HomeMy WebLinkAboutresolution.council.024-03 SO UTION
(Series of 2002)
A RESOLUTION APPROVING A CONTRACT BETWEEN ~ CITY OF
ASPEN, COLORADO, AND TUNER COLLIE & BRADEN INC. SETTING
FORTH THE TERMS AND CONDITIONS REGARDING BRUSH CREEK
PARKING LOT EXPANSION AND AUTHORIZING THE CITY MANAGER
TO EXECUTE SAID CONTRACT
WHEREAS, there has been submitted to the City Council a contract between
the City of Aspen, Colorado, and Tuner Collie & Braden Inc, a copy of which
contract is annexed hereto and made a part thereof
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO:
Section 1
That the City Council of the City of Aspen hereby approves that contract
between the City of Aspen, Colorado, and Turner Collie & Braden Inc, regarding
Brush Creek parking Lot Expansion, a copy of which is annexed hereto and
incorporated herein, and does hereby authorize the City Manager of the City of
Aspen to execute said contract on behalf of the City of Aspen.
Dated:
alin'~'KSanderud, MaYor
I, Kathryn S. Koch, duly appoimed and acting City Clerk do certify that the
of~r~hge° ~nit~;; Astr U~e nan, ~;1 :rUar ~;: it PaYm°efe~
Brush Creek Park and Ride Lot Expansion
Scope of Work
City of Aspen/Snowmass VilIage/Pitkin County
January 23, 2003
Background
The City of Aspen recently conducted a remole parking study to address parking needs
for affordable housing complexes. Given the limited land resources available in the
Roaring Fork Valley, the provision of parking for affordable housing often competes with
the optimal utilization of a site for affordable housing units.
Due to recent large special events that have been held in the AsperJSnowmass area,
another area of concern is the need to park a large volume of vehicle:; related to these
events. Because AsperfSnowmass have a very comprehensive transportation systems and
.because many visitors arrive and park their cars for the duration of their stay, a remote
parking facility that services special event, visitor, skier and affordable housing needs is a
viable option. Future growth in development will also add to the parking demand in the
upper valley
In order to provide reasonable accommodation for private vehicles as well as adequate
parking for large events, while still maximlzmg the development of specific sites for
affordable housing, the City of Aspen and Town of Snowmass Village, in cooperatmn
with Pitkin County and the Colorado Department of Transportation: are requesting a
feasibility study for the expansion of the Brush Creek Park-and-Ride Lot. This location is
currently used to service commuter parking and can accommodate approximately 192
vehicles as well as eight ADA spaces This lot has a pre-approved expansion footprim to
allow for expansion ro approximately 400 spaces ailer the completion of the State
Highway 82 construction project and the release of the lot by the Colorado Department of
Transportation. In addition to the approved expansion area, the land that is located to the
west of the current lot may be available for additional parking. This parcel is currently
utilized for drainage holding pools that would need to be re-located to the City- and
County-owned Aspen Mass parcel to the west.
Intent of the Study
The City of Aspen, Pitkin County and the Town of Snowmass Village are seeking to
determine if the off-site location of the Brush Creek Park-and-Ride lot could
successfully:
A) provide ample parking to vehicles associated with large special events while still
serving commuter and visitor and skier parking needs.
B) accommodate cars that are nor required to be immediately accessible to residents
of affordable housing
The study will respond to'the following issues:
1 Prepare conceptual design opuons for the approved expansion of the Brush Creek
parking area. Drawings will include plans indicating parking layouts, traffic
circulation, stall counts, walkwavs, access to bus service and entrance/exit lanes.
2. Analyze and conceptually -design further expansion directly West of the Brush Creek
facility to accommodate an additional 500 parking spaces. This area contains three
drainage ponds that will need to be relocated to the Aspen Mass site located Y4 mile to
the west of the proposed site. Provide engineering alternatives anct alternative cost
information for relocation of the drainage facilities.
3 Determine appropriate number, locations and dimension ~ for parking statls to meet
Americans with Disabilities Act Accessibility Guidelines (ADAAG).
4 Analyze the environmental impact 6f expansion for both locations that include the
' relocation of drainage pounds
5 Compare and contrast the options, presem advantages and disadvantages and
recommend the most appropriate surface lot and parking structure option.
6. Provide a conceptual design report and appropriate graphics discussing expansion and
design issues, conceptual design features and project costs.
Required Skills
The Consultant shall be an individual or team with skills and understanding of planning
and land use analysis in Pitkin County, cost/benefit analysis, landscape design,
engineering and construction cost analysis, conceptual parking structure design,
operational skills, parking cost/benefit analysis, transportation issues and CDOT policies
and procedures
The Consultant should explain how these tasks would be approached, deliverables to be
provided, proposed costs per task. and who would accomplish each required task
Process
The Consultant shall meet with City of Aspen, Pitkin County and Town of Snowmass
Village staff in order to determine the required background materials for the study.
Background materials shall include planning documents from the Departments of
Community Development, Transportation and Parking Department and Colorado
Departmem of Transportation. Concerns and ideas of the Aspen City Council, Snowmass
Village Town Council. Pkkin County Board of County Commissioners. the City and
County Planning & Zoning Commissions and heads of affected departments shall be
sampled in an initial scoping meeting. Based on issues related to existing land use codes,
the consultant shall provide a quantitative analysis of the number of parking spaces that
may be acquired with the expansion of this site.
Detailed Scope of Work
Phase One - Cost Analyses
Meet with City of Aspen, Pitkin County and Town of Snowmass Village staff and elected
offtcials in order to determine the required background materials for the study.
Background materials shall include planning documents from the Departments of
Colorado Department of Transportation, Community Development and Transportation
and Parking. Documents to be considered include, but are not limited to, the Aspen Area
Community Plan, the Brush Creek Valley Corridor, Brush Creek Park-and-Ride Lot
regulations and expansion plans, Study Trail DeYelopment Plan and transportation*
related documents, such as the Entrance to Aspen EIS and the Brush Creek Corridor
Transportation Study which contain considerable information on the City and Town's
current and projected transportation and parking demand management goals.
After reviewing documentation, provide:
A.) Detailed cost estimates for the current approved frill development of the Brush
Creek site.
B) Detailed cost estimates for the relocation of the detention ponds that are on the
west side of the current lot to the Aspen Mass site.
C) Detailed cost estimate for expanding parking west of the current site. This area
will preliminarily be used as temporary parking for large events. This section
does not need to be paved but should be hard surface that can be used year
round in all climates.
D) Consultant and staff will meet with Brush Creek and Woods Road l~ome
owners.
Phase Two - Conceptual Design and Final Recommendations
Conceptual design studies shall be developed showing the relocation of the detention
ponds and expanded parking areas. The design studies shall take into account issues of
access, ADA compliance, transit access, pedestrian circulation and attra(tive site
development.
Land use, design and access information shall be presented in a preliminary report to the
EOTC and at a public open house(s). Feedback from these public meetings shall be
incorporated into final recommendations for the design and cost of the expansion of the
Brush Creek Lot.
Final recommendations shall be provided as a text document and as a graphic
presentation for the future use of staff
Schedule
Proposals are due by 5:00 on xxx×xxx to the address noted below.
Work shall begin within 10 days of the execution ora comract Bimonthly meetings of
the staff will be conducted A dram report shall be completed within 60 days The final
report shall be completed within 90 days of contract execution
Oontact
For further information regarding this Request for Proposals: contact.
Tim Ware, Parking Operations Manager
City of Aspen
130 S Galena Street
Aspen. Colorado 81611
Telephone: 970 920-7474
Fax: 970 920-7473
Email: rimw~ci, aspen, co. us
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement made and entered on the date hereinafter stated, between the CITY OF
ASPEN. Colorado, ("City") and Turner Collie & Braden Inc.,, "Professional" ~.
For and m consideration of the mutual covenants contained herein, the parties agree as
follows:
i. Scope of Work. Professional shall perform in a competent and
professional manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this
reference incorporated herein.
2. Completion. Professional shall commence work immediately upon receipt
of a written Notice to Proceed from the. City and complete all phases of the Scope of Work as
expeditiously as is consisrem with professional skill and care and the orderly progress of the
Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be
completed in accordance with the Requests for Proposals dated January 30. 2003 and complete
the final report within 90 days of the contract execution. Upon request of the City, Professional
shall submit, for the City's approval, a schedule for the performance of Professional's services
which shall be adjusted as required as the project proceeds, and which shall include allowances
for periods of time required by the City's project manager for review and approval of
submissions and for approvals of authorities having jurisdiction over the project. This schedule,
when approved by the City, shall not, except for reasonable cause, be exceeded by the
Professional.
3. Payment. In consideration of the work performed, City shall pay
Professional on a time and expense basis for all work performed. The hourly rates for work
performed by Professional shall not exceed those hourly rates set forth at Exhibit "B" appended
hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional
shall not initially exceed $55,535.00 . Profe~sionaI shall submit, in timely fashion, invoices for
work performed. The City shall review such invoices and, if they are considered incorrect or
untimely, the City shall review the matter with Professional within ten days from receipt of the
Professional's bill.
4. Non-Assignability. Both parties recognize that this contract is one for
personal services and cannot be transferred, assigned, or sublet by either party without prior
written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of
any of the responsibilities or obligations under this agreement. Professional shall be and remain
solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors
officers, agents and employees, each of whom shall, for this purpose be deemed to be an agent or
employee of the Professional to the extent of the subcontract. The City shall not be obligated to
pay or be liable for payment of any sums due which may be due to any sub-contractor.
PS1-971.doc Page I
5. Termination. The Professional or the City may terminate this Agreement.
without specifying the reason therefore, by giving notice, in writing, addressed to the other parry,
specifying the effective date of the termination. No fees shall be earned after the effective date of
the termination Upon any term/nation, all finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs, reports or other material prepared by the
Professional pursuant to this Agreement shall become the property of the City. Notwithstanding
the above. Professional shall not be relieved of any liability to the City for damages sustained by
the City by virtue of any breach of this Agreement by the Professional.
6. Covenant Against Contingent Fees. The Professional warrants that s/he
has not employed or retained any company or person, other than a bona fide employee working
for the Professional. to solicit or secure this contract, that s/he has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee. commission, percentage,
brokerage fee. gifts or any other consideration contingent upon or resulting from the award or
making of this contract.
IndependenI Contractor Stares. It is expressly acknowledged and
understood by the parties that nothing contained in this agreement shall result in, or be construed
as establishing an employment relationship. Professional shall be. and shall perform as, an
independent Contractor who agrees to use his or her professional efforts to provide the said
services on behalf of the City. No agent, employee, or servant of Professional shalI be. or shall
be deemed to be, the employee, agent or servant of the City. City is interested only in the results
obtained under this contract. The manner and means of conducting the work are under the sole
control of Professional. None of the benefits provided by City to its employees including, but
not limited to. workers' compensation insurance and unemployment insurance, are available from
City to the employees, agents or servants of Professional. Professional shall be solely and
entirely responsible for its acts and for the acts of Professional's agents, employees, servants and
subcontractors during the performance of this contract. Professional shall indemnify City against
all liability and loss in connection with. and shall assume full responsibility for payment of all
federal, state and local taxes or contribunons imposed or required under unemployment
insurance, social security and income tax law. with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees ro indemnify and hold harmless the
City, its officers, employees, insurers, and self-insurance pool. from and against all liability,
claims, and demands, on account of injury, loss. or damage, including without limitation claims
arising from bodily injury, personal injury, sickness, disease, death, property loss or damage,
which arise out of the performance of this contract, to the extent such injury, loss, or damage is
caused in whole or in part by, or is claimed to be caused in whole or in part by, the negligent
acrs. omissions, or errors of the Professional. any subcontractor of the Professional. or any
officer, employee, representative, or agent of the Professional. The Professional agrees to
investigate, handle, respond to. and ro provide defense for and defend against, any such liability,
claims or demands ar the sole expense of the Professional. or at the option of the City, agrees to
pay the City or reimburse the City for the reasonable defense costs incurred by the City in
PS1-971.doc Page 2
connection with, any such liability, claims, or demands. If it is determined by the final judgment
of a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in
part by the act, error, or omission of the City, its officers, or its employees, the City shall
reimburse the Professional for the portion of the judgment attributable to such act, error, or
omission of the City, its officers, or employees.
9. Professional's Insurance. (a) Professional agrees to procure and maintain,
at its own expense, a policy or policies of insurance sufficient to insure against all liability,
claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above.
Such insurance shall be in addkion to any other insurance requirements imposed by this contract
or by law. The Professional shall not be relieved of any liability, claims, demands, or other
obligations assumed pursuant to Section 8 above by reason of ks failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with insurance companies having an A.M. Best
rating of B+/VIII or better. In the case of any claimSzmade policy, the necessary retroactive
dates and extended reporting periods shall be procured to maintain such continuous coverage.
(i) Worker's Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND
DOLLARS ($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS
($500,000.00) disease - policy limit, and FIVE HUNDRED THOUSAND DOLLARS
($500,000.00) disease - each employee. Evidence of qualified self-insured status may be
substituted for the Worker's Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE
MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to all
premises and operations. The policy shall include coverage for bodily injury, broad form
property damage (including completed operations), personal injury (including coverage
for contractual and employee acts), blanket contractual, independent contractors,
products, and completed operations. The policy shall contain a severability of interests
provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
PS1-971.doc Page 3
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE
MILLION DOLLARS ($1.000.000) each claim and ONE MILLION DOLLARS
tS1,000.000) aggregate.
(c) With the exception of worker's compensation and professional liability coverages, the
policy or policies required above shall be endorsed to include the City and the City's officers and
employees as additional insureds. Every policy required above shall be primary insurance, and
any insurance carried by the City, its officers or employees, or carried by or provided through
any insurance pool of the City, shall be excess and not contributory in,surance to that provided by
Professional. No additional insured endorsement ro the policy required above shall contain any
exclusion for bodily injury or property damage arising from completed operations. The Profes-
sional shall be solely responsible for any. deductible losses under any policy required above.
(d) The certificate of insurance provided by the City si,tall be completed by the
Professional's insurance agent as evidence that policies providing the :required coverages, condi-
tions, and mimmum limits are in full force and effect, and shall be rev]tewed and approved by the
City prior to commencement of the contract. No other form of certificate shall be used The
certificate shall identify this contract and shall provide that the cow,'rages afforded under the
policies shall not be canceled, terminated or materially changed until ar least thirty (30) days
prior wrkten notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of contract
upon which City may immediately terminate this contract, or at ks discretion City may procure
or renew any such policy or any extended reporting period thereto and may pay any and all
premiums in connection therewith, and all monies so paid by City shall be repaid by Professional
to City upon demand, or City may offset r_he cost of the premiums against monies due to
Professional from City.
(r3 City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on. and does not waive or
intend to waive by any provision of this contract, the monetary limitations tpresently
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-I0-101 er seq.,
C.R.S.. as from trme to time amended, or otherwise available to City, its officers, or irs
employees
10. City's Insurance. The parties hereto understand tl~at the City ts a member
of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the
PS1-971.doc Page a
CIRSA Property/Casuaky Pool. Copies of the CIRSA policies and manual are kept at the City of
Aspen Finance Deparrmem and are available to Professional for inspection during normal
business hours. City makes no representations whatsoever with respect to specific coverages
offered by CIRSA. City shall provide Professional reasonable notice of any changes in its
membership or participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement
contains the entire undertaking of the parties relevant to the subject matter thereof and there are
no verbal or written representations, agreements, warranties or promises pertaining to the project
matter thereof not expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered to
the respective persons and/or addresses listed below or mailed by certified mail return receipt
requested, to:
City: Professional:
Steve Barwick City Manager Nicholas A. Senn
City of Aspen Turner Collie & Braden In6.
130 South Galena Street 214 Eighth Street, Suke 310
Aspen. Colorado 81611 Glenwood Springs, Colorado 81601
13. Non-Discrimination. No discrimination because of race, color, creed, sex,
marital status, affectional or sexual orientation, family responsibility, national origin, ancestry,
handicapl or religion shall be made in the employment of persons to perform services under this
contract. Professional agrees to meet all of the requirements of City's municipal code, Section
13-98, pertaining to non-discrimination in employment.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof
shall not operate as a waiver of any subsequent breach of the same or any other term. No term,
covenant, or condition of this Agreement can be waived except by the written consent of the
City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a
waiver of any term, covenant, or condition to be performed by Professional to which the same
may apply and, until complete performance by Professional of said term, covenant or condition,
the City shall be entitled to invoke any remedy available to it under this Agreement or by law
despite any such forbearance or indulgence.
15. Execution of Agreement by City. This agreement shall be binding upon all
parties hereto and their respective heirs, executors, administrators, successors, and assigns.
16. General Terms.
(a) It is agreed that neither this agreement nor any of its terms, provisions,
conditions, representations or covenants can be modified, changed, terminated or amended,
PS 1-97 t. doc Page 5
waived_ superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the provisions of this agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or
limitations ro this understanding except those as contained herein at the time of the execution
hereof and that after execution no alteration, change or modification slhall be made except upon a
writing signed by the parties.
(d) This agreement shall be governed by the laws of the State of Colorado as
from time to time in effect.
IN WITNESS WHEREOF. the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in three copies each of which shall be deemed an
original on the date hereinafter written.
[SIGNATURES ON FOLLOWING PAGE]
PS1-971.doc Page 6
ATTESTED BY: CITY OF ASPEN. COLORADO:
By:
Tkle:
Date:
WITNESSED BY: -~ PROFESSIONAL:
PS 1-971.doc Page -
ATTESTED BY: CITY OF ASPEN, COLORADO:
Title:
Date:
WITNESSED BY: PROFESSIONAL:
PS1-971 .doc Page 7
EXHIBIT "A" to Professional Services Agreement
Scope of Work
~To be compieted prior to execution of Agreement'~
PS 1-971.doc Page 8
Not to Exceed Fee
In order to provide the City of Aspen with a guide with which ro evaluate the fee
proposals you receive, TC&B believes it is important that we share our understanding of
the parameters and scope for the Brush Creek Park and Ride Lot Expansion Study.
Following is our understanding of your project.
Background
The joint governing bodies that make up the Elected Officials Transportation Committee
(EOTC) is planning the further development of the Brush Creek Park and Ride Facility.
The project includes the phased development of 400 parking spaces within a designated
footprint of the site and the expansion of another 500 parking spaces. In the future, open
space and trails along with an affordable housing development site. Aspen Mass, could
surround this site. This parcel site offers a unique, centrally located site to suit both peak
parking demands and permanent demands being placed on the surrounding communities.
Project Understanding
Several land use and development plans for the affordable housing project and the future
transit center have been developed. The staff of Turner Collie & Braden (TC&B) has
been involved in several iterations of the development of these plans for the last 5 years.
This back~ound will most importantly provide the City of Aspen and the EOTC with
construction cost savings because of the knowledge of the site as well as a streamlined
planning and design process because of our familiarity of issues in the area.
The Aspen Transportation and Parking Office is requssting proposals for the study of
several expansion plans of this Park and Ride Facility while still being conscious of the
plans to develop affordable housing in the future. Generally, this includes the following:
Prepare a conceptual design for the approved expansion of the existing Park and Ride
Facility. This would also include a conceptual construction cost estimate for this
work. Ali development of parking options will incorporate traffic flow analysis and
ADAAG into the designs.
Conduct a drainage study to find the most economical solution to the relocation of the
drainage ponds. Our experience on the Shale Bluffs project will offer several
resolutions to this issue that would result in construction savings and would be crucial
to the imegration of parking and the affordable housing in the future.
Prepare conceptual designs and construction estimates for the additional expansion of
500 parking spaces to the site. This analysis will include a comparison between
surface and structured parking.
,~' Meet with surrounding adjacent landowners to gather input on the direction of the
design efforts. Issues pertaining to landscape screening, irr/gation runoff and light
mitigation have been significant hurdles in the past.
} Cost analysis will also be conducted to estimate the construction costs of temporary
lots that could be pan of a phased construction until a permanent build out is
completed.
All work necessary to complete the final study will be executed within 90 days of
contract execunon. As the project develops, the ability ro produce construction
documents can be added to the scope in order to reduce design costs and expedite the
timing of the construction.
Project Approach
TC&B's experience on the Shale Bluffs project provides us a unique understanding of the
challenges awaiting your design consultant. Following are some of the items of work
that ~ve have identified based on our previous, work and field investigation for this
proposal.
1. Project Kickoff. Conduct a workshop meeting with the City of Aspen Staff and the
EOTC to address the community's concerns from the project inception. At this time
the direction for the relocation of the retention ponds can be established, which will
be the critical factor in the layout of the parking facilities.
2. Stormwater retention. In order ro provide the most efficient collection and retention
stormwater system, a drainage analysis will be conducted based on previous work
completed by CDOT. Several plans to address the runoff have previously been
analyzed to best utilize the former Mills property, and those efforts will be revisited
and revised to suit the changing needs for this site.
3. Geotechnical issues. During the construction of the stormwater features associated
with Shale Bluffs, there were several areas that received uncompacted earthen fill.
Understanding the impacts of these areas and the other problems posed by the site due
to the presence of decomposed shale is critical to the project's success, and
imperative that the conceptual desi~ma team must have this essential background to
ensure the proper layout of roadway and structures that could be placed on the site.
4. Traffic Circulation - Due to the varied uses for this site, traffic management and
circulation requirements will be important to control the potential long and short term
users of the newly expanded facility. Our background includes parking demand
analysis and share parking studies for RTD and the Denver Center for the Performing
Arts, along with several parking studies for college campuses in Southern California.
This experience will provide the technical basis for the schematic layouts for the
options of the expansion.
5. Environmental impacts. The planned expansion site will be studied to minimize
environmental impacts. Much of the site has recently been disturbed by the State
Highway 82 construction and staging activities, but during that construction there
were several irrigation, sound and light mitigation efforts necessary to accommodate
. the adjacent landowners.
6. Future SH 82 improvements. Along the SH 82 corridor, possible transit envelopes
exist that could be developed in order to provide a Mass Transit system to the
Roaring Fork valley. This potential build out and other improvements that could
occur in the Brush Creek Corridor will affect the utilization and traffic patterns of this
intersection and Park and Ride Facility.
Scope of Services
Ln order to meet your schedule, we propose two phases of design, draft (70%) and final
(90%), prior to the project deadline. The final study documents wi. Il be submitted within
90 days of the contract execution. Our scope of services to provide your design is
described below.
A. Project Managemem
Our local presence and background with the City of Aspen will ensure that this fast
tracked project will produce a study leading to construction documents that could be
advertised for construction in the fail of 2003. To ensure this, we will have our project
manager available to your staff during the duration of our work.
At the request of the Transportation and Parking staff, our local project manager will
assist in coordination of Iocal entities in association with this project. Involvement may
include public hearings, local goverrm~ent coordination, CDOT ROW assistance, utility
coordination, and coordination with adjacent landowners.
The Project Manager will also prepare monthly progress reports for the City of Aspen
Project Manager documenting project progress, conformance with schedule, and
potential/ongoing problems. This format will also track project costs and manage project
persormel including coordination with other City staff or consultants/designers that the
City has retained that will be involved in the project.
B. Draft Study
1. Kick off meeting - We will meet with the Asper~Pitkin County Housing
Authority to review the projeci scope and goals. We suggest that
representatives of the City of Aspen, Aspen Consolidated Sanitation District,
and the Aspen Water Department also attend this meeting.
2. Research - We will research existing information and requirements of CDOT
and the Community Development and Planning efforts for this parcel, as well as
conduct a field walkthrough of the site.
3. Wetland Delineation Smith Environmental will delineate jurisdictional
wetlands anticipated to be within the project limits.
4. Drainage Analysis - We will conduct an analysis of drainage along the
proposed footprints in order to size retentiorffdetention structures. Suitable
means of handling the stormwater runoff from the site along with SH82 will be
analyzed.
5. Preliminary Documents - TC&B will prepare a draft study report (70% of the
efforts~ and presem them a~ an EOTC meeting or public workshop. At this
meeting TC&B will produce 4 renderings to assist in the visual explanation of
the presented options. All documems will be submitted to the EOTC members
along with Aspen Transpor[ar~on and Parking, Pitkin County Public Works,
City of Aspen Engineering, Snowmass Village and CDOT for review and
comment. Drawings will include:
· Title sheet
· Feasibility Study Findings
· Conceptual Construction Cost Estimates
· Typical Sections
· Roadway and Parking Lot Plan Layouts
· Conceptual Parking Strt~cture Layout
Conceptual Retention Pond Grading & Details
Landscaping and Agricultural Irrigation Layout
9. Draft Review Meeting - One week after submittal of preliminary design
documents, we will attend a meeting with the Aspen?Pitkin Housing Authority
and affected agencies to review the plans and address any comments. Any
comments will be followed up with a written response.
C. Final Study
After the review of the preliminary design we will complete final design and permitting
of the infrastructure improvements.
1. Final drainage report - We will provide a final drainage report in accordance
with City of Aspen and CDOT reqmremems.
2. Final Study Report - A summary of the findings and the preferred alternatives
will be presented along with the iterations of the engineering efforts.
3. Final Cost Estimates- We will prepare final conceptual estimates based upon
the preferred options. Documents will be submitted to affected agencies for
review.
4 Final Review Meeting - We will attend a final meeting to review and address
comments on the documents. After this meeting, we will make the necessary
revisions for final publication.
Guaranteed Maximum Fee
TC&B proposes to provide professional services for the Brush Creek Park and R/de
Expansion as describe herein for the guaranteed maximum price of $55,535.00. including
ali labor, expenses, sub-consultants overhead and profit.
EXHIBIT "B" to Professional Services Agreement
Rate Schedule
(To be completed prior to execution of Agreement)
PSD971.doc Page 9
TURNER COLLIE & BRADEN. INC.
LABOR RATE SCHEDULE [with multiplier included
Personnel Classification Billing Rate per Hour
Principal $150.00
Project Manager $100.00
Senior Engineer $135.00
Project Engineer $120.00
Graduate Engineer $75.00
Technician $60.00
Admin/Clerical $48.00
DIRECT EXPENSES
Item Rate
Mileage $ 0.45 or 0.40/mile
Photocopies At cost
Air Fare At cost
Long Distance Telephone At cost
Meals/Lodging At cost
Delivery/Courier Cost - 5 %
Outside Reproduction Cost - 5 %
Subconsultants Cost - 5 %
Rates expire December 31. 2003
TurnerColi. raden Inc.
~pnl g, 2003
~. TErn l~7~z~ Proiec~ M~nagcr
zkspen. CO 816I I
Re: Proposal Clarifications for the Design and FeasibihW Study
for thc Brush Creek P~k and Ride Faciliw
Dear Tim:
TC~B] subnnrs ~ts Letter of Cbrificador for thc Brush Creek Park and Ride Expans~ou Reinvest for
Proposals ~'I"), We would like tNs ~.o oc attached rn our scope of ser~'ices contamcd in our con~racr
The bas~s of thc study ~ be comprised of three components:
addressed m thc Proi=ct 2lpproach: Stormwamr. ~eotechniczJ, Traftic Emrir)m~enml. :md
'i'ra~;siz Corridor knprog~enrs. With mvcsugafion i~ro these technical aren~s 'fC&B re. ill bc able
sOluao~ls. These points arc t~c fundamental b~sis of both the rcmpora~ an~ ~rmi layouts. Thc
s~uc~.~re to be considcrrd m tile fttntrc
2. Specml F, venr Paring - This ~511 c~msist of the lavot~l and cost t:s~nares associated
thc approved pla~ of 200 space cXp:tflSlOtq ~na thc ad~don~ spaces *necessary for temoora~
even- parking, l,.~mcr Collie & Braden w~ co2clucr ~ documeat review of pcrti:acnt mate~xls
n~t t~xedude any femrc plans for tim
3. Future Par~r~g F, xwansion - To o. ccommodat< the furore parking r~aeds of co~m~rcr~:, skiers~
p~rking. T~s mtrgcular scooe of work w~ nor inclndc any demand analysis, but w~ comp~e thc
Dre~-lotls co~zlullt~ efforts tn dcrme par~lg dcm=nd goals Pedestrm.n access Lo a rranslr ficihD
~4th Lhe capadu~ for mode cha~:ge and thc an~ysiS of the possib!c mco~zfi~rado~
mrerscc~on to accollmood~m increased par~lg Ior -t-a~c. In effcrts -~qrh Staff ane the Members
alrcmxdvcs,
FROM :TURNERCOLLIEERADE~J Pm~' NO. :97094553ff, S Rpm. B~ 2~3 3i:42PM P3
Tb~ Draft S~dy conaponc~Ls:
* Feasib~' Study Fb~&i~igs
Co~ccpLual Construcnon Cost Estimates for [.'.vent and ~utuz¢ Paz~ng
, 'fy?icai Secdon~
Conceptual Paz~ng $~rUCLUre ~nd Su!fxcc Tx)[ kayout~
, Conc:om~ Rcrennon Pond G=aing & Deta~s
, Landscaping and Agricule~al Irrigation Lxvour
Four ,4~ rcrxderings to assist m ~he nitcrpretanon of 2ie opnon~ rncsc wi~ depict future ~urface and
structured ~terna¢,'es.)
Thc F{riM Snld~
:%fret m~oktr farm the ~.OTC and pubic mecnngs rne ik)Ho,Mng ~5.1 be i~xduded m thc f'mal Stud'
, Fin~ drainage report - We ~ provice a fin~[ drainage report in accord~ncc with Ciw of Asper :trid
CDOT reqmrcmenrs
with the itcra~ons of the en~nccring efforr~
- Final Ct~st Esnmxtcs- We ~ prepare fin~ conc<ptual esdmzrcs based upoo thc preferred np~ons.
Doc,~nenrs xxdl! b= sobm~rtcd ,= affected *.geneses for review
The above conxpo~qenrs ay=re included m the original Tut,itt Go~e & Braden
work fr~r the *dvcrns=d Kequcst For Propasal~ and m'c hope th it this aocumcnt
our
Smcerdv, .
NichoI=~ A Sent
Pro ecr ~Ixnag=r
G[enwood Springs
RECCOMMENDATIONS:
Staff recommends approval of this resolution for this EOTC project That the contract
with Turner. Collie and Braden Inc for a design and feasibility study for the Brush Creek
parking Lot expansion be approved
ALTERNATIVES:
If the City of Aspen does not approve this contract, the feasibility study for the expansion
of the Brush Creek Facility will nor move forward. If the feasibility study does not move
forward the potential for using Brush Creek Parking Facility for large/special events and
or other future uses will be negatively impacted.
PROPOSED MOTION:
I move to approve Resolution No.24 for the contract approval between the City of Aspen
and Turner, Collie and Braden Inc. to conduct a design and feasibility study for the
expansion of the Brush Creek Parking Facility
CITY MANAGER COMMENTS
C:\Home\Brushmemol.doc 2
To: Mayor and City Council
Through: Steve Barwick. City Manager
Randy Ready, Assistant City Manager
From: Tim Ware. Parking Operations Manager
RE: Brush Creek Park and Ride Lot Expansion Study Resolution #24
Date: April 8, 2003
SUMMARY
Attached for your review and approval is a resolution which, if approved would execute a
contract for a feasibility and design study of the Brush Creek Park and Ride lot
expansion. This agreement would be made between the City of Aspen and Turner, Collie
and Braden ][nc
This resolution reflects the decisions made by the Elected Officials Transportation
Committee (EOTC) at its February 20.2003 meeting.
PREVIOUS COUNCIL ACTION:
No previous City Council action bas been taken on this Resolution. City Council as a
member of the EOTC did approve this contract at the February 20, 2003 meeting.
DISCUSSION:
At the February 20, 2003 EOTC meeting, Staffwas directed to hire an engineering
consultant pursuant to the RFP issued for the expansion of the Brush Creek Park and
Ride lot for special events and future uses to its maximum capacity. A budget not to
exceed $6C.000 was approved by the EOTC for this purpose. Since the EOTC is an
advisory committee, the City of Aspen procurement process was used to select and
approve the consulting engineer.
FINANCIAL IMPLICATIONS:
There are no financial implications for the City of Aspen budget as this is an EOTC
project. The contract if approved is for $55,535 and will come from the 1/2 % transit sales
and use tax in the EOTC budget for 2003
C:kHome\Bmshmerao 1 .doc I