HomeMy WebLinkAboutresolution.council.037-99
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RESOLUTION #:> t-
(Series of 1999)
A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN,
COLORADO, AND RANDALL & BLAKE, INC.. SETTING FORTH THE TERMS
AND CONDITIONS REGARDING THE PHASE ONE AGREEMENT FOR
DESIGN/BUILD SERVICES AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACT
WHEREAS, there has been submitted to the City Council a contract between the
City of Aspen, Colorado and Randall and Blake Inc. a copy of which contract is
annexed hereto and made a part thereof.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ASPEN, COLORADO:
Section I
That the City Council of the City of Aspen hereby approves that contract between
the City of Aspen, Colorado, and Randall & Blake Inc., regarding the Part One
Agreement for Design/Build Services a copy of which is annexed hereto and incorporated
herein, and does hereby authorize the City Manager of the City of Aspen to execute said
contract on behalf of the City of Aspen.
DatedM 8') 19cr1
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I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a
true and accurate copy of that resolut' adopted by the City Council of the City of
Aspen, Colorado, at a meeting held [) , 1999.
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PART ONE AGREEMENT FOR DESIGN/BUILD PROJECT
T ~ . C i I Y 0 r A . ~ . ~
THIS AGREEMENT, made and entered into on May 5,1999, by and between
the CITY OF ASPEN, Colorado, hereinafter called the "City", and Randall &
Blake, Inc. (RBI), hereinafter called the "Design/Builder".
WHEREAS, the City has caused to be prepared, in accordance with the
law, specifications and other Contract Documents for the work herein described,
and has approved and adopted said documents, and has caused to be
published, in the manner and for the time required by law, an advertisement, for
the project entitled: Community Campus Master Plan, and,
WHEREAS, the Design/Builder, in response to such advertisement, or in
response to direct invitation, has submitted to the City, in the manner and at the
time specified, a sealed proposal in accordance with the terms of said Invitation
for Proposals; and,
WHEREAS, the City, in the manner prescribed by law, has publicly
opened, examined, and canvassed the proposals submitted in response to the
published Invitation for Proposals therefore, and as a result of such canvass has
determined and declared that it is in the City's best interest to award to the
Design/Builder this Part 1 Agreement therefore, for the sum or sums set forth
herein;
NOW, THEREFORE, in consideration of the payments and Part 1
Agreement herein mentioned:
1. The Design/Builder shall commence and complete the Work as
fully described in the Contract Documents.
2. The Design/Builder shall furnish all of the materials, supplies, tools,
equipment, labor and other services necessary for the Work described herein.
3. The Design/Builder shall commence the Work required by the
Contract Documents within seven (7) consecutive calendar days after the date of
"Notice To Proceed" and will complete the same by the date and time indicated
in the Special Conditions unless the time is extended in accordance with
appropriate provisions in the Contract Documents.
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4. The Design/Builder agrees to perform all of the Work described in
the Contract Documents and comply with the terms therein for a sum not to
exceed two hundred and sixty four thousand and six hundred and forty three
dollars ($264,643.00), exclusive of assumptions in Exhibit "A".
5. The term "Contract Documents" means and includes the
documents listed in the City of Aspen General Conditions for Part 1 Design/Build
Projects, the Special Conditions, if any, and Design/Builder's Cost Proposal (see
attached Exhibit "A"). The Contract Documents are included herein by this
reference and made a part hereof as if fully set forth here.
6. The City shall pay to the Design/Builder in the manner and at such
time as set forth in the General Conditions, unless modified by the Special
Conditions, such amounts as required by the Documents.
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7. This Part 1 Agreement shall be binding upon all parties hereto and
their respective heirs, executors, administrators, successors, and assigns.
Notwithstanding anything to the contrary contained herein or in the Contract
Documents, this Part 1 Agreement shall be subject to the City of Aspen
Procurement Code, Title 4 of the Municipal Code, including the approval
requirements of Section 4-08-040. This agreement shall not be binding upon the
City unless duly executed by the City Manager or the Mayor of the City of Aspen
(or a duly authorized official in his/her absence) following a resolution of the
Council of the City of Aspen authorizing the Mayor or City Manager (or a duly
authorized official in his/her absence) to execute the same.
8. This agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Design/Builder respectively and
their agents, representatives, employees. Successors, assigns, and legal
representatives. Neither the City nor the Design/Builder shall have the right to
assign, transfer or sublet his or her interest or obligations hereunder without the
written consent of the other party.
9. This agreement does not and shall not be deemed or construed to
confer upon or grant to any third party or parties, except to parties to whom the
Design/Builder or the City may assign this Part 1 Agreement in accordance with
the specific written consent, any rights to claim damages or to bring suit, action
or other proceeding against either the City or the Design/Builder because of any
breach hereof or because of any of the terms, covenants, agreements or
conditions herein contained.
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1 O. No waiver of default by either party of any terms, covenants or
conditions hereof to be performed, kept and observed by the other party shall be
construed, or operate as, a waiver of any subsequent default of any of the terms,
covenants or conditions herein contained, to be performed, kept and observed
by the other party.
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11. The parties agree that this Part 1 Agreement was made in
accordance with the laws of the State of Colorado and shall be so construed.
Venue is agreed to be kept exclusively in the courts of Pitkin County, Colorado.
12. In the event that legal action is necessary to enforce any of the
provisions of this Part 1 Agreement, the prevailing party shall be entitled to its
costs and reasonable attorney's fees.
13. This Part 1 Agreement was reviewed and accepted through the
mutual efforts of the parties hereto, and the parties agree that no construction
shall be made or presumption shall arise for or against either party based on any
alleged unequal status of the parties in the negotiation, review or drafting of this
Part 1 Agreement.
14. The undersigned representative of the Design/Builder, as an
inducement to the City to execute this Part 1 Agreement, represents that he/she
is an authorized representative of the Design/Builder for the purposes of
executing this Part 1 Agreement and that he/she has full and complete authority
to enter into this Part 1 Agreement for the terms and conditions specified herein.
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IN WITNESS WHEREOF, the parties agree hereto have executed this Part 1
Agreement on the date first above written.
ATTESTED BY:
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RECOMMENDED FOR APPROVAL:
t/tt" (. W ~~ (JF ~
~i~E'!.gineering Department
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ATTESTED BY:
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CITY OF ASPEN, COLORADO
By,%t7l1r-
Title: GAt M/'I1C<-f1
APPROVED AS TO FORM:
By: ~/l~
City Attorney
DESIGN/BUILDER:
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'Rw&e ~ B~~e,:ke.
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Title: rACe 'P(esd.~
Note: Certification of Incorporation shall be executed if Design/Builder is a
Corporation. If a partnership, the Agreement shall be signed by a Principal and
indicate title.
CERTIFICATE OF INCORPORATION
(To be completed if Design/Builder is a Corporation)
STATE OF
COUNTY OF
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day of 'ffi \Il ~
, 19~, before
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On this l.(
me appeared
tht , \?D~" , to me
perSOn~IIY known, 0, being by me first duly sworn, did say that s/he IS
hrCL~~\~"""'~ of
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the seal affixed to said instrument is the corporate seal of said corporation, and
that said instrument was signed and sealed in behalf of said corporation by
authority of its board of directors, and said deponent acknowledged said
instrument to be the free act and deed of said corporation.
WITNESS MY HAND AND NOTARIAL SEAL the day and year in this certificate
first above written.
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Notary Public-
Address
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My commission expires:
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"EXHIBIT "A"
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PART I DESIGN/BUILD CONTRACT
Exhibit "S"
Fee Proposal Summary Bid Form
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Neujahr &
Moore Plaving Fields RBI OHM SGM ERD Gorman Altman TOTAL
Site Inventorv 2,780 1,842 500 500 500 6,122
Schematic Oesign 9,600 5,800 2,100 1,000 18,500
Oesign Development 8,760 4,420 3,520 500 2,500 19,700
Expenses 1..35.0. .3.QQ w.u
Subtotal 22,490 12,362 6,120 2,000 500 2,500 45,972
Rotary Park
Site Inventory 1,825 1,332 1,200 500 4,857
Schematic Design 9,280 12.016 2,440 1.000 24,736
Design Development 8,680 8.800 2,500 500 2,000 20.480
Expenses 1.3l!lI .3.QQ llI!U
Subtotal 21,085 20.448 6,140 2,000 2,000 51,873
Iselin Park
Site Inventory 3,200 1,332 1,200 5,732
Schematic Design 9,930 11,676 2,440 500 24,546
Design Development 9,680 6,800 2,500 500 2.000 21,480
120.0. ill. U50
Subtotal 24,010 20,158 6,140 1,000 2.000 53.308
School Campus
Site Inventory 2,200 1,332 2,400 2,500 8,432
Schematic Desian 14,400 26.348 7,800 6,500 55,048
Design Development 9,640 18,220 7,800 10,500 2,500 48,660
120.0. ill. U50
Subtotal 27,440 46,250 18,000 19,500 2,500 113,690
GRAND TOTAL 95,025 99,218 36,400 5,000 20,000 9,000 264,643
ASSUMPTIONS:
City provides all tapa and geotechnical information
Project includes no improvements to Maroon Creek.Road itself
Parking lot and roads in Moore Playing fields designed and constructed by others
Electrical engineering is not included
Wetlands included in Moore Fields project only, and no permitting for wetlands included
No structural design for walls is included
No pump station included
Geotechnical investigation and reporting is not included
Signage, pedestrian lighting & site planning at Iselin Recreation Center are not included in the above
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~" RBI SCOPE AND FEE SUMMARY . CITY OF ASPEN COMMUNITY CAMPUS PLAN
MOORE PLAYING FIELDS
1.0 Site Inventory
1.1 Finalize Project Scope Project Manager $800
meet with C. Aspen, finalize fee and scope; prepara final proposal Construction Manager $0
and contract w. C. Aspen; finalize contracts with team members. Staff Suooort/LA MOO
Task Sub-Total $1,200
1.2 On Site Review of Existing Conditions Project Manager $400
Meet on site with team members and Aspen staff to review Construction Manager $0
existing conditions, conceptual design and discuss ideas formulated Staff Supoort/LA mil
by Aspen. Take soil samples for testing. Task Sub-Total $600
1.3 Start Un Meetino anti Coordination Project Manager $800
Meat w. Team and Aspen to discuss scheduling, major personnel, Construction Manager $0
specific program elements; RBI to maet with each Team mamber Staff Support/LA illU
to discuss impact on scope and schadules for design. Submit Task Sub. Total $980
needs for geotachnical information.
T otallnventory $2,780
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2.0 Schematic Design
2.1 Schematic Design Drawinos Project Manager $2,400
Working with OHM, SGM and ERO, RBI will develop grading and Construction Manager $0
drainage plan, initial wetlands design and landscaping design, Staff Support/LA .tMOO
research backstops, walls, irrigation, and other program elements Task Sub.Total $6,200
which will be established with C. Aspen. Begin to install in AutoCAD.
2.2 Coordination Project Manager $1,200
Meeting with Team and with C. Aspen; two meetings anticipated. Construction Manager $0
Emphasis is on program elements. Outline needs for geotechnical Staff Support/LA llQBU
information. Task Sub.Total $2,280
2,3 Schematic level Cost Estimate Project Manager $400
RBI to develop initial cost estimate based upon design elements. Construction Manager $720
Staff Support/LA 10
Task Sub. Total $1,120
2.4 Public Meetinos none $0
Products (ol Schematic level'
~. Grading/Drainage Plan, Layout Plan, Planting and Wetlands Plan
Sections and details as necessary
Two meetings
Schematic Oesign Total $9,600
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0 3.0 Design Development
3.1 Design Development Drawings Project Manager $2,000
Finalize DO level drawings and put into AutoCAD format. Provide Construction Manager $1,080
final cut and fill calculations. Stalf SupoortlLA .t2.2fID
Task Sub. Total $5,280
3.1 Coordination
Coordination with Team and City. Includes one meeting with City. Project Manager $1,200
Review will focus on design and cost issues. Construction Manager $360
Staff Support/LA !8QJ!
Task Sub. Total $2,360
3.2 Design Development Cost Estimate Project Manager $400
Prepare cost estimate for review with City. Construction Manager $720
Stalf Supoort/LA 10
Task Sub. Total $1,120
3.3 Public Meetings nona $0
Products IiiI Design Development Level
Grading/Drainage Plan, Layout Plan, Planting Plan, Amentities Plan
Sections and details as necessary
~\ One Meeting
Total Design Development $8,760
Expenses $1,350
TOTAL MOORE PLAYING FIELDS $22,490
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ROTARY PARK
1.0 Site Inventory
1.1 On Site Review "1 Existina Conditions
Meet w . Team and City to review existing conditions, status of
new building, and discuss issues and ideas already promulgated by
City, including bridges. Collect survey information.
Project Manager
Construction Manager
Staff Support/LA
Task Sub. Total
$800
$0
!225
$1,025
1.2
Start Up Meeting & Coordination
Initial start up meeting with Team and City.
Outline needs for geotechnical information.
Project Manager
Construction Manager
Staff Support/LA
Task Sub.Total
$600
$0
.uoa
$800
Total Site Inventory
$1,825
2.0 Schematic Design
2.1 Schematic Desi9" DrawinDs Project Manager $2,400
Working with OHM and SGM, R81 will develop grading and Construction Manager $360
drainage plan, initial wetlands design and landscaping design, Staff Support/LA 12.aOO
research backstops, walls, irrigation, and other program elements Task Sub-Total $5,560
r-" which will be established with C. Aspen. 8egin to install in
AutoCAD formal.
2.2 Coordination Project Manager $1,200
Meeting with Team and with C. Aspen; two meetings anticipated. Construction Manager $0
Emphasis is on program elements. Staff Support/LA .MQ!J.
Task Sub. Total $1,600
2.3 Schematic level Cost Estimate Project Manager $800
R81to develop initial cost estimate based upon design elements. Construction Manager $720
Staff Support/LA !Q
Task Sub. Total $1,520
2.4 Public Meetings Project Manager $600
Attendance @ one meeting.
Products (oJ Schematic level:
Grading/Orainage Plan, layout Plan, Planting Plan
Sections and details as necessary
Three Meetings
Schematic Design Total $9,280
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3.0 Design Development
3.1 Desion Develooment Orawinos Project Manager $2,400
Finalize OD level drawings and put into AutoCAD format. Provide Construction Manager $360
final cut and fill calculations. Staff Support/LA !3..OJll!
Task Sub-Total $5,760
3.1 Coordination
Coordination with Team and City. Includes one meeting with City. Project Manager $1,200
Review will focus on design and cost issues. Construction Manager $0
Staff Support/LA 1QQU
Task Sub-Total $1,800
3.2 Design Develooment Cost Estimate Project Manager $400
Prepare cost estimate for review with City. Construction Manager $720
Staff Support/LA 10.
Task Sub-Total $1,120
3.3 Public Meetings none $0
Products fci) Desion Develooment level
Grading/Drainage Plan, Layout Plan, Planting Plan, Amenities Plan
~ Sections and details as necessary
One Meeting
Total Design Development $8,680
Expenses $1,300
TOTAL ROTARY PARK $21,085
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ISELIN PARK
1.0 Site Inventory
1.1 On Site Review of Existino Conditions
Meet w. Teem and City to review existing conditions, status of
new building, and discuss issues and ideas already promulgated by
City. Collect survey information and understand land fill.
1.2
Start Up Meetin9 & Coordination
Initial start up meeting with Team and City. Make recommendations
for geotechnical investigation.
Project Manager
Construction Manager
Staff Support/LA
Task Sub.Total
Project Manager
Construction Manager
Staff Support/LA
Task Sub-Total
$1,200
$0
12OD.
$1,400
$800
$0
lll1l!l!
$1,800
Total Site Inventory
$3,200
2.0
2.1
Schematic Design
Schematic Desion Drawing's
Working withTeam, RBI will develop grading and
drainage plan, landscaping design, irrigation, fields, backstops,
and other program elements which will be established with City of
Aspen. Begin to install in AutoCAD formal.
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2.2
Coordination
Meeting with Team and with C. Aspen; two meetings anticipated.
Emphasis is on program elements.
2.3
Schematic level Cost Estimate
RBI to develop initial cost estimate based upon design elements.
2.4
Public Meetinos
Attendance @ one meeting.
Products Iii Schematic Level:
Grading/Drainage Plan, Layout Plan, Planting Plan
Sections and details as necessary
Two Meetings.
Schematic Design Total
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Project Manager
Construction Manager
Staff Support/LA
Task Sub. Total
Project Manager
Construction Manager
Staff Support/LA
Task Sub-Total
Project Manager
Construction Manager
Staff Support/LA
Task Sub.Total
Project Manager
$2,400
$360
!MOO
$6,160
$1,200
$0
lliO.
$2,050
$400
$720
!ll
$1,120
$600
$9,930
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3.1 Desion Development Orawinos Project Manager $3,200
Finalize DO level drawings and put into AutoCAD format. Provide Construction Manager $360
final cut and fill calculations. Staff SupoortllA UOOll
Task Sub.Total $6,560
3.1 Coordination
Coordination with Team and City. Includes one meeting with City. Project Manager $1,200
Review will focus on design and cost issues. Construction Manager $0
Staff SupoortllA !al!l!
Task Sub.Total $2,000
3.2 Design OevelODment Cost Estimate Project Manager $400
Prepare cost estimate for review with City. Construction Manager $720
Staff SupoortllA .tl!
Task Sub-Total $1,120
3.3 Pubiic Meetings none $0
Products Iil Desion Development level
Grading/Drainage Plan, layout Plan, Planting Plan, Amenities Plan
~ Sections and details as necessary
One meeting
Total Design Development $9,680
Expenses $1,200
TOT AllSElIN PARK $24,010
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ASPEN DISTRICT SCHOOL CAMPUS
1.0 Site Inventory
1.1 On Site Review of Existina Conditions
Meet w. Team and City to review existing conditions, expansion
potential, and discuss issues and ideas already promulgated by
City. Collect survey information.
Project Manager
Construction Manager
Staff Support/LA
Task Sub.Total
1.2
Start Up Meetino & Coordination
Initial start up meeting with Team and City. The bridges will be
a large part of this effort.
Project Manager
Construction Manager
Staff Support/LA
Task Sub-Total
$BOO
$0
MOl!
$1,200
$600
$0
MOl!
$1,000
Total Site Inventory
$2,200
2.0 Schematic Design
2.1 SchF!matic Desion Drawings
Working with OHM, SGM, Neujahr & Gorman, RBI will develop
grading/drainage plan, landscape plan, field layout,
research tracks, irrigation, and other program elements
which will be established with C. Aspen. Begin to install in
AutoCAO format.
Project Manager
Construction Manager
Staff Support/LA
Task Sub. Total
2.2
Project Manager
Construction Manager
Staff Support/LA
Task Sub.Total
Coordination
Meeting with Team and with C. Aspen; two meetings anticipated.
Emphasis is on program elements.
2.3
Schematic level Cost Estimate
RBI to develop initial cost estimate based upon design elements.
Project Manager
Construction Manager
Staff Support/LA
Task Sub-Total
2.4
Public MeetinQs
Attendance @ one meeting.
Project Manager
Products fCi) Schematic level:
Grading/Drainage Plan, Layout Plan, Planting Plan
Sections and details as necessary
Two Meetings
Schematic Oesign Total
$3,200
$360
.woo
$7,360
$2,400
$0
11M!!
$3,BOO
$1,200
$1,440
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$2,640
$600
$14,400
~ 3.0 Design Development
3.1 Design Development Drawinos Project Manager $2,000
Finalize DO level drawings and put into AutoCAO format. Provide Construction Manager $360
final cut and fill calculations. Staff Supoort/LA M.OOU
Task Sub-T otal $6,360
3.1 Coordination
Coordination with Team and City. Includes one meeting with City. Project Manager $1,200
Review will focus on design and cost issues. Construction Manager $0
Staff Supoort/LA 16.00
Task Sub. Total $1,800
3.2 Desio" Development Cost Estimate Project Manager $400
Prepare cost estimate for review with City. Construction Manager $1,080
Staff Support/LA !l!
Task Sub. Total $1,480
3.3 Public Meetings none $0
Products Iiil Design Development Level
GradinglDrainage Plan, Layout Plan, Planting Plan
~ Sections and details as necessary
One Meeting
Total Design Development $9,640
Expenses $1,200
TOTAL ASPEN DISTRICT SCHOOL DISTRICT $27,440
GRAND TOTAL FOR RBI $95,025
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~ Moore Playing Fields - DHM Services
10 ~it~ Tnvpntor-y
1.1 Finalize Project Scope Sr. Principal $110 $0
DHM will finaHze anticipated work items & Project Mqr./Principal $85 6 $510
scope based on input from City Staff & C:;t~ff 1:'1 tl:lJ to
coordination wi other team members. Task Sub-Total $510
1.2 On Site review of Existing Conditions Sr. Principal $110 $0
DHM will meet on-site wi Aspen City Staff Project Mqr./Principal $85 6 $510
to review the existinq conditions & discuss C::t;:lffl::t ~<;) h $JD
conceptual level proposed improvements. Task Sub-Total $822
Survey wi all necessalY topoqrapic information,
and deHneation of all siqnificant veqetation to
be provided bv others.
1.3 Start-up Meeting & Coordination Sr. Principal $110 $0
DHM will attend a start-up meetinq in Aspen Project Mqr./Principal $85 6 $510
with City Staff & other team members to C::t::lffl::t ~<;) <0
discuss scheduHnq & distribute work items. Task Sub-Total $510
Site InventolY Total $1,842
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2.1 Schematic Design Drawings Sr. Principal $110 $0
Usinq the existinq conceptual level desiqn as a Proiect Mqr./Principal $85 40 $3.400
base, DHM will develop schematic level C::t.:lffl::l $<;) 1? tfl?4
drawinqs for the retaininq wallslseat walls. san-o-Iet Task Sub-Total $4.024
enclosures. and benches. RBI will qrade ballfields wi
DHM responsible for qradinq at walls. Bridqe desiqn
will be handled in subsequent phases. Structural
enqineerinq services for wall desian are not included.
2.2 Coordination Sr. Principal $110 $0
DHM will coordinate wi Aspen City Staff, RBI. & Project Mqr./Principal $B5 12 $1,020
~ ERO with reqard to the schematic level desiqn. c::t:'lffl;:a of;t;? 4:0
Two team meetinQs are anticipated at 50% & 90% Task Sub-Total $1.020
SD.
2.3 Schematic Level Cost Estimate Sr. Principal $110 $0
DHM will provide quantities for construction Project Mqr./Principal $85 4 $340
estimates for walls, san-o-Iet enclosures. & benches c::t;!ffl:::! (", R 4:416
wi RBI responsible for actual cost estimatinq. Task Sub-Total $756
2.4 No Public Meetings
No public participation required. Public process
previouslv completed.
Products:
Sketch Levei Sections & Details
to illustrate the desiqn intent
Schematic Level Quantities for Cost Estimate
Schematic Desiqn Totai $5.800
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3.1 Design Development Drawings Sr. Principal $110 $0
OHM will prepare DO level drawlnos based Project Mor./Principal $85 40 $3.400
on approval of the 50 packaoe. The oradino ~t;:tffl;:t tl:i7 <to
plan, layout plan, and plantino plan will be Task Sub-Total $3.400
prepared by RBI. OHM will prepare site details
includinq retaininq walls, san-a-let enclosures,
& benches; drawinos will be hand drawn
dimensioned drawinqs wI all information
necessary for construction. Bridoe desion is not
included in this phase of the project
3.2 Coordination Sr. Principal $110 $0
OHM will coordinate wi RBI & Other Sub- Project Mor./Principal $8S 12 $1,020
Consultant Team Members includino a Team !=:t.:lffl::l ~<;, to
Meetino wi City Staff at SO% & 90% Task Sub-Total $1.020
completion.
3.3 Design Development Level Cost Estimate
RBI will be resoonsible for cost estimat/no.
3.4 No Public Meetings
No public pa'rticipation required. Public process
previously completed.
Products:
DO Level Sections & Details (Hand Drawn)
to illustrate desion intent
Desion Development Total $4,420
Moore Playing Fields Labor Total $12,062
~ 40 Mi~~pllanAoulIi: FYpp.n!l;A~
4.1 Reproduction Expenses, Photooraphy,
Mileaoe etc. will be billed at our standard
rates not to exceed $300.
Expense Total $300
Moore Playing Fields Total $12,362
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/""", Rotary Park - DHM Services
I 1 n ~itp. TnvAntnrv
1.1 On Site review of Existing Conditions Sr. Principal $110 $0
OHM will meet on-site wI Aspen Citv Staff Proiect Mor./Prtncipal $8S 6 $$10
to review the existinq conditions & discuss ~t::!ffl;:a ~r:;, 6 ~lD
conceptual level proposed improvements. Task Sub-Total $822
Survey wI all necessary topoqrapic information,
and delineation of all sionificant veoetation to
be provided by others.
1.2 Start-up Meeting & Coordination Sr. Principal $110 $0
OHM will attend a start'up meetino In Aspen Project Mor./Principal $85 6 $510
with Citv Staff & other team members to ~t::!ffl;:! ~~7 <In
discuss schedulino & distrtbute work items. Task Sub-Total $510
Site Inventory Total $1,332
~o ~r.h@n1::1tir. Op'!IOiQn
2.1 Schematic Design Drawings Sr. Principal $110 $0
Usino the existino conceptual level desion as a Project Mor./Prtncipal $85 60 $5.100
base, OHM will develop schematic level St",ffl;:a tc;, 74 $174R
drawinos further refinino the desion Intent. Task Sub-Total $6,348
Orawinos will be suitable for use In public
meetinqs.
2.2 Coordination Sr. Principal $110 $0
OHM will coordinate wI Aspen Citv Staff & Project Mor./Principal $85 24 $2,040
other team members to streamline the process <;t;:affl;t 4;'" <0
to the extent possible. Two team meetinos Task Sub-Total $2,040
are anticipated at 50% 50 & 90% SO.
2.3 Schematic Level Cost Estimate Sr. Principal $110 $0
,r-\ OHM will provide Quantities for construction Project Mor./Prtncipal $85 4 $340
estimates with RBI responsible for the actual C;t;:affl;:a <~7 74 4:1 74R
cost estimatinq. Task Sub-Total $1.588
2.4 3 Public Meetings Sr. Principal $110 $0
OHM will assist Citv staff by preparino and Proiect Mor./Prtncipal $85 24 $2,040
presentino materials as needed for 3 meetinos. C;t;:affl;:a <~7 ${}
These meetinQs will cover Iselin Park desion as Task Sub-Total $2,040
well. No other public meetinos are anticipated for
these two phases of the project.
Products:
Schematic Level Gradino Plan - RBI to be responsible for ballfield oradino
Schematic Level Lavout Plan - RBI to be responsible for ballfield lavout
Schematic Level Plantino Plan - Coordinate efforts wI OHM, RBI, & ERa
Sketch Level Sections & Details
to illustrate the desion intent
Schematic Level Quantities for Cost Estimate
Schematic Oesion Total $12,016
:;n npdnn nllovAlnnmpnt
3.1 Design Development Drawings Sr. Prtncipal $110 $0
OHM will prepare DO level drawinos based Project Mor./Principal $85 56 $4,760
on approval of the SO packaoe. The oradino St;:affl;:a ~S7 $0
plan, lavout plan, and plantino plan will be Task Sub-Total $4.760
prepared bv RBI. OHM will prepare site details
includino seatino for fields, benches, Iiohtino
for walkways, siqnaqe, picnic tables, and
site walls; drawinos will be hand drawn
dimensioned drawinas wI all information
necessary for construction.
~ 3.2 Coordination Sr. Principal $110 $0
OHM will coordinate wI RBI & Other Sub- Project Mor./Prtncipal $85 24 $2,040
Consultant Team Members includino a Team c::;:t;Jffl;'J 4:ti'J 1\;0
Meetino wI Citv Staff at 50% & 90% TaSK Sub-Total $2,040
completion.
3.3 Design Development Level Cost Estimate
RBI will be responsible for cost estimatlno.
r",
,,,....-...,
~
3.4 No Public Meetings
No public partiCipation reauir~d. Public process
previously completed.
Products:
DO Level Sections & Details (Hand Drawn)
to Illustrate desion intent
Desion Development Total
Rotary Park Labor Total
$6,800
$20,148
4 n Mi!l;:cpll;lnpnllC FVDPn~p.~
4.1 Reprcduction Expenses. Photooraphy,
Mileaoe etc. will be billed at our standard
rates not to exceed $300.
Expense Total
Rotary Park Total
$300
$20,448
/'\ Iselin Park - DHM Services
1.0 Site Inventory
1.1 On Site review of Existing Conditions Sr. Principal $110 $0
DHM wili meet on-site wI Aspen City Staff Project Mqr./Principal $85 6 $510
to review the existinq conditions & discuss St~ff l::l $') Ii <l:":l1J
conceptual level proposed improvements. Task Sub-Total $822
Survey wi all necessary topoQrapic information,
and delineation of all slqnlficant veqetation to
be provided by others.
1.2 Start-up Meeting" Coordination Sr. Principal $110 $0
DHM wili attend a start'up meetinq In Aspen Project Mqr./Princlpal $85 6 $510
with City Staff & other team members to Striffl::! tt;? $0
discuss schedulinq & distribute work items. Task Sub-Total $510
Site Inventory Total $1,332
70 !l!:r.hp.m~tir. npc:i(Jn
2.1 Schematic Design Drawings Sr. Principal $110 $0
UsinQ the existinq conceptual level desiQn as a Project Mqr./Principal $85 80 $6,800
base, DHM wili deveiop schematic level St::!" 1::1 $" '4 $1 )4R
drawinqs further refininq the desiqn intent. Task Sub-Totai $8,048
Drawinqs wili be suitable for use In public
meetinQs.
2.2 Coordination Sr. Principal $110 $0
DHM wili coordinate wI Aspen City Staff & Project Mqr./Principal $85 24 $2,040
other team members to streamline the process StMfl::l tc;, to
to the extent possible. Two team meetinqs Task Sub-Total $2,040
are anticipated at 50% SD & 90% SD.
2.3 Schematic Level Cost Estimate Sr. Principal $110 $0
,r-.. DHM will provide quantities for construction Proiect Mqr.IPrincipal $85 4 $340
estimates with RBI responsible for the actual c:;t::lff l::l !tIiJ '4 4:1 J4R
cost estimatinq. Task Sub-Total $1,588
2.4 No Public Meetings
No public participation required. Public process
previously completed.
Products:
Schematic levei Gradinq Plan - RBI to be responsible for ballfield eradine
Schematic level layout Pian - RBI to be respcnsible for ballfield layout
Schematic level Plantine Plan - Coordinate efforts wI DHM, RBI, & ERa
Sketch level Sections & Details
to illustrate the desien intent
Schematic level Quantities for Cost Estimate
Schematic Desien Total $11.676
3.0 Dp!I;lilln np.vplnnmpnt
3.1 Design Development Drawings Sr. Principal $110 $0
DHM wili prepare DD level drawines based Project Mer./Principal $85 56 $4,760
on approval of the SD packaee. The eradine St::!ffl::l $') $0
plan. layout pian, and plantine plan wili be Task Sub-Total $4,760
prepared by RBI. DHM wili prepare site details
includinq qrass amphitheater, site walls,
& picnic tables/overlooks; drawines will be hand
drawn dimensioned drawlnes wI all information
necessary for construction.
3.2 Coordination Sr. PrinCipal $110 $0
DHM will coordinate wI RBI & Other Sub- Proiect Mqr.IPrlncipal $85 24 $2,040
Consultant Team Members Includine a Team ~t;lffl;:t $0;7 to
~ Meetine wI City Staff at 50% & 90% Task Sub-Total $2,040
completion.
3.3 Design Development Level Cost Estimate
RBI will be responsible for cost estimates.
3.4 No Public Meetings
No public participation required. Public process
previously completed.
,
/""i
.r-,
~
Products:
DD level Sections & Details (Hand Drawn)
to illustrate desiqn intent
Desiqn Development Total
Iselin Park Labor Total
$6,800
$19,808
4 n Mi~r~lI;itnpnllC: Fypp.nc:p.~
4.1 Reproduction Expenses, Photoqraphv.
Mileaqe etc. will be billed at our standard
rates not to exceed $3S0.
Expense Total
$350
$20,158
Iselin Park Total
,
/'" Aspen District School Campus - OHM Services
10 Sitp tnvE!ntnrv
1.1 On Site review of Existing Conditions Sr. Principal $110 $0
OHM will meet on-site wi Aspen Citv Staff Proiect Mor./Prlncipal $85 6 $510
to review the existlno conditions & discuss ~t;:!ffl::l ;;<;7 6 t-=l1J
conceptuai level proposed improvements. Task Sub-Total $822
Survey wI all necessary tODOQraoic information,
and delineation of all sionificant veoetation to
be provided by others.
1.2 Start-up Meeting &. Coordination Sr. Principal $110 $0
OHM will attend a start'up meetino in Aspen Project Mor./Principai $85 6 $510
with Citv Staff & other team members to .c;t;lfflt=l 4;t;? ~o
discuss schedulino & distribute work items. Task Sub-Total $510
Site Inventory Totai $1.332
70 ~r.hpm;:rtlr. Op.~iQn
2.1 Schematic Design Drawings Sr. Principal $110 $0.
Usino the existino conceptualleyel desion as a Project Mor./Principal $85 160 $13.600
base. OHM will develop schematic level ~t;:Jfflt=l 4:1\) Rn $4160
drawinas further refininQ the desiqn intent. Task Sub-Total $17,760
Drawinos will be suitable for use in public
meetinqs and establish campus. character.
2.2 Coordination Sr. Principal $110 $0
OHM will coordinate wi Aspen Citv Staff. RBI. & Project Mpr./Principal $85 40 $3.400
other team members. OHM will also coordinate wI ~tt=lffl~ ~'i7 ;;0
Teaoue repardinp the bridpe desipn. Any other desion Task Sub-Total $3,400
for the new rec center will be nepotiated as additional
services. Two team meetinps are anticipated at
50% SO & 90% SO.
~
2.3 Schematic Level Cost Estimate Sr. Principal $110 $0
OHM will provide ouantities for construction Project Mpr./Principal $85 12 $1.020
estimates with RBI responsible for the actual c;tt=lfflt=l ;;<;) '4 ~1 )4R
cost estimatino. Task Sub-Total $2.268
2.4 3 Public Meetings Sr. Principal $110 8 $880
OHM will assist Citv staff by preparino and proiect Mor./Principal $85 24 $2.040
presentino materials as needed for 3 meetinps .c;t",ffl;l $<;7 $n
Task Sub-Total $2.920
Products:
Schematic Level Gradino Plan
Schematic Leyei Layout Plan
Schematic Level Plantino Plan
Sketch Level Sections & Details
to illustrate the desipn intent
Schematic Level Quantities for Cost Estimate
Schematic Oesipn Total $26.348
30 Op.~i"n np-vplonmpnt
3.1 Design Development Drawings Sr. Principal $110 $0
OHM will prepare 00 level drawinps based Proiect Mpr./Princlpal $85 140 $11.900
on approval of the SO packape. The oradinp .c;t;lffl;:a 1Ij;t;? ~o
plan. layout plan, and plantino plan will be Task Sub-Total $11.900
prepared by RBI. OHM will prepare site details
includinp 3 bridpes, bus plaza area, walls,
& tennis court shade structure; drawinos will be hand
drawn dimensioned drawinqs wI all information
necessary for construction.
3.2 Coordination Sr. PrinCipal $110 $0
~, DHM will coordinate wI RBI & other Sub- Proiect Mpr./Princlpal $85 40 $3,400
Consuitant Team Members inciudinp a Team c;t::lffl::l ~'i) <to
Meetinp wi Citv Staff at 50% & 90% Task Sub. Total $3.400
completion.
3.3 Design Development Level Cost Estimate
RBI wili be responsible for cost estimatln9.
,
r
~,
~
3.4 3 Public Meetings
DHM will assist aty staff by preparing and
presenting materials as needed for 3 meetings
Sr. Principai
Project Mgr.jPrincipai
Staff La
Task Sub-Totai
$110
$85
$52
Products:
DD Levei Sections & Details (Hand Drawn)
to iilustrate design intent
8
24
$880
$2,040
$0
$2,920
Design Development Total
Aspen District School Campus Labor Total
4.0 Miscellaneous Expenses
4.1 Reproduction Expenses, Photography,
Mileage etc. will be billed at our standard
rates not to exceed $350.
$18,220
$45,900
Expense Total
Aspen DIstrict School Campus Total
$350
$46,250
, 11:34 MAY 03, 1999 ro: LOCKTON COMPANIES
TEL NO: 303-753-2099
*161248 PAGE: 2/2
~
IICOIJD_ CERTI FICATEOPLlABILI"(yINSl.JRANCE op 10 " ZC O.A. TE (MMIOOIYY) >
JP'-<" RANBL01 " 04/30/99
1J(2R THIS CERTIFICATE IS ISSUED AS A MAlTER OF INFORMATION
!~'-'\Fompanies ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
of Colorado HOLDER, THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
, rry Creek Dr. S. , #400 ALTER THE COVERAGE AFFORDED BY THE POliCIES BELOW.
~v~.... CO 80246-1532 COMPANIES AFFORDING COVERAGE
COMPANY
uL--JL03-753-2000 303-753-2099 A TRAVELERS INDEMNITY COMPANY
r.),t;L'"
EO COMPANY
B TIlE TRAVELERS INDEMNITY OF IL
COMPANY
Randall & B~ake, Inc. C INDEMNITY INS. CO. OF NA
1601 W. Bell.eview Ave M11 COMPANY
Littleton CO 80120 D EVANSTON INSURANCE COMPANY
'ERAGES '.," , '.",'..,..'..,_2i_L_ ,..'" __-
THIS IS TO CERTIfY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVe BEEN ISSUED TO THE INSUREO NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPEct TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIes DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
T'IPE or INSURAI'~CE POLICY NUMBER POliCY EFFe;cnVE POliCY ExPIRATION liMITS
OATE (MMlQONY) OATE (MMIOONY)
~ERAl-L1AeILlW GENERAL AGGREGATE $ 2,000,000
X COMMERCt.:.L GENERAl L~ILlTY DTC0784F8693TIA98 07/03/98 07/03/99 PROOUCTS.COMP~PAGG s 2,000,000
I CLAlMS MADE ~ OCC'}P PER$O'.tA.L & AOV If\LJUPT' .1,000,000
OV'INER'$ & C.ONTRACTOR'S PROT EACH OCCURRENCE '1,000,000
- .300,000
.-!. Per Project FIRE DAMAGE (My Me r;re)
Aaareaate , MEO ExP (Any cne person) .5 000
~O~06ILELl/.SIt.ITY DT8l0784F8693TIL98 07/03/98 07/03/99 COMBINED SltJGLE LIMIT .1,000,000
..!.. MJvAI.ITO
- ALL OVVtJEO .l.IJTOS BOOILYfNJURY
L"gHEDULEO ,A.UTQS lPelpe-rson) .
-
r 'eo AUTOS
BOOIL Y INJURY .
IN.OW'NEOAIjTOS IPeraCCit:lentj
=-1 PROPERTY DAMAGE .
~AGE UA81LITI AUTO OtJt..Y. EAACCIOENT S ,
, ,
I- Atu AUTO OTHER THAN AlJTO ONLY ,
EACH .l,C.COE~LT ,
I-- ---~._---
AGGREGATE .
E-<CESS LIABILITy EACH OCCURRENCE $ 4,000,000
M-:MSPELL-''''PM DTCUP784F8693TIL98 07/03/98 07/03/99 AGGREGATE $ 4,000,000
OTHEP TH"'N UM8RELlA. FORM .
WORI<ERS COMPENSATION AND X 1 ~cR~y~~:tS I lOTI-\- ,
E.
EMPl..OYEPS'l,.lA8IUTY EL EACH ACCIDENT .100,000
THE P;:!OPPIETOP/ ~'"'' C42603922 01/01/99 01/01/00 EL DISEASE. POLICY LtMlT S 500,000
P.l<RTNERS/EXECI}TJI/E
OFFJCE,C!S;.pE E~CL EL OISEASE. EA EMP!..O'IEE .100 000
OTHER
Design/Build AE800015 12/01/97 12/01/98 Clm/Agg $1,000,000
Professional Liab CLAIMS MADE BASIS Ded $10,000
SCPIPTlON OF OPEP~ TIO~'IS!LOCATIONSJVE.HICLESISPECIAl.1TEMS
ity of Aspen, CO , its officers & ~loyees are included as Additional
nsured on the General Liabilitt. This insurance is primary &
on-contributory as respects: ommunity Campus Master Plan Project.
i:RTIFICATE HOLDER > " " ,','. ..,..'. CANCELLATION ,'. ,'.' '.< ,
CITAS01 SHOULD AN{ OF THE ABOVE oeSC~18EO PO!..lCIES eE CANCE!..!..EO eEFORl;; THe
EXPI'c!ATlON OATE THEREOF. THE ISSUING COMPANY 'MLL ENOEAVOP TO MAIl.
..1L OAYS~ITTEN NOTICE TO THE CEr:lTIF1CATE HOl-DEf=;! N,ooMEO TO THE LEFT,
Ci.ty of Aspen, CO BUT FAlt.URE TO MAIL SUCH NOTICE SHtol.!..lMPOSE NO 08!..IGAT101i OR !..1AS1!..lTf
Attn: Kevin Dunnett
130 S. Gal.ena street elF ANY \(INn t JI'I(1~ T~F C;OlwlPANY rr~ A(,,.I:"~T~ (:IQ i=lFP'c!"'~FNTATIIIF!,;
, r
Aspen CO 81611 lJ/~ I
CORD 25-S (1195) .' , ',. M ~~ ON 1988 ",
07;00 MAY 03, 1999 ID: LOCKTON COMPANIES
TEL NO: 303-753-2099
*161250 PAGE: 2/2
ACORD. CER'tIFIC.4trEoffil..lA.13fQf1"Y'IK!Sl.JRANCS "Ql"lOil'G, DA1"E' (MWDDiYY) ',..
RAlmL01.' 04/30/99 '.'.
P~OOUCE:R THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE
Lookton Corppanies of Colorado HOLDER, THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
~Cherry Creek Dr. S. , #400 ALTER THE COVERAGE AFFORDED BY THE POLiCIES BELOW
}'" r CO 80246-1532 COMPANIES AFFORDING COVERAGE
-- COMPANY
A rAAVELERS INDEMNIrY COMPANY
hnNo 303-753-2000 fxNo 303-753-2099
iNSlJREO COMPANY
B rIlE rAAVELERS INDElilNIrY OF IL
COMPANY
Randall & Blake, Inc. C INDEMNITY INS. CO. OF NA
1601 W. Bellevi.ew Ave Ml1 COMPAN'i
Littleton CO 80120 D EVANSTON INSURANCE COMPANY
~ "",' "',' ii" >>>,'i ,'"',',',,"',',",,>,i'.'>,,,">,>>
THIS IS TO 'ce'RTtFY THAT THE POLICIES OF INSURANCE L1STEO BELOW HAVE BEEN ISSUED TO THE INSUReo NAMeD ABOVE FOR THE: POLICY PERIOD
INDICATED, NOTWJTHSTANDINGANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DocuMENT WITH ReSPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. 1..IMIT$ SHOWN MAY HAVE seEN REDUCED BY PAlO CL.AIMS.
CD TY"E 01' INSURANCE F'OLlCYNUMSER POLlCyeFFecnv:: POiJCYEXF'IRATlON LIMrrs
m, OA TE (MMiOOiYY) DATE (MMIDO/vV)
~IERAL UASILlTY GENERAL AGGREG,Il..TE $ 2,000,000
A X COMMERCItlL GENER/lJ...l1A8IWTY DTC0784F8693TIA98 07/03/98 07/03/99 "ROOUCTS. COMPIOP AGG $ 2,000,000
Z W C[.A.IMS WIDE ~OCCLiF< PERSONAL & AD\! INJURY $ 1,000,000
% QWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000
, Per Project FIPE DAMAGE (Anyone Tire) .300,000
-=. I Aqqreqate .5 000
MED EXP (Any one per,onj
}l.UTOMOSILELiASILmr I
- DT810784F8693TIL98 07/03/9$ 07/03/99 COMBINED SINGlE llMI1 $1,000,000
A .!. ANYAJJTO
- ALL CIiliNED AUTOS SOQIL Y INJURY
(PerpeISCIl) .
-:- SCHEOlJi.EO NjTOS
~ HIRED AuTOS I BODILY INJURY $
..!.. NON. OWNED AUTOS I (PeracCjdMt)
,....... ~ i PROPERTY DAMA(3E ,
~AGELlABILlTY I I Al.ITO ONLY. E,'" ACCIDENT ,
I
- ANY AUTO i OTHER THAN AUTO OI'lL'r
EACH ACCIDEN, ,
AGGREGATE ,
EXCESS LIABILITY EACH OCCuRRENCE . 4,000,000
B ~~:M8RECLA 'ORM DTCUP784F8693TIL98 07/03/98 07/03/99 AGG~EGATE .4,000,000
OTHER TH>W UMBRELlA F'O~M .
WORKERS COMPENSATION AND xT~,.,C:~~~~ 1- -Io~~ , -c-~-~
EMPLOYERS' LlAeIUiY I E:L EACH ACCIDENT $100,000
C THE i='ROPRIETORI M:NCC C42603922 01/01/99 01/01/00 EL Q18SA.SE . POlICY UMIT ,500,000
PARTNER$lE>cECUTIVE ,
OffiCERS ARE EXCC EL DISEASE. EA EMPLOYEE .100 000
OTHER ,
D Desi.gn/Bui~d 1lE800015 12/01/97 12/01/98 C1m!Agg $1,000,000
Professional Liab CLAIMS MllDE BASIS Ded $10,000
DESCRlPTIO~1 OF OPERA't1QNst...OCA'TlONS!VeHICLES/sPECI"'L ITEl-1S ,
City of Aspen. CO & its officers &: ~~o'yees are ine~uded as Additional
Insured on the General. Liabil.ite" This insurance is primary ,&
non-contributory as respects: ommunity Campus Master Plan Project.
.'.."...',', .'.,'.. i .','.'.',','. ,',',' ..,.,......,'.........'... i
CITASOJ. SHouLD ANY Of THE ABOVE OESCRISEO POLlClES BE CANCELLED BEFOI=<E THE
S<;'PJRATlON DArE THEi:<EOF, THE: ISSUING COMi='ANYWILJ. E~IDEAVOR TO MAIL
-1Q..- DAYS V'\!RITTEN NOTICE TO TI"E CE;PTIFICATE HOl.DER NAMED TO THE LEFT.
City of Aspen, CO sur FAILURE TO MAiL SWCH NOTICE: SHALl-IMPOSE NO OaWGATION OR WAErILlrt
Attn: .Kevin Dunnett
1'--. 130 S. Galena Street (JF A,\lV KINrl 11"'(lN THF r:rJMP,l.I\IY IT" A(';FNTS ell'< >:lFP,.FSFNTATIVF'-S
. r
Aspen CO 8J.611 J)J~ I
IA",<lR~~5-S(1i95) M ~.dJl dN1~911
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Vie.,
MEMORANDUM
TO:
Mayor and Council
THRU;
Amy Margerum, City Manage
Jeff Woods, Parks Director
FROM:
Kevin Dunnett, Parks Planner
DATE:
May 4,1999
RE:
Approval of the Part I Design Build Contract for the Community Campus
Master Plan Improvements
CC:
John Worcester, City Attorney
r-\
SUMMARY: On November 24, 1998 the City Council had granted approval of the
Community Campus Master Plan. The components of the Community Campus Master
Plan are as follows:
Moore Playing Fields
. 1 new baseball field
. 1 new soccer field
. 1 new softball field
. native area restoration and new wetlands
Rotary Park
. 1 new softball field
. 1 new soccer field
. new picnic areas and overlooks
. connection to Iselin Park
~,
Iselin Park (note: The Pool/lcefacility is under a separate contract)
. 1 reconstructed softball field
. 1 new soccer field
. 1 new parking lot
0.
Aspen School District Campus
. new school bus drop-off area and parking
. 3 new pedestrian/nordic overpasses
. new pedestrian walkways and planting
. 1 reconstructed soccer field and track
At this time we are requesting you to authorize Part I of the DesignlBuild Contract
for the amount of $264,643.00, Part I of the DesignlBuild contract covers detailed
design services for each of the above components as outlined in Exhibit A.
The Parks Department has selected the Design Build Team of Randall & Blake, Inc., of
Denver, and DHM, Inc., of Carbondale, for Part I of the Design Build Contract. The staff
selection committee based their decision on the overall Design Build Team's design and
construction experience, the proposed fee structure, and the teams past working
relationships.
Staff has chosen a Design Build format for the Community Campus Improvements based
on the following:
r-...
1. A Design Build format is more time efficient and cost effective due to
the fact that the contractor is involved with design decisions from the
beginning of the design process, and can implement a constant value
engineering process often resulting in construction cost savings.
2. The selection of a contractor for the Part II Design Build agreement
requires less time than a traditional bidding process.
3. There is a considerable cost savings (up to 6% of the total project
budget) associated with project management costs due to the fact that '
the consulting design project manager shares the costs of construction
administration and construction observation with the contractor.
4. Detailed construction drawings are not necessary because the contractor
is involved early on in the design process requiring less time for the
production of construction documents.
5. A strong partnership between the contractor and design team results in a
higher quality product and allows a greater degree of flexibility
between all the project team members.
,/"""'.
BACKGROUND: In December of 1997 the Parks and Recreation Departments
initiated The Community Campus Master Planning Process. The main Goal of the
2
r'\
Community Campus Master Plan was to revitalize the Iselin and Rotary Park areas while
integrating the entire school campus and the Moore Playing Fields into a comprehensive
Community Campus. Critical pedestriiUl and auto connections were studied and a pliUl
was developed for a safer and more efficient layout. The Master Plan recommends
eliminating the automobile and busses from the school core to create a safer iUld more
pedestriiUl friendly campus, which is linked together by new trail systems iUld pedestrian
overpasses. The design team realized that the true potential of the various sites could be
enhanced by creating a plan, which captivates the essence of this sites dramatic
surroundings. This area is truly a gateway to one of the most cherished landscapes in the
Country, and we feel that the proposed master plan will dramatically improve on the
facilities we already have, and create new recreational facilities that our residents and
guests will use and enjoy in the immediate future.
In order to design the Community Campus so that it truly met the broad needs of the
community, a Citizen's Task Force was appointed by Council. The Task Force was
empowered by Council to make recommendations on improvements to The Community
Campus including analyzing the surrounding open spaces for recreational opportunities,
aesthetic and environmental enhancements, and evaluating possible traffic/transit and
pedestrian improvements.
r""
The Community Campus Master Plan has been presented to a multitude of groups for the
last 8 months. We have worked closely with the Aspen School District, the Maroon
Creek Caucus, sports and recreation groups, the Hines Corporation, and many other
various user groups from passive to active. Staff has presented the Master Plan to City
and County Officials and almost every City related organization such as the Rotarian's,
the Senior Citizens and ACRA, all of which have shown a strong support, for the Plan.
DISCUSSION: With the passage of the Revenue Bond on Tuesday Staff is prepared
to proceed with the Part I design services for Implementing the Community Campus
Master Plan Improvements. The Moore Playing fields Component is the first phase of
the Community Campus Improvements Project. Design Work (As per the Meadowood
legal agreement) will begin immediately following Council Approval with an anticipated
construction completion date set for the spring of 2000. Staff has prepared detailed
schematic drawings for the Moore Playing Fields and it is our intention to hire RBI, Inc.
and DHM for Part II of the agreement (mid June) after a more detailed construction cost
estimate is prepared. The following is a tentative schedule for the other phases of work:
r""
3
r-, This is the construction schedule (PART II of the Design Build Contract)
~
~
Project
Construction start Construction finish Budget
Moore Playing fields spring 1999
Rotary Park (const. staging area) summer 2001
Iselin Park spring 2000
Aspen District School Campus spring 2000
spring 2000
fall 2001
fall 2000
spring 2001
$1,000,000
$500,000
$500,000
$1,000.000
Total=$3,000,000
Note: Approximately 9% of the total budget ($3,000,000) is allocated for design fees and
project management costs (Part I Costs).
FINANCIAL IMPLICATIONS: The Design Build Team of RBI, Inc. and DHM,
Inc. propose to complete the Scope of Services covered under the Part I Agreement for
the not-to-exceed price of Two-hundred Sixty-four Six-hundred Forty-three
Thousand Dollars, ($264,643.00), The May 4th Revenue Bond Election allocates
$7,000,000.00 toward the Community Campus Improvements. $3,000,000.00 will be
used for Parts I and II of the Design Build agreement for site design and construction as
outlined in the SUMMARY section above. The remaining $4,000,000.00 will be used
for the design and construction of the new Moore swimming pool which will be under a
separate contract. Please see a detailed cost breakdown for each phase of work for Part I
of the Contract (Exhibit A). '
RECOMMENDATION: Staff is recommending Council approval of the Part One
Design Build Agreement for Design services for each phase of the Community Campus
Master Plan Improvements as outlined above.
PROPOSED MOTION: I move to approve the Part I Design Build Agreement
between the City of Aspen and The Design Build Team of Randal and Blake, Inc. and
DHM, Inc. for design services for the Community Campus Master Plan for a not to
exceed amount of Two-hundred Sixty-four Six-hundred Forty-three Thousand
Dollars ($264,643.00).
4
~,
,r-....
CITY MANAGER COMMENTS:
Exhibit D - Insurance Certificate
5
1
05/04/99
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13:36
NO. 50S
Gl07
"EXHIBIT "A"
PART I OESIGMJ8UILP COIlTRACT
Exblbll"S"
Fila P'O,O'8' SumP1ety lid Form
r
Il..loh, a ' - ,
I!l~.'o PI..I.. fl.lo RBI DNM SOM ERO Gorm.. All.... TOTAL
Sitt' Invantary 2780 1.842 600 600 500 . 6.122
SCb....t;, Onigo 9.B00 5,800 2.100 1.000 . 18.500
O..i.. 00._. 8.780 4.420 3.520 SOD . 2.500 19700
E<""I$ 1. . 1.6$0
.-- Subl...1 22,490 12.3&2 6.120 2.000 500 2,500 45.972
ROI.r. Porlt
Sife fnvtntoff 1.825 1.332 1.200 SOD 4.857
Schematie OesilJft &,280 12.01& 2.440 1,000 24.736
Desio. 0..110......1 8,~~~ ~ S.800 2.600 500 2.000 20.480
E:roetlses 1. . 3001 . - UI!lI
Sublat01 21.01& 20,448 6.140 2.000 1.000 51.673
Iselin P.rk
Site InveRtotV 3200 1332 1,20G 5.732
Schematic Design 8830 11.678 2,440 SOD - 24.546
On/v. Dave.... 9.lliO 8.800 2.500 &00 - 2,000 21.480
l.2IlIll 3BD l.55II
SUblOlal 24010 20158 6140 1,000 2.000 53:3;
S.h..l C.m....
Site InvcntOt'v 2.200 1.332 2.400 . 2.500 8,432
Schematic D..... 14400 28.348 7.8ll0 . 8.500 65.048
Osoio. Oavolaameat 8.840 182ZO 7.800 10.500 2.500 48.860
1.ZlIlI .3iI! . U5lI
Subtolal 27,4411 46.250 18.000 19.500 2.500 113.890
GRAND TOTAL 95.025 99.21B 38.400 5.000 20.000 9.GOO 284.643
,
ASSUMPTIONS:
City provides all lOpe IfId 910tethniebJ InfMmation
Projer:t includes nD im&I,ovemanlllo MlfDOIt Creek ~o8d J1lflll
Parking lot and ro-ntlm MODre Playing fiafd's dtligned .,,4 cGft'.trucred it'lItMrs
flecuical 'lIgi...rIt1Q is ..1 i.tlwd.d
WeUlllIls iac:ludtd in Maore'fieNlprojuCl only, aAd DO permilfiftQ for wetlaRds intluded
No .lrueH.,aJ design fOf walts ;5 includad
No pump Jlltion ineluded
G.olOch.ieal i...lli1lliGn Ind "porlina is .01 Included
Sign'ae. pellllSlriotl Qglni", & 5;1. oIoMI.O .11..1in Recreatio. C..ter are .01 tnc1wdod I. t_. Ibo..
r:'l/SiiIrJJIlI~.lD.
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