HomeMy WebLinkAboutresolution.council.070-04RESOLUTION NO.
(Series of 20(~)
A RESOLUTION GRANTING PROFESSIONAL ENGINEERING SERVICES AWARD TO
WRC ENGINEERING, INC., FOR TECHNICAL DESIGN OF THE RIO-GRANDE
STORMWATER MANAGEMENT MULTIOBJECTIVE PROJECT, AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF ASPEN
WHEREAS, there has been submitted to the City Council a contract between the City of
Aspen, Colorado and WRC Engineering Inc., a copy of which contract is annexed hereto and made
a part thereof.
NOW, WHEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ASPEN, COLORADO:
Section One
That the City Council of the City of Aspen hereby approves the contract between the City of
Aspen, Colorado, and WRC Engineering, Inc., regarding the Rio-Grande St0rmwater Management
Multi Objective Project, a copy of which is annexed hereto and incorporated herein, and does
hereby authorize the City Manager to execute said contract on behalf of the City of Aspen.
Dated:~-F /~. , 200~.
I, Kathryn~ S. Koch, duly appointed and acting City Clerk do ce.rtify that the foregoing is a true and
accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a
meeting held~'-~ /~:~ , 200~
K~~r~
ENG-RES-2003-01
Attachment 'A'
AGRF:F, MF, NT FOR P~OPFig~(3~Ai. SF. RVICF. S
This Agreement made and entered on the date hereinafter stated, between the CITY OF
ASPEN, Colorado, ("City")and WRC Engineering, Inc, ("Professional").
For and in consideration of'the mutual covenants contained herein, the parties agree as
follows:
1. Scope of Work. Professional shall perform in a competent and professional
manner the Scope 'of Work as set forth at Exhibit "A" attached hereto and by this reference
incorporated herein.
2. Completion. Professional shall commence work immediately upon receipt of a
written Notice to Proceed from the City and complete all phases of the Scope of Work as
expeditiously as is consistent with professional skill and care and the orderly progress of the
Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be
completed no later than per project agreement. Upon request of the City, Professional shall
submit, for the City's approval, a schedule for the performance of Professional's services which
'shall be adjusted as required as the project proceeds, and which shall include allowances for
periods of time required by the City' s.project engineer for review and approval of submissions
and for approvals of authorities having jurisdiction over the project. This schedule, when
approved by the City, shall not, except for reasonable cause, be exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on
a time and expense basis for all work performed. The hourly rates for work performed by
Professional shall not exceed those hourly rates set forth at Exhibit "B" appended hereto. Except
as otherwise mutUally agreed to by the parties the payments made to Professional shall not
initially exceed $50,000.00 Professional shall submit, in timely fashion, invoices for work
performed. The City shall reviexv such invoices and, if they are considered incorrect or untimely,
the City shall review the matter with Professional within ten days from receipt of the
Professional's bill.
4. Non-Assignability. Both parties recognize that this contract is one for personal
services and' cannot be transferred, assigned, or sublet by either party without prior written
consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of
the responsibilities or obligations under this agreement. Professional shall be and remain solely
responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers,
agents and 'employees, each of ~vhom shall, for this purpose be deemed to be an agent or
employee of the Professional to the extent of the subcontract. The City Shall not be obligated to
pay or be liable for payment of any stuns due which may be due to any sub-contractor.
5. Termination. The Professional or the City may terminate this Agreement. without
specifying the reason therefor, by giving notice, in writing, addressed to the other party,
PS1-971.doc Page 1
specifying the effective date of the termination. No fees shall be earned after the effective date of
the termination. Upon any termination, all finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs, reports or other material prepared by the
Professional pursuant to this Agreement shall become the property of the City. Notwithstanding
the above, Professional shall not be relieved of any liability to the City for damages sustained by
the City by virtue of any breach of this Agreement by the Professional, and the City may
withhold any payments to the Professional for the purposes of set-off until such time as the exact
amount of damages due the City from the Professional may be determined.
6. Covenant Against Contingent Fees. The Professional warrants that s/he has not
employed or retained any company or person, other than a bona fide employee working for the
ProfessiSnal, to solicit or secure this contract, that s/he has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission, percentage,
brokerage fee, gifts or any other consideration contingent upon or resulting from the. award or
making of this contract.
7. Independent Contractor Status It is expressly acknowledged and understood by
the parties that' nothing contained in this agreement shall result in, or be construed as establishing
an employment relationship. Professional shall be, and shall perform as, an independent
Contractor who agrees to use his or her best efforts to provide the said services on behalf of the
City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the
employee, agent or servant of the City. City is interested only in the results obtained under this
contract. The manner and means of conducting the work are under the sole control of
Professional. None of the benefits provided by City to its employees including, but not limited
to, workers' compensation insurance and unemployment insurance, are available from City to the
employees, agents or servants of Professional. Professional shall be solely and entirely
responsible for its acts and for the acts of Professional's agents, employees, servants and
subcontractors during the performance of this contract. Professional shall indemnify City against
all liability and loss in connection with, and shall assume full responsibility for payment of all
federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its
officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and
demands, on account' of injury, loss, or damage, including without limitation claims arising from
bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other
loss of any kind whatsoever, which arise out of or are in any manner connected with this
contract, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be
caused in whole or in part by, the act, omission, error, professional error, mistake, negligence,
or other fault of the Professional, any subcontractor of the Professional, or any officer,
employee, representative, or agent of the Professional or of any subcontractor of the
Professional, or which arises out of any workrnen's compensation claim of any employee of the
Professional or of any employee of any subcontractor of the Professional. The Professional
PS 1-971. doc P age 2
agrees to investigate, handle, respond to, and to provide defense for and defend against, any such
liability, claims or demands at the sole expense of the Professional, or at the option Of the City,
agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with, any such liability, claims, or demands. If it is determined by the final judgment
of a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in
part by the act, omission, or other fault of the City, its officers, or its employees, the City shall
reimburse the Professional for the portion of the judgment attributable to such act, omission, or
other fault of the City, its officers, or employees.
9. Professional's Insurance. (a) Professional agrees to procure and maintain, at its
oxvn expense, a policy or policies of insurance sufficient to insure against all liability, claims,
demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such
insurance shall be in addition to any other insurance requirements imposed by this contract or by
law. The Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or
by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City. All
coverages shall be continuously maintained to cover all liability, claims, demands, and other
obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-
made policy, the necessary retroactive dates and extended reporting periods shall be procured to
maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this contract, and
Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND
DOLLARS ($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS
($500,000.00) disease policy limit, and FIVE HUNDRED THOUSAND DOLLARS
($500,000.00) disease each employee. Evidence of qualified self-insured status may be
substituted for the Workers' Compensation requirementk of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE
MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to all
premises and operations. The policy shall include coverage for bodily injury, broad form
property damage (including completed operations), personal injury (including coverage
for contractual and employee acts), blanket contractual, independent contractors,
products, and completed operations. The policy shall contain a severability of interests
provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not 14ss than ONE MILLION
PS1-971. doc Page 3
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) agga'egate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severabilitv of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability
MILLION DOLLARS ($1,000,000)
($1,000,000) aggregate.
insurance with the minimum limits of ONE
each claim and ONE MILLION DOLLARS
(c) The policy or policies required above shall be endorsed to include the City and the
City's officers and employees as additional insureds. Every. policy required above shall be
primary insurance, and any insurance carried by the City, its officers or employees, or carried
by or provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insttred endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages, condi-
tions, and minimum limits are in full force and effect, and shall be reviewed and approved by the
City prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
policies shall not be canceled, terminated or materially changed until at least thirty (30) days
prior written notice has been given to th~ City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of contract
upon which City may immediately terminate this contract, or at its discretion City may procure
or renew any such policy or any extended reporting period thereto and may pay any and all
premiums in connection therewith, and all monies so paid by City shall be repaid by Professional
to City upon demand, or City may offset the cost of the premiums against monies due to
Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive
or intend to waive by any provision of this contract, the monetary limitations (presently
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq.,
PS 1 ~971. doc Page 4
C.R.S., as from time to time amended, or othei~wise available to City, its officers, or its
employees.
I0. CiW's Insurance. The parties hereto understand that the City is a member of the
Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the
CIRSA Property/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of
Aspen Finance Department and are available to Professional for inspection during normal-
business hours. City makes no representations whatsoever with respect to specific coverages
offered by CIRSA. City shall provide Professional reasonable notice of any changes in ks
membership or participation in CIRSA.
11. Completeness c~f Agreement, It is expressly agreed that this agreement contains
the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal
or xwitten representations, agreements, warranties or promises pertaining to the project matter
thereof not expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered to the
respective persons and/or addresses listed below or mailed by certified mail return receipt
requested, to:
City:
Steve Barwick, City Manager
City of Aspen
South Galena Street
Aspen, Colorado 81611
Professional:
WRC Engineering, Inc
950 South Cherry Street, Suite 404
Denver, CO 80246
13. Non-Discrimination. NO discrimination because of race, color, creed, sex,
marital status, affectional or sexual orientation, family responsibility, national origin, ancestry,
handicap, or religion shall be made in the employment of persons to perform services under this
contract. Professional agrees to meet all of the requirements of City's municipal code, Section
13-98, pertaining .to. non-discrimination in employment.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall
not operate as a waiver of any subsequent breach of the same or any other term.- No term,
covenant, or condition of this Agreement can be waived except by the written consent of the
City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a
waiver of any term, covenant, or condition to be performed by Professional to which the same
may apply and, until complete performance by Professional of said term, covenant or condition,
the City shall be entitled to invoke any remedy available to it under this Agreement or by law
despite any such forbearance or indulgence.
15. Executicm of Agreement bv City. This agreement shall be binding upon all parties
hereto and their respective heirs, executors, administrators, successors, and assigns. Notwith-
standing anything to the contrary contained herein, this agreement shall not be binding upon the
PS1-971.doc Page 5
City unless duly executed by the Mayor of the City Bf Aspen (or a duly authorized official in his
absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the
Mayor (or a duly authorized official in his absence) to execute the same.
16. General Terms.
(a) It is agreed that neither this agreement nor any of its terms, provisions,
conditions, representations or covenants can be modified, changed, terminated or amended,
waived, superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the .provisions of this agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties aclmow!edge and understand that there are no conditions or
limitations to tlxis understanding except those as contained herein at the time of the execution
hereof and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
(d) This agreement shall be governed by the laws of the State of Colorado as
from time to time in effect.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in three copies each of which shall be deemed an
original on the date hereinafter written.
[SIGNATURES ON FOLLOWING PAGE]
PS1-971. doc Page 6
ATTESTED BY:
CITY OF ASPEN, COLORADO:
WITNESSED BY:
PROFESSIONAL:
By:
Title:
Date:
P S 1-971. doc Page 7
CITY OF ASPEN
ADDENDEM
This Professional Services Agreement is for a period of one year with two (2) one year renewals if
mutually agreeable between the Professional and the City.
Certificate of Insurance must be returned with the signed contracts. Failure to do so will result in the
termination of this agreement.
A license to do business within the City of Aspen must be obtained and presented before any project
may begin. Failure to do so will result in the termination of this agreement.
EXHIBIT "A" to Professional Services Agreement
Scope of Work
To be added per project.
PS 1-971. doc Page 8
May 23, 2003
Mr. Nick Adeh
city 0f Aspen
130 South Galena Street
Aspen, Colorado 81611
WRC File: P-1304B
RE: Phase II Constfuction Documents and Permitting of
The Jenny Adair Regional Water Quality Facilities
Dear Mr. Adeh:
WRC Engineering, Inc. (WRC) is pleased to provide this proposal to provide engineering design
services for preparation of the Phase II Construction Documents and Permitting for the Jenny Adair regional
water quality basins. The basis of this proposal is the City of Aspen Master Drainage Plan prepared by WRC,
our recent conversations regarding the design elements of these facilities, and our experience in design of these
facilities. Based upon this information, we propose the following:
Phase II- Construction Documents and Permitting
Project Coordination - WRC will coordinate with the City staff on the final design and
construction aspects of the project. Coordination meetings will be held in WRC's office with
one meeting in Aspen. This task includes refinement of the cost models prepared in Phase I.
Final Design :WRC will provide final design of the project facilities including grading, inlet
and outlet structures, treatment ponds, mechanical structures, landscaping, piping, and other
design features. Technical design review meetings will be held in WRC's office.
Co
Contract Documents and Specifications - WRC will provide contract documents and
specifications to allow the City to publically bid the project.
Permitting - WRC will coordinate and provide the necessary documents to allow the City to
obtain the permits necessary to build the project.
WRC estimates our fees to perform the above described tasks to be as follows:
CONSULTING ENGINEERS
950 SOUTH CHERRY STREET · SUITE 404 · DENVER. COLORADO 80246 · (303) 75¢-8513 · FAX (303) 758-3208 · wrce@wrceng.corr
Mr. Nick Adeh
WRC File: P-1303B
May 23, 2003
Page 2
Work Task
Phase II - Construction Documents and Permitting
A. Project Coordination
B. Final Design
C. Contract Documems Specifications
D. Permitting
Total Fee Estimate
Estimated Fee
$3,750
$29,000
$5,375
$3,500
$41,625
WRC will perform Phase II Tasks A through D for a not to exceed fee of $41,625. WRC's estimated
time needed to complete Phase II Tasks A through D is 10 weeks.
WRC appreciates the opportunity to provide these services. If you have any questions, please call.
Respectfully submitted,
WRC ENGINEERING, INC.
Alan J. Leak, P.E.
President
Approved By:
Name Title Date
May 23, 2003
Mr. Nick Adeh
City of Aspen
130 South Galena Street
Aspen, Colorado 81611
WRC File: P-1303B
RE: Phase II Construction Documents and Permitting of
The Rio Grande Regional Water Quality Facility
Dear Mr. Adeh:
WRC Engineering, Inc. (WRC) is pleased to provide this proposal to provide engineering design
services for Preparation of the Phase II Construction Documents and Permitting for the Rio Grande regional
water quality basins. The basis of this proposal is the CitY of Aspen Master Drainage Plan prepared by WRC,
our recent conversations regarding the design elements of these facilities, and our experience in design of these
facilities. Based upon this information, we propose the following:
Phase II- Construction Documents and Permittin?
Project Coordination - WRC will coordinate with the City staff on the final design and
construction aspects of the project. Coordination meetings will be held in WRC's office with
one meeting in Aspen. This task includes refinement of the cost models prepared in Phase I.
Final Design - WRC will provide f'mal design of the project facilities including grading, inlet
and outlet structures, treatment ponds, mechanical structures, landscaping, piping, and other
design features. Technical design review meetings will be held in WRC's office.
Co
Contract Documents and Specifications - WRC will provide contract documents and
specifications to allow the City to publically bid the project.
Permitting - WRC will coordinate and provide the necessary documents to allow the City to
obtain the permits necessary to build the project.
WRC estimates our fees to perform the above described tasks to be as follows:
CONSULTING ENGINEERS
950 SOUTH CHERRY STREET · SUITE 404 · DENVER. COLORADO 80246 · (303) 757-8513 · FAX (303) 758-3208 · wrce@wrceng.com
Mr. Nick Adeh
WRC File: P-1304B
May 23, 2003
Page 2
Work Task
Phase II - Construction Documents and permittine
A. Project Coordination
B. Final Design
C. Contract Documents Specifications
D. Permitting
Total Fee Estimate
Estimated Fee
$1,750
$29,000
$2,500
$3,500
$36,750
WRC will perform Phase II Tasks A through D for a not to exceed fee of $36.750. WRC's estimated
time needed to complete Phase II Tasks A through D is 10 weeks. Our proposed fees are based upon the entire
Phase II design of both the RiO Grande and the Jenny Adair facilkies being completed conCurrently. If Phase
II of the Jenny Adair facilities is to be completed separate from Phase II of the Rio Grande facilities, then our
fees will be greater. This is due to our stated fee including the economy of shared costs such as project
meetings, bid documents, and permitting which can not be achieved when completed separately.
WRC appreciates the opportunity to provide these services. If you have any questions, please call.
Respectfully submitted,
WRC ENGINEERING, INC.
Alan J. Leak, P.E.
President
Approved By:
Name Title Date
EXHIBIT "B" to Professional Services Agreement
Rate Schedule
Please refer to 'attached rate schedule.
PS1-971. doc Page 9
WRC Form 20: 10/01R
CURRENT FEE SCHEDULE
(EFFECTIVE DATE 09/22/01)
Ao
PERSONNEL SERVICES
Principal Engineer
Senior Associate Principal Engineer
Associated Principal Engineer
Senior Water Resources/Hydrologist/Civil Engineer
Senior Design Engineer
Water Resources/Hydrologist/Civil Engineer-III
Senior Designer
Design Engineer-II
Water Resources/Hydrologist/Civil Engineer-II
Water Resources/Hydrologist/Civil Engineer-I
Water Resources/Hydrologist/Civil Engineer
CAD Technician-III/Designer
Engineering Technician~I
CAD Technician-II/Designer
CADTechnici'an-II
CAD Technician-I
Draftsperson
Clerical/Secretary-II
Clerical/Secretary-I
RATE/HOUR
$115.00
$105.00.
$100.00
$95.00
$90.00
$85.00
$80.00
$70.00
$70.00
$65.00
$60.00
$60.00
$55.00
$55.00
$53.00
$50.00
$45.00
$42.00
$38.00
Bo
TRAVEL & TRANSPORTATION EXPENSES
Travel Expenses, Lodging and Subsistence
Automobile
At Actual Cost
$0.35/Mile
Co
OTHER REIMBURSABLE EXPENSES
Long Distance Telephone and Postage
Filing Fees and Permits
Maps, Reports, and Other Documents
Duplicating 8 ½" x 11"
Duplicating 8 ½"'x 14"
Duplicating l 1" x 17"
' Blueline
Sepia/Vellum
Bond/Plotter
Vellum/Plotter
Mylar/Plotter
FAX
Special Supplies
At Actual Cost
At Actual Cost
At Actual Cost
$0.15/Sheet
$0.15/Sheet
$0.30/Sheet
$0.30/Square Foot
$0.50/Square Foot
$1.00/Square Foot
$2.00/Square Foot
$3.00/Square Foot
$0.50/Sheet
At Actual Cost
Do
PAYMENT SCHEDULE
Fees and all other charges will be billed monthly as the work progresses and the amount of
each bill shall be due thirty (30) days after the dare of Such billing. Any portion ora bill not
paid within 30 days of the billing date will be billed an additional charge of one percent
(1%) per month (annual percentage rate of 12%) on the unpaid balance.
CONSULTING ENGINEERS
950 SOUTH CHERRY STREET · SUITE 404 · DENVER. COLORADO 80246 · (303) 757-8513 · FAX (303) 758-3208 · wrce@wrceng.com
Jun-29-04 04:03P wrc enginemring inc 3037578513 P_02
Attachment 'B'
J,,ne 15. 2004
Mr..Jeff Woods. Director
Pa,' 'ks & Recrealion Department
City of Aspen
I30 South Galena Street
Aspca. Colorado g 161
WRC File: P- 1342
RE: Feasibility Study ora Synthetic Sur~hce Sports Field
al. ~i(.) Grande Park
Dear Mr. Woods:
WR.C Engineering, Inc.(WRC) is ple:.tqed to submit this proposal LO prepare a Feasibility Study of a
Synthetic Surthce Spot'ts Field at Rio Grande Park. We have '.&s.semhlcd a too mt=d mu]Ii-disciplinary team to
address all issues related to design and cons;rttctability of'the sports field considering thc inter-relationship between
sports l/cid requirements and stot'mwater management requirements at thc Rio Gramtc silo. For this proj=ct, our
ream includes:
D.A. l logan & Associates
Americ:.m Civil Constructurs
Smart Echels
Synthetic Field Design
.Synthetic .Field ConstrUction
Environmental Watershed Advisor
The current Rio Grande Park sto~water quality enkancement design assumes a grass-turf field with a
portion t)l'fl')c slormwater runofftempomrlly stored on thc northwesl end of the field. I Iowever. the £'.i~y of Aspen
is desimus ofmor= tblly Using this pm'k and field area l't)r a variety of sports and other related ~:vems. A question
}las been ra.iscd ils lo wl~ether a syltthctic surl:acc sporls field would be better Stlited for s, uch evcats given
operational consideration and long term maintenance costa. ')'he current proposed park and water quality
enhancement Gcilitics configuration may not be suitable for a synthetic surface sports field. 'l'hk, s. thc purpos~
of this study is to deter,nine tho ~:easibiliry' o£constrt,cllng a synthetic xurtlm¢ sports field in conjunction with above
and/or below ground storage of smrmwater runoff ~'~r the purposc.s uf water quality enhancement
Based upon ot,r disctLsslons wkh yourselt: Scoa Chism. Nick Adch. our l.eam members, our knowledge
of' the pro. joel silt:, and pure' Past experience, we propose the tbilowing scopc-ol'-work:
Work Task I. - Data Aeq.uj.s.i..t.i,n: WR("s team will compile available inli)maation ti'om the City on the
proposed spt)rix Iield design Options which may include surthte material, constructD_n methods, durability, initial
and replaccmcm costs, as related to. suitability and compatibility for the proposcd..Rio Grande Park site and the
alternative stonnwatcr detention concept. WRC:'s team will also compile available inlbnnatitm on undergrotmd
sttn'age and infiltration fi)r water quali~y purposes as related to thc alternative stonnwater detentioq concept.
Worl3 Task 2.- Field tlsagc Veriligatiou: WRC's team will work with Ll'm Parks and Recremion staffto review
existing field us...tgc projections (including types pi' usage) to confirm appropriateness m thc turl'system proposed
by the City.
Jun-29-04
04:03P wrc engineering inc 3037578513 P.03
Mr. Jeff Woods. Director
Parks & Recreation Dept.
9iRC File: P-I3,12
June 15, 2004
Page 2
Work Task 3.- [)e_:,~l,n Charette and Education Sessions WRC..'s team wilI conduct a one I I ) day design
charerte with the City of Aspca statT. The one al,ay session will be held in Denver and will consist of review of
water quality/quantity objectives arid goals, review ~l'thc proposed tur£system and discussions on t~asibility issues
related m the inter'action oflhe turfsys~cm and stormwatcr qtmlity detention. WRC, in conjunction with the
staff, will address at a tEasibili~ planning level such related issues s.s. how to accommodate int?asrmcmre for
canopies, tents, artd other appurtenances needed fi~r expected park us~ge (i,e. electrical, mechanical, plumbing)
given the turf system/water quality, constraints.
W.rk Task 4,-Concept Level Alteritative Plan Desi_~s_: WRC's Team will prepare concepl lever designs of
the pmp~scd IEasibilitv options as needed to convey feasibility issues and constr:finl_s.
WorkTaskS.-Vah~e Engineerin~Enlineering Options: Using thc conceptual Fe~_sibility layouls. WRC's ream
will re-review thc project grmls and objectives related to whether the proposed plan is th~: bcsl :md rnt~sl, cos1
effective solution to Ibc storrnwatcr quality/field usage problems, This process will provldc open disct~ssion and
evaluation on pOmnliai m,.}dif]cations LO resul! in a more eff'ective project.
Work Task 6.- ('.'.o.~t Estimates: WRC's ream will prepare cost estimates fi~r both capital irnpmvcment-s and
operations and maintcrmncc (t)&M) costs of the selected plan. O&M costs will irmludc cstimaled O&M
manpower needs to opes'am and mainla/n the I~cility.
Work Task 7.-Feasibliit.y Rep.rt': WR¢.'.'s te~m will prepare a feasibility level report which will document the
process, analysis, results, and conclusions oF the t;easibility study. Feasibility will address conslructabiliry.
usability, li,lnctionality, and ability to meet thc pmjcci goals. The tZ'asibi[[ry study will inch]dc recommendations
I~)r preliminary and ('lnal desigll rcquiret~'mnm ars well .'is timing, implemental:ion tuld construction related issues
to be resolved in the final design process.
Work Task 8.-Proiect Coordinatio.: 'WRC.'. will coordtnate the project with the City slalTand WR(: Icum
members re result in ~ Comprehensive and complete analysis ~t'lhe project tbasibility.
Work Task 9.-Pre,~en tations: WRC proposes cmo fi}treat presentalion oldie final l:cmsihillty Study to the City
Council.
We estimate our Fees li~r this project to be as/k~llows:
TASK ESTIMATED I*EE
I, Data Acquisition . $ 700
2. Field Usage Verification $ 200
3, Design Chm'ette and Education Sc.ssions $3800
4, Concept I.evcl Alternatives l:'lan Designs $3000
5. Val,,t]e Engineering/Engineering Options $ 900
Jun-29-04 04:03P wrc engineering inc 3037578513 P.04
Mr. Jeff Woods. Director
P~ 'les & RecreatiOn Dept.
WRC File: P-
Jun~ 15, 2004
P~ge 3
TASK ESTIMATED FEE
(5. Cost F;sfimate~ . . $2000~
7, ?'¢&~ihilitv. Report $3¢)0¢1 "(~'~
8. Project Coordim~lion I . $1000
'' 1
9, P rcsentatl oas $1000
TOTAL $15,1100
We propo.~u it) pcrIbrm'the services for T'ask I through I 0 l:or a not to exceed fcc of$15.600. We estimale
the time to complete 'l';~.sk I through l0 to be 6 weeks.
WF(C invoices for our services on ,q momhly basis_ Paymenl (bt said services is expected wilhln 15 days
ol'rcccipl ol'invoice. Your signature below signifies your acccpLance oFlhis proposal and our NoLicc '1'o Proceed.
If this proposal [~ acceptai~le, plea.sc sign both copies and return ()nc c~)py Io WRC fbr our files.
We. appreciaic thc upporlunily to provide these'services. We hope tl~is proposal mccLs ynur needs and
dcsirc.s. IFyou have any questions, please call.
Respectfi. flly submitted.
WRC ENGI.'NEERIN(L IN(:.
Alan .L l,eak, P,E.
Project Manager
Si gnamrc: Title Date
ail/ell