The URL can be used to link to this page

Home My WebLink Aboutresolution.council.107-17 RESOLUTION #107 (Series of 2017) A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN, COLORADO AND FEHR AND PEERS, SETTING FORTH T14E TERMS AND CONDITIONS OF THE ASPEN MOBILITY LAB TRANSPORTATION CONSULTANT ASSISTANCE. WHEREAS, the City of Aspen is committed to maintaining a high quality of life for residents and a superior visitor experience, and WHEREAS, quality of life and experience is greatly influenced by the way community members and visitors move into, out of, and around Aspen, and WHEREAS, Aspen's current mobility options are not competitive with the personal automobile, which encourages the use of single-occupancy vehicles, and WHEREAS, single occupancy vehicles lead to traffic, air quality and safety concerns, and an overall reduced experience and quality of life, and WHEREAS, the City of Aspen aims to experiment with new mobility services with the hope that new mobility options can compete with the personal automobile, and WHEREAS, the City of Aspen supports residents and visitors in choosing low carbon transportation options, and WHEREAS the City of Aspen seeks to test new modes of transportation during a lab in the summer of 2018, and WHEREAS the Aspen Mobility Lab requires the expertise of a transportation consultant NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 That the City Council of the City of Aspen hereby approves the Contract between the City of Aspen, Colorado and Fehr and Peers that sets forth the terms and conditions of the transportation consultant for the Aspen Mobility Lab, a copy of which is incorporated herein, and does hereby authorize the City Manager of the City of Aspen to execute said Contract on behalf of the City of Aspen. Dated: August 14, 2017 Steven Skad on, Mayor I, Linda Manning, duly appointed and acting City Clerk d certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held August 14, 2017. 1 Linda Manning, City Clerk Amendment to the Professional Services Agreement between the City of Aspen and Fehr& Peers approved by City Council on May 22, 2017, Resolution#91, Series 2017, amending the original contract with an additional statement of work and the compensation associated with the additional work. Statement of Work—Attached. Additional transportation services analysis and consulting for the Aspen Mobility Lab. Expand the Mobility Plan scope to further assess existing services' capacity, identify additional community barriers and identify new mobility services. Compensation—$20,280 Invoicing Invoices must be submitted to AP(a,cityofaspen.com and include the City's PO number on each invoice. Failure to do so may result in significant delays in processing payment. CTI Y P COLORADO: FEHR&PEERS: [Signatun;] [Signature] Charles D.Alexander By: S�e✓_ ��w;�� By: [Name] [Name] / Senior Associate Title: C %'7-y hy-eQ� Title: p � � Date: Date: 4-Aug-2017 City Council Approval: Date: August 14, 2017 Resolution No: Series 2017 FEHR ,� PEERS July 12, 2017 Ms.Ashley Perl City of Aspen 130 S. Galena St. Aspen, CO 81611 Subject: Scope and Fee for Aspen Mobility Lab—Phase t Dear Ashley: Thank you for the opportunity to continue working with the City of Aspen on your exciting Mobility Lab project. We understand that the Mobility Lab will be a two month pilot in May and lune 2018 of several innovative transportation services and infrastructure strategies. The City of Aspen already has several, ideas for the Mobility Lab but would like Fehr & Peers' assistance in assessing existing services' capacities, identifying community barriers and identifying candidate mobility services. I prepared a scope of work based on our e-mail and telephone correspondence. Attachment A contains our scope of work and Attachment B contains our fee. I understand that the City would like this scope of work completed by October 2017 and that, at that time, the City may request a proposal for additional services to further assist with the Mobility Lab. Please call if you have any questions or need additional information. Sincerely, FEHR & PEERS Charles Alexander, PE,AICP Senior Associate 621 171h Street #2301 Denver,CO 80293 (303)296-4300 1 Fax(303)296-4300 w Jehra ndpeers.com Ashley Perl July 12, Page 2 off 6 6 ATTACHMENT A: SCOPE OF WORK Fehr & Peers' scope of work is based on our e-mail and telephone correspondence on June 30, 2017 as well as our experience advising agencies on innovative pilot projects and programs elsewhere in the United States. Task 1.High Priority Mobility Services We understand that the City would like immediate recommendations for high-priority mobility services that would be appropriate for the Mobility Lab. We anticipate this to be a list of 5-10 mobility service vendors. Fehr & Peers will provide a list of mobility services that the City should pursue, including contact information. We will initiate contact where Fehr & Peers already has relationships. We expect these high-priority mobility services to represent significant emerging transportation trends such Transportation Network Companies (TNCs), autonomous vehicle makers, micro car makers and others. Deliverables: e-mail summary of mobility services and phone/e-mail contacts with mobility services where Fehr& Peers already has relationships; we will also review a standard narrative that the City can use to contact mobility services where we do not have relationships. Task 2.Goal Setting Brainstorm To design the Mobility Lab to meet the City's goals and to measure the effects of the Mobility Lab, we recommend spending two hours with involved City staff discussing and documenting goals for the program and the program's relationship to the Short Range Transit Plan. Fehr & Peers will develop a meeting agenda with thought-provoking questions and facilitate this conversation, considering likely performance measures and differentiating performance measures according to whether they are outputs (things the City controls) or outcomes (things that are indirectly influenced by the outputs). Deliverables: two hour meeting with City staff in July to inform August Short Range Transit Plan meetings and a technical memorandum documenting Mobility Lab goals, the Short Range Transit Plan relationship and recommendations for performance measures. Ashley Perl July 12, f 176 Page 3of6 Task 3.Assess Local Capacity As a part of other Short Range Transit Plan on-site meetings, Fehr& Peers will assess the capacity of existing Aspen mobility service providers. We assume that this will occur as a part of already- planned Short Range Transit Plan meetings and that no additional meetings are necessary. These existing mobility service providers include: • Bikes (WeCycle, bike rentals and a-bikes sales) • RFTA • Taxis, CME and limos • Hotel shuttles • The Downtowner • TNC(Uber, Lyft, etc.) drivers We also expect having to perform some amount of data collection and analysis to inform the capacity assessment.We plan to identify data needs prior to our focus group meetings so that we can make this a point of discussion.We will also work with City staff in the goal setting brainstorm to identify whether capacity should be measured on a daily, peak period or peak hour basis (or some other unit of time). The Short Range Transit Plan already includes focus group meetings but we expect this addition will require additional Fehr & Peers staff resources at our August meetings. It also requires that we add additional questions to our focus group meetings such as: • What is your current capacity to move people? • Is this capacity maxed out? • What is the cost to add additional capacity? • How much capacity could you add? Deliverables: capacity-related questions as a part of our already-planned Short Range Transit Plan focus group meetings, technical memorandum summarizing capacity assessment. Ashley Perl July 12, 2017 Page 4 of 6 Task 4. Identify Community Barriers Fehr & Peers will work with the City to develop a public process for identifying community barriers. As a first start, we will summarize meaningful feedback learned through RFTA's Travel. Patterns Survey. We understand that this will likely involve surveys, a Web site and in-person community engagement. Fehr & Peers will work with City staff to identify meaningful questions to ask the community both in-person and through an online survey. Fehr & Peers will augment the Short Range Transit Plan's August public workshop with these questions; we expect the online survey to follow our August outreach. We assume that no additional public workshops or focus group meetings are necessary but that Mobility Lab-specific information will be incorporated as appropriate. We understand that the City may create a Web site and/or host additional pop-up events using some of the same information we produce for the Short Range Transit Plan's outreach. Some additional, barrier-related questions that we are likely to ask are: • What would it take to get you out of your car? What services or support do you need to use transit more regularly? • How do you view public transit in Aspen? What modes or services would you like to see in Aspen? Deliverables:e-mail summary of relevant feedback from RFTA's Travel Patterns Survey, e-mail list of recommended community barrier questions for Short Range Transit Plan outreach and other City-led outreach. Task S. Identify Services and Infrastructure to Support Modes Based on the goals set for the Mobility Lab, our assessment of local capacity and information learned through the public outreach on community barriers, Fehr & Peers will recommend services and infrastructure for make the Mobility Lab a success. This will include high-level suggestions around pricing, necessary policy/regulation changes, potential Transportation Demand Management (TDM) incentives and high-level recommendations regarding service- specific infrastructure(such as locations of staging areas, drop offs and pick-up areas). Deliverables:technical memorandum summarizing recommended services and infrastructure. Ashley Perl July 12, 2017 Page 5 of 6 Task 6.Mobility Option Recommendations/RFI Review Based on the recommended services from Task 5, Fehr & Peers will assist the City of Aspen by reviewing a Request for Information for mobility providers. We expect that Fehr & Peers' efforts will be focused on transportation-specific elements of the RFI (the City or another firm will lead legal elements of the RFI). Fehr & Peers will further assist the City by sending the RFI to contacts and in reviewing RFI submittals against the Mobility Lab's goals and recommend participants for selection in the Mobility Lab. Deliverables: distribution of RFI to organizations where Fehr & Peers already has established contacts and broadcasting of RFI through our social media channels, up to 12 hours of time reviewing RFI submittals and making recommendations for selection. Future Tasks Fehr& Peers can help with a variety of Mobility Lab implementation tasks including: • Assisting with additional Short Range Transit Plan or Mobility Lab public outreach • Defining operating parameters/characteristics of mobility services • Designing traffic control elements of demonstration projects for Downtown Aspen, such as protected bike lanes or pedestrian crossings (we frequently partner with urban designers for placemaking elements of these projects) • Evaluating the Mobility Lab based on relevant performance measures; in addition to conventional data sources, Big Data may be available retroactively (for May and June 2017) that could be used for 2018 comparisons We will prepare additional scope language and a cost estimate.for any of these future tasks upon request. J O lmD N rl trr1 It N N O N j O eti N a N 1� N Ol N O N In � N N N VT N N 4A N lA � O � 00 G O h m U 7 Q In �O O F- 0 o orovcoo N a h N w L o ` p� 9 w Ln G W C N N 00 V W O N L ^ C n N J W L LL W R G V N oo Q ti D Lli N V1 CL 06 SO y G W G N N C N co N N w V C V IL Q C 0 2 n L r W v a u ; v .n Z Ewe N c \ C y N aC p n 0 do l m c m c 0U v� m r o� c E w a N `.,� 7Y� o — 'Dm p N w w y . a o V Z t7 Q — v K t T Ol