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HomeMy WebLinkAboutresolution.council.009-93 .' ~',,", ~ \s"" 41)'" \z '~, '", ,..' ' , Ie, ~- / RESOLUTION NO. cr Series of 1993 A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN CURTIS & ASSOCIATES AND THE CITY OF ASPEN, COLORADO, FOR PROFESSIONAL CONSULTATION SERVICES RELATING TO THE KRAUT PROPERTY AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a professional services agreement between Curtis & Associates and the City of Aspen, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ASPEN, COLORADO: That the City Council of the City of Aspen hereby approves that professional services agreement between Curtis & Associates and the City of Aspen, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the $ day of ~~ La.7 ' 1993. >~ L:;~ I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held on the day hereinabove stated. curtis. res . tit ~, ~. () q'l \< Y r, eel- 'S Cc (J-<Z.r- 1':0\" Lie AGREEMENT FOR PROFESSIONAL SERVICES This Agreement made and entered on the date hereinafter stated, between the CITY OF ASPEN, Colorado, ("City") and Curtis & Associates, ("Professional"). For and in consideration of the mutual covenants contained herein, the parties agree as follows: I. Scope of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth in its Consulting Proposal dated January 11, 1993, and aattached hereto as Exhibit "A" and by this reference incorporated herein. 2. Completion. Professional shall commence work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be completed in the time allocated in Professional's Proposal, Exhibit "A", attached hereto. Upon request of the City, Professional shall submit, for the City's approval, a schedule for the performance of Professional's services which shall be adjusted as required as the project proceeds, and which shall include allowances for periods of time required by the City's project coordinator for review and approval of submissions and for approvals of authoritites having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional. 3. Payment. In consideration of the work performed, City shall pay Professional a total of twelve thousand five hundred dollars ($12,500). This fee shall be paid as follows: $6,500.00 within 14 days of the issuance of a Notice to Proceed following approval of this agreement by the City Council of the City of Aspen, and the balance of $6,000.00 within 14 days upon the delivery of Professional's final report to the City Council. 4. Non-Assignability. Both parties recognize that this contract is one for personal services and cannot be transferred, assigned, or sublet by either party without prior written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this agreement. Professional shall be and remain solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers, agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent of the subcontract. The City shall not be obligated to payor be liable for payment of any sums due which may be due to any sub-contractor. 5. Termination. The Professional or the City may terminate this Agreement, without specifying the reason therefor, by giving notice, in writing, addressed to the other party, specifying the effective date of the termination., No fees shall be earned after the effective date of the termination. Upon any termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or other material prepared by the Professional shall become the property of the City. Notwithstanding the above, Professional hall not be relieved of any liability to the City for damages sustained by the City by virtue of any e ~_.', ~ 11 '~"- '.' ft." ~, '\" -~"'.I breach of this Agreement by the Professional, and the City may withhold any payments to the Professional for the purposes of set-off until such time as the exact amount of damages due the City from the Professional may be determined. 6. Covenant Against Contingent Fees. The Professional warrants that s/he has not been employed or retained any company or person, other than a bona fide employee working for the Professional, to solicit or secure this contract, that s/he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. For a breach or violation of this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 7. Independent Contractor Status. It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City. City is interested only in the results obtained under this contract. The manner and means of conducting the work are under the sole control of Professional. None of the benefits provided by City to its employees including, but not limited to, workers' compensation insurance and unemployment insurance, are available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees, servants and subcontractors during the performance of this contract. Professional shall indemnify City against all liability and loss in connection with, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to Professional and/or Professional's employees engaged in the performance of the services agreed to herein. 8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers, employees, insurers, and self-insurance pool, from and against all liability , claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this contract, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the Professional, or any officer, employee, representative, or agent of the Professional or of any subcontractor of the Professional, or which arises out of any workmen's compensation claim of any employee of the Professional or of any employee of any subcontractor of the Professional. The Professional agrees to investigate, handle, respond to, and to provide defense for and defend against,any such liability, claims or demands at the sole expense of the Professional, or at the option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in connection with, any such liability, claims, or demands. The Professional also agrees to bear all other costs and expenses related thereto, including court costs and attorney fees, whether or not any such liability, claims, or demands alleged are groundless, false, or fraudulent. If it is 2 . -, 'II' e"', , \ " "~.. determined by the final judgment of a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or other fault of the City, its officers, or employees. 9. Insurance. (a) Professional agrees to procure and maintain, at its own expense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by law. The Professional shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types. (b) The parties hereto understand and agree that City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its employees. 10. City's Insurance. The parties hereto understand that the City is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Finance Department and are available to Professional for inspection during normal business hours. City makes no representations whatsoever with respect to specific coverages offered by CIRSA. City shall provide Professional reasonable notice of any changes in its membership or participation in CIRSA. 11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal or written representations, agreements, warranties or promises pertaining to the project matter thereof not expressly incorporated in this writing. All terms and provisions contained in the Professional's Proposal in conflict with this Agreement are expressly hereby deleted from the Proposal and shall not be binding upon the parties. 12. Notice. Any written notices as called for herein may be hand delivered to the respective persons and/or addresses listed below or mailed by certified mail return receipt requested, to: City: Amy Margerum, City Manager City of Aspen 130 South Galena Street Aspen, Colorado 81611 Professional: Jim Curtis Curtis & Associates 117 South Monarch Street Aspen, Colorado 81611 3 ~e."" %, "<. ~- <., &It' ~ , ~.." 13. Non-Discrimination: penalty. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform services under this contract. Professional agrees to meet all of the requirements of City's municipal code, Section 13-98, pertaining to non-discrimination in employment. 14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or condition of this Agreement can be waived except by the written consent of the City, and forebearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant, or condition to be performed by Professional to which the same may apply and, until complete performance by Professional of said term, covenant or condition, the City shall be entitled to invoke any remedy available to it under this Agreement or by law despite any such forbearance or indulgence. 15. Execution of Agreement by City. This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Notwith- standing anything to the contrary contained herein, this agreement shall not be binding upon the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in his absence) to execute the same. 16. General Terms. (a) It is agreed that neither this agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superceded or extended except by appropriate written instrument fully executed by the parties. (b) If any of the provisions of this agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. (c) The parties acknowledge and understand that there are no conditions or limitations to this understanding except those as contained herein at the time of the execution hereof and that after execution no alteration, change or modification shall be made except upon a writing signed by the parties. (d) This agreement shall be governed by the laws of the State of Colorado as from time to time in effect. 4 (e., '", " 'e ~', ~. ~..', ~'" IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date hereinafter written. Dated: ..3/$'/93 / ATTESTED BY: ~)Ik WITNESSED BY: /Ar~)"!,-V ~ APPROVED AS TO FORM BY: curtis.l1gr CITY OF ASPEN, COLORADO: By: 94 7: /3~ PROFESSIONAL: By: 5 l.~~ ~., ~ f.-.'l~l;" ~.'" \ii '\ , <It ~,""., ~.. ~~ EXHIBIT A - SCOPE OF WORK FOR SUPER BLOCK CONCEPTUAL ANALYSIS The consulting team will consist of Jonathan Rose, Harry Teague, Jim curtis and Greg Luth, Parking Engineer. Leslie Lamont of the Planning Office will also provide assistance. The consulting team will examine the following aspects of the Super Block. ' 1. Underground Parking and Access Point. Prepare sketch plans that maximize the underground parking and alternative entry and exit points. Examine vehicular circulation into and out of the garage and the surrounding properties. Provide preliminary estimate of the construction cost and the potential cost savings of the underground parking it is constructed on a joint cooperative basis vs. the cost of the individual property owners providing their separate independent parking. 2. utilities relocation. Determine the existing utilities in the alleyway between the Kraut property and Bell Mountain/Buckhorn lodges, and Cooper Avenue, and the feasibility/estimated cost to relocate the utilities or integrate them into a parking structure. 3. Cost allocation options for the Underground Parking. Investigate possible cost allocation and revenue generating options and methods to fund construction of the underground parking. The investigation will be very conceptual and rely heavily on the input and objectives of the individual property owners. Options might be various PUblic/Private Partnerships, Special Improvement/Parking District, Municipal Bonding, etc. The objective is to outline a range of options for discussion among the involved parties. 4. Development Character Study. Provide a quick development character study of the Super Block. Examine pedestrian traffic, vehicular traffic, surface parking, service deliveries, architectural bulk and mass, viewplane, etc. Emphasis shall be place on the treatment of the alleyway and Cooper Avenue. The objective is to provide a conceptual planning framework so that the individual properties can be developed separately and at different times, but yet fit together and compliment one another. All work and meetings will be accomplished within three months from authorization to proceed. The consulting team will meet at least two times with the surrounding property owners to solicit their ideas and objectives, and thereafter one meeting with the city P&Z commission and one meeting with the city Council to present our findings. The second meeting with the surrounding property owners will be scheduled during the week of March 15-19 and the presentation to City council will be tentatively scheduled April 12 to coincide with Mr. Rose's travel schedule and' to reduce the cost of the fees. If Mr. Rose is requested to make a third trip to Aspen other than the above, an additional billing will be required. The Planning Office will be responsible for scheduling these meetings.