HomeMy WebLinkAboutresolution.council.021-94
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RESOLUTION No.c2l
(Series of 1994)-
A RESOLUTION APPROVING A TECHNICAL SERVICES AGREEMENT BETWEEN
PITKIN COUNTY, COLORADO, AND THE CITY OF ASPEN, COLORADO, FOR THE
RADIO AND TELEPHONE MAINTENANCE SERVICES AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN,
COLORADO.
WHEREAS, there has been submitted to the City Council a technical services agreement
between Pitkin County Colorado, and the City of Aspen, a true and accurate copy of which is
attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ASPEN, COLORADO:
That the City Council of the City of Aspen hereby approves that technical services
agreement between Pitkin County and the City of Aspen, a copy of which is annexed hereto and
incorporated herein, and does hereby authorize the City Manager of the City of Aspen to
execute said agreement on behalf of the City of Aspen.
the
INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on
;:tf' day of lhd./rj!--R
1994.
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Joh S. Bennett, Mayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing
is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen,
Colorado, at a meeting held ~ ~ /9~f.!'
Kathryn S.
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CONTRACT FOR TECHNICAL SERVICES
PITKIN COUNTY / CITY OF ASPEN
THIS AGREEMENT, made as of the date last below signed, by and
between PITKIN COUNTY, COLORADO ("County") and the CITY OF ASPEN,
COLORADO ("City").
WHEREAS, the County operates a county radio and telephone
maintenance department ("Department"), managed by the Director of
Communications of the Aspen-Pitkin county Communications center;
WHEREAS, the City requires certain technical services and
whereas the County has the capability to provide those technical
services;
WHEREAS, the parties desire to enter into a contract so that
the County will provide technical services to the City;
NOW, THEREFORE, COUNTY AND CITY AGREE AS FOLLOWS:
1. This agreement shall replace and supersede all prior
agreements between the parties concerning the maintenance of radio
and telephone systems;
2. The parties agree that the Technical Services Department
is a department of and under the supervision of the County.
3. All employees of Department are county employees.
4. The County hereby appoints its County Manager (or his
designee) as the administrator responsible for 1:he Department.
5. The County, through Department, shall supply radio and
telephone maintenance services to the city under the terms and
conditions contained in this Agreement.
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6. The parties agree and understand that the operations of
Department shall be managed by the Director of Communications of
the Aspen-pitkin County Communications Center, who shall have the
following authority, duties and responsibilities:
a. Responsibility for day-to-day operations and long-
range planning as directed and within the policy guidelines
established.
b. Employ and have the power to discharge all Depart-
ment personnel, subject to the requirements of the county personnel
system.
c. Prepare and recommend to the County and city an
annual operating budget and provide financial and activity reports.
d. Apply for such grants as are deemed necessary and
desirable for the operation or upgrade of the communications
system(s) .
e. Facilitate regular meetings of a City of Aspen Radio
Users Group the purpose of which is to coordinate technical and
operational communications issues and to share information about
future technologies.
7. It is agreed and understood between the parties that
Department shall perform the following functions for the city:
a. Radio maintenance - will install, repair, and
maintain all repeaters, base stations, mobiles, portables, pagers
and related equipment owned by City,
b. Telephone maintenance - will install, repair, and
maintain all telephone sets, switches, PBX systems, paging systems,
intercom systems, and related equipment owned by City (excluding
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the Voice Mail system.) will act as a liaison with telephone
company service providers regarding the ordering of additional
lines, programming changes, and problems.
c. Radio and Telephone acquisition - will function as
coordinator and advisor to the city regarding the acquisition of
radio and telephone equipment.
d. Recordkeeping:
(1) maintain inventory of all radio and telephone
equipment in use by City,
(2) Issue monthly statistical reports as requested,
(3) other record keeping as negotiated between the
Department, the county, and the city.
8. The County will assume costs up to $150 (excluding
labor), per repair, related to the repair of any piece of radio or
telephone equipment.
9. The city will reimburse the County for all costs over
$150 related to the repair of any piece of radio or telephone
equipment.
10. The acquisition of radio or telephone equipment,
including budgeting and procurement issues, will be the responsi-
bility of the city. The city will consult the Department prior to
the acquisition of any radio or telephone equipment. The Depart-
ment will have conceptual approval over the acquisition of any
specific piece of radio or telephone equipment by the city.
11. The county will not be held responsible for the replace-
ment or repair of any piece of radio or telephone equipment deemed
economically unrepairable by the Department.
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12. Any major special projects (including, but not limited to
remodeling or new construction) requiring more than 24 hours of
Department staff time will be billed to the city at the rate of $45
per hour.
13. The city agrees to consult the Department during the
earliest stages of the planning process for special projects.
14. For radio maintenance services as defined above, the City
agrees to pay the County the sum of $30,000 annually payable in
quarterly installments.
15. For telephone maintenance services as defined above, the
City agrees to pay the County a sum equal to 50% of the direct
costs for labor and 50% of the direct costs for equipment,
materials and supplies.
16. This Agreement shall become effective on the last date of
the signatures of all parties hereto.
17. It is the understanding of the parties that this
Agreement may be renewed and/or modified on an annual basis by the
adoption of an annual budget for each successive year.
18. The parties agree to review and, if necessary, revise
this Agreement prior to February 1, 1995.
19. As a County-owned and -operated system, all costs not
specified otherwise herein (insurance, administration, etc.) shall
be the responsibility of the County.
IN WITNESS WHEREOF, the parties hereto have set their hands
and seals on the days and year shown.
Final 3/23/94
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DATE:
f/7-7/91
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APPROVED AS TO FORM:
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John Ely,
Attorney
Date: Lj /20/0/
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APPROVED AS TO FORM:
~6fi~~~~ Attorney
Final 3/23/94
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PITKIN COUNTY, COLORADO ,
By: /Z/~.~
Director
THE
COLORADO
By:
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