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HomeMy WebLinkAboutresolution.council.074-95 '~'..'" \\ '~ . '.., '<i,<.. Resolution No, /4 (Series of 1995) A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE ROOT GROUP AND THE CITY OF ASPEN, COLORADO TO SUPPLY NETWORK CONNECTIVITY AND MANAGEMENT HARDWARE AND MANAGEMENT SOFTWARE FOR A NEW DATA COMMUNICATIONS NETWORK FOR THE CITY OF ASPEN AND PITKIN COUNTY. WHEREAS, there has been submitted to the City Council a professional services agreement between The Root Group and the City of Aspen, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ASPEN, COLORADO: That the City Council of the City of Aspen hereby approves that professional services agreement between The Root Group and the City of Aspen, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the thirteenth day of November 1995. ~ s. t3~...-.A/ John S, Bennett, Mayor I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolntion adopted by the City Council of the City of Aspen, Colorado, at a meeting held on the eight day of May 1995. Ie" 11',:,'" ,\ \11 ) "8, ./ "".,',i,", ~ I{". . ~ (. EXHIBIT 1 /'" ~..,,7._ )'<<...- SUPPLY PROCUREMENT AGREEMENT THIS AGREEMENT, made and entered into, this 6th day of October. 1995 , by and between the City of Aspen, Colorado, hereinafter referred to as the "City" and The Raat Group, I')<hereinafter referred to as the "Vendor." WITNESSETH, that whereas the City wishes t.o purchase ,Network Hardware ~~ specified in Appendix A ,,_, hereinafter called flooring, in accordance with the terms and conditions outlined in the Contract Documents and any associated Specifications, and Vendor wishes to sell said equipment to the City as specified in its Proposal, attached hereto as Exhibit "A" and by this reference incorporated herein. NOW, THEREFORE, the City and the Vendor, for the considerations hereinafter set fortlI, agree as follows: Network 1. Purchase. Vendor agrees to sell and City agrees to purchase f1enlwRrp , all as more fully described in the Contract Documents and mOl;'l'lwi6\~y in Vendor's Proposal for the sum of Ninety Five Thousand, Seven Hundred ($.:::25,lf61.00 ). City agrees to pay Vendor Ninety Five Thousand, Seven Sixty:,iOii.e'P(lllars. 2. Delivery. Delivery shall be made as requested by City . City shall have the right. t.o inspect and reject any or all parts thereof that fail to conform to specifications. In the event that the City rejects goods delivered, Vendor shall refund in full all funds paid in advance of delivery. 3. Contract Documents. The Contract Documents that are hereby made a part of this Agreement as if fully set fortlI herein shall include City's Invitation for Bids and Vendor's Proposal, Bid or Sales Estimate attached hereto as Exhibit "A". 4. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall- have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. 5. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with the specific written permission, any rights to claim damages or to bring any suit, action or other proceeding against either the City or Vendor because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. 6. Waivers. No waiver of default by either party of any of the terms, covenants or conditions hereof to be performed, kept and observed by the other party shall be construed, or ) , " " ' ( cia '~l!. ",'_1"," ~\ \\,' ~ ,:'.',-"..,, !2 'Z", operate as, a waiver of any subsequent default of any of the terms, covenants or conditions herein contained, to be performed, kept and observed by the other party. 7. Ag:reement Made in Colorado. The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. 8. Attorney's Fees. In the event that. legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. 9. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. 10. Certification Regarding Debarment. Suspension. Ineligibility. and Voluntary Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event that vendor or any lower tier participant was unable to certify to this statement., an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 11. Warranties Against Contingent Fees. Gratuities. Kickbacks and Conflicts of Interest. Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. Vendor agrees not to give any employee or former employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommenda.tion, preparation of any part of a program requirement or a purchase request, influencing the c~mtent of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefor. Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) Yf-aT 'thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: I ,I " " , " 'It,' 1):1 '<< ~, "." ((li,:""" '(;\. ~,"..,'". Lt \, .-.-' 1. 2. Cancel this Purchase Agreement without any liability by the City; Debar or suspend the offending parties from being a vendor, contractor or sub-contractor under City contracts; Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and Recover such value from the offending parties. 3. 4. 12. Termination for Default or for Convenience of City. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by t.he City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 13. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherWise made available. If this Agreement contemplates the City utilizing state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 14. City Council Approval. If this Agreementrequires the City t.o pay an amount of money in excess of $25,000,00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 15, Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handi<;ap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to non-discrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable state and federal laws respecting discrimination and unfair employment practices. 16, Integration and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. Any Agreement or modification to this Agreement must be in writing and be executed by the parties hereto. 17. Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/ she bas full and complete authority to enter into this Agreement for the terms and conditions specified herein. 18. City of Aspen Procurement CJde. Notwithstanding anything to the contrary contained herein or in the Contract Documents, this Agreement shall be subject to the City of Aspen Procurement Code, Chapter 3 of the Municipal Code. ) " " > ,,- rl",l, !~ -- ~-; i~,<,__ &,;,'Ia'" 1}1 '0j,,,,-- ,~) IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement' to be duly executed the day and year first herein written in three (3) copies, all of which, to all intents and purposes, shall be considered as the original. FOR THE CITY OF ASPEN: ny, !l~,! l1Jo~(#- J(//f/c;r I VENDOR: By: ~~:;; )~ p,;z,G:S' / D,;;;-W"- Title. Approved as to Form: The Root Group, Inc. 4700 Walnut Street, SUlte 110 Sou 1 der, CO 80301 purchagr .bid version 4/92 I ,j " " , "a,', :,~. I,:,r,.,, (9 \;i< ".', t)\' i~ ~\ , ROOT . MEMO: 10/30/95 TO: Anne Chetham-Strode I FROM: Adam Grauda" RE: City of Aspen Network Design CC: Bill Pachoud, Robert Nash Purpose The purpose of this memo is to document the proposed City of Aspen network design and to out- line the key features and benefits included in the design. Design The core of the design is the Bay Networks 5000 chassis. The 5000 backplane can support 12 eth- ernet segments which are full manageable and up to 52 segments with standard management. The network design takes advantage of this feature by further segmenting each of the IP subnets onto separate backplane segments. Connectivity between the various segments of each IP subnet is provided through the Bay Net- works 28115 Ethernet Switching Hub. Each of the 16 attachment ports is user selectable for either 10 Mbps or 100 Mbps. The 28115 also supports virt\llal LANs (VLANs), a method of logically grouping switch ports onto the same ethernet segment through software configuration. Each of the six IP subnets is equivalent to a virtual LAN. Any communication between virtual LAN segments requires an external router. The key benefit of using the switched virtual LANs is that more total bandwidth is now available on each of the switched segments. Switch ports are now available for attaching key servers to any of the VLAN segments. Servers with existing 10 Mbps interface cards can be connected as is, or the interface cards can be upgraded to 100 Mbps to maximize the bandwidth. Another key advantage to using a central switching fabric is a reduction in the repeater count for critical segments. IEEE 802.3 specifications limit the maximum number of repeaters between any two network nodes to 3 when the total fiber length exceeds 1000m. Switches perform error cor- rection and retime the signal and in doing so reset the repeater count back to zero.This allows some flexibility in cascading repeaters from the BayStacks in the remote buildings. The six IP subnets are referred to as A, B, C, D, E, and F. The virtual LAN segments associated with these are designated by subscripts. The VLANs are interconnected through individual switch ports.The switch will connect to ports on the 5000 assigned to the following backplane segments: AI, A2, A3' CI, C2, El, and E2. The Bay Networks 5000 will support appearances of ALL network segments. The 5000 will con- tain a Super Agent (SA) management module containing the maximum of three Data Collection . 4700 Walnut Street, Suite 110, Bou~ter,.cO 80301 Phone: (303) 447~8093 Fax: (303) 447-0197 " f '"~ . "'-" "'\', i:\l : "" ','.",',',','," ill (1, 'It.,', ~ \~\ " ''> '".,' -- -- ROOT II MEMO: 10/30/95 Engines (DCEs). Each DCE can be assi!Pned through software to capture data from any fully man- ageable segment This reduces the need for SA modules in all of the BayStacks. Two BayStacks (Court House and City Hall) require SA modules based on their total host count All other BayStacks will use Advanced (A) agents. The A and SA agents can fully manage only one segment at a time for each stack. All other segments in the stack are monitored at the Standard level. Stacks which require full time monitoring for more than one segment will require an addi- tional module (A or SA), or may use a DCE from the 5000 in City Hall. Connectivity to the Fire House will either be through a dial-up link provided by Telebit NetBlaz- ers or use existing copper wiring and repeaters. Dial up access would connect to the external net- work due to security concerns. Access via repeater would be directly connected to subnet E on the Bay Networks 5000. Please review the design, in particular the switched segmentation assignments. If there are any question regarding the network design, the hardware components, or the functionality please feel to contact me. ;;:t~ Adam Groudan Enclosed: City of Aspen Network Design .. 4700 Walnut Street, Suite 110. BOUI~(r. CO 80301 Phone: (303) 447~8093 Fax: (303) 447-0197 ,.~'I o o ^l .~d~;~ oMlaN uads\, ,6/08/0 ~J u51sao ^es alON 'pod vC: 8JB sqnlj >I:JBIS^B8 IIV e4M Id,,,, '''----~/ It I..... 00,,0,00."0-000000; 0.0000000 00000 8 6J!:1 ~oels^es ill...... ~ooooc.oo-ol OD_.O_O..O..D..D_QC!O_.D..D.oOI (pod 6 3 S esnOH ~o".\..\O -e,\1\ ~0\-e06a~ )0 '01J,\\S\"'j-'a . 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Appendix A QUOTATION City Of Aspen NeIwork Project Ref: Date: 1 0/30/95 NOTES: 1 Unless otherwise noted, products are available within 5 to 7 days after receipt of order. 2 The prices quoted below are valid for 30 days. Payment terms are net 20, 3 Unless otherwise noted, the prices quoted do not include shipping and handling charges. 4 Unless specifically noted, this quotation does not include maintenance, installation or configuration. 5 The Root Group can provide installation and configuration services at an additional charge. ~ MODEL NUMBER I DESCRIPTION I LIST PRICE I UNIT PRICE I TOTAL I 0 4 CG 1 007002 BayStack Advanced NeIwork Management $999,00 $743.00 $2,972.00 1 1 5000N BayNeIworks 14 Slot Chassis $2,495.00 $1,972.00 $1,972.00 2 1 5001 BayNeIworks 2nd Power Supply $1,000.00 $790.00 $790.00 3 1 5110 Bay NeIworks Supervisor Module $1,000.00 $790.00 $790.00 ~~ 4 1 5310SA BayNeIworks Network Management Module $4,295.00 $3,394.00 $$,394.00 <t\ 5 2 5304P BayNetworks 10 Port 10 Base-F Host ModW/Sw $4,995.00 $3,948.00 $7,896.00 / 6 3 5308A BayNeIworks 24 Port 10 Base-T Host Mod $3,895.00 $3,078.00 $9,234.00 7 2 5311A Ethernet Data Collection Engine $1,595.00 $1,261.00 $2,522.00 8 1 5308P 24 Port 1 OBASE- T Per Port Swilching $4,595.00 $3,632.00 $3,632.00 9 2 CG1007003 BayStack 1 OBASE-T SA Advanced Analyzer Mo, $2,599.00 $1,932.00 $3,864.00 10 12 CG1019003 BayStack 10BASE-FL Media Adapter $349.00 $258.00 $3,096.00 11 14 CG1001E02 BayStack 1 OBASE- T Hub 24 Port $1,549.00 $1,151.00 $16,114.00 12 2 CG1001EOl BayStack 10 BASE- T Hub 12 Port $899.00 $737.00 $1,474.00 13 9 CG18001 BayStack Cascade Cables $59.00 $45.00 $405.00 14 1 28115 LattisSwitch 1011 OOMPS UTP Inc. Lic. Software $18,950.00 $14,982.00 $14,982,00 15 1 WROl BayNeIworks Extended Warranty Next Day Serv $2,600.00 $2,600.00 $2,600.00 16 1 CISC04500 Cisco 4500 3 Slot Chassis Router $6,000,00 $5,097.00 $5,097.00 17 1 SF,G45B 10.X.X Cisco 10S Software Desktop $2,500.00 $2,124.00 $2,124.00 18 1 NP-6E Cisco 6 Port Ethernet Card $6,000.00 $5,097.00 $5,097.00 19 1 NP-2E Cisco 2 PortEthernet Card $3,000.00 $2,548.00 $2,548.00 20 1 NP-4T Cisco 4 Port Serial Module $4,600.00 $3.908.00 $3,908.00 21 1 CON-SNT4500 Cisco SmartNet Maintenance $1,250.00 $1,250.00 $1,250.00 SubTotal $95,761.00 Note: Any changes in the above configuration ~ could affect the total price quote. ~.. .. l~,\,,, THE ROOT GROUP, 4700 WALNUT STREET, SUITE 110, BOULDER, CO 80301 PHONE: (393) 447,8093 FAX, (303) 447,0197 ., " " ._m ,,_,__~.",... . ... "" ...... O'H ...".._,.'"'.--'"'r-....~r.v:"7......,-"-.......n.- "BO, .._om,__._y "'-'-"''T("