HomeMy WebLinkAboutresolution.council.163-16Pitkin County EOP January 2016
EMERGENCY
OPERATIONS PLAN
JANUARY 2016
Pitkin County EOP page i January 2016
Table of Contents
LIST OF APPENDICES ...................................................................................................... ii
INTRODUCTION AND PURPOSE OF THE EMERGENCY OPERATIONS PLAN ...... 1
PITKIN COUNTY RESOLUTION ...................................................................................... 2
AUTHORITIES – Federal, State, Pitkin County, Mutual Aid Agreements ......................... 4
PLAN PREPARATION AND CONTACT INFORMATION ............................................. 6
RECORD OF CHANGES .................................................................................................... 6
RECORD OF DISTRIBUTION ........................................................................................... 7
BASE PLAN ....................................................................................................................... 10
EMERGENCY SUPPORT FUNCTIONS (ESF) ANNEXES ........................................... 10
SITUATION OVERVIEW ................................................................................................. 11
PLANNING ASSUMPTIONS & CONSIDERATIONS.................................................... 12
PURPOSE ........................................................................................................................... 13
SCOPE ................................................................................................................................ 13
EMERGENCY/DISASTER DECLARATION PROCESS ................................................ 16
C.R.S. 24-33.5-709, Local Disaster Emergencies .......................................................... 16
PLAN MAINTENANCE .................................................................................................... 20
CONCEPT OF OPERATIONS .......................................................................................... 21
Pitkin County Incident Management Team (PCIMT) .................................................... 21
Emergency Operations Center (EOC) ............................................................................ 21
ESF ROLES AND RESPONSIBILITIES .......................................................................... 22
ESF Leads ....................................................................................................................... 22
Primary Agencies ............................................................................................................ 22
Support Agencies ............................................................................................................ 23
EMERGENCY SUPPORT FUNCTIONS (ESF) AND SCOPE ........................................ 23
Emergency Support Function #1 – Transportation Annex ................................................. 26
Emergency Support Function #2 – Communications Annex ............................................. 31
Emergency Support Function #3 – Public Works and Engineering Annex ........................ 37
Emergency Support Function #4 – Firefighting Annex ...................................................... 40
Emergency Support Function #5 – Emergency Management Annex ................................. 44
Emergency Support Function #6 – Mass Care, Housing and Human Services Annex ...... 48
Emergency Support Function #7 – Resource Support Annex ............................................ 56
Emergency Support Function #8 – Public Health and Medical Services Annex ............... 60
Emergency Support Function #9 – Search and Rescue Annex ........................................... 68
Emergency Support Function #10 – Hazardous Materials Annex...................................... 71
Emergency Support Function #11 – Agriculture and Natural Resources Annex ............... 74
Emergency Support Function #12 – Energy and Public Utilities Annex ........................... 76
Emergency Support Function #13 – Public Safety and Security Annex ............................ 78
Emergency Support Function #14 – Community Recovery and Mitigation Annex ........... 80
Emergency Support Function #15 – External Affairs Annex ............................................. 86
Pitkin County EOP page ii January 2016
LIST OF APPENDICES
(ON FILE IN EMERGENCY MANAGER’S OFFICE)
Appendix A – Acronyms, Abbreviations, and Terms
Appendix B – Emergency Operations Center (EOC) Activation Plan
Appendix C – Colorado State Emergency Resources Mobilization Plan
Pitkin County Resource Mobilization Plan
Appendix D – Annual Operating Plan for Wildfires
State/County Cooperative Wildfire Protection Agreement
Appendix E – Public Health Plans (Pandemic Flu, etc.)
Appendix F – City of Aspen Energy Assurance Plan
Appendix G – Continuity of Operations Plan
Appendix H – Evacuation Plan
Appendix I – Disaster Declaration Process
Appendix J – Mass Casualty Incident Plan
Appendix K – Public Information & Warning
Appendix L – Community Wildfire Protection Plan
Appendix M – Pre-Disaster Mitigation Plan
Appendix N – Airport Emergency Plan (March 2015)
Appendix O – Ruedi Dam Emergency Plan
Appendix P – Northwest Region Threat Hazard Risk Assessment
Appendix Q – ESF Lead Commitment Letter
Appendices may be created, revised and adopted independent of the base plan.
Pitkin County EOP page 1 January 2016
INTRODUCTION AND PURPOSE OF THE EMERGENCY
OPERATIONS PLAN
The Pitkin County Emergency Operations Plan (EOP) describes the structure and
guidelines for managing a major emergency or disaster affecting Pitkin County. The EOP
consists of the Base Plan and fifteen Emergency Support Function (ESF) Annex
documents. The EOP is important in the mission of reducing the vulnerability to all
natural and manmade hazards; minimizing the damage, and assisting in the recovery from
any type of incident that occurs. Our goal is to have a disaster resilient community
meaning, an ability to resist, absorb, and recover from a disaster emergency. This plan is a
part of a larger system of interrelated plans at the local, state and federal levels. The Pitkin
County EOP has been developed in accordance with the requirements for local emergency
planning established under the State of Colorado Disaster Act, C.R.S. 24-33.5-701, the
Federal Emergency Management Agency (FEMA) Comprehensive Preparedness Guide
(CPG 101, version 2), The National Response Framework (NRF), and the National
Incident Management System (NIMS). The National Incident Management System
(NIMS) contains the nationally accepted and practiced Incident Command System (ICS),
which will be used in Pitkin County for the management of any emergency or disaster
event. The interrelated nature of the plans and incident management are designed to allow
maximum coordination and cooperation between responders from all levels of
government. Nothing in this plan alters the existing authorities of individual departments
and agencies.
The Pitkin County EOP is intended to be used when a situation requires multiple Agencies
or Departments to be involved in coordination and integration with outside agencies and
entities, an emergency declaration, or when an incident escalates beyond the capabilities
of Pitkin County and it is necessary to seek Regional, State, and/or Federal Assistance.
The Pitkin County Emergency Manager is the coordinator of the processes outlined in the
EOP. The decision to open the Pitkin County Emergency Operations Center (EOC) will
be made by the Pitkin County Emergency Manager in collaboration with the Pitkin
County Sheriff, the Incident Commander, or their designee. The Emergency Manager will
activate the appropriate Emergency Support Functions (ESF) depending on what incident
support is needed. Having key personnel co-located in the EOC for the duration of the
emergency expedites decisions and promotes face to face coordination. Redundant
systems are available within the EOC to provide communications between the EOC
representatives and their respective field personnel. Most incidents that occur in the
County are handled by the Pitkin County Incident Management Team (PCIMT) and there
is no need for the EOC to be activated.
Pitkin County EOP page 2 January 2016
PITKIN COUNTY RESOLUTION
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO REPEALING RESOLUTION NO. 032-2012
(EMERGENCY OPERATIONS PLAN) AND
ADOPTING AN UPDATED PITKIN COUNTY EMERGENCY OPERATIONS PLAN.
RESOLUTION NO. _______2015
Recitals:
1. The Board of County Commissioners of Pitkin County, Colorado last adopted
an Emergency Operations Plan (EOP) for Pitkin County on March 28, 2012 by Resolution
No 032-2012, and
2. Section 24-33.5-707 (8) of the Colorado Revised Statute states each local and
inter-jurisdictional disaster agency shall prepare and keep current a local or inter-
jurisdictional disaster plan for its area. This EOP revision reflects updates to the plan and
changes to Colorado Revised Statutes, and
3. The Pitkin County EOP is important to the mission of reducing the
vulnerability to all natural and manmade hazards; minimizing the damage; maximizing
life safety, and assisting in the recovery from any type of incident that occurs.
4. The Board of County Commissioners has determined that it is in the best
interest of the citizens of Pitkin County to adopt the updated Emergency Operations Plan.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Pitkin County, Colorado that: Resolution No. 032-2012 adopting the Emergency
Operations Plan for Pitkin County is hereby repealed and the updated Emergency
Operations Plan for Pitkin County adopted.
INTRODUCED AND FIRST READ ON THE _______ DAY OF_______________,
2015 AND SET FOR SECOND READING AND PUBLIC HEARING ON THE
______DAY OF _______________ 2015.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE
RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE _______
DAY OF _____________, 2015.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION
POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE ( www.pitkincounty.com )
ON THE ______DAY OF _______________ 2015.
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE ______
DAY OF _______________ 2015.
Pitkin County EOP page 3 January 2016
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE
ASPEN TIMES WEEKLY ON THE _____ DAY OF ____________, 2015.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN
COUNTY WEBSITE ( www.pitkincounty.com ) ON THE ______DAY
OF_______________ 2015.
ATTEST: BOARD OF COUNTY COMMISSIONERS
By: _________________________ By: _____________________________
Jeanette Jones Steve F. Child, Chair
Deputy County Clerk
Date: ______________
APPROVED AS TO FORM: MANAGER APPROVAL
___________________________ _________________________________
John Ely, County Attorney Jon Peacock, County Manager
Pitkin County EOP page 4 January 2016
AUTHORITIES – FEDERAL, STATE, PITKIN COUNTY, MUTUAL
AID AGREEMENTS
FEDERAL:
1. Robert T. Stafford Disaster Relief and Emergency Assistance Act and
Amendments (P.L. 93-288, as amended by P.L. 100-707)
2. Post-Katrina Emergency Management Reform Act of 2006
3. National Planning Framework (NFR)
4. Homeland Security Act and Information Sharing Act 2002
5. Homeland Security Presidential Directive 5: Management of Domestic Incidents
6. Homeland Security Presidential Directive 8: National Preparedness
7. Comprehensive Preparedness Guide 101 version 2 (CPG-101 v2)
8. Plain Writing (Language) Act of 2010
9. American with Disabilities Act of 1990
STATE:
1. Colorado Disaster Emergency Act of 1992 C.R.S. 24-33.5-700 t Series (Part 21 of
Article 32, Title 24, Colorado Revised Statutes, 2012 as amended)
2. Colorado State Emergency Operations Plan
PITKIN COUNTY HOME RULE CHARTER (P.C.H.R.C.):
1. P.C.H.R.C. 2.1 County Commissioners
2. P.C.H.R.C. 2.7 Commissioners to Exercise Powers of County
3. P.C.H.R.C. 2.7 Powers of the Board
4. P.C.H.R.C. 2.7 Fire Planning Authority
5. P.C.H.R.C. 2.7 County Board of Health
6. P.C.H.R.C. 2.7 Local Disaster Emergencies
7. P.C.H.R.C. 5.2 County Manager
8. P.C.H.R.C. 5.3 County Attorney
Pitkin County EOP page 5 January 2016
9. P.C.H.R.C. 5.4 Office of Treasurer
10. P.C.H.R.C. 5.5 Office of Clerk and Recorder
11. P.C.H.R.C. 5.6 Office of Assessor
12. P.C.H.R.C. 5.7 Sheriff Custodian of Jail
13. P.C.H.R.C. 5.7 Sheriff to Act as Fire Warden
14. P.C.H.R.C. 5.7 Duties of Sheriff in Coordination of Fire Suppression
Efforts for Prairie and Forest Fires
15. P.C.H.R.C. 5.7 Sheriff to Execute Writs
16. P.C.H.R.C. 5.7 Sheriff to Preserve Peace – Command Aid
17.. P.C.H.R.C. 5.7 Local and Inter-Jurisdictional Disaster Agencies and Services
18. P.C.H.R.C. 5.7 Sheriff as Designated Emergency Response Authority (DERA)
19. P.C.H.R.C. 5.8 Office of Coroner Authority
20. P.C.H.R.C. 5.9 Office of Surveyor
MUTUAL AID AGREEMENTS:
1. State of Colorado Intergovernmental Agreement for Mutual Aid
2. Annual Wildfire Operation Plan, (signed annually)
Pitkin County EOP page 6 January 2016
PLAN PREPARATION AND CONTACT INFORMATION
This Plan was prepared by the Pitkin County Office of Emergency Management in
collaboration with the Pitkin County Public Safety Council. For all information pertaining
to this plan, contact:
Pitkin County Emergency Manager
506 E. Main Street, Suite 204
Aspen, CO 81611
Phone: (970) 920-5234
RECORD OF CHANGES
All changes are to be annotated on the master copy of the Pitkin County Emergency
Operations Plan. Should the change be significant in nature, updates shall be made to
applicable web pages. If not, changes will be reviewed and incorporated into the Plan
during the next scheduled update.
Date Revised Pages Revised Revised By
March 2012 Entire Document Pitkin County Emergency
Management
September 2015 Entire Document Pitkin County Emergency
Management
Pitkin County EOP page 8 January 2016
RECORD OF DISTRIBUTION
To: Town of Snowmass Village
Date:
Attached is the Pitkin County Emergency Operations Plan, which serves as a policy level
and guidance document. It has been written and approved for use in responding to major
incidents and disasters within Pitkin County. All organizations participating in emergency
management activities (mitigation, preparedness, response and/or recovery) are to follow
the concepts and coordination systems specified in this plan and the accompanying
Emergency Support Function Annexes, recognizing that each incident is unique and may
require some variations in implementation. This plan supersedes all previous plans.
The plan has been written in consultation with the participating organizations listed. It has
been designed to coordinate the activities of various organizations that may not interact on
a daily basis, while recognizing the normal mission of the organization. Nothing in this
plan is intended to interfere with the delivery of the organization’s primary services;
although during a crisis, resources may have to be temporarily redirected for the public
good.
Signed this the day of , 2016.
Municipality: Town of Snowmass Village
By:
Title:
Date:
Pitkin County EOP page 9 January 2016
INISTRATIVE HANDLING INSTRUCTIONS
RECORD OF DISTRIBUTION
To: Town of Basalt
Date:
Attached is the Pitkin County Emergency Operations Plan, which serves as a policy level
and guidance document. It has been written and approved for use in responding to major
incidents and disasters within Pitkin County. All organizations participating in emergency
management activities (mitigation, preparedness, response and/or recovery) are to follow
the concepts and coordination systems specified in this plan and the accompanying
Emergency Support Function Annexes, recognizing that each incident is unique and may
require some variations in implementation. This plan supersedes all previous plans.
The plan has been written in consultation with the participating organizations listed. It has
been designed to coordinate the activities of various organizations that may not interact on
a daily basis, while recognizing the normal mission of the organization. Nothing in this
plan is intended to interfere with the delivery of the organization’s primary services;
although during a crisis, resources may have to be temporarily redirected for the public
good.
Signed this the day of , 2016.
Municipality: Town of Basalt
By:
Title:
Date:
Pitkin County EOP page 10 January 2016
BASE PLAN
The base plan provides an overview of Pitkin County’s emergency management/response
program and its ability to prepare for, respond to, and recover from disasters/emergencies.
It describes the structure and processes comprising a countywide approach to incident
management designed to integrate the efforts and resources of local government, private
sector, and non-governmental organizations. The Base Plan includes planning
assumptions, roles and responsibilities, concept of operations, incident management
actions, and plan maintenance instructions. The primary details of the EOP are found in
the ESF Annexes. The ESF Annexes are function specific guidelines for the coordination
of the delivery of specific services.
It is the intent of this plan and the Pitkin County Office of Emergency Management to
have an inclusive relationship with the other municipalities and special districts in Pitkin
County. It is understood that all the jurisdictions located within Pitkin County have the
authority to create their own plans and not participate in this plan. It is also understood
that should any Municipality and Special District within Pitkin County need the support
that this plan provides, that resources will be made available under normal mutual aid
protocols.
An incident is “owned” by the local jurisdiction having authority (JHA). In other words,
the JHA is in charge and the Local, State, and Federal resources are in support of the local
JHA. In accordance with this principle, the local and mutual aid resources are expended
first, and if the resources are insufficient in any way resources will be requested from the
State through Pitkin County Emergency Management. Appendix C contains the Pitkin
County Resource Mobilization Plan and State Resource Mobilization Plan.
EMERGENCY SUPPORT FUNCTIONS (ESF) ANNEXES
The primary details of the EOP are found in the Emergency Support Function ESF
Annexes. The ESF Annexes detail the missions, policies, structures, and responsibilities of
local agencies for coordinating resource and programmatic support to local agencies or
other jurisdictions and entities during incidents. The introduction to the ESF Annexes
summarizes the functions of ESF Leads and primary and support agencies.
The decision to activate the Pitkin County Emergency Operations Center (EOC) is made
by the Pitkin County Emergency Manager in collaboration with the Sheriff, the Incident
Commander, or their designee. Activation is based on an analysis of a widespread
emergency or disaster that affects, or could impact, all or part of Pitkin County or any
municipalities. The Pitkin County Emergency Manager will manage the EOC and ESF
Leads.
The personnel assigned to the EOC are expected to have decision making authority to
negotiate and coordinate their respective organization’s response and recovery activities
with the other organizations in order to accomplish common goals and objectives. In
addition, personnel assigned to the EOC should have the ability and authority to acquire
and allocate resources. ESF Leads and their supervisors will sign the ESF Lead
Pitkin County EOP page 11 January 2016
Commitment Letter, which outlines their role and responsibilities. This letter was
approved by the Pitkin County Public Safety Council in 2015. (See Appendix Q)
Most incidents that occur in Pitkin County, municipalities, and special districts are
handled by the Pitkin County Incident Management Team and can be monitored by
Emergency Management without further need for assistance.
SITUATION OVERVIEW
The following contains excerpts from the Pitkin County Pre Disaster Mitigation Plan (See
Appendix M – Pre-Disaster Mitigation Plan)
Location/Geography
Pitkin County is situated in the mountains of west central Colorado, approximately 200
miles southwest of Denver. The county encompasses vast areas of National Forest
surrounding private and state owned lands. Pitkin County includes the incorporated
communities of Aspen, Snowmass Village, and portions of Basalt; and unincorporated
communities of Woody Creek, Old Snowmass, Meredith, Thomasville, and Redstone.
Pitkin County is located in the Colorado River watershed. It comprises a land area of 975
square miles, with mountain elevations ranging from 6,625 to 14,259 feet atop Castle
Peak. The city of Aspen, the county seat and the county’s largest municipality, is located
on Colorado Highway 82 with an airport nearby. Highway 82 is the only major roadway
in Pitkin County leading into and out of Aspen: via I70 at Glenwood Springs to the north
and over the 12,000 foot Independence Pass to the south. Independence Pass is closed
during the winter.
Climate
The climate in Pitkin County is a series of extremes. It is typical of high altitude areas
with low humidity and intense sunshine. Summer weather is typically warm and dry with
temperatures range from 41 to 90 degrees. Temperatures in the winter generally range
from 0 to 45 degrees.
Demographics
According to the 2010 Census, there are 17,148 people residing in Pitkin County, which
ranks it as the 28th largest population of the 64 counties in Colorado. Of this population,
6,658 people reside in Aspen and 2,826 reside in Snowmass Village. The county has
8,152 households and 12,953 housing units, of which approximately one-third,
or 3,807 units are for seasonal, recreational, or occasional use.
Pitkin County EOP page 12 January 2016
Economy
The basic industry in Pitkin County is tourism, including the winter ski industry, summer
outdoor recreation, special events, second homes, etc. The real estate and construction
industry have traditionally been strong sectors within Pitkin County.
PLANNING ASSUMPTIONS & CONSIDERATIONS
The Pitkin County Emergency Operations Plan is based on planning assumptions and
considerations presented in this section.
Incidents are typically managed at the lowest possible geographic, organizational, and
jurisdictional level.
Incident management activities will be initiated and conducted using the principles
contained in the National Incident Management System (NIMS).
The combined expertise and capabilities of government at all levels, the private sector,
and nongovernmental organizations will be required to prevent, prepare for, respond to,
and recover from incidents or disasters.
Pitkin County EOP page 13 January 2016
PURPOSE
The purpose of the Pitkin County
Emergency Operations Plan (EOP) is to
establish a comprehensive, countywide,
all-hazards approach to incident
management across a spectrum of
activities including prevention,
preparedness, response, and recovery.
The Pitkin County EOP incorporates best
practices and procedures from various
incident management disciplines –
homeland security, emergency
management, law enforcement,
firefighting, hazardous materials
response, public works, public health, emergency medical services, and responder and
recovery worker health and safety – and integrates them into a unified coordinating
structure.
The Pitkin County EOP provides the framework for interaction with local, private sector,
and nongovernmental organizations. It describes capabilities and resources and establishes
responsibilities, operations processes, and protocols to help protect against natural and
manmade hazards; save lives; protect public health, safety, property, and the environment;
and reduce adverse psychological consequences and disruptions.
SCOPE
The Pitkin County EOP recognizes and incorporates the various jurisdictional and
functional authorities of local agencies, private-sector organizations and non-
governmental organizations. This plan is applicable to all agencies and organizations that
may be requested to provide assistance or conduct operations in the context of actual or
potential incidents within the county.
This plan addresses the full spectrum of activities related to incident management. The
Pitkin County EOP focuses on those activities that are directly related to an evolving
incident or potential incident rather than steady-state preparedness or readiness activities
conducted in the absence of a specific threat or hazard.
Emergency Management/Homeland
Security Structure
Preparedness Mitigation &
Prevention
Recovery Response
Pitkin County EOP page 14 January 2016
Incidents or disasters may:
o Occur at any time with little or no warning in the context of a general or
specific threat or hazard.
o Require significant information sharing across multiple jurisdictions and
between public and private sectors.
o Span the spectrum of incident management to include prevention,
preparedness, response, and recovery.
o Involve multiple, highly varied hazards or threats on a local, regional, or
national scale.
o Result in numerous casualties; fatalities; displaced people, property loss,
disruption of normal life support systems, essential public services, basic
infrastructure; and significant damage to the environment.
o Impact critical infrastructures across sectors.
o Overwhelm capabilities of local governments and private sector infrastructure
owners and operators.
o Attract a sizeable influx of independent, spontaneous volunteers and supplies.
o Require prolonged, sustained incident management operations and support
activities.
RISK
Hazards + Vulnerability=Risk
•Natural Hazards
–Wildfire
–Winter Weather
–Floods
–Landslides, Mudflow/
Debris Flow & Rockfalls
–Avalanche
–Drought
–Hail
–Land Subsidence
–Severe Storm/Wind/Tornado
–Thunderstorm/Lightning
–Disease/Epidemics •Vulnerabilities
–Population
–Critical Infrastructure
–Homes
–Business/Economy
•Human-Caused Hazards
–Special Events
–Aviation Accident
–Terrorism
–Pandemic Influenza
–Technical/Industrial Accident
–Hazardous Materials Release
–Criminal Acts
HAZARDS VULNER-
ABILITIES
–Mental Health
–Environment
–Animal
Populations
–Sense of Well-
being/Security
Pitkin County EOP page 15 January 2016
Top priorities for incident management are to:
o Save lives and protect the health and safety of the public, responders, and
recovery workers.
o Ensure security of the homeland.
o Prevent an imminent incident, including acts of terrorism from occurring.
o Protect and restore critical infrastructure and key resources.
o Conduct law enforcement investigations to resolve the incident, apprehend the
perpetrators, and collect and preserve evidence for prosecution.
o Secondary to life safet y and infrastructure protection and based on resource
availability, protect property and mitigate damages and impacts to individuals,
communities, and the environment.
o Facilitate recovery of individuals, families, businesses, governments, and the
environment.
Departments and agencies at all levels of government and certain Non-Government
Organizations (NGO), such as the American Red Cross, may be required to deploy to
incidents or disasters on short notice to provide timely and effective mutual aid and/or
intergovernmental assistance.
Pitkin County EOP page 16 January 2016
EMERGENCY/DISASTER DECLARATION PROCESS
Pitkin County, Municipal Governments, and Special Districts are recognized as
autonomous layers of government and are expected to perform under their scope of
authority and responsibility. The Chief Executive Officer of the County, Municipality, or
Special District will make declarations of emergencies or disasters in accordance with the
State’s Emergency/Disaster Declaration Resolution template (See Pitkin County
Emergency/Disaster Declaration Resolution Declaring Local Disaster template). Any
emergency/disaster declarations received by the County Emergency Manager or their
designee will be forwarded to the State of Colorado, Division of Homeland Security and
Emergency Management. Pitkin County will support but has no fiscal responsibility to
any Municipal Government or Special District after receipt of their declaration. For
planning assumptions local jurisdictions should not plan on the arrival of significant State
resources ordered for 12 to 24 hours after the incident. Federal resources may not arrive
until 48 to 72 hours after the incident unless resources are locally based.
C.R.S. 24-33.5-707. Each political subdivision is within the jurisdiction of and served by
the Office of Emergency Management. A Municipality or Special District will go through
the County to declare a disaster. The County Emergency Manager will promptly forward
the Disaster/Emergency Declaration to the State. The declaring entity must demonstrate
that ability to manage the disaster has been exceeded in three areas; damage, resources,
and funding ability. (1) Provide damage reports that demonstrate severe impacts to life,
property and critical infrastructure. (2) Demonstrate that available local resources are
committed or exhausted. (3) Show immediate lack of ability to fund costs associated with
the disaster or demonstrates exigency and imminent funding deficits due to the disaster
response.
The declaring entity shall submit a Disaster Declaration Resolution template per the Pitkin
County Emergency Operations Plan’s requirement for the execution of a disaster
declaration agreement. The following template shall be modified and completed and is the
principle structure for completing a formalized written agreement document.
C.R.S. 24-33.5-709, Local Disaster Emergencies
(1) A local disaster may be declared only by the principal executive officer of a
political subdivision. It shall not be continued or renewed for a period in excess of
seven days except by or with the consent of the governing board of the political
subdivision. Any order or proclamation declaring, continuing, or terminating a
local disaster emergency shall be given prompt and general publicity and shall be
filed promptly with the county clerk and recorder, city clerk, or other authorized
record-keeping agency and with the office of Emergency Management.
(2) The effect of a declaration of a local disaster emergency is to activate the response
and recovery aspects of any and all applicable local and inter-jurisdictional
disaster emergency plans and to authorize the furnishing of aid and assistance
under such plans.
Pitkin County EOP page 17 January 2016
(3) No inter-jurisdictional disaster agency or official thereof may declare a local
disaster emergency unless expressly authorized by the agreement pursuant to
which the agency functions. An inter-jurisdictional disaster agency shall provide
aid and services in accordance with the agreement pursuant to which it functions.
Pitkin County EOP page 18 January 2016
(County, City, Town, Village, Special Districts, please modify this template as needed for
your jurisdiction)
PITKIN COUNTY EMERGENCY/DISASTER DECLARATION
RESOLUTION DECLARING LOCAL DISASTER
RESOLUTION NO. --
Recitals:
1. The ________Manager has advised the Board/Council of _____ of a
disaster, pursuant to Section 24-33.5-709, Colorado Revised Statutes, currently present in
the unincorporated (or_________) area of Pitkin County, to wit, the occurrence or
imminent threat of widespread or severe damage, injury or loss of life or property
resulting from requiring emergency action to avert danger or
damage, which occurred on (inclusive period of incident); and
2. The cost and magnitude of responding to and recovery from the impact of
is far in excess of the county’s available resources; and
3. The County (or_____) Manager has recommended that the Board/Council
declare a local disaster; and
4. It would be appropriate and in the interests of the public health and safety,
and would further protect property, for the Board to implement said recommendation; and
5. Pursuant to C.R.S. § 24-33.5-709 the Chief Executive Office is authorized
to declare a local disaster.
NOW THEREFORE, BE IT RESOLVED THAT:
1. That the Chief Executive Officer of_______hereby declares that there is a
local disaster in the unincorporated (or_________) area of Pitkin County, to wit, the
occurrence or imminent threat of widespread or severe damage, injury or loss of life or
property resulting from requiring emergency action to
avert danger or damage.
2. The effect of this declaration of disaster shall be to activate the response
and recovery aspects of any and all applicable local and inter-jurisdictional disaster
emergency plans and to authorize the furnishing of aid and assistance under such plans.
BE IT FURTHER RESOLVED that the Chief Executive Officers of all other
cities, towns, villages, or special districts in Pitkin County affected by said disaster are
urged to proclaim similar declarations and to cooperate with Pitkin County as necessary to
cope with this incident.
Pitkin County EOP page 19 January 2016
BE IT FURTHER RESOLVED that this resolution shall be effective upon the date
and time given below, and shall remain in effect for a period not to exceed seven days
thereafter except by or with the consent of a majority of the members of the Board. Two
copies will be filed promptly with the State of Colorado, Division of Homeland Security
and Emergency Management and the Pitkin County (or____) Clerk and Recorder.
SIGNED AND EFFECTIVE at , Colorado this day of
, 20 , time .
Pitkin County Board of County Commissioners (or Council/Special
District)
By:
Chair
ATTEST:
County Clerk
Pitkin County EOP page 20 January 2016
PLAN MAINTENANCE
Pitkin County EOP revisions and all subsequent revision supersedes all previous editions
and is effective immediately for planning, training and exercising, and preparedness and
response operations.
This Plan shall be maintained and kept current by all parties on the following schedule:
Pitkin County EOP, will be updated every third (3) year or as needed.
All changes, revisions and/or updates to the Plan shall be forwarded to the Pitkin
County Emergency Manager for review, publication and distribution to all holders
of the Plan following the efforts of the lead agency to coordinate with its
supporting agencies. If there are any changes, revisions and/or updates, by the lead
agency, the Pitkin County Emergency Management shall be notified in writing.
Pitkin County EOP page 21 January 2016
CONCEPT OF OPERATIONS
Pitkin County Incident Management Team (PCIMT)
The PCIMT has been established to organize and support the local Incident Commander
in the response and management of any local jurisdiction’s most serious, complex, and
costly incidents. Incidents will be managed in a safe and economical manner taking into
consideration incident objectives, resource values, as well as social, environmental and
other issues. The PCIMT is responsible for directing on-scene incident management and
maintaining command and control of on-scene incident operations. The PCIMT is
required to complete the Incident Complexity Analysis form and file it with the State EOC
when requesting resources from the State. (See Appendix C – State Mobilization Plan,
Incident Complexity Analysis and Form) The Sheriff has oversight of the Pitkin County
Incident Management Team. There will be times when the PCIMT is requested to assist
with all-hazard emergencies both within Pitkin County and regionally. The Sheriff will
hold the ultimate authority on the deployment of the team
Emergency Operations Center (EOC)
The support and coordination components consist of an Emergency Operations Center
(EOC). A priority in the EOC is to provide resource support to the PCIMT and provide
situation reports to policy groups. The EOC provides a central location for operational
information sharing and resource coordination in support of on-scene efforts. Emergency
Support Function teams staff the EOC and are managed by the Pitkin County Emergency
Manager. The Pitkin County Emergency Manager is also the conduit to the State of
Colorado for resource assistance and other State and/or Federal assistance.
State of Colorado
Emergency Operations Center
(SEOC)
Pitkin County
Emergency Operations Center
(PCEOC)
Incident Command Post
Pitkin County EOP page 22 January 2016
ESF ROLES AND RESPONSIBILITIES
ESF Leads
The ESF Lead is the designated representative, who has ongoing responsibilities
throughout the prevention, preparedness, response, recovery, and mitigation phases of
incident management. The ESF teams are multi-jurisdictional subject experts.
Responsibilities of the ESF Lead include:
Developing and maintaining an ESF resource list
Pre-Incident planning and coordination
Maintain ongoing contact with ESF primary and support agencies
Conduct periodic ESF training meetings
Coordinate efforts with corresponding private-sector organizations
Coordinate ESF activities relating to catastrophic incident planning and critical
infrastructure preparedness as appropriate
The ESF Lead is the assigned representative to the Emergency Operations Center
when activated and is responsible for staffing their ESF position
Annually all ESF Leads will attend a Pitkin County Public Safety Council meeting
to report on team development and progress to support the Pitkin County Incident
Management Team (IMT) during a disaster emergency in Pitkin County
Primary Agencies
A local agency designated as an ESF primary agency serves as a local executive
representative to accomplish the ESF mission. When an ESF is activated, the primary
agency is responsible for:
Orchestrating local support within their functional area for an affected jurisdiction
Provide staff for the operations functions at fixed and field facilities
Notifying and requesting assistance from support agencies
Managing mission assignments and coordinating with support agencies
Working with appropriate private-sector organizations to maximize use of all
available resources
Supporting and keeping other ESFs and organizational elements informed of ESF
operational priorities and activities
Executing contracts and procuring goods and services as needed
Ensuring financial and property accountability for ESF activities
Planning for short-term and long-term incident management and recovery
operations
Maintaining trained personnel to support interagency emergency response and
support teams
Pitkin County EOP page 23 January 2016
Support Agencies
When an ESF is activated in response to an incident, support agencies are responsible for:
Conducting operations, when requested by the designated ESF primary agency,
using their own authorities, subject-matter experts, capabilities, or resources.
Participation in planning for short-term and long-term incident management and
recovery operations and the development of supporting operational plans, SOPs,
checklists, or other job aids, in concert with existing first responder standards.
Assisting in the conduct of situational assessments.
Furnishing available personnel, equipment, or other resource support as requested
by the ESF primary agency.
Participation in training and exercises aimed at continuous improvement of
prevention, response, and recovery capabilities.
Identifying new equipment or capabilities required to prevent or respond to new or
emerging threats and hazards, or to improve the ability to address existing threats.
Providing information or intelligence regarding the agency’s area of expertise.
EMERGENCY SUPPORT FUNCTIONS (ESF) AND SCOPE
The Pitkin County EOP applies a functional approach that groups the capabilities of multi-
jurisdictional local departments and agencies into ESFs to provide the planning, support,
resources, program implementation, and emergency services that are most likely to be
needed during incidents or disasters. The response to actual or potential incidents/disasters
is typically provided through a full or partial activation of the ESF structure as necessary
Each ESF is composed of primary and support agencies. The Pitkin County EOP
identifies primary agencies on the basis of authorities, resources, and capabilities. Support
agencies are assigned based on resources and capabilities in a given functional area. The
resources provided by the ESFs reflect the resource kind and type categories identified in
the NIMS. ESFs are expected to support one another in carrying out their respective roles
and responsibilities. Additional discussion on roles and responsibilities of ESF
coordinators, primary agencies, and support agencies can be found in the introduction to
the ESF annexes.
Based on the information the Pitkin County Emergency Manager receives from the
Sheriff, the PCIMT Incident Commander, or their designee, the Pitkin County Emergency
Manager will decide on level of EOC activation. Many events can be managed by the
County Emergency Manager and do not require further activation. The County
Emergency Manager will issue a Pitkin Alert notifying ESFs of an activation and clearly
stating which ESFs are to report to the EOC.
Pitkin County EOP page 24 January 2016
The EOC operates on three levels of activation:
Level One: Full activation of the EOC, all ESF Leads report to EOC.
Level Two: Limited ESFs told to report to the EOC.
Level Three: Monitoring and support of an incident by the County Emergency
Manager.
ESF #1—Transportation – Civil transportation support, restoration/recovery of
transportation infrastructure, movement restrictions and damage and impact assessment.
ESF #2—Communications – Coordination with telecommunications industry,
restoration/repair of telecommunications infrastructure, protection and restoration of
information resources and warnings and/or notifications.
ESF #3—Public Works and Engineering – Infrastructure protection, emergency repair,
infrastructure restoration, engineering services, construction management and critical
infrastructure liaison.
ESF #4—Firefighting – Firefighting activities and resource support.
ESF #5—Emergency Management – Coordination of incident management efforts,
management of Emergency Operations Center (EOC)
ESF #6—Mass Care Housing and Human Services – Mass care, disaster housing,
human services and sheltering.
ESF #7—Resource Support – Resource support (facility space, office equipment and
supplies, contracting services, etc,) and financial management.
ESF #8—Public Health and Medical Services – Public health, medical (EMS &
Hospital), mental health, mass fatality and mortuary services.
ESF #9—Search and Rescue – Life-saving assistance.
ESF #10—Oil and Hazardous Materials Response – Chemical, Biological,
Radiological, Nuclear and Explosive (CBRNE) response, hazardous materials response,
environmental safety and short and long term cleanup.
ESF #11—Agriculture – Nutrition assistance, animal and plant disease pest response,
food safety and food security.
ESF #12—Energy and Public Utilities – Energy infrastructure assessment, repair and
restoration, energy industry utilities coordination and energy forecast.
ESF #13—Public Safety and Security – Warnings-Notifications-Evacuations, facility
and resource security, security planning, technical and resource assistance, public
safety/security support, support to access, traffic and crowd control.
Pitkin County EOP page 25 January 2016
ESF #14—Long Term Community Recovery and Mitigation – Social and economic
community impact assessment, long term community recovery assistance to local
governments and the private sector, mitigations analysis and program implementation.
ESF #15—External Affairs – Emergency public information and protective action
guidance, media and community relations, support to on scene incident management and
management of Joint Information Center (JIC).
Pitkin County EOP page 26 January 2016
EMERGENCY SUPPORT FUNCTION #1 – TRANSPORTATION
ANNEX
ESF Coordinator/Lead: Support Agencies:
Designated Transportation Representative Animal Services Jurisdiction(s)
Fleet Maintenance
Primary Agencies: Pitkin County Regional Emergency Center
Transit Agencies (RFTA, TOSV, Eagle Cty) Human Resources Departments
Law Enforcement Jurisdictions School Districts (AE-1, RE-1)
Aspen/Pitkin County Airport
Pitkin County Emergency Management
Public Works Agencies
Introduction
Purpose
Emergency Support Function (ESF) #1 – Transportation provides support to the Office of
Emergency Management (OEM) by assisting local government entities, voluntary
organizations, nongovernmental organizations, and the private sector in the management
of transportation systems, fleets and infrastructure during all hazards, threats or in
response to incidents. ESF #1 also participates in prevention, preparedness, protection,
response, recovery and mitigation activities.
Scope
ESF #1 embodies considerable expertise and public and private sector transportation
relationships. RFTA provides transportation assistance in all hazards incident
management, including the following activities.
Provide and coordinate emergency transportation for evacuation and to shelter
locations.
Provide staff to the Emergency Operations Center (EOC).
Monitor and report status of and damage to the transportation system and
infrastructure as a result as a result of the incident.
Identify temporary alternative transportation solutions that can be implemented by
others when systems or infrastructure are damaged, unavailable, or overwhelmed.
Coordinate and support prevention, preparedness, protection, response, recovery,
and mitigation activities among transportation stakeholders with the authorities
and resource limitations of agencies.
Coordinate mutual aid requests.
Coordinate the movement of goods, equipment, animals, and people.
ESF #1 Coordinators provide relevant situational awareness and threat information
reports to the EOC.
Pitkin County EOP page 27 January 2016
Policies
Primary responsibility for management of incidents involving the transportation of
significant numbers of persons rests with ESF #1.
ESF#1 coordinates the provision of transportation assets and services (including contracts
or other agreements for transportation assistance) for responders, equipment, and goods,
consistent with the ESF #7 – Logistics Management and Resource Support Annex.
The ability to sustain transportation services, mitigate adverse economic impacts, meet
societal needs and move emergency relief personnel and commodities will hinge on
effective transportation decisions at all levels.
During mass evacuations ESF #1 coordinates and provides transport for persons,
including persons with functional and access needs. Consistent with the Post-Katrina
Emergency Management Reform Act, EFF #1 is responsible for evacuation of service and
companion animals in conjunction with ESF #11
Concept of Operations
General
The ESF #1 is the single point to obtain key transportation-related information, planning, and
emergency management. The ESF #1 structure integrates RFTA and support agencies with
their capabilities and resources into the County Emergency Operations Plan.
Initial response activities that ESF #1 conducts during emergencies include the following:
Provide and coordinate immediate emergency shelter and evacuation transportation;
Coordinate mutual aid requests;
Monitor and report the status of and damage to the transportation system and
infrastructure in coordination with ESF #1 at the Colorado Department of
Transportation, and ESF #3;
Identify temporary alternative transportation solutions to be implemented by others
when primary systems or routes are unavailable or overwhelmed.
All approved requests for local assistance and mission assignments for
transportation support are submitted to ESF #1 for action.
The ESF #1 Coordinator(s) designate a representative(s) to the EOC as required.
In addition to the above initial activities, ESF #1 provides longer -term coordination of the
restoration and recovery of the affected transportation systems and infrastructure, in
coordination with ESF #3,
Actions: Initial Actions
Coordinating Entity(s): Immediately upon notification of a threat or an imminent or
actual incident, consideration is given toward:
Establishing a Emergency Operations Center (EOC);
Providing appropriate representation, when requested at the EOC and/or the
Incident Command Post (ICP).
Pitkin County EOP page 28 January 2016
Actions: Continuing Actions
ESF #1 staff coordinates the acquisition of transportation services to fulfill mission
assignments in support of all ESFs when required.
The EOC and ESF #1 staff coordinates with appropriate Federal, State and local
entities to facilitate the movement of people and goods to, from, and within the
incident area, and participates in decisions regarding issues such as movement
restrictions, critical facilities closures, and evacuations.
The EOC and ESF #1 staff is responsible for the administrative support of
individuals involved in regional emergency transportation operations and for
managing all financial transactions undertaken through mission assignments issued
to ESF #1.
Responsibilities
All ESF #1 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #1; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #1 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #1 annex.
Develop, revise, update, and maintain ESF #1 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #1
activities.
Provide ongoing status reports as requested by the ESF #1 lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24hour Staffing
capabilities, as well as, forwarding this callout information to ESF #2
Communications.
ESF #5 makes initial contact with the affected jurisdictions and reviews
capabilities and shortfalls as a means of determining initial response requirements
for county, regional and State support.
Maintain up-to-date rosters for notifying personnel and 24 hour Staffing
capabilities, as well as, forwarding this callout information to ESF #2
Communications.
Conduct periodic tabletop and mock training exercises activating ESF #1 to
improve coordination, communications, and performance.
Primary Agency: RFTA
Coordinates the provision of transportation services in support of Federal, State
and local agencies; and voluntary organizations. Advises with Pitkin County
Pitkin County EOP page 29 January 2016
Public Works and the Colorado Department of Transportation on the recovery,
restoration, and safety/security of the transportation infrastructure. Manages the
EOC ESF #1. Provides trained personnel to staff ESF #1 responsibilities at the
EOC or any other temporary facility in the impacted area.
Manages the financial aspects of the ESF #1 response.
Works with other Federal, State and local transportation departments and industry
partners to assess the damage to the transportation infrastructure and analyze the
impact of the incident on transportation operations and report promptly as changes
occur.
Coordinates and implements, as required, emergency-related response and
recovery functions performed under statutory authorities, including the
prioritization and/or allocation of civil transportation capacity. Advises with
appropriate agencies regarding hazardous material containment response and
movement, and damage assessment, to include safety and security, related actions
concerning movement restrictions, closures, quarantines, and evacuations.
Provide technical assistance to local government entities in evacuation or
movement restriction planning, and determining the most viable transportation
networks to, from, and within the incident area, as well as alternate means to move
people and goods within the area affected by the incident.
Identifies resource requirements for transportation and coordinates their allocation.
Primary Agencies
Law Enforcement Agencies
Participates in a Unified Command role to provide transportation related incident
management within their respective jurisdictions.
Provide staffing to the EOC when requested.
Transit Agencies (TOSV, RE1, ECO, CME)
Provides staffing to the EOC ESF #1 when requested
Provides mass transportation guidance and assistance as necessary to support
emergency activities.
Aspen/Pitkin County Airport
Provides staffing to the EOC ESF #1 when requested.
Provides transportation assets when possible.
Air Traffic Control Tower (ATCT) coordination.
Public Works Agencies
Participates in a Unified Command role to provide transportation related incident
management within their respective jurisdictions.
Provides staffing to the EOC ESF #1 when requested.
Pitkin County EOP page 30 January 2016
Provides resources for damage assessment and transportation systems maintenance
as needed.
Provides technical assistance for ESF #1.
Support Agencies
Fleet Maintenance
Provides support in the emergency operations and restoration
Assists in restoring the transportation infrastructure.
Animal Control Agencies
Provides animal issue support as necessary
Provides traffic direction assistance when possible.
Through ESF #1, identifies and arranges for the use of Federal, State, and local
assets and resources in support of the ESF #1 role.
Pitkin County EOP page 31 January 2016
EMERGENCY SUPPORT FUNCTION #2 – COMMUNICATIONS
ANNEX
ESF Coordinator/Lead: Support Agencies
Pitkin County Communications Director Pitkin County PIO Group
Private Sector (ARES, RACES)
Primary Agencies
Pitkin County Regional Emergency Dispatch Center (PCREDC)
Information and Technology Departments
Pitkin County Emergency Management
Introduction
Purpose
Emergency Support Function (ESF) #2 – Communications ensures the provision of
communications support to Federal, State, local and private-sector response efforts during
an emergency incident.
Scope
ESF #2 coordinates local actions to provide the required telecommunications, and the
restoration of the telecommunications infrastructure. ESF #2 supports all County agencies
in the procurement and coordination of telecommunication services from the
telecommunications and information technology (IT) industry during an incident
response.
Communications is information transfer and involves the technology associated with the
display, transfer, interpretation, and processing of data among persons, places and
machines. It includes transmission, emission, or reception of signs, signals, writing,
images, and sounds or intelligence of any nature by wire, radio, optical, or other
electromagnetic systems.
When appropriate, communications services may be provided through various National-
Level Programs, including the Shared Resources High-Frequency Radio Program
(SHARES), Telecommunications Service Priority Program (TSP), Government
Emergency Telecommunications Services (GETS), and Wireless Priority Service (WPS).
Policies
The Pitkin County Emergency Operations Plan (EOP) serves as the basis for planning for
the utilization of national telecommunications assets and resources in support of
emergencies. This plan is the formal plan applicable to all agencies who are signatories to
the plan.
Pitkin County EOP page 32 January 2016
The mission of the EOP is to assist in:
The exercise of the telecommunications functions and responsibilities;
The coordination of the planning for and provision emergency preparedness
communications for all circumstances, including crisis or emergency, attack,
recovery, and reconstitution.
Federal, State, local, and tribal officials, nonprofit organizations, and private-
sector entities respond to the vast majority of incidents acting under authorities or
through agency or interagency contingency plans.
The Aspen Pitkin County Communications Center is the primary agency with
functional responsibilities for the EOP Communications Annex.
The Pitkin County Emergency Operations Center (EOC) facilitates coordination
between local entities and the State in the event of multi-jurisdictional ESF #2
operations.
Jurisdictional Information and Technology Departments are responsible for cyber
incident response coordination among agencies and, upon request, State, local,
tribal, and private-sector entities will respond to any incident with cyber-related
issues (e.g., significant cyber threat and disruptions, crippling cyber attacks against
the Internet or critical infrastructure information systems, technological
emergencies, and declared major disasters and emergencies).
Concept of Operations
General
The Pitkin County Regional Emergency Dispatch Center (PCREDC) is activated
at the onset of an incident or disaster.
When activated, ESF #2 coordinates and supports telecommunications
requirements of the incident(s).
The Pitkin County Regional Emergency Dispatch Center has authority to activate
two separate warning systems; the Emergency Preparedness Network (EPN) or the
Emergency Alert System (EAS) to effectively notify and warn citizens.
Telecommunications management occurs on a bottom-up basis: decisions are
made at the lowest level, with only those issues requiring adjudication or
additional resources referred to the next higher management level.
The PCREDC controls communications assets in the incident area and coordinates
their use with the Incident Commander. Other agencies that provide
telecommunications assets in support of the response also control their assets, but
coordinate use with the PCREDC.
Organization
Dispatch Center: The Pitkin County Regional Emergency Dispatch Center
(PCREDC) is the primary organization for incident management communications.
The PCREDC staff processes anticipated/actual damage, identifies
communications requirements, monitors the developing situation/response, renders
status reports, and coordinates service provisioning and restoration as required.
The PCREDC Director appoints ESF #2 representatives to the Emergency
Operations Center (EOC) providing for 24-hour coverage if required.
Regional: When ESF #2 is activated, the PCREDC may request assistance from
other communication centers in the Northwest All-Hazards Emergency
Pitkin County EOP page 33 January 2016
Management Region. Assistance may be deployed to the scene of an incident, to
assist in the PCREDC or at the EOC.
State: Whenever an EOC is activated in Pitkin County, the Colorado Division of
Emergency Management Duty Officer shall be notified. Following notification of
the Duty Officer, additional telecommunications resources may be obtained
through the Colorado State Resource Mobilization Plan.
FIGURE 1. Emergency Communications Staff
Actions: Pre-Incident
Works closely with Pitkin County entities and private-sector coordinators to
ensure the latest technology is available to all agencies participating in the
response effort.
Coordinate intergovernmental, nongovernmental organization and private-sector
preparedness efforts as they pertain to critical infrastructures supporting
telecommunications.
Develop and issue information collection guidelines and procedures to enhance
assessment, allocation, and coordination of government and industry
telecommunications assets in the event of an emergency incident.
Actions: Incident Period
If ESF #2 is activated, the PCREDC notifies the PCREDC Director. The PCREDC
Director, in coordination with the Incident Commander(s), determines the
appropriate level of response for ESF #2 elements.
The PCREDC:
Alerts all appropriate personnel when ESF #2 is activated.
Advises the EOC when communications problems are expected in the incident
area to enable activation of other communication resources.
Indentifies telecommunications assets available for use within the affected area;
Facilitates the implementation of a pre-established incident communications plan
(ICS form 205) or the development of an incident specific communications plan.
Obtains information from ESF #1 – Transportation relative to road, rail, and other
transportation conditions in the area and whether they can be used to get mobile
telecommunications systems into the area.
Communications
Center Director
Communications
Center Staffing
Incident/Field
Based Dispatchers
ESF #2 Staffing
EOC
Pitkin County EOP page 34 January 2016
The EOC:
Assesses the availability of commercial telecommunications for location of the
incident(s);
Determines from ESF #7 – Resource Support, the location of possible incident
facilities in the area (e.g., staging areas or camps) and the communications needs
for those facilities;
Forwards unresolved telecommunications requests to the State EOC.
Coordinates telecommunications support from State and other local governments,
and voluntary relief organizations (ARES and RACES) as necessary.
Other Department and Agencies:
Until the EOC and ESF #2 are operational, the primary response agency(s)
accumulate damage information.
Adhere to pre-established incident radio plans (minor, major and airport) as
appropriate.
Actions: Post-Incident
Post-incident actions include:
Develop, coordinates, and execute service and site restoration plans;
Conducts measurements necessary to identify damaged critical infrastructure
assets; repair, reconstitute, and secure communications; and coordinate actions to
protect these assets from further damage;
Evaluates the incident to identify lessons learned;
Completes post-incident reporting; and
Develops initiatives to mitigate the effects of future incidents.
Prepares and processes any required reports;
Recommends release/termination-of-use of outside telecommunications resources
when they are no longer required; and
Maintains a record for audit of all telecommunications support provided.
Responsibilities
All ESF #2 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #2; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #2 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #2 annex.
Develop, revise, update, and maintain ESF #2 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #2
activities.
Provide ongoing status reports as requested by the ESF #2 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Pitkin County EOP page 35 January 2016
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities for all of the ESFs.
Conduct periodic tabletop and mock training exercises activating ESF #2 to
improve coordination, communications, and performance.
Primary Agencies
PCREDC, IT and Emergency Management Departments: The Director/manager
delegates staff to accomplish the ESF #2 mission.
Prevention and Preparedness
Manages and directs prevention and preparedness efforts in areas of agency
expertise.
Monitors the status of situations that have the potential for developing into an
incident requiring additional communications resources.
Assesses the impact on existing telecommunications services.
Response and Recovery
Manages and directs response and recovery efforts in areas of agency expertise.
Supports the EOC as required, in accordance with standard operating procedures
outlined in the EOP.
Ensures that all information regarding potential and/or actual incidents with
significant telecommunications implications are brought to the attention of the
EOC in a timely manner.
Coordinates responses activities with Incident Commander(s) and the EOC as
necessary.
Coordinates with ESF #12 – Energy, regarding communications industry requests
for emergency fuel resupply and safe access for telecommunications work crews
into incident areas.
Monitors recovery efforts and, as required, coordinates the provision of
telecommunications services needed by the incident(s).
Provides reports to the EOC as directed.
Coordinates the restoration and/or rerouting of existing telecommunications
services and the provisioning of new telecommunications services.
Coordinates with telecommunications service providers to facilitate the prioritizing
of requirements as necessary when providers are unable to satisfy all
telecommunications services requirements, when there are conflicts between
multiple incidents, or when the allocation of available resources cannot be fully
accomplished at the incident level.
Coordinates with appropriate government and industry representatives in support
of EOC requests to meet user requirements for communication assets.
Pitkin County EOP page 36 January 2016
Support Agencies
Pitkin County Emergency Management:
Provides communications support to State and local officials to assist in
disseminating warnings to the populace concerning risks and hazards.
Develops, in cooperation with the PCREDC and IT Departments, plans and
capabilities for, the Emergency Alert System (EAS), Emergency Preparedness
Network (EPN), PCAlert (Pitkin Alert) and other notification systems
Maintains a record of all equipment and services provided.
Pitkin County PIO Group:
Use Joint Information System (JIS) protocols to deliver consistent and accurate
information to the incident(s), the EOC and the public.
Private Sector:
Radio Amateur Civil Emergency Service (RACES) and Amateur Radio
Emergency Service (ARES) may be called upon to assist with emergency
communications needs for the EOC.
Pitkin County EOP page 37 January 2016
EMERGENCY SUPPORT FUNCTION #3 – PUBLIC WORKS AND
ENGINEERING ANNEX
ESF Coordinator/Lead: Support Agencies:
Designated Public Works Representative CDOT
Pitkin County Environmental Health
Primary Agencies: Pitkin County Emergency Management
Pitkin County Road & Bridge/Engineering Pitkin County Facilities Management
City of Aspen Streets/Engineering Pitkin County Landfill
Town of Basalt Public Works/Engineering
Town of Snowmass Village Public Works/
Engineering
Introduction
Purpose
ESF #3 is structured to provide public works and engineering-related support for the
changing requirements of domestic incident management to include preparedness,
prevention, response, recovery, and mitigation actions. Specific duties include, but are not
limited to provide for debris clearance, roads, highways and bridge repairs, engineering,
construction, repair and restoration of essential public works systems and services, and the
safety inspection of damaged buildings.
Scope
ESF #3 actions include conducting pre and post-incident assessments of public works and
infrastructure. To evaluate, maintain and restore public roads, bridges, and drainages.
Support private sector access in support of the restoration of critical infrastructure (i.e.,
electrical, gas, communications, and water distribution) throughout Pitkin County.
In the event of an incident involving criminal or terrorist acts, responding personnel will
work to preserve evidence and will fully coordinate all activities with on-scene law
enforcement and the Incident Commander.
Situation
A disaster may result from natural or technological hazards or from an act of terrorism
that produces extensive damage and results in a large volume of requests to save lives,
alleviate suffering and restore transportation corridors. When notified of an emergency
situation, Public Works entities will mobilize the necessary available resources to meet
demands within their respective jurisdictions. If the situation is large enough to require
additional support from multiple public works agencies, if multiple jurisdictions are
affected or if multiple private sector resources are necessary then the request for Pitkin
County EOC activation should be made to assist with resource mobilization.
Pitkin County EOP page 38 January 2016
Planning Assumptions
Local governments are responsible for their own public works and infrastructures
and have primary responsibility for incident prevention, preparedness, response,
and recovery.
Assistance may be needed to clear debris, perform damage assessment, structural
evaluations, make emergency repairs to essential public facilities, reduce hazards
by stabilizing or demolishing structures, and provide emergency water for human
health needs.
Access to the disaster area will often be dependent upon the re-establishment of
transportation routes. In many locations, debris clearance and emergency road
repairs will be given top priority to support immediate life-saving emergency
response activities.
Rapid damage assessment of the disaster area will be required to determine
potential workload.
Emergency environmental and legal clearances will be needed for handling and
storage or disposal of materials from debris clearance and demolition activities.
Significant numbers of personnel with engineering and construction skills along
with construction equipment and materials will be required from outside the
disaster area.
The State of Colorado maintains a computer-based resource mobilization
inventory of public works equipment that could be utilized to manage corridors
and clear debris as needed from affected roadways.
Concept of Operations
In response to an emergency, the first responder will assess the extent, type and
severity of the area. The status of transportation corridors will be determined.
Damage assessment is a key component to receiving disaster assistance. The
quicker that a detailed damage assessment can be completed, the quicker a disaster
declaration, if warranted, can be declared resulting in financial assistance from that
point forward. If damage is beyond the capabilities of an agency’s resources to
mitigate, Pitkin County EOC activation should be requested.
Responding equipment will contact the local Incident Commander for instructions
and clearance before proceeding to enter any affected area. They will work with
trained personnel in areas deemed safe by the Incident Commander to clear debris
in un-contaminated areas and will support those involved in direct handling of the
hazardous materials contaminated debris.
The Pitkin County Public Works Director or designee will be the ESF #3 Lead
when the Pitkin County EOC has been activated. The ESF #3 Lead will be
responsible for coordination of all county-wide agencies providing support under
ESF #3.
In small magnitude emergencies, requests fro assistance may be handled over the
telephone. In larger magnitude events, the ESF #3 Lead will respond to the EOC to
coordinate a response from a centralized location. If the State Emergency
Operations Center (SEOC) is activated, the county ESF #3 Lead will coordinate
closely with the State ESF #3 Lead.
ESF #3 will maintain copies of all information to be compiled into a Master Log of
the event.
Pitkin County EOP page 39 January 2016
Organization and Responsibilities
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #3; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #3 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #3 annex.
Develop, revise, update, and maintain ESF #3 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #3
activities.
Provide ongoing status reports as requested by the ESF #3 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities, as well as, forwarding this call-out information to ESF #2 -
Communications.
Requests for additional resources and/or support are normally made by the Public
Works representative through the Incident Commander to the Pitkin County
Regional Emergency Dispatch Center. When the EOC has been activated, requests
for resources and/or support will be made through the ESF #3 Lead at the EOC.
ESF #3 actions include conducting pre and post incident assessments of public
works and infrastructure.
ESF #3 will assist in executing emergency contract support for life-saving and life-
sustaining services.
Provide technical assistance to include engineering expertise, construction
management, contracting, and real estate services.
Provide emergency repair of damaged infrastructure and critical facilities and
other recovery programs.
Indentify staff that will be prepared to act as a representative on a Field Operations
Team.
Designate an Emergency Response Coordinator.
Conduct periodic tabletop and mock training exercises activating ESF #3 to
improve coordination, communications, and performance.
Financial Management
Each entity will be responsible for its own finances. In the event that disaster assistance
becomes available, have detailed records supporting necessary expensed will be necessary
in order to receive the maximum available assistance (which will rarely exceed 75% of the
actual amount claimed).
Pitkin County EOP page 40 January 2016
EMERGENCY SUPPORT FUNCTION #4 – FIREFIGHTING ANNEX
ESF Coordinator/Lead: Support Agencies:
Designated Fire Representative Ambulance Districts
Law Enforcement Agencies
Primary Agency: Pitkin County Emergency Management
Aspen Fire Protection District Public Works Agencies
Basalt & Rural Fire Protection District Mountain Rescue - Search and Rescue
Carbondale & Rural Fire Protection District Aircraft Rescue and Fire Fighting (ARFF)
Snowmass-Wildcat Fire Protection District
Introduction
Purpose
Emergency Support Function (ESF) #4 – Is responsible for the coordination of firefighting
activities, including the detection and suppression of fires on State and local lands and
providing personnel, equipment, and supplies in support of agencies involved in urban,
rural and wildland firefighting operations.
Urban Search and Rescue (USAR) is the process of locating, extricating, and providing
initial medical treatment to victims trapped in collapsed structures or rescuing or
removing persons threatened or stranded in harm’s way by any emergency or hazardous
event when they cannot remove themselves. USAR includes technical rescue activities
such as dive rescue and heavy lifting. Alpine/rural/wilderness search and rescue activities
(emergency incidents involving locating missing individuals, mountain rescue, locating
downed aircraft, etc.) are addressed in ESF #9.
Scope
The management of a large firefighting operation is complex, often involving many
different agencies and local jurisdictions. Fires resulting from or independent of, but
coincident with, a catastrophic event will place extraordinary demands on available
resources and logistics support systems. ESF #4 supports structural and wildfire
operations through close coordination with other local, State, and Federal agencies. ESF
#4 coordinates firefighting support to disaster response and recovery operations that may
not be directly fire related.
Policies
Priority is given to firefighters and public safety and protecting property, in that
order.
Processes and procedures approved by the National Fire Protection Association
(NFPA) and/or National Wildland Coordinating Group (NWCG) are the guiding
principles for firefighting.
Pitkin County EOP page 41 January 2016
Coordination with, and support of, State and local fire suppression organizations is
accomplished through mutual aid agreement with adjacent organizations, and in
cooperation with the Colorado Division of Fire Safety and Colorado Division of
Emergency Management when resources beyond existing mutual aid are
necessary.
Implement alert/activation for USAR resources through the Colorado Division of
Emergency Management.
National level support for wildfire is accomplished through the National
Interagency Coordination Center (NICC) located at the National Interagency Fire
Center (NIFC) in Boise, ID.
Suppression organizations operate under the National Incident Management
System (NIMS)/Incident Command System (ICS).
The coordinator for ESF #4 – Firefighting is a fire agency representative not
directly involved in the firefighting incident or event.
Concept of Operations:
General
Cities, towns, counties, fire protection districts, and other fire protection
organizations are responsible for requesting activation of the Emergency
Operations Center (EOC) when incident exceeds local capabilities.
Pitkin County EOC (i.e., outside county mutual aid is needed or multiple incidents
are occurring requiring firefighting resources).
Pitkin County EOC facilitates coordination between local entities and other
counties or the State in the event of multi-jurisdictional ESF #4 operations.
Organization:
Actions
Pre-Incident
Participates in planning, exercising and evaluating the Pitkin County Emergency
Operations Plan (EOP).
Maintains current data in the Colorado State Resource Mobilization and/or Federal
ROSS database as appropriate.
Maintains WEB EOC.
Incident
Upon notification, a Fire Service Representative will be assigned and respond to
the EOC to serve as the ESF #4 Lead.
The ESF #4 Lead is responsible for situation awareness (incident situation and
damage assessment information for all incidents) and determination of resource
needs from the local Incident Commander(s).
The ESF #4 Lead coordinates incident resource needs and determines and resolves
as necessary, issues regarding resource shortages and resource ordering issues.
The ESF #4 Lead gathers and maintains current inventories of available fire
service facilities, equipment, and key personnel throughout Pitkin County during
an incident(s).
Pitkin County EOP page 42 January 2016
The ESF #4 Lead implements the Colorado Emergency Resource Mobilization
Plan.
The ESF #4 Lead assumes responsibility for coordinating and tracking fire
resources mobilized through the EOC.
The ESF #4 Lead assists the Incident Commander(s) in planning for and acquiring
relief resources to replace or rotate with committed resources for extended
operations.
The ESF #4 Lead collects appropriate records of costs incurred during an event for
all fire resources.
The ESF #4 Lead requests supporting agencies document any lost or damaged
equipment and personnel or equipment accidents.
Post-Incident
Maintain adequate resources to support local operations and plan for a reduction of
resources.
Upon request, ESF #4 will provide firefighting resources for recovery efforts.
Conduct After Action Reviews (AAR) of incident actions with teams involved to
improve future operations.
Coordination with ESF #14 personnel for recovery and mitigation efforts.
Inform agencies providing resources where to send records.
The specific recovery actions following an emergency will be determined by the
event.
Additional wildfire specific actions will be outlined in the current version of the
Annual Operating Plan (AOP) for wildland fires.
Responsibilities
All ESF #4 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #4; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #4 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #4 annex.
Develop, revise, update, and maintain ESF #4 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #4
activities.
Provide ongoing status reports as requested by the ESF #4 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Pitkin County EOP page 43 January 2016
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities, as well as, forwarding this call-out information to ESF #2 -
Communications.
Conduct periodic tabletop and mock training exercises activating ESF #4 to
improve coordination, communications, and performance.
Pitkin County EOP page 44 January 2016
EMERGENCY SUPPORT FUNCTION #5 – EMERGENCY
MANAGEMENT ANNEX
ESF Coordinator/Lead: Support Agencies:
Pitkin County Emergency Manager Pitkin County Administration
Pitkin County Attorney’s Office
Primary Agency: Ambulance Districts
Pitkin County Emergency Management American Red Cross
All ESF Teams Pitkin County Regional Emergency Dispatch Center
Colorado Division of Homeland Security and
Emergency Management
Environmental Health
Fire Agencies
Health and Human Services
Law Enforcement
Public Information Officers Group
Public Works Agencies
Introduction
Purpose
Emergency Support Function (ESF) #5 – Emergency Management is responsible for
supporting overall activities of local government for incident management. ESF #5
provides the core management and administrative functions in support of the County
Emergency Operations Center (EOC). The Pitkin County Emergency Manager or their
designee manages the Pitkin County EOC and ESF Leads required to report to an EOC
activation.
Scope
ESF #5 serves as the support ESF for all local departments and agencies across the
spectrum of incident management from prevention to response and recovery.
ESF #5 facilitates information flow in the pre-incident prevention phase in order to
place assets on alert or to pre-position assets for quick response. During the post-
incident response phase, ESF #5 transitions and is responsible for support and
planning functions.
ESF #5 activities include those functions that are critical to support and facilitate
multi-agency planning and coordination for operations involving potential and actual
incidents. This includes alert and notification, coordination of Emergency Operations
Center, deployment and staffing of resources, incident action planning, coordination of
operations, logistics and material, direction and control, information management,
facilitation of requests for State and Federal assistance, resource acquisition and
management (to include allocation and tracking), worker safety and health, facilities
management, financial management, and other support as required.
Pitkin County EOP page 45 January 2016
Policies
ESF #5 is responsible for establishing the local support infrastructure in the affected
municipality or county in anticipation of requirements for prevention, response, and
recovery assistance.
Requests for County, Special Districts, or Municipalities disaster declarations to
enable funding through State and Federal assistance programs are coordinated through
the Pitkin County Manager and/or Pitkin County Chief Executive Officer and the
Pitkin County Emergency Management Office.
Resource allocation and taskings are coordinated through ESF #5 using procedures
outlined in the Emergency Operations Plan (EOP).
ESF #5 staff identifies and resolves resource allocation issues identified at the EOC.
ESF #5 staff provides the informational link between the Pitkin County EOC and the
State EOC. ESF #5 serves as the centralized conduit for local situation reports to the
Pitkin County EOC and State EOC from the various incidents and ESFs.
ESF #5 staff supports the implementation of mutual aid agreements to ensure a
seamless resource response to affected jurisdictions.
ESF #5 and ESF #14 maintains an on call workforce of trained and skilled reserve
employees to provide surge capacity to perform essential emergency management
functions on short notice and for varied duration.
The Pitkin County Emergency Manager is responsible for notifying the State and local
emergency management organizations, of potential threats to enable elevation of
operational response postures or the pre-positioning of assets.
Concept of Operations
General
ESF #5 provides a trained and experienced staff to fill positions within the EOC.
The EOC is staffed by ESF #5 and other ESFs, as required by the Pitkin County
Emergency Manager.
ESF #5 coordinates operations and situational reporting to the State.
Initial Actions
EOC
When an incident occurs or has the potential to occur, The Pitkin County
Emergency Manager in collaboration with the Pitkin County Sheriff, the Incident
Commander, or their designee will make a decision on activating the Pitkin
County EOC at the appropriate level and staff with the appropriate ESFs.
ESF #5 maintains constant communications with the incident(s) and the State
Emergency Operations Center and provides periodic updates to coordinate
operations.
ESF #5 provides situation reports and other information as required to the State
EOC and local municipalities.
ESF #5 activates the ESFs required to handle the threat or incident(s) at hand,
issues initial activation mission assignments, and establishes reporting and
communications protocols with the activated agencies and departments.
ESF #5 requests from the State EOC the deployment of special teams including the
Colorado National Guard, Colorado Type 3 Incident Management Teams, the
Pitkin County EOP page 46 January 2016
National Emergency Response Team, Mobile Emergency Response Support,
Nuclear Incident Response Team, National Disaster Medical System, Civil
Support Teams, and Urban Search and Rescue Teams.
ESF #5 determines which ESF positions need to be staffed in the EOC from
activation to demobilization.
Planning and Management Activities
ESF #5 helps maintain situational awareness of the threat or incident(s), and
ensures that situations or incidents receive timely, equitable, and comprehensive
assistance, in coordination with the State EOC, from onset to closeout of the
incident.
As the operation progresses from the pre-incident phase through response and into
recovery, ESF #5 continues to provide immediate, short-term, and long-term
planning functions in coordination with the other ESFs engaged in the operation
and with those who are operating under agency statutory authorities.
ESF #5 coordinates with the State for recovery operations until the operation is
suspended and no longer necessary.
Responsibilities
All ESF #5 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #5; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #5 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #5 annex.
Develop, revise, update, and maintain ESF #5 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #5
activities.
Provide ongoing status reports as requested by the ESF #5 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Conduct periodic tabletop and mock training exercises activating ESF #5 to
improve coordination, communications, and performance.
Primary Agency
As the primary agency, Pitkin County Emergency Management:
Monitors assets and capabilities to prevent and respond to an incident(s) and
coordinates with local, regional, State and private agencies and organizations.
Supporting Agencies
Support agencies’ responsibilities and capabilities are outlined in the EOP and ESF
Annexes.
Support agencies provide personnel to the EOC as requested, to assist ESF
operations and provide reports to ESF #5.
Pitkin County EOP page 47 January 2016
All support departments and agencies, as appropriate, identify staff liaisons or
points of contact to provide technical and subject-matter expertise, data, advice,
and staff support for operations that fall within the responsibility of each
department/agency.
Pitkin County EOP page 48 January 2016
EMERGENCY SUPPORT FUNCTION #6 – MASS CARE, HOUSING
AND HUMAN SERVICES ANNEX
ESF Coordinator(s)/Lead(s): Support Agencies:
Designated Health & Human Services Rep. Pitkin County Agencies:
Administration
Primary Agencies: Animal Services
Pitkin County Health & Human Services (PCHHS) Attorney
(which includes Adult and Family Services, Senior Commissioners
Services, Economic Services, Veterans’ Services) Community Development
American Red Cross (ARC) Emergency Management
Environmental Health
Facilities Management
Finance
GIS
Housing
Human Resources
IT
Sheriff
Pitkin County Regional Emergency
Dispatch Center (PCREDC)
Alpine Legal Services
Aspen Valley Hospital
Ambulance Districts
Aspen Community Foundation
Aspen Homeless Shelter
Aspen/Pitkin County Coalition of Emergency
Services Providers (CEAP)
Community Health Services/Public Health
Fire Services
Pitkin County Landfill
Mind Springs Health
Mountain Family Health Centers/Basalt
Mountain Valley Developmental Services
Salvation Army
RFTA
AE-1 and RE-1 School Districts
United States Postal Service
Valley Life For All
West Slope 211
Pitkin County EOP page 49 January 2016
Introduction
Purpose
Emergency Support Function (ESF) #6 – Mass Care, Emergency Assistance, Housing,
and Human Services coordinates the delivery of local mass care, emergency assistance,
housing and human services when daily response and assistance needs exceed normal
system capabilities.
Emergency planning requires plans that are flexible to meet the needs of the situation at
hand. Emergencies may come in the way of natural disasters, manmade disasters and other
events. The situation and needs of the citizens will determine which centers and/or
shelters are open, for how long and by whom.
Incidents that require multiple municipalities to participate; cause depletion of local
resources; and/or multiple incidents occurring simultaneously will require the
establishment of a county EOC or IMT. If State resources are requested, all operations
must coincide with the Colorado State Emergency Operations Plan, Emergency Support
Function #6.
Based on the county’s hazard analysis, there are several emergency and disaster scenarios
that may require a mass care response, including severe storms, floods, HazMat incidents,
fires, and road closures.
Scope
ESF #6 is organized into four primary functions: Mass Care, Emergency Assistance,
Housing, and Human Services:
Mass care: Includes the coordination of nonmedical mass care services to include
sheltering of victims, organizing feeding operations, providing emergency first aid
at designated sites, collecting and providing information on victims to family
members, and coordinating bulk distribution of emergency relief items.
Emergency Assistance: Includes assistance required by individuals, families, and
their communities to ensure that immediate needs beyond the scope of the
traditional ‘mass care’ services provided at the emergency shelter are addressed.
These services include: support to evacuations (including registration and tracking
of evacuees); evacuation, sheltering, and other emergency services for household
pets and service animals; support to specialized and/or medical shelters;
nonconventional shelter management; coordination of donated goods and services;
and coordination of voluntary agency assistance.
Housing: Includes the provision of assistance for short and long-term housing
needs of victims.
Human Services: Includes the implementation of disaster assistance programs to
help disaster victims recover their non-housing losses, including programs to
replace destroyed personal property, and help to obtain disaster loans, food stamps,
crisis counseling, disaster unemployment, disaster legal services, support and
services for functional and access needs populations.
Pitkin County EOP page 50 January 2016
Pitkin County Government supports ESF #6 functional areas; however, it is expected that
State and Federal support and assistance will be provided when the needs in functional
areas of work are beyond the scope of the Pitkin County Government. It is also
understood that many of the emergency assistance, housing, and human services functions
will be provided through the establishment of a Disaster Assistance Center (DAC).
Definitions
Evacuation centers and emergency shelters include the use of pre-identified
Sites in existing facilities within an area of risk, creation of temporary facilities or the
temporary construction of shelters, and use of facilities outside the incident area should
evacuation be necessary.
Evacuation Center – A temporary short term facility, which provides shelter from the
elements, restroom facilities and information dissemination. Usually for displacement of
12 hours or less.
Emergency Shelter – A temporary longer term facility, which provides shelter from the
elements, sanitary facilities to include restroom and shower facilities, sleeping
accommodations, food services, information dissemination, disaster health services (DHS)
and disaster mental health services (DMH).
Disaster Assistance Center (DAC) a centralized location where many emergency
assistance, housing, and human services functions will be provided following a disaster.
Department Operations Center (DOC) ESF #6 Support. The County Departments will
establish and make available their offices for planning and coordination of field support.
Emergency Operations Center (EOC) – the central location of incident command where
ESFs are represented to coordinate all aspects of disaster response.
Assumptions
People are generally not inclined to evacuate unless clear and concise information
is provided regarding the nature of hazards and they are given directions for
evacuation routes and evacuation center/shelter locations.
There are not sufficient in-county resources to meet the needs of mass care during
an emergency or disaster.
Local grocery stores, restaurants and other businesses may support the initial
shelter/feeding operations by donating emergency supplies.
For an out-of-county evacuation, sufficient shelter capacity exists in adjacent
counties and shelter locations can be arranged and made available.
A high percentage of evacuees will seek shelter with family or friends, or in
commercial facilities rather than go to a public evacuation center or emergency
shelter.
Stranded motorists prefer to remain in or near their vehicles in the event that roads
clear and they may continue their travel, depending on the anticipated duration of
road closures.
Evacuees will be provided with public information concerning the emergency.
Pitkin County EOP page 51 January 2016
Pitkin County Animal Control will provide for companion animal sheltering in
close proximity to human shelters whenever possible.
Pitkin County Animal Control will also coordinate livestock services as resources
allow.
Needs may be present before, during, or after an incident in one or more areas,
including but not limited to: maintaining independence, communication,
transportation, supervision, and medical care.
Pitkin County Government supports ESF #6 functional areas; however, it is
expected that State and Federal support and assistance will be provided when the
needs in functional areas of work are beyond the scope of the Pitkin County
Government.
Organization and Responsibilities
PCHHS leads ESF #6 (Mass Care) with a strong collaboration with ARC as a primary
agency partner. PCHHS is primarily responsible for providing general public mass care as
part of a broad disaster relief program enacted by the U.S. Congress and through the
provisions of an agreement between the ARC and the State of Colorado.
The ARC shall be contacted for emergency shelter management in Pitkin County. If
displaced persons are to be housed for a period of longer than 12 hours, the emphasis
should be on shelters rather than evacuation centers. If more than one mass care facility is
required, ESF #6 agencies will coordinate the provision of additional sites for disaster
victims. This includes, but is not limited to, the creation of temporary facilities, such as,
tent cities, the construction of temporary shelters, and the use of similar facilities outside
of the disaster area(s). ARC collects information on disaster victims but only shares this
information if affected individuals sign a “consent to share” form. ARC offers clients the
opportunity to voluntarily register on the ARC “Safe + Well” website, allowing family
members to connect with them.
Pitkin County agencies will coordinate with other ESF #6 agencies to meet the housing
and human service needs resulting from an incident. Pitkin County agencies will work to
ensure temporary housing functions are addressed and provided as needed. PCHHS will
assist the victims with temporary human services and economic assistance programs
utilizing local, State and Federal resources. Mental health functions will be provided by
appropriately trained and/or certified mental health providers, coordinated through
PCHHS and ESF #8.
Individuals in need of additional response assistance may include those who have
disabilities, who live in institutional settings, who are elderly, who are from diverse
cultures, who have limited English proficiency or who are non-English-speaking, who are
children, or who are transportation disadvantaged.
The local response community recognizes the varying and special requirements of
individuals who require and utilize the assistance of family members, personal assistants,
and/or service animals and is committed to ensuring that the physical and mental health
needs of these individuals are appropriately addressed and that the individuals and
assistance providers remain together to the maximum extent possible during evacuation,
transport, sheltering, or the delivery of other services. Service animals shall be treated as
required by law (e.g., the Americans with Disabilities Act (ADA) of 1990).
Pitkin County EOP page 52 January 2016
The local response community recognizes the varying and special requirements of
children and is committed to ensuring that the physical and mental health needs of
children will be appropriately addressed, and that children will remain with their families
or caregivers to the maximum extent possible during evacuation, transport, sheltering, or
the delivery of other services.
All ESF #6 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #6 annex.
When requested, deploy a representative to the EOC or IMT to assist with ESF #6
activities.
Provide ongoing status reports as requested by the ESF #6 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities, as well as, forwarding this call-out information to ESF #2 -
Communications.
Participate with ESF #8 Lead (Health and Medical) to ensure that emergency
medical services are available to disaster victims and emergency workers at all
mass care facilities.
Work closely with all other ESF #6 agencies for collecting information on disaster
victims and making that information available to family members outside the
disaster area(s). This information will include casualty lists, and any other relevant
information released through local hospitals and emergency operations centers.
Participate in periodic tabletop and mock training exercises activating ESF #6 to
improve coordination, communications, and performance.
Concept of Operations
Mass Care:
The coordination of non-medical mass care services to include sheltering of victims,
organizing feeding operations, collecting and providing information to victims, and
coordinating bulk distribution of emergency relief items.
Initial response activities focus on meeting urgent mass care needs of victims.
Either an Incident Commander or an appropriate city or county official will
determine the need for opening evacuation centers or emergency shelters and
commencing mass care operations based on the situation. The opening of
emergency shelters will be coordinated with the Pitkin County Emergency
Manager or designee.
An emergency or disaster resulting in any sort of evacuation will immediately
necessitate the need for an Evacuation Center. Evacuation Centers will be opened:
o At the onset of an incident where it is determined that evacuation is
necessary, or
Pitkin County EOP page 53 January 2016
o As it is identified that persons are displaced by the emergency or disaster.
Emergency Shelters will be opened if the emergency or disaster creates displaced
victims and it is anticipated that they will remain displaced for greater than 12
hours.
For road closures resulting in stranded motorists, Evacuation Centers will be
established. Emergency Shelters will be opened:
o If motorists will be stranded for longer than 12 hours because no routes of
passage are accessible, or
o If weather conditions create other hazards for motorists if they remain in
their vehicles.
Disaster victims requiring medical treatment and/or hospitalization should be
directed or transported to the nearest available medical facility. The Pitkin County
Medical Surge trailer is designated to support alternate care medical facilities or
hospital overflow.
Evacuation Centers and Emergency Shelters shall remain open only as long as
absolutely required.
At each official county mass care facility, the county will provide communications
and security, to the extent possible. At each official mass care facility in
municipalities, the City or Town will provide communications and security, to
their extent possible.
ARC bears the direct cost of operating shelters and does not request
reimbursement from the local jurisdiction.
Emergency Assistance:
The Office of Emergency Management (OEM) in coordination with the PCHHS will
coordinate assistance, resources, and technical assistance in support of shelters. The
support of unaffiliated volunteers and unsolicited donation and voluntary agency
coordination will be coordinated by the PCHHS and/or its designated partners
Housing:
The ESF #6 housing function addresses needs of victims in the affected areas, and is
accomplished through implementation of programs and services designed to determine
victim needs and the provision of housing assistance for short and long term housing of
displaced victims. Pitkin County agencies and municipalities will:
Coordinate with the EOC or IMT to provide the most effective, expedited and
efficient plan of action to provide housing assistance.
Facilitate short and long term solutions for victims, which may include rental
assistance, temporary housing, loans for the repair and/or replacement of primary
residences, etc.
Determine the available habitable housing units, within or adjacent to the incident
area for use as emergency temporary housing.
Human Services:
The PCHHS along with other Pitkin County agencies will assist with the provision of
victim related recovery efforts, such as, mental health counseling, support for persons with
special needs and coordination of financial assistance programs. PCHHS and partners
will:
Pitkin County EOP page 54 January 2016
Coordinate and assess the situation and implement an appropriate plan based on
the resources available to assist all victims.
Support various services impacting individuals and households, including a
coordinated system to address victims’ incident related recovery efforts through
crisis counseling and other supportive services.
Coordinate and identify individuals with special needs within the impacted area, to
include the elderly, people with disabilities, and people communicating in
languages other than English (including sign language).
Coordinate immediate, short-term assistance for individuals, households, and
groups dealing with the anxieties, stress, and trauma associated with a disaster, act
of terrorism, and/or incident of mass criminal violence.
Support expedited processing of new Federal benefit claims (e.g., Social Security,
veterans’ benefits, and Federal tax refunds) disaster unemployment assistance and
disaster legal services.
Ensure water, ice, and other emergency commodities and services requirements
are delivered to appropriate entities.
Recovery
Recovery efforts are initiated concurrently with response activities. Close coordination is
required among those agencies responsible for response operations and recovery activities
and other organizations providing assistance. Recovery operations should include:
Public information regarding safe re-entry to damaged or affected areas.
Continued coordination with the EOC or IMT to support on-going activities.
Identification and provision of long-term housing resources.
Development of a long-term recovery assistance team to help ensure individuals
and families affected by the disaster continue to receive assistance for critical
needs and necessary expenses.
Participation in after action reviews, critiques, and reports.
Changes to standard operating procedures and this ESF #6 plan to improve future
operations.
ESF Development, Maintenance, Support, and Training
Development and Maintenance:
The Office of Emergency Management (OEM) is responsible for the development and
maintenance of ESF #6 Mass Care.
This ESF #6 Annex will be reviewed periodically, revalidated, and necessary revisions
will be incorporated. The revision process will incorporate changes based upon periodic
drills and exercises as appropriate.
Support:
All organizations that support this ESF #6 will develop and maintain their own
organization’s updated Standard Operating Guides (SOG/ Standard Operating Procedures
(SOP), and mutual aid agreements, as appropriate, that are supportive of this ESF. This
information will be coordinated with and provided to the Emergency Manager, as
necessary.
Pitkin County EOP page 55 January 2016
Training:
The Emergency Manager will exercise this ESF periodically, as necessary. Training to
and exercise of individual support agencies’ SOG/SOP that support this ESF are the
responsibility of each respective organization.
Appendices
I. Protocol for shelter operations
II. Mental Health deployment
III. Mutual Aid agreements
Pitkin County EOP page 56 January 2016
EMERGENCY SUPPORT FUNCTION #7 – RESOURCE SUPPORT
ANNEX
ESF Coordinator/Leads: Supporting Agencies:
Pitkin County Emergency Manager Ambulance Districts
Pitkin County Finance American Red Cross
Fire Service
Primary Agency: Hospitals
Pitkin County Emergency Management Law Enforcement
City of Aspen Finance Metropolitan Districts
Town of Snowmass Village Finance Other Local Government
Town of Basalt Finance Pitkin County Health & Human Services
Private Sector
Public Works Agencies
RFTA
School Districts
Introduction
Purpose
The purpose of Emergency Support Function ESF #7 – Resource Support is to support
logistical and resource support to entities involved in emergency response and recovery
efforts for an emergency or disaster that impacts Pitkin County.
The Pitkin County Resource Mobilization Plan and the State Resource Mobilization Plan
are attached by reference. The JHA is responsible for payment of resources ordered
through the EOC. The Pitkin County or JHA Emergency Procurement Policy will be
followed.
Scope
ESF #7 is responsible for providing direct and active support to emergency response and
recovery efforts during the initial response phase following a disaster.
ESF #7 also provides for logistical support for requirements not specifically identified in
the other emergency support functions and may be resources unique to the emergency
itself. Resource support also involves the effort and activity necessary to evaluate, locate,
procure, and provide essential material resources throughout the event. Resource support
activities must be ongoing and coordinated in the local EOC and in field incident
command posts.
Situation
During emergency and disaster conditions, communities and possibly the entire
county may be isolated due to problems with the transportation and
communication infrastructure.
Pitkin County EOP page 57 January 2016
The PCREDC may become inundated with emergency telephone calls and
resource capabilities can be overwhelmed. The Incident Commander will notify
PCREDC to pass resource requests to the Pitkin County EOC.
The EOC shall have the capacity to facilitate foreseeable logistical requirements;
however, there will be shortages of a wide variety of supplies, personnel and
resources to support a very large incident or numerous simultaneous smaller
incidents and to provide basic human needs for emergency population survival.
Planning Assumptions
All ESF #7 support agencies will be notified and tasked to provide 24-hour
representation as necessary. Successful sustained emergency and disaster
operations are contingent upon an efficient and effective resource support function.
Each support agency is responsible for ensuring sufficient program staff is
available to report to and support the EOC and to carry out the activities tasked to
their organization on a continuous basis.
Individuals representing agencies supporting the staffing of the ESF #7 will have
extensive knowledge regarding resources and capabilities of their respective
agencies and have access to the appropriate authority for committing such
resources during activation.
Transport of resources may require staging areas and support from ESF #1
(Transportation).
Staging areas will be pre-determined to the degree possible.
Concept of Operations
Capabilities and resources committed to ESF #7 will be allocated and coordinated
by the EOC based upon the policy group and Incident Management Team
priorities.
The primary source of equipment, supplies, and personnel shall be made from
existing support agencies’ resources and local resources outside the impacted area.
Support which cannot be provided from these sources will be obtained through the
State EOC through the Pitkin County Emergency Manager and/or commercial
sources.
Logistical support necessary to save lives will receive first priority.
Massive requests for resources will be accompanied by a disaster declaration,
which should also include provisions for changes in procedures for purchasing.
The Pitkin County Emergency Procurement Policy will be in place.
Organization and Responsibilities
During an emergency or disaster, the primary and support agencies of ESF #7 will assign
personnel to the EOC. In addition, ESF #7 will:
Take orders, place orders, track orders, and pay for orders to support incident
needs.
Organization
Operate under the direction of the EOC Manager.
Operate during the emergency in the EOC.
Maintain liaison with other ESFs and appropriate parties. This will be
accomplished through the coordination of the EOC Manger.
Pitkin County EOP page 58 January 2016
At the tasking of the EOC Manager, take action if another ESF requires assistance
in obtaining needed items. ESF #7 finds a source for needed items and provides to
the requesting ESF the name of the contact person, the price, and schedule for
when the material can be made available at the established location.
Pitkin County Finance Department personnel will be available to ESF #7 when the
EOC is activated. The JHA will also staff ESF #7. When needed, for example of
long activation periods or intense activation over a short time frame, finance
personnel from other support agencies may be called into the EOC to participate in
ESF #7. Support agency personnel may be asked to help locate sources of needed
items while posted at their own agencies. Purchasing needs that cannot be handled
from the Incident Command Post(s) will be sent to the EOC.
Responsibilities
All ESF #7 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #7; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #7 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #7 annex.
Develop, revise, update, and maintain ESF #7 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #7
activities.
Provide ongoing status reports as requested by the ESF #7 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities.
Conduct periodic tabletop and mock training exercises activating ESF #7 to
improve coordination, communications, and performance.
Pitkin County Emergency Management
Responsible for allocating and coordinating resources and support activities
through ESF #7. Designated county departments will furnish resources as required.
Such support will be terminated at the earliest practical time.
Enlist support staff for the procurement of commodities and services, the leasing
of buildings, and other facilities and facilities management.
Serve as the primary agency for ESF #7.
Finance Management
The Pitkin County Finance Director or designee is notified when the EOC is
activated.
Pitkin County EOP page 59 January 2016
Expenditures for cost tracking and recovery are documented during the incident
response and will continue through the incident recovery and close out period
through WEB EOC.
The EOC Manager and Finance Department will work with ESF #7 personnel in
keeping the Pitkin County Administration and Commissioners appraised of
expenditures based upon standard accounting procedures.
Each support agency is responsible for tracking its own costs associated with ESF
#7 operations using Standard procedures established by the support agency’s
standard accounting and tracking procedures.
In concurrence with the EOC, each support agency will file for reimbursement of
costs it incurs through its own agency’s accounting and reimbursement filing
system.
Each support agency is responsible for monitoring staff hours using its own
tracking system and requesting financial reimbursement for staff hours incurred in
association with ESF #7 operations.
The EOC will provide appropriate forms and provide guidance to complete forms
for efficient tracking and reimbursement.
Pitkin County EOP page 60 January 2016
EMERGENCY SUPPORT FUNCTION #8 – PUBLIC HEALTH AND
MEDICAL SERVICES ANNEX
ESF Coordinator/Lead: Support Agencies:
Designated Health/Medical Representative American Red Cross
Mind Springs Health
Primary Agencies: Fire Departments
Pitkin County Health & Human Services Law Enforcement Agencies
Community Health Services, Inc. Pitkin County Emergency Management
Aspen Valley Hospital Pitkin County Environmental Health
Ambulance Districts City of Aspen Environmental Health
Pitkin County Coroner Public Works Agencies
Valley View Hospital
Local Medical Providers
Aspen Hope Center
Colorado Department of Public Health and
Environment (CDPHE)
Introduction
Purpose
The purpose of Emergency Support Function (ESF) #8 – Public Health and Medical
Services is to provide a coordinated response for the protection of Pitkin County’s public
health, emergency medical care, and fatality and mortuary needs in an emergency
situation. It provides a structure consistent with the National Response Framework (NRF)
and National Incident Management System (NIMS) from which to coordinate emergency
activities to protect and provide essential life and health services, and to provide for the
respectful and lawful handling of human remains. Services also cover the medical needs
of members of the “at risk” or “special needs” population described in the Pandemic and
All-Hazards Preparedness Act and in the National Response Framework (NRF) Glossary.
It recognizes the need for pre-event preparedness and coordination during developing
potential health and medical situations.
Scope
The scope of ESF #8 is to provide direct assistance in identifying, and meeting public
health and medical needs of victims of an emergency or disaster situation. The direct
assistance is categorized in the following core functional areas:
Assessment and monitoring of health and medical needs,
Mental health,
Continuity of water and sanitation services;
Monitoring of air quality,
Emergency medical services and care;
Medical equipment and supplies, including mass casualty trailers,
Fatality management;
Mortuary management.
In-hospital care,
Pitkin County EOP page 61 January 2016
Food/drug/medical device safety,
Radiological/chemical/biological hazards consultation,
Vector control
Policies
The policies guiding actions by the primary responsible agencies under ESF #8 are:
The primary ESF agencies will be dependant upon the current situation.
Pitkin County Public Health/Community Health Services, Inc., will be the primary
coordinating agency for this ESF in the matter pertaining to Public Health.
The Aspen Ambulance District will be the primary coordinating agencies for this
ESF in matters pertaining to Emergency Medical Care.
The Pitkin County Coroner’s Office will be the primary coordinating agency for
this ESF in matters pertaining to Fatality Investigation and Mortuary Management.
Mind Springs Health will be the primary coordinating agency for this ESF in
matters pertaining to mental health.
Aspen Valley Hospital will be the primary coordinating agency in matters
pertaining to medical care.
The adoption of this Annex to the Pitkin County Emergency Operations Plan
(EOP) does not alter or impede the existing authorities of any department or
agency supporting ESF #8.
The EOC or IMT facilitates the coordination of the overall County response
including ESF #8 and all other Emergency Support Functions.
As necessary, during the ESF #8 activations, Pitkin County Public
Health/Community Health Services, Inc. will maintain frequent communications
with the Colorado Department of Public Health and Environment (CDPHE)
Command Center.
The ESF #8 Lead is responsible for consulting with and organizing State, Federal
and local medical subject matter experts, disaster medical and mortuary subject
matter experts and teams, as needed.
Situation and Assumptions
Situation
A comprehensive ESF #8 system and support network is essential at anytime, but
becomes vital during emergency situations.
Pitkin County and its partners have sufficient ESF #8 capability and capacity to
handle routine health care, medical services, and mortuary requirements.
Capability Assumptions
A large-scale emergency situation may significantly increase demand on all public
health, mental health, medical, and mortuary requirements in the County.
The release of toxic or hazardous materials may result in human and
environmental contamination.
During severe weather conditions, County EMS and rescue operations may be
temporarily suspended to protect the responders from dangerous conditions.
Disaster events involving multiple patients, mass care and/or fatalities will be
managed according to the Pitkin County Mass Casualty Plan and then the Central
Mountains Regional Area Trauma Advisory Council (RETAC) Mass Casualty
Pitkin County EOP page 62 January 2016
Incident Plan as the event expands. This will be coordinated by the on-scene
Incident Commander in coordination with the EOC or IMT.
Disruption of the County’s communications systems will severely impede the
timely delivery of emergency medical response services and coordination with
facilities.
Many injuries, both minor and relatively severe, will be self-treated by the public.
EMS has a limited capacity to handle mass casualty incidents and will require
significant support from local fire districts and mutual aid from surrounding
jurisdictions in order to treat and transport patients.
Patients from a mass casualty incident will initially be transported to local
facilities generating a need for those facilities to activate their disaster plans and
requiring coordination of transports to hospitals outside of Pitkin County.
When local resources can no longer meet the demand of the situation, regional,
State and Federal resources may be requested.
An emergency situation involving large areas of the County may adversely affect
local resource response capabilities and damage the existing medical
infrastructure.
Under certain circumstances, it may be necessary to relocate hospital functions and
patients, including the seriously ill (surge capacity).
When local resources can no longer meet the demands of the emergency situation,
additional resource requirements will be requested through agreement and/or
mutual aid. The County Emergency Manager will request assistance from the State
of Colorado ESF #8 through the Colorado OEM or State EOC and specialized
teams and assistance from FEMA.
A significant disaster event may cause injuries to a considerable number of people
resulting in physical, biological, or mental health impact throughout the affected
area, and create a widespread need for medical care or public guidance.
Emergency operations for health and mental health services will be an extension of
normal agency and facility responsibilities.
Concept of Operations
During an emergency situation in Pitkin County, public health, mental health, medical,
and mortuary requirements and outside assistance for health and medical emergency
operations will be under the control of the Incident Commander and/or an Incident
Management Team and coordinated and prioritized in the Pitkin County EOC or IMT.
Assignment of Responsibilities
General Organization Responsibilities
The primary agency for this ESF will be established based upon the specific needs
of the preparedness planning or incident and will be responsible to organize,
coordinate, and supervise emergency Pitkin County public health services, medical
service operations, fatality and mortuary management.
Responsibilities
All ESF #8 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Pitkin County EOP page 63 January 2016
Organize ESF #8; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #8 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #8 annex.
Develop, revise, update, and maintain ESF #8 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #8
activities.
Provide ongoing status reports as requested by the ESF #8 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing capability.
Conduct periodic tabletop and mock training exercises activating ESF #8 to
improve coordination, communications, and performance.
Pitkin County EOP page 64 January 2016
Organization
The community partner roles providing ESF8 response, resources and support are
depicted in Table 2.
Table 2: Roles of Pitkin County ESF #8 Partners
ESF #8 Partners
Roles
Pitkin County Public Health Disease surveillance & investigation
Mass prophylaxis
Risk communication to public
Guidance to healthcare providers
Quarantine & isolation orders
Surge care planning, coordination &
logistics support\
Volunteer coordination & training
Environmental health
Hospitals In-patient care
ER triage
Surge hospital management staffing
Emergency Medical Services Field triage
Patient transport
Private Physicians and Medical
Practices
Outpatient diagnosis & treatment
Triage
Patient education
Surge staffing at triage centers, surge
hospitals
Mental Health Mental health & triage
Crisis counseling
Coroner Mass fatalities management
Death investigations
Human Services Vulnerable population identification
RESPONSE
Initial Actions
Pitkin County Public Health
To the best of its ability, Pitkin County Public Health/Community Health Services,
Inc. will provide timely and effective services, including, but not limited to;
disease surveillance, health promotion, mitigate the effects of an emergency or
event based on the needs of the community.
If required, Community Health Services, Inc. will establish mass medication sites
to dispense needed medication or vaccinations to emergency workers and/or the
general public.
Strategic National Stockpile (SNS) assets, if required, will be requested from
CDPHE and Colorado DEM via the Pitkin County EOC. Local distribution of SNS
assets is coordinated through Community Health Services, Inc.
Pitkin County EOP page 65 January 2016
The Pitkin County Public Health Director has the statutory authority to issues
written orders for Quarantine and Isolation. The issuance and enforcement of such
orders during a public health emergency will be coordinated through the BOCC
and with law enforcement.
The Pitkin County Public Health Director may order inspections of damaged
housing, emergency shelters, and public facilities as necessary, to determine the
need for emergency repairs, pest control, sanitation, or other health related
protective procedures.
The Pitkin County Public Health Director will coordinate mental health services
when requested.
Environmental Health
The Pitkin County Environmental Health Department and the City of Aspen
Environmental Health Department will be the lead agencies in providing for food
and water safety and air quality monitoring.
Environmental Health will coordinate environmental health activities for waste
disposal, refuse, food, water, vector/vermin control, air and sanitation.
Environmental Health will provide for the monitoring and evaluation of
environmental health hazards and arrange for corrective measures.
Mental Health
Mind Springs Health and Aspen Hope Center, in conjunction with other
community resources will provide crisis counseling and mental health support to
agencies and people impacted by an emergency situation incident.
Mental Health will organize, train, and deploy mental health teams for support to
emergency operations in the County.
Mental Health will provide for 24/7 mental health care services during emergency
operations to include critical incident stress debriefings for evacuees in emergency
shelters, disaster victims, and all personnel that support emergency operations in
Pitkin County, including hospital/medical services personnel, and volunteers.
Mental health will provide sites, as available, for temporary mental health
hospital/clinics for mentally ill patients.
Medical Services
Aspen Valley Hospital, Valley View Hospital and local emergency clinics, when
opened, will receive patients during emergency situations.
EMSystems will be used by the hospitals and/or the EOC to assist with patient
assignment and medical transport routing if the needed medical service is not
available at the hospital, or there are no bed spaces available.
Aspen Valley Hospital may also provide for decontamination of contaminated
patients on hospital grounds, if required, but may require assistance from outside
agencies.
The Central Mountain RETAC Coordinator may be called upon to provide
technical assistance to ESF #8.
Aspen Valley Hospital will implement plans to provide medical services for a
mass casualty/fatality incident in the County, or the surrounding municipalities.
Pitkin County EOP page 66 January 2016
Potential sites for alternate care include Basalt Afterhours clinic and Snowmass
Clinic.
Aspen Valley Hospital will track patients that come and go from the hospital and
communicate with ambulance services.
Coordinate with the County Emergency Manager.
Designate liaison to the EOC and the JIC (Joint Information Center).
Pitkin County has two Mass Casualty Incident (MCI) trailers that have equipment
capabilities to handle a number of victims in a treatment area. They are deployed
at the request of the Incident Commander.
Existing emergency medical facilities:
Aspen Valley Hospital
24/7 contact phone: (970) 544-1228 (Emergency Room Charge Nurse)
Valley View Hospital
24/7 contact phone: (970) 618-6735 (House Supervisor)
Ambulance Districts in Pitkin County
During emergency medical situations, on-scene incident command functions will
be performed by the ambulance district having jurisdiction.
Medical transport may also be provided by other ambulance providers, fire district
personnel, mass transit vehicles, such as, buses, or aviation medical services.
EMS will prepare or assist in the preparation of plans and SOPs in support of
County EMS operations during emergencies and provide for coordination with
other emergency services (e.g., fire, law enforcement, hospital, etc.) including
private support groups.
EMS will coordinate emergency medical services with Aspen Valley Hospital,
Valley View Hospital and outside agencies and representatives, as appropriate.
Provide tracking system for injured patients.
Fatality and Mortuary
The Pitkin County Coroner will identify and take charge of the proper recovery of
the deceased and any human remains. Coroner will:
Develop procedures for the recovery, identification, registration and disposition of
the dead.
Be prepared to recruit other professionals and volunteers to assist with sorting,
documenting, and identifying human remains, and establishing temporary
morgues, as required.
During a mass fatality incident, coordinate medical examiner and mortuary
operations with law enforcement, ambulance services, pathologists, the American
Red Cross (ARC), dentists, x-ray technicians, funeral home directors, DMORT,
and others as required.
Additional support services from State or Federal resources (equipment and
supplies such as refrigerated trucks, body bags) will be requested by the County
Coroner either through the County Emergency Manager or from the Colorado
DEM State EOC via the Pitkin County EOC.
In cases of infectious disease, such as a pandemic, the Coroner works in
collaboration with the Pitkin County Public Health, the Emergency Operations
Center (EOC) and an Infectious Disease Epidemiologist, to determine which, if
any, cases will be considered Coroner’s (medical examiner’s)
Pitkin County EOP page 67 January 2016
Provide a tracking system/procedures for human remains.
Coordinate notification of next of kin, and release remains, and deceased person’s
personal effects, with local law enforcement, the ARC, clergy services, and mental
health services.
Special Response Plans
A request for Disaster Mortuary Response Team (DMORT) assistance must be
made by the County Coroner or Board of County Commissioners (BOCC).
The Joint Information Center (JIC), established in support of the Pitkin County
EOC is authorized to release general medical and public health information to the
public after consultation with all impacted agencies and the Incident Commander.
To ensure patient confidentiality, the release of medical information by ESF #8
will be in accordance with the Health Information Portability and Accountability
Act (HIPAA).
Special needs populations may be defined as people who have limited knowledge
of an event or limited ability to relocate because of a special need. Special needs
populations have barriers caused by, but not limited to; language, physical or
mental disability, health problem, and age.
Agencies that have information about or resources to reach special needs groups are:
Mind Springs Health (970) 920-5555
Community Health Services, Inc. (970) 920-5420
Pitkin County Health & Human Services (970) 920-5766
Pitkin County Senior Services (970) 920-5432
Pitkin County Sheriff’s Office (970) 920-5300
Home Care and Hospice of the Valley (970) 927-6650
Columbine Home Health (970) 945-8050
Aspen Hope Center (970) 925-5858
Aspen Homeless Shelter (970) 544-5545
Aspen Valley Hospital (970) 544-1366
Aspen Camp for the Deaf (970) 315-0513
North West Options for LTC (970) 625-5282
ACRA (tourist population) (970) 925-1940
Valley Life for All (Gary Bender) (970) 319-1279
Pitkin County EOP page 68 January 2016
EMERGENCY SUPPORT FUNCTION #9 – SEARCH AND RESCUE
ANNEX
ESF Coordinator(s)/Lead(s): Support Agencies:
Sheriff’s Office Ambulance Districts
Law Enforcement Agencies
Rescue Leader, Mountain Rescue Aspen Pitkin County Emergency Management
Primary Agencies:
Pitkin County Sheriff’s Office
Mountain Rescue-Aspen
Aspen Fire Protection District
Basalt and Rural Fire Protection District
Carbondale and Rural Fire Protection District
Snowmass-Wildcat Fire Protection District
Introduction
Purpose
Emergency Support Function (ESF) #9 – Search and Rescue is broken up into two distinct
incident types.
Structural Collapse (Urban) Search and Rescue (US&R)
o Urban Search and Rescue (US&R) is the process of locating, extricating,
and providing initial medical treatment to victims trapped in collapsed
structures or rescuing or removing persons threatened or stranded in harm's
way by any emergency or hazardous event when they cannot remove
themselves. Urban search and rescue includes technical rescue activities such
as heavy lifting and building collapse.
Land/Wilderness Search and Rescue
o Land/Wilderness search and rescue activities are emergency incidents
involving locating missing individuals, mountain rescue and locating downed
aircraft. The Land/Wilderness Search and Rescue (SAR) system is integrated
around the Pitkin County Sheriff who primarily uses Mountain Rescue Aspen
as the core task force prepared to deploy immediately and initiate
land/wilderness SAR operations in support of ESF #9. This task force is
staffed primarily by local volunteers who are highly trained and experienced
in search and rescue operations and possess specialized expertise and
equipment. The Colorado Search and Rescue Board (CSRB) is the state level
coordinator of out-of-county called upon for mutual aid should the needs of
the SAR be anticipated to exceed the resources of MRA.
Pitkin County EOP page 69 January 2016
Scope
Structural Collapse (Urban) Search and Rescue (US&R)
ESF #9 responsibility during incidents or potential incidents requiring a urban SAR
response reside with ESF #9 primary agencies that provide timely and specialized urban
SAR capabilities. Pitkin County does not have any specialized SAR units but should rely
on the local Fire District’s for initial response. SAR services include distress monitoring,
incident communications, locating distressed personnel, coordination, and execution of
rescue operations including extrication and/or evacuation, along with providing medical
assistance and civilian services through the use of public and private resources, to assist
persons and property in potential or actual distress. The National US&R Response System
will be relied upon in Pitkin County for major urban SAR operations. The National US&R
system is prepared to deploy and initiate operations immediately in support of ESF #9.
The task forces are staffed primarily by emergency services personnel who are trained and
experienced in collapsed structure SAR operations and possess specialized expertise and
equipment.
Land/Wilderness Search and Rescue
ESF #9 responsibility is granted by statute to the Sheriff of each county in Colorado.
Search and Rescue activities may include:
Searches and rescues in the wilderness or urban areas for lost, missing, or endangered
persons.
Surface or underwater searches of lakes, ponds, or rivers.
Searching for downed or missing aircraft.
The State of Colorado has signed an agreement with the Air Force SAR Coordinator
for the Inland Region in support of the National Search and Rescue Plan. This
agreement provides County Sheriffs with the ability to contact Air Force air assets
directly or via the Division of Emergency Management (DEM) or the Colorado Search
and Rescue Board (CSRB).
Actions
Structural Collapse (Urban) Search and Rescue (US&R)
All SAR operations will be managed under the Incident Command System.
Priority is given to emergency responder, public safety and protecting property, in
that order.
Coordination with, and support of, State and local agencies capable of providing
SAR resources is accomplished through mutual aid agreements with that adjacent
organizations, and in cooperation with the Colorado Division of Fire Safety and
Colorado Division of Emergency Management when resource beyond existing
mutual aid are necessary.
Implement alert/activation for state and federal USAR resources through the
Colorado Division of Emergency Management (303) 279-8855.
Upon notification, a qualified member from a participating Fire District will be
assigned and respond to the designated EOC to serve as the ESF# 9 lead (this
person should not be directly involved in the incident in another way).
Pitkin County EOP page 70 January 2016
The ESF# 9 lead is responsible for situation awareness (incident situation and
damage assessment information for all incidents) and determination of resource
needs from the local incident commander(s).
The ESF# 9 lead coordinates incident resource needs and determines and resolves
as necessary, issues regarding resource shortages and resource ordering issues.
The ESF# 9 lead gathers and maintains current inventories of available emergency
service facilities, equipment, and key personnel throughout Pitkin County during
an incident(s).
The ESF# 9 lead Implements the Colorado Emergency Resource Mobilization
Plan.
The ESF# 9 lead assumes responsibility for coordinating and tracking SAR
resources mobilized through the EOC.
The ESF# 9 lead assists the Incident Commander(s) in planning for and acquiring
relief resources to replace or rotate with committed resources for extended
operations.
The ESF# 9 lead collects appropriate records of costs incurred during an event for
all SAR resources.
The ESF# 9 lead requests supporting agencies document any lost or damaged
equipment and personnel or equipment accidents.
Land/Wilderness Search & Rescue
ESF #9 is responsible for coordination of land/wilderness search and rescue
missions within their assigned areas.
All SAR operations will be managed under the Incident Command System.
The Pitkin County Sheriff’s Office is responsible for conducting and coordinating
all lost, missing and overdue aircraft searches.
Upon activation of the EOC, a Deputy of the Pitkin County Sheriff’s Office will
authorize a member of Mountain Rescue Aspen to respond to the designated EOC
as the SAR representative under ESF#9 if the incident is a Land/Wilderness
Search & Rescue Type incident.
Additional Land/Wilderness SAR resources can be obtained by contacting the
CSRB on call coordinator at (800) 593-2772.
Pitkin County EOP page 71 January 2016
EMERGENCY SUPPORT FUNCTION #10 – HAZARDOUS
MATERIALS ANNEX
ESF Coordinator/Lead: Support Agencies:
Pitkin County Environmental Health Ambulance Districts
Law Enforcement
Pitkin County Emergency Management
Primary Agencies: Pitkin County Local Emergency Planning
Pitkin County Landfill Committee (LEPC)
Designated Emergency Response Authority Private Industry
(DERA) Colorado State Patrol
Introduction
Purpose
ESF #10 provides for a coordinated response to actual or potential oil and hazardous
materials incidents. ESF #10 includes the appropriate response and recovery actions to
prepare for, prevent, minimize, or mitigate a threat to public health, welfare, or the
environment caused by actual or potential oil and hazardous materials incidents.
Scope
Hazardous materials addressed under the Pitkin County Emergency Operations
Plan (EOP) include chemical, biological, radiological, and explosive substances,
whether accidentally or intentionally released. These include certain chemical,
biological, radiological, and explosive substances considered weapons of mass
destruction (WMD).
ESF #10 describes the lead coordination roles, the division and specification of
responsibilities among various agencies, and the regional, and onsite response
organizations, personnel, and resources that may be used to support response
actions.
This ESF is intended to provide a coordinated response to an actual or potential
release of hazardous materials, resulting from any source, including, but not
limited to; transportation incidents, fixed facility incidents, natural disaster (i.e.,
wildfire, floods, etc.) and/or terrorist attack.
Policies
The Designated Emergency Response Authority (DERA), is the primary response
authority for any hazardous materials incident in Pitkin County. The DERA is authorized
by State statute to provide support to other local governments at the request of another
DERA, or under established mutual aid.
Pitkin County EOP page 72 January 2016
The DERAs for Pitkin County are:
Colorado State Patrol – for Federal, State and County roads.
Pitkin County Sheriff’s Office – for all other non-federal areas not inside of a
municipality.
Aspen Fire Protection District – City of Aspen
Basalt and Rural Fire Protection District – Town of Basalt
Snowmass-Wildcat Fire Protection District – Town of Snowmass Village
Federal Lands
Federal Occupational Safety and Health Administration (OSHA) 1910.120 and/or
National Fire Protection Association (NFPA) standard 472 shall be the guiding documents
for hazardous materials response.
Hazardous materials inventory, containment, and emergency planning services are
mandated under the Superfund Amendment and Reauthorization Act of 1986 (S.A.R.A.)
also known as the Emergency Planning and Community Right to Know Act of 1986. This
function shall be carried out by the Local Emergency Planning Committee (LEPC).
Concept of Operations
Unless otherwise specified herein, the response to hazardous materials incidents
shall be handled by the Designated Emergency Response Authority (DERA) for
the jurisdiction.
In the event of a terrorist event, the FBI will be the lead agency with State and
local agencies providing support and resources to assist.
Disposal of hazardous materials (waste) is invariably handled by a private clean-up
contractor with the responsible transporter being liable for the costs of the
response and remediation of the affected area.
Initial Actions
The DERA will provide and/or participate in on-scene command and control
utilizing unified command when appropriate.
Deploy hazardous materials response teams to provide technician level response to
mitigate an actual or potential release of hazardous materials.
Provide personnel to manage technical/safety requirements during hazardous
material/terrorist incidents.
Upon activation, a representative will be assigned to the Pitkin County EOC to
function as the ESF #10 Lead.
The ESF #10 Lead is responsible for providing situational awareness to the EOC
staff, gathering resource needs of the local incident(s) and providing technical
assistance when required by local jurisdictions or the Incident Commander(s).
Pitkin County EOP page 73 January 2016
Responsibilities
All ESF #10 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #10; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #10 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #10 annex.
Develop, revise, update, and maintain ESF #10 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #10
activities.
Provide ongoing status reports as requested by the ESF #10 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities, as well as, forwarding this call-out information to ESF #2 -
Communications.
Conduct periodic tabletop and mock training exercises activating ESF #10 to
improve coordination, communications, and performance.
Pitkin County EOP page 74 January 2016
EMERGENCY SUPPORT FUNCTION #11 – AGRICULTURE AND
NATURAL RESOURCES ANNEX
ESF Coordinator/Lead: Support Agencies:
Designated Animal Services Representative Local Private Veterinarian Practitioners
Community Health Services, Inc.
Primary Agencies: Aspen Animal Shelter
Pitkin County Animal Control Pitkin County Landfill
CSU Extension
Pitkin County Environmental Health
Pitkin County Health and Human Services
Pitkin County Land Management
Introduction
Purpose
Emergency Support Function (ESF) #11 – Agriculture and Natural Resources supports
local efforts to address: (1) provision of nutrition assistance; (2) control and eradication of
an outbreak of a highly contagious or economically devastating animal/zoonotic disease,
highly infective exotic plant disease, or economically devastating plant pest infestation;
(3) assurance of food safety and food security under Department of Agriculture (USDA)
jurisdictions and authorities; and (4) protection of natural and cultural resources and
historic properties (NCH) resources prior to, during, and/or after incidents.
Scope
Animal and plant disease and pest response includes; implementing an integrated
local response to an outbreak of a highly contagious or economically devastating
animal/zoonotic disease, an outbreak of a highly infective exotic plant disease, or
an economically devastating plant pest infestation.
ESF #11 ensures coordination with ESF #8 – Public Health and Medical Services,
that animal/Veterinary/Wildlife issues in natural disasters are supported.
ESF #11 should ensure coordination with ESF #6 – Mass Care, Housing and
Human Services, when necessary.
ESF #11 is responsible for the coordination of efforts to prevent, protect, respond
to, and recover from, incidents affecting food supplies, plant/animal disease
control, natural resource protection and companion animal safety.
ESF #11 assures the safety and security of the commercial food supply including
the inspection and verification of food safety aspects of slaughter and processing
plants, products in distribution and retail sites, and import facilities at ports of
entry, laboratory analysis of food samples, control of products suspected to be
adulterated, plant closures, food born disease surveillance, and field investigations.
Initial Actions
Upon notification, an Agency representative will respond to the Pitkin County
EOC to function as the ESF #11 Lead.
Pitkin County EOP page 75 January 2016
The ESF #11 is responsible for providing situational awareness to the EOC and for
determination of resource needs for local incident(s)
Responsibilities
All ESF #11 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #11; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #11 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #11 annex.
Develop, revise, update, and maintain ESF #11 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #11
activities.
Provide ongoing status reports as requested by the ESF #11 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities, as well as, forwarding this call-out information to ESF #2 -
Communications.
Conduct periodic tabletop and mock training exercises activating ESF #11 to
improve coordination, communications, and performance.
Primary Agencies:
Pitkin County Animal Control
Primary agency for issues involving companion animals.
Assists with the investigation of zoonotic disease.
CU Extension
Primary agency for issues involving domestic animals, excluding companion
animals, and crop plants excluding forest products.
Pitkin County Environmental Health/Pitkin County Land Management
Primary agencies for the inspection, fumigation, disinfection, sanitation, pest
extermination and destruction of animals or articles found to be so infected or
contaminated as to be sources of dangerous infection to human beings and take
other measures as necessary.
Pitkin County Health & Human Services
Provides assistance and coordination of food commodities during declared
emergencies.
Pitkin County EOP page 76 January 2016
EMERGENCY SUPPORT FUNCTION #12 – ENERGY AND PUBLIC
UTILITIES ANNEX
ESF Coordinator/Lead: Support Agencies:
ESF Lead, Designated Utilities Representative Aspen Consolidated Sanitation District
ESF Team, Various Utility Agencies Holy Cross Energy
Source Gas
Primary Agencies: Snowmass Village Water and Sanitation
City of Aspen Utilities District
Water/Gas/Electric in Pitkin County Town of Basalt Water Department
Mid-Valley Metro Water and Sanitation
District
Introduction
Purpose
ESF #12 collects, evaluates, and shares information on energy system damage and
estimations on the impact of energy system outages within affected areas.
Responsible for coordinating the restoration and protection of Pitkin County’s
critical energy systems following a major disaster, emergency, or other significant
event requiring response and protection.
Responsible for providing information to the Pitkin County EOC on system(s)
damage and estimation on the impact of these system outages within affected
areas.
Scope
The term “energy” includes producing, refining, transporting, generating,
transmitting, conserving, building, distributing, and maintaining energy systems
and system components.
ESF #12 provides information concerning the energy restoration process such as
projected schedules, percent completion of restoration, geographic information on
the restoration, and other information as appropriate.
Initial Actions
Upon notification, an Agency Representative will respond to the Pitkin County
EOC. This representative will serve as a liaison with regulated and unregulated
utility companies to facilitate critical infrastructure protection and restoration.
The ESF #12 Lead is responsible for providing situational awareness for the EOC
and determination of resource needs of the local incident(s). Information should
include affected areas, estimated outage time and estimated restoration time.
The ESF #12 Lead is responsible for coordinating requests for assistance from
local energy officials, suppliers, and deliverers.
ESF #12 Lead is responsible for coordinating and tracking assets and resources
that may be used in response to any event involving energy or multi-hazard
problems.
Pitkin County EOP page 77 January 2016
Responsibilities
All ESF #12 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #12; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #12 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #12 annex.
Develop, revise, update, and maintain ESF #12 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #12
activities.
Provide ongoing status reports as requested by the ESF #12 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities, as well as, forwarding this call-out information to ESF #2 -
Communications.
Conduct periodic tabletop and mock training exercises activating ESF #12 to
improve coordination, communications, and performance.
Pitkin County EOP page 78 January 2016
EMERGENCY SUPPORT FUNCTION #13 – PUBLIC SAFETY AND
SECURITY ANNEX
ESF Coordinator/Lead: Support Agencies:
Designated Law Enforcement Representative Ambulance Districts
Colorado State Patrol
Primary Agencies: Fire Agencies
Pitkin County Sheriff’s Office Pitkin County Emergency Management
Aspen Police Department Metropolitan Districts
Basalt Police Department Private Security
Snowmass Village Police Department
Introduction
Purpose
ESF #13 provides a mechanism for coordinating and providing support to local authorities
to include non-investigative/non-criminal law enforcement, public safety, and security
capabilities and resources during potential or actual incidents or disasters.
Scope
ESF #13 capabilities support incident management requirements including force
and critical infrastructure protection, security planning and technical assistance,
technology support, and public safety in both pre-incident and post-incident
situations.
ESF #13 generally is activated in situations requiring extensive assistance to
provide public safety and security and where local government resources are
overwhelmed or are inadequate, or in pre-incident or post-incident situations that
require protective solutions or capabilities unique to the local government.
Initial Actions
Upon notification, a Law Enforcement representative will be assigned to respond
to the Pitkin County EOC to serve as the ESF #13 Lead.
The ESF #13 Lead will be responsible for providing situational awareness to the
EOC staff regarding law enforcement, public safety and security issues.
The ESF #13 Lead will assist in determining resource needs of the local incident(s)
and provide for the mobilization, prioritization, and coordination of law
enforcement services.
ESF #13 will obtain additional resources from outside of Pitkin County through
the ESF #7 – Resource Support Lead.
Unless there is a delegation of authority by the Sheriff or Chief of Police or a
Governor’s Emergency Declaration or if the Governor chooses to take command
of local resources, law enforcement activities will remain under the control of the
jurisdiction’s chief law enforcement official, generally the Chief of Police or the
County Sheriff.
Pitkin County EOP page 79 January 2016
ESF #13 will mobilize, prioritize, and assign to incident(s) law enforcement teams
and resources, as needed, for security, traffic control, evacuation, general law
enforcement duties, etc., as well as, personnel for relief or rotation assignment.
ESF #13 will coordinate with ESF #1 – Transportation and ESF #3 – Public Works
and Engineering for assets to support law enforcement operations when indicated.
Responsibilities
All ESF #13 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #13; develop structure, identifying designated ESF Coordinator(s),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #13 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #13 annex.
Develop, revise, update, and maintain ESF #13 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #13
activities.
Provide ongoing status reports as requested by the ESF #13 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities, as well as, forwarding this call-out information to ESF #2 -
Communications.
Conduct periodic tabletop and mock training exercises activating ESF #13 to
improve coordination, communications, and performance.
Pitkin County EOP page 80 January 2016
EMERGENCY SUPPORT FUNCTION #14 – COMMUNITY
RECOVERY AND MITIGATION ANNEX
ESF Coordinator/Lead: Support Agencies:
Designated County Administrator Special Districts
Non-Governmental Organizations
Primary Agencies: Chamber of Commerce
Pitkin County Government American Red Cross
City of Aspen Government Local Economic Development Organizations
Town of Basalt Government Regional Schools
Town of Snowmass Village Government
Purpose
This annex for ESF #14 provides the operational framework for a coordinated effort of the
community to recover from the adverse physical, economic and environmental effects of
natural and technological disasters, civil disturbances, or acts of terrorism. Those efforts
may be both short and long term in nature, with goals including the restoration of vital
life-support systems; appropriate reclamation of damaged infrastructure, private property
and the environment; rebuilding of damage suffered by the local economy, and reducing
or eliminating risks from future incidents.
Scope
ESF #14 is responsible for providing a government conduit and administrative means for
appropriate Federal, State, military, voluntary and private sector organizations to assist
local governments during the recovery and mitigation process. ESF#14 support may vary
depending on the magnitude and type of incident and the potential for long term and
severe consequences. ESF #14 may provide coordination during large-scale or
catastrophic incidents that require assistance to address significant long-term impacts in
the affected area (e.g., impacts on housing, businesses and employment, community
infrastructure, and social services). Activities within the scope of this function include
Advise on the long-term recovery implications of response activities and
coordinate the transition from response to recovery in field operations.
Work with county departments; other local governments; nongovernmental
organizations; and private-sector organizations to conduct comprehensive market
disruption and loss analysis and develop a comprehensive long-term recovery plan
for the community.
Determine/identify responsibilities for recovery activities, and provide a vehicle to
maintain continuity in program delivery among departments and agencies, and
other involved parties, to ensure follow-through of recovery and hazard mitigation
efforts.
Develop coordination mechanisms and requirements for post-incident assessments,
plans, and activities that can be scaled to incidents of varying types and
magnitudes.
Establish procedures/guidelines for integration of pre-incident planning and risk
assessment with post-incident recovery and mitigation efforts.
Pitkin County EOP page 81 January 2016
Facilitate recovery decision making across ESFs. Also facilitate awareness of post-
incident digital mapping and pre-incident hazard mitigation and recovery planning
across ESFs.
Identify appropriate State and Federal programs and agencies to support
implementation of the long-term community recovery plan, ensure coordination,
and identify gaps in resources available. The Governor may then declare a “State
of Emergency” and the provisions of the State Emergency Operations Plan will be
implemented.
If the situation is beyond local and State capability, the Governor may ask for
Federal assistance by requesting a Presidential Declaration of an “emergency” or
“major disaster”. A Presidential Declaration authorizes Federal assistance under
the Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL 93288,
as amended). The declaration triggers the implementation of Federal disaster
assistance programs, which are coordinated by the Federal Emergency
Management Agency (FEMA), in cooperation with the Colorado Division of
Emergency Management (DEM).
Response and recovery operations in both State and Federally declared disasters
will be conducted in accordance with the standards set forth by the National
Incident Management System (NIMS) and the National Response Framework
(NRF).
Long-term recovery and mitigation efforts will be based on a variety of factors and
priorities, including public safety, economic development, environmental
protection, and preservation of social cultural and historical resources.
Initial Actions
Immediately after any emergency/disaster, response activities to save lives and protect
property should have the highest priority. However, recovery activities can be conducted
concurrently with response and should commence as soon as possible. Gradually, as the
requirement for emergency response diminishes, the need for recovery activities should
become the focal point.
Recovery and restoration actions following any emergency or disaster should be
determined by the specific event. Recovery plans are based on the damage assessment; on
awareness of what shape the recovery should take in the rebuilding of infrastructure, the
environment and the economy; and the resources available for that rebuilding. Several
federal, state, and local jurisdictions may be involved depending on the hazard and scope
of the situation.
Short-Term Recovery Efforts
Typically focus on restarting critical community elements such as utility, economic, and
social systems in order to meet people’s immediate needs. Initial and short-term recovery
activities focus on the safety and welfare of the affected community and restoration of
essential services to include:
Coordinate and conduct initial damage assessment efforts to help guide local
decision making and priority setting and to determine the need for supplemental
State and Federal assistance.
Pitkin County EOP page 82 January 2016
Coordinate the restoration of essential public services and facilities (e.g., removal
of debris from emergency routes, emergency repairs to hospitals, and public safety
facilities). Coordinate relief efforts with voluntary organizations.
Provide for the preservation, maintenance, and/or reconstitution of the
government’s ability to carry out its executive, legislative, and judicial processes.
Includes preservation of lawful leadership and authority, prevention of unlawful
assumption of authority, and prioritization and maintenance of essential services.
Complete steps for formally requesting State and Federal disaster assistance when
damage assessment results indicate that impacts exceed local capabilities.
Coordinate the delivery of State and Federal disaster assistance programs (e.g.,
Individual Assistance, Public Assistance, Hazard Mitigation) in Presidential
declared disasters.
Identify post disaster hazard mitigation activities to reduce future risks.
Long-Term Recovery Efforts
Includes resumption of full services; large-scale repair and replacement work; economic
and resource re-stabilization; organizations’ re-adaptation; and assessment of the event.
Hazard mitigation is often part of the long-term recovery effort. Hazard mitigation actions
are those taken to permanently eliminate or reduce the long-term vulnerability to human
life and property from hazards. Long-term recovery efforts focus on redeveloping
communities and restoring the economic viability of disaster areas, including:
Maintain records on all aspects of the recovery effort. Provide guidance and
procedures/guidelines for disaster cost documentation and contingency funding for
recovery activities including restoration of government services. Items of concern
may include paying bills, meeting payrolls, and maintaining or establishing
contractual relationships. Also assess disaster impacts on municipal bonds and
insurance, examine taxation issues such as property reassessment and coordination
of cost recovery activities including grant applications for governmental entities.
Provide for coordination of donations to disaster victims, including informing the
general public, through the PIO, of specific items needed. Coordinate and integrate
the resources and assistance programs of voluntary agencies and other community-
based organizations.
Ensure appropriate policies, agreements, and procedures/guidelines are in place to
facilitate the demolition of public and private structures considered unsafe for
habitation or declared an imminent hazard.
Provide environmentally based, technical information and support for management
of recovery activities. Includes assistance and advice on air quality, soil
conditions, natural resources, weather, river levels, and advice on solid waste
disposal and environmental permitting.
Prioritize essential public facilities and provide for coordination of personnel and
resources necessary to make temporary or permanent repairs to public
infrastructure damaged in the disaster.
Ensure all of the county’s criminal and legal obligations are met. Provide legal
guidance and assistance for disaster recovery activities. Includes assistance with
preparation of disaster related declarations, rendering opinions regarding
planned/proposed actions, and interpreting regulatory actions of other jurisdictions
(e.g. state or federal).
Pitkin County EOP page 83 January 2016
Provide for coordination of the materials, personnel, equipment and facilities for
disaster recovery activities.
Provide for relocation of citizens displaced by a disaster and ensures that housing
is available throughout the recovery period. Reestablish an adequate supply of
housing, including affordable housing, to replace housing stock destroyed by the
disaster.
Restore the economic base of disaster impacted communities, including lost jobs
and employment opportunities.
Identify hazard mitigation opportunities and implementing long-term hazard
mitigation plans, projects and measures
Mitigation
When repairing and restoring services and facilities, investigate alternative plans and
activities to potentially reduce future damages and impacts. These activities include:
Investigate possible mitigation grant projects for reducing future disaster damage
and losses.
Develop and enforce adequate land use regulations and building codes.
Develop hazard analysis.
Develop potential mitigation measure to address the hazards identified in the
analysis
Responsibilities
All ESF #14 Lead will:
Organize ESF #14; develop structure, identifying designated ESF Lead(s), primary
agencies and support agencies, along with roles, responsibilities, and assignments.
Recruit dedicated semiprofessional volunteers to assist in damage assessment
efforts.
Coordinate training for members of a Damage Assessment Teams (DAT).
Establish point of contact with local officials to determine approximate areas
affected and extent of damage.
Develop, revise, update, and maintain ESF #14 annex in compliance with the EOP
base plan maintenance requirements.
Alert and activate the damage assessment teams and provide briefings
Work to establish a partnership with business and industry to help ensure all
available programs are implemented to assist with economic stabilization and
recovery.
Serve as liaisons to state, federal, volunteer and private agencies providing
assistance and implementing recovery programs.
Work with state and federal officials to ensure that mitigation initiatives are
considered in rebuilding and redevelopment when feasible and practical.
Coordinate with neighborhood groups and volunteer agencies to ensure
community needs related to the disaster have been identified and appropriate local,
state and federal assistance is made available to address important community
issues.
Pitkin County EOP page 84 January 2016
Pitkin County Emergency Manager
Coordinate with ESF 14 Countywide damage assessment and recovery efforts.
Make recommendations to the appropriate governing body(s) concerning requests
for disaster declarations.
Supply technical information, advice, and assistance in procuring available Federal
and State emergency assistance.
Review and verify damage assessment and assistance information.
Coordinate closely with County entities for assessment/recovery activities.
Provide regular updates of information to PIO and ESF #5 – Emergency
Management for use in the development of information packets, briefing
information, displays, news releases, etc.
Primary Agencies
All ESF #14 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, and documenting the
information.
When requested, deploy a representative to the EOC to assist with ESF #14
activities.
Provide ongoing status reports as requested by the ESF #14 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24hour staffing
capabilities, as well as forwarding callout information to ESF #2 Communications.
Participate in periodic tabletop and mock training exercises activating ESF #14 to
improve coordination, communications, and performance.
Perform other emergency responsibilities as assigned. The following Pitkin
County departments have these specific emergency responsibilities with respect to
recovery efforts:
Pitkin County Offices/Departments
Serve on Damage Assessment and/or Mitigation Teams, as required.
Coordinate with Emergency Management for the identification of disaster
recovery programs and assistance.
Provide personnel to temporarily support recovery activities as requested by the
Emergency Manager.
Assist in operating phone lines for recovery information.
Assist employees in solving special employment problems that may arise as the
result of a disaster.
Pitkin County EOP page 85 January 2016
Pitkin County Attorney’s Office
Assist in the preparation of disaster declarations and emergency resolutions to
expedite recovery efforts.
Provide legal advice for proposed actions.
Pitkin County Senior Services
Provide support and assistance to older disaster victims located within Pitkin
County, including, but not limited to the following:
Maintain a presence at the EOC and/or Disaster Recovery Centers. Represent the
needs and interests of the aging network and older adults at the EOC.
Inform older disaster victims and their families of disaster assistance programs and
other assistance, including referring older disaster victims to the National Tele-
Registration Center and/or assist with the tele-registration process.
Assist older disaster victims in establishing eligibility and completing applications
for disaster assistance programs. Provide follow-up and advocacy to assure that
individuals are able to complete the application process and/or receive eligible
assistance.
Inform older disaster victims, aging network staff and emergency management
staff of services the area agencies on aging and related service providers can
provide including, but not limited to, alternative housing, home repair, chores,
meals, and counseling.
Collaborate with disaster relief organizations to address unmet service needs of
older disaster victims.
Coordinate the Aging Network’s presence at Disaster Recovery Centers during a
State or federally declared disaster.
Pitkin County Human Services
Coordinate the implementation of a comprehensive program of emergency
assistance to families following a disaster to include:
Aid to Dependent Children
Emergency Food Stamp Program
Inter-County welfare operations
Non-deferrable grants
Welfare inquiries
Medical assistance programs
Provide representatives, as needed, to give advice and assistance to disaster
affected individuals.
Assist private relief organizations and/or public agencies in distributing emergency
supplies.
Process requests, assist in reuniting families and provide missing person
information, as required.
Assist in the procurement and distribution of food products following a disaster.
Pitkin County EOP page 86 January 2016
EMERGENCY SUPPORT FUNCTION #15 – EXTERNAL AFFAIRS
ANNEX
ESF Coordinator/Lead: Support Agencies:
Designated PIO Representative Pitkin County Emergency Management
Primary Agency:
Pitkin County PIO Group
County/Municipal Administrators
Introduction
Purpose
The purpose of public information is to establish uniform policies for the effective
development, coordination, and dissemination of information to the public in the event of
a disaster.
ESF #15 coordinates local actions to provide the required external affairs support to local
incident management elements.
ESF #15 details the establishment of support positions to coordinate communications to
various audiences. The Pitkin County Joint Information Center (JIC) is a ph ysical location
where public affairs professionals from organizations involved in incident management
activities can work together to provide critical emergency information, crisis
communications, and public affairs support.
The Pitkin County JIC serves as the focal point for the coordination and the dissemination
of information to the public and media concerning incident prevention, preparedness,
response, recovery, and mitigation. The Pitkin County JIC structure is designed to work
equally well for large or small situations and can expand or contract to meet the needs of
the incident. The Pitkin County Public Information Officer’s (PIO) Group will be
responsible for staffing and managing the JIC.
Scope
ESF #15 applies to all local departments and agencies that may require public
affairs support or whose public affairs assets may be employed during a disaster.
ESF #15 is required during any response or other event where significant
interagency coordination is required and when the Pitkin County EOC has been
activated.
ESF #15 provides the resources and structure for the implementation of the Pitkin
County Emergency Operations Plan. Incident communications actions contained in
the EOP are consistent with the template established in the National Incident
Management System (NIMS).
Under the Incident Command System (ICS)/Unified Command System (UCS), the
JIC is led by the Public Information Officer (PIO) whose jurisdiction has authority
for the incident. The PIO has three primary responsibilities:
Pitkin County EOP page 87 January 2016
o To gather incident data. This involves understanding how an ICS/UCS
operates and develops an effective method for obtaining up-to-date
information from appropriate ICS/UCS sections.
o To analyze public perceptions for each incident of the response. This
involves employing techniques for obtaining community feedback to
provide response agencies with insight into community information needs,
their expectations for the role to be played by the response agencies, and
the lessons to be learned from specific response efforts.
o To inform the public. That is, to serve as the source of accurate and
comprehensive information about the incident and the response to a
specific set of audiences.
When multiple public or private agencies and organizations come together to
respond to an emergency or manage an event, efficient information flow is critical
to effectively carrying out these PIO responsibilities and meeting the expectations
of various publics. The Pitkin County JIC is a centralized “communications hub”
that serves to achieve that information flow.
PIOs will represent their own agency and speak about their agency’s involvement
in response and recovery operations in an event. The Colorado Division of
Emergency Management PIO will be a central point of contact for the State and
should be kept informed, utilizing WebEOC whenever possible, about all
participating agency news and information releases throughout the response and
recovery operations.
Initial Actions
The Pitkin County Emergency Management Director, or designee, will make the
initial decision to activate the JIC during a large scale emergency or disaster
affecting Pitkin County. The JIC will be located in close proximity to the EOC.
If activated to support incident information management, a request may come from
the Incident Commander, or the PIO assigned to the incident.
The request is made to the Pitkin County Regional Emergency Dispatch Center
(PCREDC) to notify the PIO Group.
Upon notification, PCREDC will inform the available PIOs where to respond and
to whom they should report to upon arrival.
The Lead PIO will be the PIO whose agency has statutory authority for the
incident or one that has been chosen by the Incident Commander.. If there are
multiple agencies with jurisdictional authority, a unified approach should be
utilized, when possible.
The Pitkin County PIO Group may be activated to support on-going information
requirements of a specific jurisdiction during any incident, as needed, or may be
activated to staff the JIC during any large scale incident.
Pitkin County EOP page 88 January 2016
Responsibilities
All ESF #15 agencies will:
Operate agency functions within the structure of the Incident Command System
(ICS) and the National Response Framework (NRF).
Organize ESF #15; develop structure, identifying designated ESF Coordinators),
primary agencies and support agencies, along with roles, responsibilities, and
assignments, documenting this information in ESF #15 annex.
Develop applicable standard operating procedures, guidelines and/or checklists
detailing the accomplishment of their assigned functions, documenting this
information in ESF #15 annex.
Develop, revise, update, and maintain ESF #15 annex in compliance with the EOP
base plan maintenance requirements.
When requested, deploy a representative to the EOC to assist with ESF #15
activities.
Provide ongoing status reports as requested by the ESF #15 Lead.
Maintain updated resource inventories of supplies, equipment, personnel resources
and facilities, including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities
taking care to clearly separate disaster related work from daily work in the event
that State and Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing
capabilities, as well as, forwarding this callout information to ESF #2
Communications.
Conduct periodic tabletop and mock training exercises activating ESF #15 to
improve coordination, communications, and performance.