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HomeMy WebLinkAboutresolution.council.018-04RESOLUTION # (Series of 2004) A RESOLUTION APPROVING AN AMENDMENT TO A CONTRACT BETWEEN THE CITY OF ASPEN'; COLORADO, AND UTILX CORPORATION, SETTING FORTH THE TERMS' AND "CONDITIONS REGARDING RENOVATION OF UNDERGROUND CABLING AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AMENDMENT. WHEREAS, there has been submitted to the City Council a contract between the City of Aspen, Colorado, and Utilx Corporation, a copy of which amendment is annexed hereto and made a part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 That the City Council of the City of Aspen hereby approves that contract amendment between the City of Aspen, Colorado, and Utilx Corporation regarding renovation of underground cabling, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said amendment on behalf of the City of Aspen. Dated: Helen Kahn~Kla~d, Mayor I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution a~opted by the City Council of the City of Aspen, Colorado, at a meeting held~"~,:~_,~, , 2004. - Kathry~. Koc~n, City clerk Customer: City Of Aspen Project: Downtown Cable Remediation Date: March 1, 2004 FIRST AMENDMENT TO THE SERVICE AGREEMENT BETWEEN THE CITY OF ASPEN AND UTILX® CORPORATION Dated January 1, 2003 The contract and proposal for CableCURE® services dated January 1, 2003, ("Agreement") by and between The City of Aspen ("Customer"), a Colorado Municipality, with offices located at 130 South Galena Street, Aspen, Colorado 81611-1975, and the UTILX Corporation ("UTILX"), a Delaware corporation, with offices at 22820 Russell Road, Kent, Washington 98032 is hereby amended as follows: Effective Date: March 1,2004 RECITALS WHEREAS both Customer and UTILX desire to continue working together under the Agreement. WHEREAS both Customer and UTILX desire to amend the pricing for the 2004 calendar year as permitted under the Agreement, as amended. WHEREAS the new pricing shall commence as of the Effective Date and remain valid through December 31,2004. NOW, THEREFORE, in consideration of the promises and the mutual covenants hereinafter contained Customer and UTILX covenant and agree as follows: 1. The foregoing Recitals are incorporated by reference as if fully set forth herein. Attachment A of the Agreement is hereby deleted in its entirety and is replaced with the provisions set forth in Attachment A, dated March 1, 20041 attached hereto and incOrPOrated herein bY thiS reference; and Attachment B of the Agreement is hereby deleted in its entirety and is replaced With the Provisions set forth in Attachment B, dated March 1, 2004, attached hereto and incorporated herein bY this reference; The contract amount for 2004 is not to exceed $500,000.00 All other terms and conditions of the Agreement dated January 1, 2003 not addressed herein shall remain in full force and effect. This amendment shall attach to and beCome part of the Agreement dated February 11,2003, as if fully set therein. IN WITNESS WHEREOF, the parties have caUsed this First Amendment to be executed by their duly authoriZed officers as of the Effective Date written aboVel AGREED AND ACCEPTED: By: City of Aspen UTILX Corporation ~ ~' An Authorized Signatory An Authorized signatory (Print Name & Title) ' (Print Name ~ Date: City of Aspen 1st Amendment Date: rev. 2.27.04 Confidential Property of UTILX corporation. DisClose and distribute onlY to those who have a need to know. Customer: City Of Aspen Project: Downtown Cable Remediation Date: March 1, 2004 ATTACHMENT A Description of Work Perform Proactive CableCURE Injection including craftwork. Proactive CableCURE Injection is defined as the treatment of contiguouS segments of cable circuits where the majOrity Of the indiVidual segments have been in operation without failure or Destructive Testing for at least 120 daYs prior tO injection. DestruCtive Testing includes (1) any exposure of the cable to a voltage greater than 50 volts at any frequency below 50Hz or above 60 Hz or (2) any exposure of the cable to voltages at any frequency above the rated voltage of the cable. Proactive CableCURE Injection specifically excludes the injection of a single section of cable, which has failed and not been in continuous operation for 120 days prior to injection. Any Destructive Testing performed on the cable segments following Proactive CableCURE Injection shall specifically VOid the 20 yea~~ Unb0nditi~nal Warranty, Special Documentation & Invoice Requirement- Weekly progress invoicing. Due net 30-days from the date of invoice. Feeder Cable Terminations Upon addressing the reliability of feeder cable through the use of CableCLIRE/XL flUid injection it is StronglY recommended that all termination devices be removed and rePlaced With hbW ~brnponents to ensure longevity. customer Initials: Pricin.q Schedule UTILX reserves the right to negotiate new prices for work on an annual basis during the Term of the Agreement with the new pricing being effective each January 1. Proposal Billing Codes ~Length & Material Charges Bill COde i Description Charge Units 10403 [ Cable Test/Abandon Fee $.40 Conductor Ft 10373 i Inject 10 1/0 260 mil URD Cable $8100 "~'~'~'~i'~"i'"~'il ............................... 1/0 260 mil URD Cable $7.00 Conductor Ft. 10382 Inject 20 .................................... : .............................................................................................................................................. ~ ................................................................................................................................................................ ...... i'"~'~'~'~ ...................................... i'"'"i'~]';~t"'"~'~""i';~"~"~'"'~'i'i'""~5 '8';'~'~'; ~ ~ Conductor Ft. 10319 ! Inject 3¢ 500mcm 260 mil Feeder Cable ~ $9.00 Condu~or Ft ,. ................................................................ ~ .................................... :: ...................... : ............................................ _ ................................................. : .......................................................... ,...~ ........................................................................................................................................................................ 10039 i Heat Shrink AdaPter Kit for Risers $92.86 Each 10015 ~ E~ended Injedion ElbOW i $98.58 Each 10407 ! Splice Pin-Point $284.60Each " ................................................................................ ? ;~' 8'~;;'i'"'~'~i'~';;'"';';~"~";"~;; .................................................... ~': .................................................. ~'""'""?""~'~'~']"~' .................................. ~';'2' ................................................................... 10033 500 Flow ThroUgh Connector $42.00 Each ?'"G~'~'~ ....................................................... ~'~i~';;'"'8';';['~?~";'~'"";";'~;'"8'~'i~'i ................................ ~ ................... : ........................... : ............ ?'"'"'-~"~'~""~'~ ........................... ~ .............................................................................................. ._. ~$ . ~ Each ~ ~0~'~ ........................................................ ~:'~;~';'"'~'~'-~'~ ...................................................................................... ~ .......................................................................... [""~';"~'~';'~; ........................... F'"'~'~'~' .................................................................. 10040 T-Body Seal Kit $207 69 . Each ............................................................... ~ ........................................................................................................................................................................................................................................... L .................................................................. [ .............................................................................................. City of Aspen 1st Amendment 2 rev. 2.27.04 Confidential Prope~y of UTILX Corporation. Disclose and distribute only to thoSe who have a need to know. Customer: City Of Aspen Project: Downtown Cable Remediation Date: March 1, 2004 >Time Charges Bill code Description Charge i Units 10289 i Injection Technician $85.00 i Man-Hour 10290 ~ Lineman/Injection Technician $100.00 Man-Hour 10270 ~ Overtime $135.00 Man-Hour i'"'"'i ........................................................................................... 0245 i! .............................................................................................................................................................................................................. Delay Charges are in addition to any , $49.34 Man-Hour i hourly or daily rate set forth herein )>Excavation Charges Excavations to be performed by UTILX. Bill code i Description Charge ~ Units 10047 i Pit* Charge $2,056.25 Per Pit 10178 ~ Asphalt Surface Replacement ~ $25.00 Sq Ft 10179 ~ Concrete Surface Re placement i $30.00 Sq Ft Unforeseen Condition Charges ! Permit Fees** $443.75 Each ! Select Fill** $1.00 Cu Ft Spoils Disposal** $.33 Cu Ft Laborer** $450.00 Day Backhoe (Rubber Tire)** $950.00 Day Dump Truck** $81.25 Day * A pit is defined as a hole not to exceed four feet (4') wide by five feet (5') long by five feet (5') deep equaling one hundred (100) cubic feet ("Pit"). Pits contiguous to one another exceeding one hundred (100) cubic feet will be charged as an additional Pit to CUstomer and billed at the same rate as set out above in the Bill code. (EXAMPLE: One hundred one (101) cubiC feet warrants tWo (2) PitS; tWo hundred one (201) cUbic feet warrants three (3) Pits, etc.) ** Unforeseen conditions include but are not limited to buded objects and solid reck encountered during excavation. If directed to continue by the Customer, Customer Shall be billed at the rates Set forth above in "Unforeseen Conditions Charges". Note: Injection length based charges are per unit conductor length. Injection and craft houdy charges are billed in half-hour increments and are per crewperson. Hourly charges will not exceed 8 hours per crewperson per day, unless authorized by customer representative. Timing of the Project: UTILX will commence work on the projects for 2004 On or aboUt April 1, 2004 and complete work on or about July 31, 2004. // City of Aspen 1st Amendment 3 rev. 2.27.04 Confidential Property of UTILX CorPoration. Disclose and distribute onl'Y to those WhO have a need to know. Customer: City Of Aspen Project: Downtown Cable Remediation Date: March 1, 2004 SPECIFIC RESPONSIBILITIES UTILX responsibility (U) ..... C.u.s..t_..o...m....e...r.....r...e.~.~.~S..!.b.!.!.!~y....(~) ................................................................................................................................................................................................................................................................................................................................................................................. U 1. Recording of all cable tracking data and daily field reports. C 2. Providing any permits or licenses required by state, county, or municipal authorities, and handling any required interface with government agencies. C 3. Providing information and maps describing the physical characteristics, legal limitations, and locations of the cable at least two weeks prior to the performance of the work. C 4. Providing accurate circuit maps, which indicate the location of normal open points, circuit phasing, and other information required to safely and efficiently operate. C 5. Designating a Customer re presentative to act on the Customer's behalf in communicating with the UTILX operating crew, including daily approval of prog tess recorded on the UTILX daily field report. C 6. Planning all switching to maximize efficiency and productivity and to minimize any additional time or expense. U 7. Planning all injection work to maximize efficiency and productivity and to minimize any additional time or expense. C 8. Handling all communications with utility customers prior to the start of operations at a given site. C 9. Handling all communications with public agencies and the media C 10. Providing qualified supervision to switch and vedfy the de-energized and grounded condition of ~ any cable segments which need to be worked upon and to reenergize the same upon completion U 11. Testing the condition of the neutral prior to injection. If the cable has neutral damage exceeding 100% of the cable neutral's original ampacity, the condition will be repaired, the cable will not be injected, orthe customer will issue a wdtten waiver to allow injection to proceed. .... O ................... i ................... :i..~.T..~.~;.~;ii.~;;~i~;.~;....~;.;::...~.;~.~i~.~i~;~..~;~..~;i..~;5i~.~"B.i~...~;~ii~;~.~;~...~.~ ~i~;~";:...~;.;~;:"~.~;~.~.~:~i.;~j.~i~;.~...";;~i.~.Fi.;~.;:~...:~;....~ii.g~..i~.~.~ ..................... i CableCURE fluid(s)to be injected and contained, per the CableCURE Procedures Manual. ~'""i5' ................... i ................... ~"~'T'""i'~ '~ '~;ii'~;;,i ;~' ~'";~ 'i:"'~'~;'~i'i~i'~'~i ~;"~;"' '~;~"~i '~' ~ ~""~ 'B"~i~g ;:"i ;~'M"~; ~';:;~'"i'Bj ~ '~;~i~'~"" ~'~i:~"~'i'~;';:~;"':~ ~;""~; ii'~ ~"i'i:i';~'"'~ :~'i~i'~ ~'Ci 'i~'i~ ............ i fluid(s) to be injected and/or contained per the CableCURE Procedures Manual. ...... ii' ................... i ................. ~"~'T'"'~:';~:~i~'~'~:~;:'''~;'i'~ ~;'~""~;'~'~i'"'~;'~'~ ~'~;'~'~""i'i'~ 'i~'~'"~;:i'~'i:"i ~'"i' ~]";~'~i'~'i~":""i¥:i'i:i'~'"~'iSi ~'"~i"ii'"'~ ~;i'"~ ~'~'~;~;'~"i' ~i~ '~i'~;"~'":t'~'~' ................. condition must be corrected orthe cable will not be injected U 16. Connecting injection equipment and fluid tubes to injection adaptors. U 17. Installing collection equipment on the terminations of the cable segments U 18. Initiating and maintaining flow of the CableCURE fluid(s) into the cable segments ~.....~j ................... i 19. Locating and pinpointing all splices nec~S"~i'ry"i~'"'~'~'ii"~'~'W ................................................................................................................................................................ U 20. Excavating all splices up to five feet in depth necessary to Permit flow. City of Aspen 1st Amendment 4 rev. 2.27.04 Confidential Property of UTILX CorporatiOn. DisClose and distribute only t° those Wh° haVe a need to knOW. Customer: City Of Aspen Project: Downtown Cable Remediation Date: March 1, 2004 Customer resl?ons b tX lC) U 21 Replacing all splices necessary to permit flow, utilizing the following '~'~"i'~i'~"i'i'~'~'i ...................................................................................... a) Clear one (1) splice per 100 feet; b) Clear two (2) splices per 200 feet; c) Clear three (3) splices per 300 feet; and d) Replace all splices on feeder cable injection. Field Crew reserves the dght to make the call in the field based on the sensitivity of a dig (i.e. concrete driveways, ornamental gardens, and other items with high restorative cost.) Any deviation from repair will be noted on the UTILX Cable Tracking System ...... 0 ................... i .................. ................................................................................................................................................................................. ..... 0 .................. i ................. ...................................................................................................................................................................... '"'"0 ................... [ 25. Responsible for removal and disposal of all surface material and excess spoils. i completely through the cable segment. C 28. Providing suitable confined space for entry/rescue, equipment, and personnel if entry to confined ~ spaces is required for the conduct of the job. C 29. Providing cables and matedal for splices or terminatio ns in the event that replacement of old devices is required because they are defective or will not allow flow. C 30. Replacement of cable in the event that a cable needs to be replaced because it has been determined for technical or economic reasons that it is not suitable for injection. U ............... §~: ~.~:~:~.~.i.~`~.~.~:...~..~...i~.~ii.~.~...~:~".~i~[~.~.~i.iii.i.~.i.~...~.~.~..~...~¥~..~...~..~.~....~i~ be no charge for locating existing utilities where a locating service is available at no charge through One-Call Service or through individual local utilities. If such a service is unavailable, the cost of the ~ locating service will be billed to the Customer at invoice cost plus 20%. City of Aspen 1st Amendment 5 rev. 2.27.04 Confidential Property of UTILX Corporation. Disclose and distribute only to those who have a need to know.