 CITIZEN PARTICIPATION CONCEPTUAL SPA - Rubey park 1 6 RFTA BMF BUDGET RESOLUTION 7 M.A.A. REQUEST 7 1988 BUDGET POLICIES KOCH LUMBER VOLLEYBALL PROPOSAL 9 REQUEST FOR FUNDS - Children's Pool 10 11 JOINT CITY/COUNTY MANAGER 14 MALL VENDING 15 RIO GRANDE PROPERTY PURCHASE OF ZOLINE PROPERTY 15 17 Continued Meeting As..pen Citv Council July 16. 1987 Mayor Stirling called the meeting to continued meeting to order at 5:00 p.m. with Councilmembers Isaac, Tuite, Fallin and Gassman present. CITIZEN PARTICIPATION 1. Jesse Berger, M.A.A. told Council they need more room at the Red Roof Inn for their students. Berger said they have filled up the rooms already granted to the M.A.A. More students have been invited and some 5 weeks student have wanted to spend the entire 9 weeks. Berger requested 10 additional rooms for the rest of the season. Councilman Isaac moved to add the M.A.A. special request to the agenda; seconded by Councilman Tuite. All in favor, motion carried. 2. Marvin Jordan, CCLC, reminded Council that the policy of no vending on the malls has been an ironclad policy expressed f or years. Jordan said there are problems with balloon vendors proliferating on the mall, dressed as clowns and passing out balloons to children. Jordan said in actuality these people are selling balloons for $1.00 or for contributions. Jordan said there is a difference of opinion with the CCLC and police department in interpreting the city ordinance. Jordan said the CCLC believes this is a clear violation of the ordinance. Jordan said the CCLC would like affirmation from Council on the meaning of this ordinance and direction to the police to depart- ment to enforce this ordinance. Councilman Isaac moved to add this to the agenda as 7 (a) ; seconded by Councilwoman Fallin. All in favor, motion carried. 3. Denise Reich, resident on Roaring Fork river, told Council the city has continually red tagged her for the last 5 years. Ms. Reich said the city seems to have 3 violations and would like to have the city red tagged. Ms. Reich said the city is dumping sludge every day into the river. Ms. Reich said the city has admitted they are in violation. The city has now dug a pit and has a retaining w all. Ms. Reich said debris swept up by the street sweeper is dumped into the river. Mayor Stirling moved to add to the agenda at 7(b> issues about the Rio Grande property; seconded by Councilman Isaac. All in favor, with the exception of Councilwoman Fallin. Motion carried. CONCEPTUAL SPA - Rubey park 1 Continued Meeting Aspen Citv Council July 16. 1987 Bruce Abel, manager RFTA, told Council they have had discussions with the property owners on the north side of Rubey park regard- ing the sidewalk issue. Abel stated they did not include in their plans remedying this problem as it is in the alley and not part of the Rubey park parcel. Abel told Council RFTA is very supportive of this effort to remedy an unsafe situation. This is a zero lot line building, and it does need some safe pedestrian access. Councilman Isaac said he would like to see a sidewalk as a condition of the SPA. Councilman Tuite pointed out there is parking on the north side of the proposed alley for Guido's property. Councilman Isaac said the proposed sidewalk can be a smooth walk with no curb as a transition and so that cars could get over it. Abel said a compromise sidewalk might be from the Park Place building west to the mall as a safe pedestrian zone. Andrew Dracopoli, representing residents on the north side of the lot, told Council this is part of redoing the drainage on the alley. Dracopoli said if the alley is merely repaved, there will be a serious drainage problem. Dracopoli recommended a soft bump curb so that drivers would know this is a pedestrian area. Councilman Isaac asked if RFTA would check with Guido to see how they feel about a sidewalk past their property. Mayor Stirling said this is the only alley in town with the entire south side open. Councilman Isaac moved to put a small sidewalk along the north side of the alley with a low curb the whole length of the alley; seconded by Mayor Stirling. Mayor Stirling asked if this should be an expense of RFTA. Councilman Tuite told Council originally this was to be done with $275,000 and was budgeted at $170,000. Abel said the cost estimates came in at $345,000 and it has been pared down to $275,000. Councilman Tuite said RFTA is already eliminating some items and plans to ask Council for a waiver of permit and water tap fees. Augie Reno, architect, said if the walkway along the alley is paved, first a concrete sub-base is put down. In effect this is putting down two sidewalks, so there is considerable cost in doing this. Mayor Stirling said he feels this sidewalk would make it safer. Councilman Isaac suggested the applicant get back to Council on the costs; it could be split between RFTA and the city. Councilman Gassman said one way to look at this is RFTA can say their responsibility stops at the property line. Another way to look at it is they are doing a lot of construction in this area, and what can they do to make it better. Councilman Gassman said this is an opportunity to make a project better. Councilman Isaac amended his motion to have the RFTA and city staff get together on cost estimates and report back to Council, and Council will make a determination before final SPA; seconded 2 Continued Meetrra _ Aspen City Council July 16. 1987 by Mayor Stirling. All in favor, motion carried. Council added that as a condition of approval. Council had no problems with conditions 1, 2, and 3. Condition #4 describes the paving material used for pedestrian area. Reno said they will use mall pavers and colored concrete. Councilman Isaac said there is very little grass on the plan and it seems cold. Councilman Isaac said he wold prefer more landscaping. Reno said there is not as many square feet in grass area but there is as many square feet of landscaping. Mayor Stirling asked where it is possible to soften the plan, to have the applicants do so. Mayor Stirling noted there are lots of people using this area and grass in some places may not be functional. Condition #5 is bus queuing. Mayor Stirling moved to have no buses parked in those 5 spots during the day and only store buses around the island; seconded by Councilman Isaac. Councilwoman Fallin pointed out there are a greater number of buses currently stored at Rubey park. Councilwoman Fallin said if they are not stored at Rubey park, they will be on the highway driving back and forth, adding to the air pollution. Council- woman Fallin said she would rather have 5 buses sitting with their engines off. Mayor Stirling said he would rather have them stored at the bus barn or at Snowmass. Abel said RFTA feels it is necessary to have some buses at Rubey park to keep up with the travel demand and to respond quickly if the weather changes. Abel pointed out with the advent of the gondola, this has created a two-way skier shuttle transit between Aspen and Snowmass. Horn said the buses could make a productive trip back to the bus barn by picking up passengers along Main street. Councilman Gassman noted this plan has reduced the bus storage from what it was, and reducing it farther may effect the operational plan. Abel reiterated RFTA currently has 10 buses stored during the day at Rubey park; the new plan cuts that storage down to 5 buses. Councilman Isaac and Mayor Stirling in favor; Councilmembers Tuite, Gassman, Fallin, opposed. Motion NOT carried. Horn said RFTA has reduced bus storage on site already, and asked if Council wants it reduced more. Councilwoman Fallin said this should be lef t up to the needs of RFTA. Condition #6 was eliminated. Mayor Stirling said condition #7 RFTA will work cooperatively with the city to complete the mall extensions this fall. Mayor Stirling said Council does not know what the labor will be to install the mall bricks. Mayor Stirling moved that the city agrees to donate mall bricks in the design on Rubey park itself but will wait until budget 3 Continued__l~eetina - ~ -- -Aspen City- Council - July 16. 1987 time to determine if a mall extension will be done; seconded by Councilman Tuite. Councilman Tuite said if the mall extensions are done, more parking spaces will be lost as this incorporates parking on Mill street. All in favor, motion carried. Council clarified this work will be done in 1988. Council had no problems with conditions #8 and 9. Mayor Stirling questioned if there is enough being done for drainage on the site in this plan. Horn recommended that the applicant submit a drainage plan for the city to satisfy the city engineering department. Mayor Stirling moved that the applicant prepare a precise plan for handling all drainage off the property subject to the city engineer's approval prior to precise plan; seconded by Councilman Tuite. All in favor, with the exception of Councilman Gassman. Motion carried. Conditions #11, 12, 13, 14, 15, and 16 are all right. Council- woman Fallin asked if the homeowners and McDonalds would be willing to pay for the sidewalk on the south side of their properties. Councilman Gassman said that does not seem unrea- sonable. Dwight Shellman, RFTA Board, said it may be dangerous to condition approval of this application on the actions of a third party. Mayor Stirling suggested that various means of financing this sidewalk be studied and brought back to Council. Councilman Isaac said he would like to make sure that the design incorporates space for Trailways or Greyhound and their luggage. Abel said the TDP calls for the Rio Grande site to be the appropriate site for Trailways. Abel stated in the interim, these type carriers can be accommodated. Councilman Tuite noted that the space at Rubey park is already tight. Councilman Isaac moved that the applicant get a letter from Trailways informing of their plans and how they might utilize this station; seconded by Mayor Stirling. Councilman Gassman said this should not be a condition of approval. City Manager Bob Anderson agreed this would be a difficult land use condition. As a policy matter, Council can ask this of RFTA. Councilman Isaac withdrew his motion. Councilman Isaac moved to direct Bill Tuite to instruct the RFTA administration to contact Trailways or Greyhound to determine if the present plans would be 4 Continued- M-e-eti-rnr- - -A-semen City Council duly 16. 1987 adequate for their use; seconded by Mayor Stirling. All in favor, with the exception of Councilman Gassman. Motion carried. Councilman Isaac said the toilet facilities are inadequate and are not designed to meet the needs of the disabled. Councilman Isaac said this plan is doing the community a disservice by cutting costs and only installing 4 toilets. Abel noted the restroom facilities are designed specifically to accommodate the needs of the handicapped. Abel stated it is the intention of Rubey park to provide restrooms for people who needs them. It is not the desire of RFTA to become the new public restrooms in town. These restrooms are available for people who are utilizing the transit facilities. Abel said they are concerned about being able to manage these facilities. This building is primarily a public transportation center. Abel said they have attempted to control restrooms facilities by the size. Councilman Gassman said this is the type of service that people expect in a public facility. Shellman said these design criteria are correct for a transportation facility. Mayor Stirling moved that the precise plan increase the toilet facilities in the proposed depot plan by double; seconded by Councilman Isaac. Councilmembers Gassman, Isaac, and Mayor Stirling in favor; Councilmembers Tuite and Fallin opposed. Motion carried. Abel said this motion means RFTA will be constructing public restrooms as opposed to a transit facility. Reno pointed out thi s will be more expensive to do, the water tap fees will be higher. Councilman Isaac said the bathrooms are a design deficiency in this building and restrooms are very necessary. Abel said the number of bathrooms was not a money saving element; it is an issue RFTA felt very strongly about as a management element. Abel said there is a vagrancy problem, and providing restrooms will add to the management problems. Councilman Gassman said RFTA is a public agency and they have respon- sibilities that go beyond just running buses. Councilman Tuite asked if this should be a city responsibility or a RFTA problem. Mayor Stirling said this is a central and public building, and to make it too diminished is not in the public's best interest. Councilman Tuite suggested rather than doubling the number of restrooms there be 6 instead of 4. Mayor Stirling moved to reconsider the previous motion; seconded by Councilwoman Fallin. All in favor, with the exception of Councilman Tuite. Motion carried. Mayor Stirling moved that the restroom design in the building be increased and redesigned so that more people can be accommodated; 5 Continued Meeting--- - --- -- - Aspen City Council July 16 . 1987 seconded by Councilman Gassman. All in favor, with the exception of Councilmembers Tuite and Fallin. Motion carried. Horn suggested requesting the applicant provide an interim operation plan for the buses during the construction phase of the project. Abel said RFTA has discussed a number of different options including the passenger information functions and the actual operating functions. Abel said RFTA hopes to work with the city to be able to use Wagner Park for an interim time. Abel said they will be discussing this with city staff. Councilman Isaac moved as condition #19 to request to review an interim operation plan for the bus functions during construction phase to include a construction schedule; seconded by Mayor Stirling. All in favor, with the exception of Councilman Tuite. Motion carried. Mayor Stirling asked if this was the only design of the depot building presented to RFTA. Reno told Council he has done some initial different sketches. Mayor Stirling said this is a very central and public building. Reno said the intention of the design was to keep the building as simple as possible, not to make it a civic temple but with the use of quality materials and simple detailing to make it a building that will stand on its own. The building will be brick masonry with glazing and metal roof. Councilman Gassman said the design is up to RFTA. Reno told Council this design has been reviewed by both the HPC and P & Z . Mayor Stirling said he is not wild about the design; it is very utilitarian. Councilman Gassman moved to grant SPA conceptual subdivision approval and growth management quota system exemption for the proposed upgrading of Rubey Park submitted by RFTA and the City of Aspen including the 18 conditions; seconded by Councilman Tuite. All in favor, with the exception of Mayor Stirling. Motion carried. RFTA BMF B1~DGE~----i~ES$~{~T-©N Bruce Abel, general manager of RFTA, told Council this is a housekeeping item. 1986 monies were appropriated to work toward the completion of the bus maintenance facility, funded through UMTA. In 1986 those monies not spent were deobligated. This budget resolution reappropriates the money carried over from 1986 to complete this facility. Councilman Isaac moved to approve the 1987 supplemental budget appropriation; seconded by Councilwoman Fallin. All in favor, motion carried. 6 Continued M~etrncr...-__ .-- --- ------_ ~rs~e-n _ Ci ty _ Co un c i 1 J trly 16 . 19 8 7 M. A. A:--- RE~7~ST This is a request for an additional 10 rooms at the Red Roof Inns. City Manager Bob Anderson said there is no problem in increasing the number of rooms for the M.A.A. City Attorney Taddune told Council he wanted M.A.A. to make this request of Council so they would be aware of what is going on at the Red Roof; Council ought to authorize every extension of use on that facility. Jesse Berger, M.A.A. told Council he is asking for 4 more rooms than is actually needed so he will not have to return to Council. Councilman Gassman pointed out using more rooms is not changing the use. Taddune said this is set up so that the room can be locked off from other areas of the Red Roof. Councilwoman Fall in moved to grant the M.A.A. the use of 10 additional rooms and to grant the city manager authority to give additional rooms if necessary but under no circumstance may they use any other part of the Red Roof than living quarters; seconded by Councilman Gassman. All in favor, motion carried. i 9 8 8 -B~HGE~- PC3~ ~~ E-S Cindy Shafer, finance director, said these policies are ground rules for how the staff prepares the 1988 budget. Ms. Shafer reminded Council the city uses a definite program approach to preparing the budget. Each department segregates their functions into several project areas. The budget includes highlighting what each program is, including performance objectives and measures for each program. The staff is trying to develop an approach to allow Council to evaluate the goals and objectives compared to those of the Council and the community. Ms. Shafer reminded Council staff reviews expenditures on a detailed line item basis. Ms. Shafer said the target levels f or expenditures are identified by category, which is a different approach from an overall target. The categories are personnel, fixed assets, debt service and supplies and services. Ms. Shafer said if the targets are met, this will be an expenditure budget in the general fund about $40,000 below the 1987 adopted initial budget. This will allow for a net increase to fund balance of about $80,000 before considering capital expenditures. Ms. Shafer explained this is a lower budget than 1987 because there are increases in revenues. If Council approves the policies and target, the budget will be presented on that basis and any department that deviates will have to explain in detail. Ms. Shafer said staff took the salary range for wages and pay for performance to come up with the target in the personnel category. In supplies and services, actual expenditures do not correspond 7 Co-nt i nuo d--Me-et i-n-a---~-- ----- - -A~s-pe n --City Council - July 16 , 19 87. to the budget in line item relationship. Staff is trying to use 1986 actual expenditures and increase this by 5 percent infla- tion. Councilman Gassman said if a public agency is set up to do good, the only way to do better is to spend more money. Councilman Gassman said he questions that theory, and the city should examine what they are doing. Ms. Shafer said the city takes a different approach to try and accomplish the same thing. The departments have to analyze all their programs and determine if they are functioning efficiently and effectively. If these are not, staff has suggestions for improvements or consider dropping the program. Councilman Gassman said his fear is if there is a budgetary target, people are going to come very close to it. City Manager Bob Anderson pointed out some departments are pretty much business as usual, either mandated or with small parameters for change. Anderson said in larger departments, the program question takes over more than the targets. Mayor Stirling said in the Council goals session, they included budget cuts as part of the process. Ms. Shafer said this is included as part of the process and it can be made part of the policies if Council wishes. Assistant City Manager Mitchell told Council one position has been reduced in the municipal court because of analyzing that department. Council approved 4 positions for data processing, but staff determined only 3 people were needed because of the upgrade chosen. The finance department recently 1 ost one person and may not f it 1 that position but chose to do a joint position with data processing. Anderson said targeting gives just one parameter. Starting fresh loses sight of the fact that there is history that the community has found acceptable over time. Anderson told Council every time a full position in the city comes open, he has asked the position be analyzed to see whether the position should be kept. Council- man Gassman said he is worried about a policy that makes a s a target the same number of positions as there are in 1987. Councilman Gassman said he does not feel this is taking a hard look at things. Anderson said staff will focus Council on the service delivery aspect. Anderson pointed out the city is annexing property, and holding the line on the number of person- nel is, in essence, fewer. Anderson said this is a f unction of management throughout the year. Anderson said staff will focus Council in the budget process on what the city is doing, and what does the Council want to do. Council requested the budget policies be changed under personnel "same number or fewer persons". Councilman Isaac asked how staff arrived at the 6 percent increase in revenues. Ms. Shafer told Council the average over 4 8 ContiTrue-d-- ' ~----------__ -As-pen_ -City Council _.__ _ Ju~.y i6. -198 years has been 7.16 percent. The increase in 1986 budget to 1987 budget was 6 percent, in 1985 to 1986 the increase was 8 percent. Ms. Shafer said in the past the increase in the next year's budget has been compared to last year's budget, which does not seem to be valid. Ms. Shafer said staff will compare last year's actual to next year' s f figure. Ms. Shafer pointed out staf f does a historical analysis of the past six years, contacting other businesses, ski areas, etc. Ms. Shafer told Council staf f has been very close in their projections over the past several years; the biggest variance was a difference of 3 percent in terms of the dollars collected versus the dollars budgeted. The average variance is 1.5 percent. Councilman Tuite asked if the city's budget is similar to the county's budget process. Ms. Shafer said the city and county have both been at some level of a program budget. The city has gone to a more detailed program approach in analyzing services, not just dollars. Councilman Tuite asked about department's secondary budget requests. Ms. Shafer answered there is not a formal process to address this. It is staff's intention if a department has major secondary requirements, they will be addressed either by the city manager or by Council. Councilman Tuite said the city seems to be on a upward trends in personnel, which does not necessarily mean more people. Councilman Tuite pointed out the more city spends on personnel, the less there is f or materials. Ms. Shafer noted the city has been self-insured for health insurance and is beginning to see some results of this program and has been able to reduce the health insurance rates about 22 percent. Councilman Tuite requested year-to-date figures to be aware of where the city is when Council gets requests for expenditures out of the contingency f und. Council- man Tuite requested a line by line item budget. Councilman Isaac moved to adopt the aforementioned budget policies as amended; seconded by Councilwoman Fallin. All in f avor, motion carried. KOCH L-~JMB-E~---~$L-L-E~A~L-___PRflPOSAL Leon Fell said the Koch Lumber property is to be used as a park and is a perfect piece of property for a volleyball arena. Fell said there are a lot of people in the community who play vol- leyball at a recreational level. There are two fine courts behind the Chart House, which the city put in in 1977. Fell said these courts are now over used and more volleyball courts are needed. Councilman Isaac said Council needs to see this during the budget process and encouraged Fell to make a specific application. 9 Cantinue-d~ ~ ______ _ ____..-~-s..~a-n-Crty ~ouncii _ ---July i6, i987 Fell told Council one reason for doing this now is the increased exposure and popularity of the Mother Lode volleyball classic. Fell told Council this tournament has been in existence f or 15 years and brings a lot of people into town. This tournament has grown in national status. Fell said they are getting sponsors for the tournament. Fell proposed phase I to install 3 courts at the Koch lumber property. Fell told Council there is a chance to bring to Aspen the women's open championships, which would garner a lot of promotion and exposure. Fell told Council the budget estimates are 52800 to dig the land, about $10,000 for the sand, with no proposed cost f or labor. This would take care of phase I. Councilwoman Fall in said the planning office recommends Koch lumber property is not the place for volleyball courts. Council- woman Fall in said she is not willing to grant any money until there is a plan. Fell said he would like Council to start thinking about this proposal. Councilwoman Fallin said she does not feel the neighbors would want that high an impact on the Koch lumber property. Mayor Stirling moved to consider the planning of the Koch lumber property site during the 1988 budget hearings; seconded by Councilman Tuite. Mayor Stirling said Council needs to decide the direction to go with the Koch lumber site; whether it should be active or passive, whether Council wants a pavilion, ponds, or volleyball courts. Councilman Gassman said this tournament is outstanding, and any sports Aspen can become known for broadens the entire town. All in favor, motion carried. REO U-E ST -F©-~ -F~i~BS - Chi 1 d r e n ' s Po 01 Kelly Kelley, pool manager, told Council this request regards the baby pool and the shower mixer system. Kelly told Council the baby pool has been in existence for 15 years and has never been touched. The sand filter has become like a cement situation. Kelly told Council to keep the pool clean, it has to be back- washed a couple of times a day, when this should only have to be done once a week. Kelly has had plumbing companies look at the pool, and they feel the pool is in good condition except for the filter. Anew f filter has been figured at 5500 . Councilman Isaac moved to repair the filter system for the baby pool up to 5500 and to install a new shower mixer system for 52200 out of the contingency fund; seconded by Councilman Gassman. All in favor, motion carried. 10 C-o nt i rrue~~1 i~-ert~-rrg-~---_ _ _ -- -- A-s~n -C~i ty -Co un-c i 1. _ _ _ _ _ _ J ui v 16 . 19 ~7 JO ice---~ E~2 City Manager Bob Anderson said the county has passed a request to Council on utilizing a portion of Bob's time. Anderson previous- ly gav e Council a memorandum showing things behind this issue. Anderson said target savings to the city should be at least $20,000 by which Council should decide if the risk is worth the cost savings. One risk is that less of Anderson's time will be spent on city functions by about 40 percent. Anderson said a gain is efficiencies that can be picked up over time by seeing both city and county issues in perspective by one person. Anderson said at least one half of the county manager's salary and benefits should also be saved. Councilman Isaac said this trial is worthwhile; a two year period is proposed with evaluations every six months. Councilman Isaac said the city does not have anything to lose in the initial six months. Councilman Isaac stated the community can save money; there will be better communications between the city and county; there are potential personnel and program savings. Councilman Isaac suggested the Council go along the with guidelines as stated in Anderson's memorandum and have the sub-committee of Council work on the specifics to insure the city will save at least $20,000 and have an agreement to vote on at the next Council meeting. Suzanne Caskey said she has concerns about this proposal. The proposal has very good intentions; however, Ms. Caskey is not convinced this will save money in the long run. Ms. Caskey said she does not feel either the city or county manager has been wasting time and there are jobs that have to be done and someone has to be paid f or it. Ms. Caskey said there has been a charge from the community for consolidation; however, this is not at the expense of quality. Ms. Caskey said she is afraid county residents will be getting a 40 percent job, not a 100 percent job. Ms. Caskey pointed out the city and county are very different and are facing very different issues and philosophies. Ms. Caskey said a joint manager is not the correct solution to the problem. Ms. Caskey said she does not feel this will improve relations between the city and county. The gulf will be wider, and county people will feel they are not getting a 100 percent job. Ms. Caskey said she does not feel the city and county have looked at the issue of loyalty. There may be some resentment from county residents in hiring someone that has worked f or the city first, knows city issues, politics and personalities and there may be favor on the city side. Councilman Isaac said he hopes Council will give this a try for at least six months. (Councilman Isaac left Council Chambers) 11 Conti-nue-d-- --------__ ~-s~e-rr-~~itv~ Coun~cii-_ __ _- -~-ulv- i6 ._.1987 Dwight Shellman said he feels the growing trend toward so-called consolidation is very dangerous. Shellman said he feels the citizens of Aspen are very blessed with a Council that gives the people a lot of attention. This is not the case in the county because the issues are very different. Shellman pointed out the Council supports the marketing of the city in a very aggressive way; this is not likely to take the same importance in consolida- tion of managers. Shellman agrees with the idea of consolidating services, like welfare, building, sanitation, where cost eff ic- iencies can be achieved and responsiveness is not degraded. Shellman said he does not regard a county manager or city manager as a service, but as the agent of the elected board to carry out their policies. Shellman said a joint manager would impede the ability of an elected board to be responsive to their constitu- ency. Shellman said there should be parameters set up as to what will or will not be successful. Shellman said $20,000 worth of savings is negligible and will be taken up with assistants and secretaries that will have to pick up extra work. Shellman asked the Council not to degrade the high quality level of government and accountability that there is in Pitkin County. Shellman pointed out if consolidation was a great idea, Snowmass would not be a separate municipality. Shellman stated constitu- tionally the city is organized very differently than the county. The county manager is the administrative assistant of the county commissioners, who have a hands on management type of role. The city Charter creates a strong manager type of system. Shellman said single governments tends to be more susceptible of capture by strong special interests than multiple governments. Dick Butera said this proposal will sacrifice Bob Anderson and his skills. Butera pointed out when two companies merge, they have one board of directors, one moral, fiscal and labor policy. This consolidation will have two board of directors with very different philosophies. Butera said he would rather see some departments merged and see how this works, and see if the two governments can get a philosophical agreement. Butera said it will be dooming consolidation by starting at the top instead of at the bottom where it can be practiced. Butera said he cannot be at the next Council meeting and has two houses he would like to donate to the city or the day care center if a place can be found for them. Helen Klanderud said there is a paranoia in the rural areas of the county about a mega-government operating out of Aspen. Ms. Klanderud said there is a very personal government here and a clear experience with accountability. Ms. Klanderud said the two governments are not elected on the same basis and the mandates 12 C-ont i nue-cl--N~e-et-i-nu------ ----___--A_s~n --E_i-t~r- Co un~c __ . _ _ _ _ __Jul y ~ l fi_, 1 ~ 8~ are not the same. Ms. Klanderud said there was a vote in support of consolidation; however, it has never been clear what the people actually want when they talk about consolidation. Ms. Klanderud said to start at the top because an opportunity has arisen, without clarifying what is to be accomplished and without setting goals and a specific way to see if that is accomplished, should be done very carefully. Dan Arrow said no philosophy of consolidation has been achieved yet and people are just beginning to learn about the concept. Arrow said the city manager and Council are so available to citizens, it would be unsatisfactory to loose this. Arrow said he has had the exact opposite experience with the county govern- ment. Arrow urged Council to use Anderson to study the matter of consolidation rather than sharing the manager. Wainwright Dawson said this is an attitude and how much the governments want to give this a try. Dawson pointed out the city and county have very capable assistants that will be supportive. Dawson said this is working toward one government that is representative of all people in this valley. Dawson said this is a very noble experiment and may provide a way for the citizens of the entire county to find out what both governments are d oin g. Dawson said he feels the people will be better served by doing this. Councilwoman Fallin said she is concerned about the feelings of the down valley residents. However, this agreement will be reviewed in six month increments. Councilwoman Fallin noted both sides have agreed if this becomes an unworkable situation, it will not be pursued any further, and the county will hire a full- time county manager. Councilman Tuite said he feels this is a test and a beginning and one that has to be tried. Councilman Tuite said this will help the governments learn more about the process and about consolidation. Councilman Gassman said the city and county has tried different kinds of consolidation departmentally, and it has not worked very well. This is the first time there has been one person whose job is to look at the organization, the structure, and the departmen- tal functioning of both the city and the county. Councilman Gassman said this is worth doing; this is a management job. Councilman Gassman stated the cost savings is not a big item with him. Councilman Gassman said this will be an opportunity to find out if there is any loss in accountability or responsiveness. Councilman Gassman said there is no harm in trying but it does need to be watched closely. Mayor Stirling said if one is against a shared manager, it does not mean one is against consolidation. Mayor Stirling pointe d 13 C-o-rrt ' ~ --____ _ ~~.pe n -~-i tv ~~ourrc i - --. _ ._ .._ __ 3 ul v i 6 : 1_.9..8-7 out there is a six page list of goals the new Council has come up with. This is a proposal to have a manager at a 60 percent level. The Council has complained about not getting enough done with a full city manager and a full assistant and staff. Mayor Stirling said Council will have to settle on not being able to achieve many things put forward as key goals of the city. Mayor Stirling noted there are many things the two governments have brought together, like RFTA, six joint departments, Ruedi hydropower plant. These services have been f unctional and have made sense. Mayor Stirling pointed out the Charter requires Council to hire a city manager as the chief administrative officer of the city. What will happen in this proposal is that the assistant city manager will become the defacto administrative officer. Mayor Stirling said with two elected bodies each having their own majorities, it will be difficult for Bob Anderson to maintain and not be overwhelmed. Mayor Stirling said annexation should be continued to give the city its proper urban focus, and the county its proper rural focus. This will reduce the scope of the county's government and still give clear representation. Mayor Stirling said a joint manager is the wrong approach to the problem. Only when the governments have been consolidated can one manager be effective. Councilman Tuite said the Council and Commissioners will bear the brunt of this decision. Councilman Tuite said he is willing to take the chance on this proposal. Anderson suggested Council adding another Council person to the sub-committee to w ork out the details, if Council wants to continue this proposal. Councilman Tuite said he would be willing to work on this committee. Councilwoman Fallin moved to appoint Tom Isaac and Bill Tuite to work with the committee of the Commis sioners to dr aw up a contract f or a joint city/county manager and that in the contract a time increment be inserted of no more than 3 months for the first review to be presented at the July 27th meeting; seconded by Councilman Tuite. All in f avor, with the exception of Mayor Stirling. Motion carried. MALE --~Ei~B3~ Marvin Jordan, CCLC, said part of the problem may stem f rom the fact is that the Boulder Mall and the Sixteenth Street mall do hav a vending. The Mall Commission and Council has insisted on the non-commercialization of the Aspen Mall. The only thing permitted on the mall has been entertainment. Jordan said a merchant came to CCLC and complained about a balloon vendor on the mall who had a sign stating contributions $l. This merchant 14 Cv-ntrn~re-d--M~e-et-rn~t-_______ _ _..__-Aspe rY- -~stv_ C~o~urrc-i 1- _,_ __ __ - -- - J-al y _ 16 ,_ 1.98-7 went to the police, who investigated, and f elt if the hat wer e turned around it was in the grey area and nothing could be done. Jordan said the CCLC examined the existing ordinances and feels the ordinance refers both to vending and display of goods, wares, and merchandise. Mayor Stirling moved to instruct the city manager to investigate the violations of Section 13-61 of the Aspen City Code and report back to Council as soon as possible; seconded by Council- man Tuite. All in favor, motion carried. RI(~-~RAtAi~~--- Denise Reich said she wants the city red tagged for the snow dump at the Rio Grande, for dumping sludge into the river every day between 10:30 a.m. and 11, and for the Aspen Art Museum property. Ms. Reich presented some pictures of the Art Museum property. Ms. Reich told Council she was red tagged for putting rocks along her property, and if she lef t her property like the Art Museum for 3 years, the city would have f fined her. Ms. Reich said she got red tagged for transplanting a tree. The city has destroyed all the trees in the snow dump area. Ms. Reich said the Rio Grande property was purchased with sixth penny f unds, and it is against the ordinance to be dumping snow. Ms. Reich pointed out that citizens have to go through stream margin reviews, which cost about $3,000. Ms. Reich said she wants no more snow and no more sludge in the river. Councilman Gassman said there seems to be a completely different standards for what the city does. Ms. Reich told Council she got red tagged last week for dirt and it cost her $1500 to have it taken out. Ms. Reich said the city has dug a hole on the snow dump property and put a retaining pond there so it will not flow into the river. Councilman Gassman reiterated all of Council feels it is a priority to move the snow dump. Councilman Gassman asked for a proposal from the city manager as to what can be done for the snow dump. Mayor Stirling said Council would like inves- tigated the dumping of sludge in the river, and the city treating itself differently from other citizens. Beyond that, is the issue of the snow dump and the impound lot location. Mayor Stirling moved that the sludge that is being emptied into the river be stopped immediately and direct the city manager to meet with Denise Reich and investigate these issues, and to continue to follow up on the snow dump and impound lot issues and report back as soon as possible; seconded by Councilwoman Fallin. All in favor, motion carried. (Councilman Gassman left Council Chambers) R~-E -@~ ~-i-i~F --~R@~ 15 C-o-nt imxe _ __-- - -A s~e-n--City---C~urrc l __.-___ _ _ . _ _ J ul v - d.~- _ i~~-8-7 Karen Reid told Council there is not a place for riding in Aspen and there could be with the acquisition of this land. Ms. Reid said Council could consider her as a partner to add to the coffers so that the purchase of the Zoline land would be afford- able. Ms. Reid said she would like to put a commercial stable on this property, and would like the homesites come with her investment. Ms. Reid said the 10 acres could be split off, and the city would have 35 acres for open space. Mayor Stirling moved to go into executive session; seconded by Councilwoman Fallin. All in favor, motion carried. Council went into executive session at 8:20 p. m. Kathryn Koch, City Clerk 16