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HomeMy WebLinkAboutcclc.min.010803 COMMERCIAL CORE & LODGING COMMISSION MINUTESOF JANUARY 8, 2003 Chairperson, Bill Dinsmoor called the meeting to order at 8:30 a.m. Commissioners in attendance: Eric Cohen, Jori Busch, Charles Kennedy, and Andrew Kole. Excused were John Starr and Terry Butler, COMMISSIONER COMMENTS Andrew said we should meet with ACRA regarding short term funding for special events. Eric recapped the P&Z meeting. Terry pointed out that the town actually loved the partial removal of the snow and it looks like a snow filled village. Tom said it got to be a liability problem. SPECIAL EVENTS VENUES Kathryn Koch, City Clerk said one issue is should we allow streets to be used as venues. We have allowed minimal street closures in the past. There is a request for an arts and crafts fair that wants to be here Aug. 3'a and 4th this summer. The Parks Dept. ~s concerned that the grass in the Wagner Park will not re-cooperate in time for the Mother Lode volleyball. Eric said in Park City street closures with arts fairs etc. are good for the businesses. Andrew said their needs to be a path for vendors to get to the galleries and businesses in Aspen if the fair is on the street. [ Jon said street closures should be allowed for special events. Kathryn said should we make Wagner Park an event field only? The cost to rehabilitate a field between events is $2,500. plus labor. Eric said the only concern would be how the street events affect the merchants in town. The other issue is the loss of parking revenue but the intent is that it would be offset by the sales. Andrew said a shuttle system should be set up to get into town. CCLC board members supported street closures. COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 8; 2003 Eric said the parks should be kept for parks use, such as sporting events. Jon said regarding parks us, it should be event by event. Bill said rebuilding the grass could happen. Tom Rubel, Park's representative said the Wagner park field has the maximum event use to keep it safe for an athletic field. Fields take 2 to 5 weeks to be rebuilt. Matts take 2 to 3 weeks to rebuild. Bill said the cost of degradation to the parks should be forwarded to the people having the event. Andrew said we should be looking at re-turfing the Rio Grand and making it a good experience. Tom mentioned that people do not want to go to the Rio Grande, they want to be in town near the stores. Terry suggested investigating the use of artificial turf. Eric said some events work better in the Parks and some work better in the streets. Jon said Wagner Park should not be on the table. After food and wine it ~ takes weeks and weeks to get the field fixed up for use. It needs to be on a case by case. Andrew said things that make money for the town is his goal. Jon said streets are important for traffic. Charles asked if the CCLC should give a preference to where the evem should be on the streets. Bill said Mill has potential Kathryn said in Fort Collins you need to have 65% of businesses in favor of the event or street closures. She also mentioned that you can not have events unless you have sponsorships. 2 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 8~ 2003 Bill said the sign code should be amended to handle temporary signage. Andrew said the malls should be reconfigured. Eric and Andrew said banners are good for the events. Jon said we should open the door and allow neon signs due to no enforcement. The board feels that there is a disconnect between the ACRA and special events and possibly a CCLC member should be on the Special Events Committee. MALL LEASE EXPANSION David Walbert, owner of the Red Onion said on the 16th Street mall there is an open area across the mall to an adjacent section that allows serving of alcohol. He is willing to expand across the stream in the summer. The board and fire marshal will do a site visit for the expansion. Staff said the state would allow the extension across the stream as long as it is controlled for a special event. Staff said the other issue is changing the dates of the mall leases to March or April and allow the mall leaseholders out at no cost for that period of time. We would then charge for May through Oct. 15th or end of Oct. David Walbert said he would think about winter service but there is the issue of the cash register outside, moving tables and chairs and storing them in the winter. Ed Vann, fire marshall said he is concerned about accesses especially Hyman Ave. They need bOth sides of that mall but venues can use the middle. He said the south side of Cooper should remain open but there could be a change on the North side of the Cooper mall for seating. Hyman is tight on both sides. The aerial truck needs to set up on the mall. David Walbert said we need a 16 foot distance for the fire trucks. COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 8~ 2003 Bill said reconfiguring the mall is something the city and the city manager would support. Staff will survey the council and administration and report at the next meeting regarding the mall expansion for the spring. SATURDAY MARKET Bill pointed out that the worksession on the expansion soUth on Hunter was received favorably by council. Council asked CCLC to come up with a cost for a tent and platform area for the food demonstrations. Bill asked that the Parks Dept. employees be used for the Saturday market to put up and take down tents and chairs. Tom Rubel suggested the CCLC contact a temp service. CCLC was favorable with that decision. Eric said the cost could be re-cooped by the Restaurant Association. Staff was directed to get the cost on a platform for the food demonstration. Jack D'Orio, farmers market represented indicated that the music should be on the street and a stand should be erected, possibly the use of a flat bed truck. Jack suggested that the market pay for all of the music on the street. The cost of the booths went up $25.00 to cover more advertising. The board asked Jack to check with his vendors to see if they would be willing to disperse on Hunter Street, specifically the four anchor comers. Jack said he had no issues with the market last year and requested that the city still handle the advertising. Jack said it was a pleasure working with CCLC and staff. Staff was directed to check into the cost of porta-potties and possibly the use of St. Mary's. Staff will also schedule the public hearing with council regarding the expansion for Feb. Meeting adjourned at 1:00 p.m. Kathleen J. Strickland, Chief Deputy Clerk