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Home My WebLink Aboutresolution.council.092-99 f" RESOLUTION #q.Q..... (Series of 1999) A RESOLUTION APPROVING A COST REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF ASPEN, COLORADO, AND ASPEN CONSOLIDATED SANITATION DISTRICT, SETTING FORTH THE TERMS AND CONDITIONS REGARDING AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT. WHEREAS, there has been submitted to the City Council a proposed cost sharing agreement between the City of Aspen, Colorado, and Aspen Consolidated Sanitation District, a copy of which agreement is annexed hereto and made a part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 r-, .- That the City Council of the City of Aspen hereby approves a cost reimbursement agreement between the City of Aspen, Colorado, and Aspen Consolidated Sanitation District, regarding the completion of the Roaring Fork Road water main reconstruction, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the Water Director of the City of Aspen to execute said contract on behalf of the City of Aspen. Dated: ~ ..3'0; /1"7;; Rachel E. Richard, Mayor I, Kathryn S. Koch, duly appointed and acting City Clerk, do certify that the foregoing is a true and accurate copy of that resolution adopted ~ity Council of the city of Aspen, Colorado, at a meeting held .d.e~ ..h-, 1999. r- r-' AugUst 5, 1999 Phil Overeynder City of Aspen Water Departme.nt 130 South Galena Street ..-\spell, CO 81611 Re; Roaring Fork Road and Gillespie Drive WtJ1.et System Improvements Dear Phil ~ , ' The following is a slightly edited list of the materials installed for the above-mentioned project. McLaughlin's quantitiea look fine for the most part. I did change some of the prices slightly in a letter addressed to KeYin 0' Connell of Leonard Rice and copied to Dean and Tom. I have attached that in case you were not provided a copy earlier by yOIlT representative. The letter was in re5ponse to the plans provided by McLaughlin that were not available when preliminmy numbers were submitted. We esselltially added money fot' all of the connections, something that wasn't. taken ilno consideration at the preliminary stage. We also increased the price for our temporary water service system when given the details of how that was to be constrUcted. The a=hed spreadsheet clet:ails all of the items based closely on the quantities that Mr.T .,lItghHn's office has already submitted This COITespOndence should be considered an invoice for work completed the water depa.rtment. h is our understanding that the water departmem is responSIDle to Grimm Coastruc;Qon for everything minus the items detailed as Section 1. It is also oW' undemanding that any atr1IIgCmeDt between Aspen Water and Aspen Sanitation regarding section 3 will take place after Aspen Water Department has paid Grimm Construction. Please feel free to call with any qUestiODS or commentS. Sincerely, Grimm Construction Christopher A Hassel Project Manager o enclosure Cc Tom Brauwell Ke\'in O'Connell r\ s 25.00 $ 5,000.00 S"DIP 200 If a" Gale ValW 1ea S 500.00 ,$ 500.00 Bedding 11$ $ 800.00 S BOO.OO Servfce Rec:llneclions 2ea $1,400.00 $ 2.800.00 6" X 6" Re<lucer lea $ 250.00 $ 250.00 .... Total Section 1 $ 9,350.00 f!f'OIP 46711 $ 25.00 $ 11.1575.00 a" Gate VaM! 4 ea S 500.00 $ 2,000.00 Beaalnll 1 Is $2,2BO.00 $ 2,260.00 SeNI.,. ReconecljOl18 2ea $1,400.00 ,$ 2, BOD. 00 t; x (t' Reduc:sr 2 ea $ 250.00 $ SOD.OO 8"T" 2ea $ 250,00 ,$ 500.00 S" Bend 2 ea $ 100.00 $ 200.00 Total Ssdton 2 S 19,955,00 S"DIP 285/1 S 25.00 $ 7,12S.oo S" GlIle Valve 1 ea $ SOD. 00 $ 500.00 BeddIng 1 I~ $1,120.00 $ 1,120.00 6" x a" Reducer 1 ea $ 250.00 $ 250.00 8"'Tee 2 ea $ 250.00 $ soo.oo I!'Bend 2 es $ 100.00 $ 200.00 1"""". Service Reconecliol1S 8 ea $1.400.00 $ 11.200.00 Rec:onnect Hydral'lt 1ea $1,000.00 $ 1,000.00 Temporary Service 11s $4,000.00 $ 4,000.00 -^-^ Talal Section 3 ,$ 25,995.00 Connection lit Gillespie and 31ll 1 LIS $2,000.00 $ 2,000.00 Conneclion at Gillespie and Roarl~ Forf( 1 LS $2,000.00 S 2, 000.00 Connection at Roaring Fork and Parking Lgt 1 LS $1,500.00 $ 1,500.00 Connection lit Gillespie and Lake lLS $2,500.00 $ 2,500.00 Talal Conneclloll$ $6.000.00 Additlonallterns Tie waler eellrice to e>!ISllng ClIrb stop Clue to presence 01 galwaniZed pipe. Price includes concrete removal, replacement a""sod restoration. 1 I.S $3,500 $ 3,500.00 Addltlonal c:aSIllto tle Gillespie ane! 3rd on curb line lIS oppolied to the middle of tile street Lump Sum Includes rem0Y81 of ClJ/1), ~/acldop, valley gutter and landscaping. fWD inclUeles replacement of sod, bustles, curb and "'Illey gUlter, irrigation aystem, and dog fence wire. 1 LS $4,200 $ 4.200.00 Total Addltionalllerns S 7.700.00 r Total all S8cllol18 $70,900.00 Seelion 1 TOlal $ 9,350.00 Total Due From Waler Department to Grimm ConGtfllClian $S1.550.00 r o ,r"' MEMORANDUM Vlcl TO: MAYOR AND COUNCIL THROUGH: AMY MARGERUM, CITY MANAGER THROUGH: JOHN WORCESTER, CITY ATTORNEY FROM: PHIL OVEREYNDER, WATER DIRECTOR SEPTEMBER 22, 1999 DATE: SUBJECT: COST REIMBURSEMANT AGREEMENT WITH ASPEN CONSOLIDATED SANITATION DISTRICT RECONSTRUCTION OF ROARING FORK ROAD WATER MAIN SUMMARY: This agreement with the Aspen Consolidated Sanitation District (ACSD) will provide for reimbursement of$61,550 in costs incurred by ACSD in connection with replacement of the water main lines in portions of Roaring Fork Road and Gillespie Avenue, PREVIOUS COUNCIL ACTION: Council appropriated $300,000 in 1999 for the water mainline repair and replacement program, twice the amount appropriated in 1998. The increased appropriation was necessary because of the greatly accelerated street paving program and the desire to complete any underground utility work ahead of paving the streets. BACKGROUND: In May of this year, ACSD requested the Water Department to review its proposed construction plans to replace the sanitary sewer line in a two block section of Roaring Fork Road and Gillespie Avenue. Based upon information available at that time, the engineers for ACSD identified a short (approximately 200 lineal feet) section of water line that would need to be replaced because of proximity to the proposed sewer line. ACSD agreed to pay for this replacement section because it was considered essential to reconstruction of the sewer line. During construction of the sewer line, more information became available regarding the existing condition of the water line in Roaring Fork Road and the poor quality of the initial construction performed by the private developer nearly 30 years ago. Large boulders and rock used as bedding material made it impractical to salvage the water line where construction of the new sewer line was located in close proximity to the water line, Because the roads were being reconstructed and the new overlay expected to have a IS-year life, staff elected to replace a total of approximately 1 r-.. 1000 feet of water main concurrently with the section of sewer line being replaced in this two block area. The unit cost of replacement was approximately 30% less than normally budgeted for a water main only because of economies gained through construction of water and sewer lines together. In addition, the ACSD has agreed to pay for the 200-foot section of water line that was in conflict with their alignment. FINANCIAL IMPLICATIONS: The scope of the mainline repair and replacement program in 1999 was expanded beyond the initial amount budgeted because of the addition of streets not originally included the Koch Industries proposal. This scope change necessitated additional work on the water system not included in the 1999 budget and actual costs have exceeded the $344,800 budgeted by approximately $100,000 to date. Approval of this cost reimbursement agreement would increase the total projected expenditure for 1999 to $506,800, Sufficient funds are available to be transferred from other capital budget line items to cover the additional costs incurred in the Mainline Repair and Replacement Program. Cost savings on other projects, most notably the Thomas Raw Water Line, could be used for this requested transfer. (' CURRENT ISSUES: The current accelerated street overlay program has caused a concurrent acceleration of the mainline repair and replacement program in 1999 and 2000. The need to replace sections of water mains at this accelerated pace is expected to decline after the last phase of the street program is implemented in the spring of next year. Within the core area of the City covered by the street overlay program, work on water mains will be reduced to point repairs identified in the annual leak detection program and expenditures are expected to be reduced to $150,000 or less annually. RECOMMENDATION: Staff recommends that funds be transferred from cost savings on other capital projects to increase the total available for mainline repair and replacement from $344,800 to $506,800. Staff further recommends that ACSD be reimbursed $61,550 for costs that they incurred in connection with reconstruction of the water main in Roaring Fork Road and Gillespie Avenue. PROPOSED MOTION: I move that City adopt a resolution authorizing the Water Director to enter into a cost reimbursement agreement with the Aspen Consolidated Sanitation District in the amount of$61,550, CITY MANAGER COMMENTS: r 2