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HomeMy WebLinkAboutresolution.council.008-93 ~. \~, , \\;,. ~.! . ~\," i,'.." !A \~ ~ _--, RESOLUTION NO. ff Series of 1993 A RESOLUTION APPROVING A PROCUREMENT CONTRACT BETWEEN UNIFILT CORPORATION AND THE CITY OF ASPEN, COLORADO, FOR THE PURCHASE OF FILTER MEDIA FOR THE WEST WATER PLANT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a procurement contract between Unifilt Corporation and the City of Aspen, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ASPEN, COLORADO: That the City Council of the City of Aspen hereby approves that procurement contract between Unifilt Corporation and the City of Aspen, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the ?JH<-- day of ~ru;/ , 1993. ~~ r~ 7(7~. John S. Bennett, Mayor I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held on the day hereinabove stated. unifilLres ~.\~ c~,. - ~. -_I AGREEMENT THIS AGREEMENT, made r."lis 25 day of CITY OF ASPEN .OWNER., and UNIFIlT CORPORATION business as a Corporation, hereinafter called .CONTRACTOR". January .19~ by and between . hereinafter called doing WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned: 1. The CONTRACTOR will completa delivery of materials for filter media 2. The CONTRACTOR will furnish all of the material described herein. 3. The CONTRACTOR will deliver the material required by the CONTRACT DOCUMENTS within thirtY (30) calendar days unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS. 4. The Contractor agrees to provide all of the materials described in the CONTRACT DOCUMENTS and comply with the terms therein for the sum of Seventy-two thousand. four-hundred frftv ($"***72.450**"*). S. The term .CONTRACT DOCUMENTS. means and includes the following: A. GENEP.AL INSTRUCTIONS TO BIDDERS (Attached) B. SPECIFICATIONS AND DRAWINGS PREPARED 8Y SCHMUESER GORDON MEYER "Section 13220 - Fi/ter Media. (Attached) C. UNIFILT CORPORATION QUOTATION DATED DECEMBER 12, 1992. D. UNIFILT LEITER DATED JANUARY 11, 1993, AMENDING MEDIA QUANTITIES AND PAINTING, $450.00 (Attached) 6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the QUOTATION. 7. This AGREEMENT shall be binding upon all parties hereto and their respective heirs, executors. administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto halle exacuted, or carJsed to be executed _, \ by their duly authorized officials, this AGREEMENT in triplicate, each of which shall be deemed 9)an original on the date first above written. JAN ~~-~6 NUN ~~;~~ '~. IN, '~ ,IIr', ".. v. '-'. \re...:. 't."\ I ) '~ ~,""'--- ',' JAN 22 '93 15:09 ASPEN/WATER DEPT. (S~l ATreS1': P .14/14 OWNER; CITY, or ASPEN l' (fA 'T-l ""'- NAMCl JOUN !l!!MN!Tt (please tYpe) 11TL.E: MI\V()!l KATHRYN KOCH {prea~ tylle} NAM~_.j(~,~ / ilTl.S: c.. I T<? CL~ NAME: LIE K. SACCO (plea$B type) TITLE: SENIOR ESTIMATOR CONTRACTOR: ~~yLT CORPORATION ev; /~ ,tr:_.;//Ur4- K EN A:I:lUNB^R ~: VIC~, PRESIDENT "'~AlIr~" - "!..--..~'~~~ p ENGINEERS. SURVEYORS SG , M_ SCHMUESER GORDON MEYER (303) 945-1004 :..",' ""0",3) 945-5948 h, , '\!! , :., 1001 Grand Avenue, Suite 2E Glenwood Springs, CO 81601 January 13, 1993 Mr. Larry Ballenger, Water Superintendent City of Aspen 130 South Galena Aspen, CO 81611 RE: West Water Treatment Plant Filter Media Bids Dear Larry: The purpose of this letter is to provide our recommendation on the filter media bids recently received for the West WTP. Enclosed is a summary of the bids received. We are recommending that the award be given to Unifilt Corporation for the following reasons: 1. The BOSS Sand Company bid did not have definitive freight charges. Freight charges are approximately 50% of the total bid. BaS Sand Company (ESC) indicated that the freight rate at the time of shipment will prevail. The Unifilt bid had firm freight charges. 2. The BSC bid stated the following: . All testing and inspection of this material must be performed at the point of origin with final approval acceptance at the same. . This statement is contrary to Specification 3.3 of AWWA BlOO-89. In practical terms, A WW A BIOO-89 requires that independent lab testing be performed at the WTP once the media is shipped. If the material does not meet the specification, the material has to be removed by the media supplier. This specification is provided for so that we are not relying on lab testing provided by the supplier. Based on the BSC statement, if the media does not meet the specifications based upon our independent lab tests, the City would have no recourse to be reimbursed for the material. On the other hand, the Unifilt bid does allow for independent lab testing at the WTP. 3. BSC is in essence a broker of the seven different types of material that will be purchased. In other words, BSC does not manufacture the material but, rather, calls the various sand, gravel, garnet and anthracite suppliers and packages a bid. It is extremely important that all the materials be compatible. For instance, all the material can meet the intent of the specification for size, uniformity coefficients and specific gravity and still not be compatible. ) In our evaluation of the East WTP, we identified defects with the media. In that instance, the City of Aspen relied on a general contractor to award the media bid to the low bidder. Also in that instance, the material did conform to the specifications but yet, based upon our evaluation, was not compatible. [ '\.' \ \1 <. / '''. '"W ..\~ ,..f -.-.- January 13, 1993 Mr. Larry Ballenger, Water Superintendent City of Aspen Page 2 On the other hand, Unifilt has a long history of ensuring that the material not only meets specification, but is compatible. Unifilt has lab and engineering personnel on staff that can verify that the material is compatible and will stratify at the right locations after backwash fluidization. By way of example, we called Unifilt after the bids were received to verify the headloss calculations and expansion of media with the flows from the City's existing backwash pumps. Unifilt immediately had their engineers calculate the headloss and expansion of media based upon flows and water temperature. BSC is not able to provide this information. 4. It is extremely critical that the media replacement be done in the next several months so that the plant can be fully on line prior to higher demand periods this spring. We are more confident that U nifilt can meet this schedule and meet the intent of the specification after review of submittal materials. For instance, we are aware of a project for the Town of Louisville that has had a nine-month delay due to submittals not in compliance with specification from BSC. Apparently, the original submittals from BSC did not meet the intent of the specifications. The City of Aspen cannot afford to risk not having the project done prior to spring runoff. I hope this information is sufficient for the City of Aspen to make a decision. If you have any questions or comments, please do not hesitate to call. Sincerely, SCHMUESER GORDON MEYER, INC. ~~~Y'~ Louis Meyer, P.E. LM:lc/92006-05.l ) SCHMUESER GORDON MEYER, INC.