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HomeMy WebLinkAboutresolution.council.057-03 RESOLUTION NO. 5 ~ Series of 2003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CERTAIN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ASPEN AND THE ASPEN SCHOOL DISTRICT FOR A SCHOOL RESOURCE OFFICER GRANT. Whereas, There has been presented to the City Council a certain Intergovernmental Agreement between the City of Aspen and the Aspen School District, a copy of which is appended hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, Section 1. The City Council hereby approves that certain Intergovernmental Agreement between the City of Aspen and the Aspen School District and authorizes the City Manager to execute the same on behalf of the City. RESOLVED, APPROVED AND ADOPTED this <fi~. day of , by the City Council for the City of Aspen, Colorado. ~ ~ ' I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a tree and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held~d/g4? erk INTERGOVERNMENTAL AGREEMENT CITY OF ASPEN - ASPEN SCHOOL DISTRICT School Resource Officer Grant THIS INTERGOVERNMENTAL AGREEMENT I hereinafter referred to as "Intergovernmental Agreement") made and entered into this day of _, 2003. by and between the CITY OF ASPEN, Colorado, a municipal corporation (hereinafter referred to as "City"); and the ASPEN SCHOOL DISTRICT. a political subdivision of the State of Colorado organized under and existing by virtue of the laws of the State of Colorado ("School District"). WITNESSETH: WHEREAS. the City and School District are each authorized to enter into this Intergovernmental Agreement to contract with each other: and WHEREAS, the City has received a federal "Cops in Schools" grant from the United States Department of Justice in the amount of $125.000.00 for a period of three years to implement a School Resource Officer Project. a copy of which is appended hereto as Exhibit A: and WHEREAS, the aforementioned grant is conditioned upon the City agreeing to match the federal funds in the amount of $188.000.00 and upon an agreement by the City that it will continue the School Resource Officer Project for a period of four years: and WHEREAS, the School Resource Officer Project will benefit the School District and the School District is prepared to help provide the matching funds referenced above: and WHEREAS, the City and School District desire to enter into this agreement to implement a federal grant to the City to initiate a School Resource Officer Project at the schools owned.and operated by the School District in Aspen. Colorado. NOW, THEREFORE. in consideration of the mutual benefits to be derived hereby, the City and the School District enter into this Intergovernmental Agreement to implement a School Resource Officer Project. 1. The City shall accept the grant from the United States Department of Justice and implement the School Resource Officer Project by hiring a police officer and assigning that person to comply with all the terms and conditions of the grant award, including, but not limited to, assigning the School Resource Officer to the School District facilities no less than 75% of the officer's time. Page I JUN" 2003 2 01PM PITKIN CNTY SHERI~c NO, 200 D 2 2. The City sk~ll commit to not z~pl~ce the fundinl; for any existintf police officer position within th~ City's Police D~par~ncn~. S. Appended hereto ss Exhibit B is a spreadsheet that describcs thc funding sources r~quisitc re pay for thc School l~.csources Officer for the approximately four year period of thc project. Thc parties hereto agree to fund the posit~on as described in the attached exhibit. 4. The parties hereto agree that the des/red outcome of the proi ~ct are as follows end agree to cooperaively take all reasonable s~ps to achieve the proposed outcc~nes of the project: The proposed goals and objectives are to create and ez~hance an environment in our schools that helps improve the connection between the youth of our community and the rest of the community. The provision of clear communication, positiw interaction,, trust, and role models, are key elements. The programs that we have established and are being developed as outlined [in the grant proposal] ail have this as the base philosophy behind each program. 5. The parties hareto acknowledge that the City curreatly has assigned to the School District facilities a police officer whose current duties include tha of ~ school resource officer. By entering into this interl~ovemmental agreement, tho City neither guarantees nor represents that it will continue to fund that police officer's duties in the futom. The z~rrn of this Intergover~_ meats] Agreement shall be from the effective date hereof through thc end of tho pro, cot period (including thc one y~ar cxtcv, sion of the position following the termi~on of federal funding.) ?. This Agreemen~ may be modified by written ~.mendment approved by the City Council and Board of the School Distri~ acting separately. $. Any form_~_l notice, d~auand or request provided for in this Intergovernmental Agreement shall be in writing and shall be deemed properly given if deposited in the United States Mail, postage prepaid to: City of Aspen, Colorado c/o City Manager 130 South Galena Street Aspen, Color~lo ~ 1611 Asp~ School District // Psge 2 JUN.'7.2003 2:01PM PITKIN CNTY SHERZFF NO, 200 ~, 3 IN WITNESS WIt~REOF, the parties hereto have exeeute~ this tntergove~raental Agreement oa the ~ay and year firs~ above written. ATTEST: CITY COUNC~L2F A/~P_~N~OLORADO APPROVED AS TO FORM: U.S. Department of Justice Office of Community Oriented Policing Services (COPS} Office of the Director ] 100 Vermont Avenue. NW ~Vashingron. DC 20530 April 30, 2003 Chief Loren Ryerson Aspen Police Department 506 East Main Street. Suite 102 Aspen, CO 81611 Re: Grant for Aspen Police Department CO0490I - 2003SHWX0096 Dear Chief Ryerson: Congratulations on receiving a COPS in Schools grant award from the Office of Community Oriented Policing Services (COPS) for 1 new, additional fall~time officer(s) and 0 part-time officer(s) in the mount of $125.000. The grant award start date for your COPS in Schools award is 4/1/2003, which means that your agency may be reimbursed for entry-level salaries and benefits of additional officers hired on or afier this date Enclosed in this award package is your grant award docmant with a list of corresponding gram conditions that apply to this program. Please read and familiarize yourself with these grant conditions prior to signing the document. As a reminder, deparunems awarded funding under the COPS in Schools grant program are required to attend a COPS in Schools Regional Training Workshop. The COPS Office, or our designee, will be the sole provider for the training, and COPS wilI reimburse all reasonable costs up to $1.200 for each required participam to cover travel, lodging and per diem. In order to satisfy this condition, the specific COPS in Schools officer(s) assigned to the school(s) as a result of receiving this COPS grant, as well as one representative from the partnering school or school district, must attend one of these traming workshops. Your agency will receive information on the training dates and locations in the near future. Also included in this package is the COPS in Schools Grant Owner's Manual. which summarizes and explains the conditions of your agency's COPS in Schools grant award. This manual also has information relating to payment methods and procedures for receiving your grant funds. Furthermore, in an effort to assist your agency with completing the required financial reporting forms that must be regularly submitted to the COPS Office under this gram, a Helpful Hints Guide has been included in this award package. For your convenience, a set of mailing labels has been enclosed which may be used to submit correspondence to the COPS Office. To officially accept your grant, please sign the enclosed award document and remm the original to the COPS Office within 90 days. Failure to submit the signed award document within this 90-day period may result in withdrawal of the grant without further notice from the COPS Office. We are pleased that your agency has elected to participate in the COPS in Schools grant program and look forward to working with you in a productive partnership to further your community policing efforts. Should you have any questions, please do not hesitate to contact the COPS Office at 1-800-421-6770. Your Grant Program Specialist will be happy to provide you with assistance. Sincerely, Carl R. Peed Director School Board/City :[GA School Resource Officer Exhibit "B" Cops in Schools funding allocations: The following is a spreadsheet showing the various financial commitments by the different entities involved: Year 1 (2003~4) fear 2 (2004~5) Year 3 (2005/6) Year 4 (2006/7) .~ost of Officer67440 74715 ~33407 37537 313099 =ederal Share 65% 43836 60% 44829 43.564% 36335 )% 0 125000 3ity Share 0% 0 0% 0 16,436% 13709 30% 52522 56231 3chool Share 35% 23604 40% 29886 ~,0% 33363 ~,0% 35015 121868 67440 74715 83407 87537 313099 Actual dollar amounts may vary slightly due to increases or decreases in costs related to benefits and salary.