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Home My WebLink Aboutcclc.ag.07162003 COMMERCIAL CORE & LODGING COMMISSION REGULAR MEETING SISTER CITY ROOM - CITY HALL July 16, 2003 8:30 am I. Roll call and approval of July 2nd minutes II. Kevin Doyle - winery III Valet Parking Jay Mills 9:00 IV. ~_~Iyiall lease - Zele Music Caf6 - ~'~,._ 9:30 V. The Aspen Weekend Susan Bilenker Music Saturday Market 10:30 V. Adjourn In Page 1 0£2 To: "Kathy Strickland" < kathys@ci.aspen.co, us> Subject: Re: Hey Kathy, These are the criteria which we used to select a wine vendor: · Must have produ_C-t~t-q_s~elL Kevin indicated that he would not have wine until next year but tTf~Th-~JId '~t s~-~'~'f his wine making friends to do the market under a sublet agreement with him Control over what comes and goes would be in Kevin's hands and not ours. · Product must foster Colorado agriculture. Kevin indicated that it was necessary at times to buy California grapes. In fact ~' found out from Patrick Leto that he was buying California grapes this last year. We want to correct this. · We have a growers market. That is, we sell what we grow. We do, however, have a provision that allows vendors to sell up to 20% of their product from "off farm" sources. Under that condition Kevin's friends could constitute 20% of his gross but since he has no wine that would be difficult. · In the case of people who process their product rather than grow it, e.g., pasta or bakery or even wine folks, the processing had to be done by the vendor and in Colorado. If the vendor processed and grew their own product, e.g., Homestead Meats. all the better. Thus, a vendor must process an0/or grow their own product up to at least 80% of their sales. These are criteria which we have developed over a period of six years and some did not come without a significant amount of discussion. They are criteria which the group holds dearly. In Patrick's case the criteria got bent too far and we want to correct that. If, for some reason, we need to re-evaluate then we wil do so. At this time and in the case of wine vendors we had a vendor who conformed ideally and one who demanded we stretch our policy more than we wanted. Therefore, the choice of wine vendors was a "no brainer". If, on the other hand, both vendors met the criteria exactly, we would consider a joint venture or perhaps two separate booths. There is the possibility that my facts regarding Kevin are incorrect and therefore it is wise to ask Kevin to respond. I'll get Becky to come Saturday. [ know they really want to sell their product this weekend because it's a big weekend. ['11 talk with Dinsmoor. They could set up temporarily behind us where we maintain an open space for the wine vendor. Later ....... .lack ..... Origina Message ..... From: Kathy Strickland Sent: Wednesday, July 02. 2003 1:23 PM To: dorioshillsideacres@msn.com Subject: HI 3ack: I'll check to see if we can charge the tent sides on the city credit card like we do with the newspaper ads and get Magg~e one set of tent sides. The CCLC wants to interview Kern Doyle next CCLC meeting because they are not clear where he gets his grapes and if the wine is produced here etc. If you have a criteria sheet or ideas to ask at the next meeting let me knew. They do not mind both wineries at the market. Lance Hanson was Printed for Kathy Strickland <kathys~ci.aspen.co.us> 07/03/2003 Jul 11 03 01:35p Ja~ Mills 303-751-6327 Friday, July 11, 2003 ~ ~^¥ MILLS · ~_[~'~.~ ASPEN 970" 923, JAYS DENVER 303"777,JAYS (5297) FAX 303,751 ,NEAR EM.AIl. JAYSVALET@AOL.COM Cathy Stfickland ~0. Box 571891 ,DENVER, COLORADO. 80237 City of Aspen 130 South Galena Street Aspen, CO 81611 Hello Cathy: Per your request I am enclosing an agenda of issues that we would like to discuss with the CCLC on 16th of July 2003 9 a,m. 1) We would like to better understand the process of the hidng of the Valet Service. a) What does the CCLC look for and expect from a Valet Parking Service? b) What additional locations would the CCLC like to implement? c) Why would the CCLC not want to offer the valet service 7 nights a week? d) How are the insurance issues dealt with in regard to making sure that the chosen company is in compliance with the terms of the contract prior to the company starting? e) Whose responsibility is it to verify the information on Insurance? f) Would you let the valet service continue to provide the service without the proper insurance? g) If insurance is not in place what happens to the contact and would another company be awarded the bid? h) What specific qualifications does the awarding company have that Jay's Valet Par~ing Service does not possess? i) How does Jay's Valet Parking Service establish a better relationship with the CCLC to insure that they consider us for the account for years to come? Th~ink you for your time. .~ul 11 03 01:36p 3a~ Hills 303~75~-S327 P~ Alliance Insurance Services FAX LEAD SHEET GOMPANY: Jays Valet Service ATTN: Jay FAX: 303-751-6327 # of Pages: 1 ORIGINATOR: Kathy Phillips DATE: July 8, 2003 If you have any questions, Please call originator at (818) 616-1328 RE: Certificate for Valley Valet, Inc. Dear day, In review of the certificate of insurance you faxed to me with respects to Valley Valet, Inc., I believe that the City of Aspen needs to do their due diligence in seeking the following answers in order to protect the City of Aspens but all pa~-ons that use the services of Valley Valet, Inc. #1. Should a claim occt~r, there is no agent of record shown in the top left comer in which to contact. Since it would be nearly impossible to pu~ a claim directly through Lloyds of London due t° Re number of syndicates that writs this coverage on behalf of Lloyds the City should have on file the name and phone # to contact n case of a claim. t~2. This Certificate confers nc changes t~ the actual policy and no rights on b?half of the City of Aspen, even though someon.e typed in the Certificate Holder box, Additional Insured". Please note the top right hand box and the bottom right hand box. In other words, this certificate cf insurance is only as good as the agent's errors and omissions policy and the City don't even know who the agent is. #3. The only way to truly confirm proper coverage is to see an actual copy of the full and complets policy along w~ an endorsement adding the City of Aspen as an additional insured. Given this policy was bound effective 1/31/03, surely the insu~ed'~as his policy by now. The City should have their Risk Management department 6r City Attorney review the policy for the following items: #1. That the appropriate location where vehicles are being parking for the City of Aspen is endorsed to We policY. ~2. Verify that there is coverage in the amount of ~1 000 000 per location as required by the City's contract. #3. The certificate of insurance specifics 20 parking spaces but if in fact there are more spaces'will this void the coverage? . _ ~,. The Certificate of insurance shows Form LSW508 Valet Parking Theft Limitation: The City needs to do their due diligence to see what specifically this limitation Is and if Jt is acceptable to the ,City. #5. There is also a "DfiverCdteria' endorsement. Typically, Lloyds of'Eon,don . 21515 Vanowen Street #103 · Canoga Park · CA 91303 · (818) 999-6014 FAX: (818) 999~I688 Broker License #0743950 Jul 11 03 01:36p 3a~ Mills 303-751-S327 p.5 Alliance Insurance Services policies are "nemed driver policies" whl'~h mean§ only those drivers endorsed onto the policy are eligible to drive, if a vet~iole is damaged by a driver po on the policy or excluded from the l~licy, once again, there will be'Tm uuverage. The City neeos to recognize that Uoyds of London policies are very, very limi~ng and restricted¢.:' Claims ~pically take 6 to 9 months to settle, if in fact coverage exists. The City would be puffing th emselves in a posill~n by' accepl~ng this certificate of insurance without doing the appropriate du, e dilig.en ,ce.t~ veri~y that coverage truly exists and exists in an acceptable form and format ano specmeo in the contract. Should you need any further information, please fee'l free to call. Sincerely, Kathy Phillips, CIC Sr. Vice President Direct 818-615-1328 EmaJl: kphillips~alJianceJnsures.com 21515 Vanowen Strccl #103 · Canoga Park.- CA-91303 * (818) 999-6014 FAX: (g,l$):9~9-1688' Broker License #0743950 Jul 11 03 01:36p Ja~ Mills 303-751-S327 Alliance Insurance Services FAX LEAD SHEET COMPANY: City of Manager Atq'N: John P, Worcester, City Attorney email: johnvv~ci.aspen.=o.us David Holler, Assistanl~ DA davidh~ci.aspen.oo.u$ FAX: ~70-~20-~119 # of Pages: 1 ORIGINATOR: Katfly Philli ps DATE: July 8, 2003 If you have any questions, please call originator at [818) 616-1828 RE: Parking RFP Dear John. Apparently Jay's Valet was informed ~hat their bid was not considered or perhaps disqualifi,ed based on the certificate of insurance provide~ within their bid as it was viewed as "not valid based on the statement bhat it wasa "sample'. If this in fact was done. this was an error on the pa~t of the City of Aspen. This certificate is a sample showing ~e carrier, coverage, limits and term of the policy ~at is in place and at, ye for Jay's valet. Coverage could have simply I~en verified by either calling the agent listed on the ce~ficate of insurance in ~e top le~t hand comer or calling ~he carrier direct and providing the policy #. Since this was a bid process, we would not confirm coverage to the City for a location l~at had not been awarded to our client un~l t~e. contract was awarded. At the ~me the contract is awarded, it would then be appropriate to issue a new cerlificate providing the City of Aspen as an additional insured with respects to a specific roca~on/oontract. [ think that it is important that you review your bid review procedures to be sure that potential bidders are not being eliminated or discriminated inappropriately. Should you have any questions, comments or concerns, please feel free to call me, Sincerely, KaUly [~r..ect 818-615-1328 21515 Vanowcn Str¢ot #103 · Canoga Park · CA 91303 · (818) 999-6014 FAX: (818)-999-1688 Broker Liccns~ fl0743950 .........,4CO R__p..CERTIFICATE OF LIABILITY INSURANCF =A;; . PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND qONFERS NO RIGHTS UPON THE CERTIFICATE A1Ziance Znsu=anoe Se=vices HOLDER. TN~S CERTIFICATE DOES NOT AMEND, EXTEND OR 21515 ~a~o~eD S[~ee~, ~103 A~TER THE~OVERAGE,AFFORDED B~.THE ~LIC ES BELO~ Canoga ~k ~ 91303 Ph~n~: 818-999-601~ Fa~ 818-999-1688 INSURERS AFFORDING COVERAGE Jay' s Valet Se~ice ~su~ c: LTR ~PE OF INSU~NCE POLICY NUMBER DATE .[MM~DI~ DATE (M~DDIY~ LIMITS A X COMMERC~ALGENERALL]AB[TTY IYG388899 05/01/03 05/01/04 ~;O~(~ny0ne~;~ ~50,000 ~ OCCUR ~ CLAIMS MAOE ~' AGGREGATE A GaragekeepersLegal I~388899 05/01[03 05/01/04 h~it $1,000,000 ~ DeSC~TI0~ 0F 0PS~T~0~S~0CAT~0~S~IC ~S~EXC~US~0~S AOOEO ~ E~,SE~E~SPEC~AL P~0W~0~S '10 da~s for non-~a~eut. Certificate holder is n~ed as additional insured City of ~pen Shop Now - Shop for Wrought Iron Fence! Page 1 of 2 fi, hop Now Browse otherproclucts: Aluminum Fence I Steel Fence I Wrough_t Iron I Decorative Gates I Horse Fence I Yin Deck I Yard Accents I Ideal Shield I Chain Link Screen Wrought Iron Fence Residential Estate Wrought Iro I Section: 8 feet wide. 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Galena Aspen, CO 81611 970-920-6944 July 15, 2003 From: JR Richard Re: consent for fence Neighboring Business: Aspen Sports~ O~vner/Manager: f'~oex ~o Ce To Whom it may concern, The purpose of this letter is to obtain consent from you, our business neighbor, to build a wrought-iron fence on the mall space in front of our business at an angle of 90 degrees from the edge of our building. By signing this document you grant the Z~I~ Music Cafe, located at 414 E. Cooper Ave., written permission to proceed with this fence design. Sincerely, JRRichards GM, Z616Caf6 Signature~ Date: Zele Caf~ 121 S. Galena Aspen, CO 81611 970-920-6944