HomeMy WebLinkAboutresolution.council.108-17 RESOLUTION #108
(Series of 2017)
A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF
ASPEN, COLORADO AND NEXT CHAPTERS LLC, SETTING FORTH THE
TERMS AND CONDITIONS OF THE ASPEN MOBILITY LAB PROJECT
MANAGEMENT.
WHEREAS, the City of Aspen is committed to maintaining a high quality of life
for residents and a superior visitor experience, and
WHEREAS, quality of life and experience is greatly influenced by the way
community members and visitors move into, out of, and around Aspen, and
WHEREAS, Aspen's current mobility options are not competitive with the
personal automobile, which encourages the use of single-occupancy vehicles, and
WHEREAS, single occupancy vehicles lead to traffic, air quality and safety
concerns, and an overall reduced experience, and
WHEREAS, the City of Aspen aims to experiment with new mobility services
with the hope that new mobility options can compete with the personal
automobile, and
WHEREAS, the City of Aspen supports residents and visitorsin choosing low
carbon transportation options, and
WHEREAS the City of Aspen seeks to test new modes of transportation during a
lab in the summer of 2018, and
WHEREAS the Aspen Mobility Lab requires additional capacity in the form of a
project manager
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF T14E
CITY OF ASPEN, COLORADO:
Section 1
That the City Council of the City of Aspen hereby approves the Contract
between the City of Aspen, Colorado and Next Chapters LLC that sets forth the
terms and conditions of the project manager for the Aspen Mobility Lab, a copy of
which is incorporated herein, and does hereby authorize the City Manager of the
City of Aspen to execute said Contract on behalf of the City of Aspen.
Dated: August 14, 2017
Steven Sk�dron, Mayor
d, Linda Manning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held August 14, 2017.
Linda Manning, City Clerk
CITY OF ASPEN STANDARD FORM OF AGREEMENT The Cityellspen
PRO FESSDNAL SERVDES
City of As pen Project No.: 2017-107
AGREEMENT made as of 14 day of August, in the year 2017
BETWEEN the City:
Contract Amount:
The City of Aspen
c/o Aspen Mobility Lab
130 South Galena Street Total: $30,625
Aspen, Colorado 81611
Phone: (970) 920-5079
If this Agreement requires the City to pay
And the Professional: an amount of money in excess of
$25,000.00 it shall not be deemed valid
Next Chapters, LLC until it has been approved by the City
Council of the City of Aspen.
o Candice Olson
1022 East Hyman City Council Approval:
Aspen, CO 81611
Phone: 917-579-0722 Date:August 14, 2017
Resolution No.: 2017-108
For the Following Project:
Aspen Mobility Lab Project Management
Exhibits appended and made a part of this Agreement:
Exhibit A: Scope of Work and Fee Schedule
Agreement Professional Services Page 0
The City and Professional agree as set forth below.
1. Scope of Work. Professional shall perform in a competent and professional manner the
Scope of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as
is consistent with professional skill and care and the orderly progress of the Work in a timely
manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later
than November 1, 2017. Upon request of the City, Professional shall submit, for the City's approval,
a schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's
project engineer for review and approval of submissions and for approvals of authorities having
jurisdiction over the project. This schedule, when approved by the City, shall not, except for
reasonable cause,be exceeded by the Professional.
3. Payment. hi consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall
not exceed those hourly rates set forth at Exhibit A appended hereto. Except as otherwise mutually
agreed to by the parties the payments made to Professional shall not initially exceed the amount set
forth above. Professional shall submit, in timely fashion, invoices for work performed. The City
shall review such invoices and, if they are considered incorrect or untimely, the City shall review
the matter with Professional within ten days from receipt of the Professional's bill.
4. Non-Assignability.bility. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the
extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any
sums due which may be due to any sub-contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be
canceled by the City prior to acceptance by the City whenever for any reason and in its sole
discretion the City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the
termination. No fees shall be earned after the effective date of the termination. Upon any
termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, reports or other material prepared by the Professional pursuant to this Agreement
shall become the property of the City. Notwithstanding the above, Professional shall not be
relieved of any liability to the City for damages sustained by the City by virtue of any breach of
this Agreement by the Professional, and the City may withhold any payments to the Professional
Agreement Professional Services Page 1
for the purposes of set-off until such time as the exact amount of damages due the City from the
Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in, or be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor
who agrees to use his or her best efforts to provide the said services on behalf of the City. No
agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent
or servant of the City. City is interested only in the results obtained under this contract. The
manner and means of conducting the work are under the sole control of Professional. None of the
benefits provided by City to its employees including, but not limited to, workers' compensation
insurance and unemployment insurance, are available from City to the employees, agents or
servants of Professional. Professional shall be solely and entirely responsible for its acts and for the
acts of Professional's agents, employees,servants and subcontractors during the performance of this
contract. Professional shall indemnify City against all liability and loss in connection with, and
shall assume full responsibility for payment of all federal, state and local taxes or contributions
imposed or required under unemployment insurance, social security and income tax law, with
respect to Professional and/or Professional's employees engaged in the performance of the services
agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in
whole or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission,
error,professional error,mistake,negligence,or other fault of the Professional, any subcontractor of
the Professional, or any officer, employee, representative, or agent of the Professional or of any
subcontractor of the Professional, or which arises out of any workmen's compensation claim of any
employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate, handle, respond to, and to provide defense for and defend
against, any such liability, claims or demands at the sole expense of the Professional, or at the
option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the
City in connection with, any such liability, claims, or demands. If it is determined by the final
judgment of a court of competent jurisdiction that such injury, loss, or damage was caused in whole
or in part by the act, omission, or other fault of the City, its officers, or its employees, the City shall
reimburse the Professional for the portion of the judgment attributable to such act, omission, or
other fault of the City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in
Agreement Professional Services Page 2
addition to any other insurance requirements imposed by this contract or by law. The
Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration,or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the
City. All coverages shall be continuously maintained to cover all liability, claims, demands,
and other obligations assumed by the Professional pursuant to Section 8 above. In the case
of any claims-made policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage.
(i) Workers' Compensation insurarice to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and
FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each
employee. Evidence of qualified self-insured status may be substituted for the
Workers'Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE
MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
independent contractors, products, and completed operations. The policy shall
contain a severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The
policy shall contain a severability of interests provision. If the Professional has no
owned automobiles, the requirements of this Section shall be met by each employee
of the Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE
MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS
($1,000,000) aggregate.
Agreement Professional Services Page 3
(c) The policy or policies required above shall be endorsed to include the City and the
City's officers and employees as additional insureds. Every policy required above shall be
primary insurance, and any insurance carried by the City, its officers or employees, or
carried by or provided through any insurance pool of the City, shall be excess and not
contributory insurance to that provided by Professional. No additional insured endorsement
to the policy required above shall contain any exclusion for bodily injury or property
damage arising from completed operations. The Professional shall be solely responsible for
any deductible losses under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages,
conditions; and minimum limits are in full force and effect, and shall be reviewed and
approved by the City prior to commencement of the contract. No other form of certificate
shall be used. The certificate shall identify this contract and shall provide that the coverages
afforded under the policies shall not be canceled, terminated or materially changed until at
least thirty(30)days prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be
repaid by Professional to City upon demand, or City may offset the cost of the premiums
against monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers,or its
employees.
10. City s Insurance. The parties hereto understand that the City is a member of the Colorado
httergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
Agreement Professional Services Page 4
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by
certified mail return receipt requested to the respective persons and/or addresses listed above.
13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or
religion shall be made in the employment of persons to perform services under this contract.
Professional agrees to meet all of the requirements of City's municipal code, Section 13-98,
pertaining to non-discrimination in employment.
14. Waiver. The waiver by the City of any term,'covenant, or condition hereof shall 'not
operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or
condition of this Agreement can be waived except by the written consent of the City, and
forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any
term, covenant, or condition to be performed by Professional to which the same may apply and,
until complete performance by Professional of said term, covenant or condition, the City shall be
entitled to invoke any remedy available to it under this Agreement or by law despite any such
forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence)to execute the same.
16. Illegal Aliens—CRS 8-17.5-101 &24-76.5-101.
(a) Purpose. During the 2006 Colorado legislative session, the Legislature passed
House Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added
new statutes relating to the employment of and contracting with illegal aliens. These new
laws prohibit all state agencies and political subdivisions, including the City of Aspen,
from knowingly hiring an illegal alien to perform work under a contract, or to knowingly
contract with a subcontractor who knowingly hires with an illegal alien to perform work
under the contract. The new laws also require that all contracts for services include
certain specific language as set forth in the statutes. The following terns and conditions
have been designed to comply with the requirements of this new law.
(b) Definitions. The following terms are defined in the new law and by this reference
are incorporated herein and in any contract for services entered into with the City of
Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
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Law 156, 108th Congress, as amended, that is administered by the United States
Department of Homeland Security.
"Public Contract for Services" means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than
reports that are merely incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of all employees who are
newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new
employees without confirming their employment eligibility for employment in the
United States under the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation
in the Federal Basic Pilot Program that Professional does not employ any new
employees who are not eligible for employment in the United States; and if
Professional has not been accepted into the Federal Basic Pilot Program prior to
entering into the Public Contract for Services, Professional shall forthwith apply
to participate in the Federal Basic Pilot Program and shall in writing verify such
application within five (5) days of,the date of the Public Contract. Professional
shall continue to apply to participate in the Federal Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until
Professional is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre-employment screening of job applicants while the Public Contract for
Services is being performed.
Agreement Professional Services Page 6
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shall:
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly
employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien; except that Professional shall not
terminate the Public Contract for Services with the subcontractor if during
such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal
alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of Labor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8-17.5-102, C.R.S.
(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal law,
(2) shall comply with the provisions of CRS 24-76.5-101 et seq., and (3) shall
produce one of the forms of identification required by CRS 24-76.5-103 prior to
the effective date of this Agreement.
16. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or
retained to solicit or secure this Contract upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained by the Professional for
the purpose of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
Agreement Professional Services Page 7
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any
interest, direct or indirect, in this Agreement or the proceeds thereof, except those that
may have been disclosed at the time City Council approved the execution of this
Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right.
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed bythe
parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof
and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
Agreement Professional Services Page 8
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect.
19. Electronic Signatures and Electronic Records This Agreement and any
amendments hereto may be executed in several counterparts, each of which shall be deemed an
original, and all of which together shall constitute one agreement binding on the Parties,
notwithstanding the possible event that all Parties may not have signed the same counterpart.
Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope
of Work, and any other documents requiring a signature hereunder, may be signed electronically
in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or
enforceability of the Agreement solely because it is in electronic form or because an electronic
record was used in its formation. The Parties agree not to object to the admissibility of the
Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a
paper copy of a document bearing an electronic signature, on the ground that it is an electronic
record or electronic signature or that it is not in its original form or is not an original.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on
the date first written above.
CITY OF ASPEN, COLORADO:
By: By_Candice Olson,Next Chapters, LLC
[Name]
Title: CI d`? . Title: Project Manager, Mobility Lab
Date: ' 5- ��7 Date: 8.6.17
Approved as to form:
Chit Attorney's Office
�' Agreement Professional Services Page 9
Agreement Professional Services Page 10
Agreement Professional Services Page 11
CITY OF ASPEN MOBILITY LAB PROJECT MANAGEMENT
PHASE 1, AUGUST, 2017-JANUARY, 2018
(PHASE 2-3, IF APPROVED, FEBRUARY-JULY, 2018)
Submitted by Next Chapters, LLC
Candice Olson
1022 East Hyman, Aspen, Colorado, 81611
candicecarpenterolson@gmail.com
August 1, 2017
Under the Direction of Ashley Perl
Climate Action Manager
City of Aspen
Introduction
The quality of life in Aspen and its continued attractiveness to both locals and visitors is highly
dependent on community-wide innovations in urban design and mobility policies and practices.
Larger towns and cities around the world have begun to successfully tackle these challenges, as
has Aspen itself, so there is much to learn from these successful beginnings. At the same time,
Aspen has a unique brand and way of doing things that includes involved and diverse
constituencies with distinct agendas and needs.The one thing all share is a desire to see Aspen
thrive far into the future, and this project hopes to capture that unifying aspiration as well as to
take advantage of Aspen's size to integrate mobility enhancements with downtown vitality in a
new model for comprehensive change.
Mayor Steve Skadron and the Aspen City Council have decided to make Aspen a leader in
mobility innovation on a town-wide scale and to do so by involving leading private, non-profit
and public organizations--both local and global--as partners in this initiative.This takes
advantage of Aspen's uniquely high profile and reputation as a trend-setter, making it
attractive as a showcase and beta project for potential partners in the private sector.
The immediate end-point of the initiative is a mobility lab that operates from May-July, 2018,
demonstrating an enhanced living, dining and shopping experience in the core of Aspen as well
as an improved experience of getting to and from Aspen-- benefitting retailers, restaurant
owners, locals,visitors and tradespeople serving Aspen from down-valley, and providing the
basis for a long-term change of habits and reduction of car traffic into and inside the town.
The project leading up to this outcome has been divided into three phases.This proposal details
the Project Management role in Phase 1 as the basis for a Phase 1 contract and provides a brief
overview of the later phases.
1
Phase la (August-October)
Goal: Gauge the interest of funders to determine if the project is feasible.
1. Work with A. Perl to divide the total project workload, assuming tasks that free her up for the
fund-raising and public project leadership in conjunction with Mayor Skadron.
2. Support and catalyze an orderly idea-generation process through weekly city workgroups,
ensuring that the best ideas are captured systematically and that all participants are heard.
3. Create a community outreach plan and timeline, allowing time for the project to advance
with the support of those groups most immediately impacted before making broader outreach.
4. Organize and prioritize potential private and foundation funders into a workable
plan/timeline for approach,and assist A.Perl and the Mayor in developing their fund-raising
pitches for each potential partner.
5. Create micro and macro city re-design examples for short-term use in fund-raising.
6. Assist the Assistant City Manager in managing the city design competition, developing
criteria, reviews and communications as directed.
7. Research relevant initiatives in other locations; open up a dialogue with the leaders of those
initiatives to learn from their approaches, mistakes and funding sources. Other locations
include Tallinn, Barcelona, Sao Paulo,Austin, Kansas City, Centennial, Orlando, Beverly Hills,
Phoenix, Pittsburgh, Boulder, Union County, Ohio, and the 25 cities around the world where
Ford Motor Company has run smart mobility experiments. Review the Mobility Lab research
resources for guidance on specific mobility experiments.
8. Support the selection and deployment of external consultants in city design and overall
mobility/transportation.
Phase lb (November-January)
Goal: Inform the final design of mobility options and downtown area.
1. Start surveys and data collection, including collection of relevant anecdotes,to inform local
needs, results and impressions about ongoing experiments and limitations of current offerings.
2. Begin implementing sequential outreach plan to assess interest, buy-in, capacity for change.
3. Identify existing capacity in the current transportation system.
4. Identify specific changes and offerings to increase mobility, including incentives to change
behavior in specific groups; identify the hard and soft drivers for effective change in Aspen.
5. Implement small test projects which arise from 1-4.
6. Choose finalists in Ideas Competition for downtown re-design.
7. Develop logo and design for implementation.
8. Develop_the detailed project implementation scope, success metrics and budget based on
fund-raising commitments and specific partners. Success metrics may include Downtown
Vitality measures,Traffic Congestion Measures, and Transportation Mode Shift metrics,taking
guidance from successful mobility experiment locations and partner objectives.
At this point,the project will be re-presented to the City Council for approval to move forward
to Phases 2 and 3 with a scope determined by outside funding levels. At that time Next
Chapters will work with A.Perl to develop detailed tasks for these implementation phases
2
Phase 2 (February-April,2018)
Goal: Final design,graphics, permitting, media/outreach
Phase 3 (March-July,2018)
Goal: Downtown build-out, mobility services up and running, post-program surveys
Team
Candice Olson will serve as the Project Manager reporting to Ashley Perl, Climate Action Manager for
the City of Aspen. Candice has 30 years of experience managing the complexity of innovative new
ventures, including a women's internet network serving 30mm women a month and a 10-year project
creating a highly regarded network of charter schools that now serves 1,000 students across 6 local
neighborhoods in Brooklyn. Many of these start-ups involved collaboration between private,non-profit
and public partners and satisfying diverse constituencies.Candice began her career at Colorado Outward
Bound,working with youth at risk and has been coming to Aspen for 45 years. In 2016, she became a
permanent resident. She is an investor in a local business started by her 23-year old daughter(Aspen
High School,class of 2011) and co-chairs Aspen Entrepreneurs. Under her leadership,the group has
secured a co-working, events and business education location in the core and expanded its programs.
Candice has an MBA and a degree in Human Biology from Stanford that emphasized science-driven
public policy. (Hourly rate$110 August-Oct 15; $125 from October 15)
Julie Engels will serve as an additional resource for this project, reporting to Candice as Project
Manager.Julie is currently serving the community as Executive Director of the new non-profit Aspen
Entrepreneurs.Since taking the position in March,2017,Julie has set up co-working and a co-celerator,
where a cohort of promising young businesses learn from interaction with local business owners,
landlords,funders,etc.Julie has created a series of business education workshops open to all locals and
visitors.Julie has leadership experience creating mentorship programs for the city of L.A as well as
leading business and brand development for creative agencies.She recently completed Aspen Citizen's
Academy(Hourly rate,$62.50)
Budget and Timelines
Cost Item Estimated Cost Per Month Notes
Phase la $11,000-$12,250 This estimates 100 hours per month
August-mid-October for Candice Olson and 20
hours/month for Julie Engels with
additional hours billed at$110/hr
for Candice Olson and$62.50/hr for
Julie Engels.
Phase lb $12,500-$13,750 Candice Olson hourly rate goes to
mid-October-December $125/hour,same time estimates.
Phases 2-3 $12,500-$13,750 Requires outside funding
January-July commitment as well as approval by
Aspen City Council;same as lb in
terms of hours/rates.
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