HomeMy WebLinkAboutcoa.lu.tu.Sun Deck.A016-00OU
2737-182-00-000 A016-
Use Permit
-Foo =& xre Temporary
The Sun Deck
CASE NUMBER
A016-00
PARCEL ID #
2737-182-00000
CASE NAME
Food & Wine Temporary Use Permit
PROJECT ADDRESS
The Sun Deck
PLANNER
James Lindt
CASE TYPE
Temporary Use Permit
OWNER/APPLICANT
Christina Grdovic/ Food and Wine Magazine
REPRESENTATIVE
ACRA/Food & Wine Magazine
DATE OF FINAL ACTION
2/14/00
CITY COUNCIL ACTION
PZ ACTION
ADMIN ACTION
Returned Comments
BOA ACTION
DATE CLOSED
2/14/00
BY
J. Lindt
PARCEL ID: 2737-182-00000 DATE RCVD: 2/8/00 # COPIES: CASE NO A016-00
CASE NAME: Food & Wine Temporary Use Permit PLNR: IJames Lindt
PROJ ADDR: IThe Sun Deck CASE TYP: ITemporary Use Permit STEPS:F
OWN/APP]Christina Grdovic/ F ADR 1120 Ave. of the Amen C!SIZ: I UV PHN: (212)382-5885
REP: ACRA/Food & Wine Magazin ADR: 425 Rio Grande Place C/S/Z: Aspen/CO/81611 PHN: 925-1940
FEES DUE: IFEES RCVD: STAT: I
REFERRALS I Comments Due Feb. 11
REF: �� BY�� DUE: F-___.
MTG DATE REV BODY PH NOTICED
DATE OF FINAL ACTION:
F;EMARKS
CITY COUNCIL:
"700
PZ:
BOA:
CLOSED: 1/f Y: 64 DRAC:!.
PLAT SUBMITD: PLAT (BK,PG): ADMIN� Q� ��
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MEMORANDUM
TO: Suzanne Wolff, County Planner
FROM: James Lindt, City Planning Technician
THRU: Joyce Ohlson, Deputy Director -'Ali
RE: Food and Wine Temporary Use Permit
DATE: February 14, 2000
The City Planning Staff reviewed the Food & Wine Temporary Use Permit application
and had the following concerns:
Staff is concerned with the parking situation for this event. We
referred the application out to City of Aspen Parking Director Tim
Ware for his comments. I asked Tim Ware to submit his
comments directly to you.
Thank you for the opportunity to provide comment on this County application.
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ASPEN/PITIQN
COMMUNITY DEVELOPMENT DEPARTMENT
130 South Galena Street
Aspen, Colorado 81611
Phone (970) 920-5090 FAX (970) 920-5439
MEMORANDUM
TO: Daryl Grob, Public Safety Council
Bob Braudis, Sheriff
Nan Sundeen, Chemical Dependency Task Force
Kris Hall, Risk Management
Julie Ann Woods, City of Aspen Planning
FROM: Suzanne Wolff, Community Development Department
RE: Food & Wine Temporary Use Permit
PID#2737-182-00=000
P05-00
Flat Fee
DATE: January 25, 2000
Attached for your review and comments is an application from the Aspen Chamber Resort
Association for a night-time event at the Sundeck on Friday, June 9, 2000 from 6:00 — 10:30 PM.
The BOCC approved night-time use of the Gondola and Sundeck as part of the Aspen Mountain
Master Plan, however, this approval specified that summer night-time use would occur after July 1.
Therefore, this request is not covered under the Master Plan and requires a temporary use permit.
This application will be reviewed by the Board of County Commissioners on February 23, 2000,
since it does not comply with the approved Master Plan.
Since we have not yet coordinated the committee meeting for special event on ,
would appreciate receiving written or verbal comments from you n ter than February 11,
2000.
Thank you.
PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION
The temporary use and occupancy of public or private properties and/or roadways for commercial
activities or special events that are not otherwise permitted within a specific zone district may be
permitted by the Community Development Director.I The Community Development Department
coordinates the review of these activities/events by various referral agencies in order to ensure that the
activities/events are conducted in a safe manner, and that any impacts on the community or on public
resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that
adequate provisions have been made for police supervision, public parking, insurance, site set-up,
maintenance and clean-up, emergency services, and safety of operations, as required by the Code.
Special Events include, but are not limited to, the following:
=:> Public events for amusement or entertainment, such as concerts or festivals;
=> Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community
service organizations;
=::> Foot races and bike races.
Temporary Commercial Uses include, but are not limited to, the following:
=::> Filming of movies or commercials;
=> Trade shows.
Please respond to the following questions:
Is this a fund-raising or non-commercial event for a non-profit religious,
❑ Yes
No
educational, or community service organization?
Will the event be conducted entirely (including parking) in a permanent
Yes
❑ No
facility on private property owned or leased by the sponsoring agency?
Will the event have a maximum duration of one day and be limited to the
❑ Yes
No
hours between 8:00 AM and 9:00 PM?
If you answered YES to all of the questions above, then a permit from the Community Development
Department is NOT required. However, you must still obtain any other required permits or approvals,
such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at
920-5090 to determine what other permits may be required. In addition, you must notify the Sheriff and
the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event.
If you answered NO to any or all of the questions above, you must complete the attached application and
submit the application and all required attachments to the Community Development Department for
review. In order to make the process as efficient as possible for permittees, staff and other referral
agencies, the Community Development Department will be the primary contact for permittees
during the review process. Once the completed application is submitted, Community Development will
distribute the application to the necessary referral agencies and will schedule a date for the Special Event
Committee ("Committee") to review the application. Sign -off by all of the required referral agencies on
the attached "Committee Review" sheet will constitute the final approval, unless further review by the
BOCC is deemed necessary by the Community Development Director.
' Per Section 3-200-030 of the Pitkin County Land Use Code ("Code").
Special event applications shall be submitted not less than sixty (60) days prior to the event date and
temporary commercial use applications shall be submitted not less than thirty (30) days prior to the
event date, along with the following:
1. $275 fee ($175 Community Development, $50 Engineer, $50 Environmental Health)
✓l. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street
closures, all impacted properties (identifying owners), parking, vicinity map, etc.
✓3. Schedule of events
J4. Detailed safety and operating plan (see Attachment A)
5. Proof of insurance/indemnification (naming Pitkin County as "additional insured")
Letter/signed contract of approval to use the specific site(s) from public or private property
owner(s)
7. Comments from applicable caucus/homeowners association (see Attachment B)
8. Copies of all other applicable permits (as referenced within the application — contact numbers are
included in Attachment B). Permits may be processed concurrently with this application.
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PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION
Please complete the following questions in detail. If an item does not pertain to your event, please
mark "N/A."
1. Location of event: —fL- Sin dam,
2. Type of activity (parade, assembly, sporting event, filming, etc.): ZA
3. Name of sponsoring organization:
Address: V 5- 6�AI Phone:
r
4. Name of person responsible for event: , �,f.�/r Sf� j!u {, /�o ✓r c .� �yoc� y- G• ; �.� `?1�
Address: //aO )o9vt . 'V%, hW,,Q16 ,fjr,� `jo/IL � iLly� Phone:
q0 Cell Phone, Radio Frequency or other means of contact during the event:
5. Date(s) of event: 61 o �
Starting time: CD 0.4, • � Ending time: /_p 7 p �,
Events of a longer duration than 72 hours must be approved by the BOC
Number of people involved (including participants, event staff, and spectators):
3-?s
Will you provi notification of the event to the public and/or to adjacent/affected property
owners? If YES, please describe: /j%y �04o—aeZy4-t,e- 4)e f, C-e_
Do you plan to erect temporary structure(s) or tents? If so, describe size, purpose, etc.:
V0
Temporary structures shall conform to any and all applicable building codes and other
County regulations, and the permittee shall obtain any required building permits from the
Building Department. If a tent is erected, the Fire Marshal shall complete a life safety
inspection prior to the event.
9. If you require electricity, what is the source of your electric power? i�u,.Sb�i� y M✓d--s���
�- 5L,*, dzeC , riv a-�L�li��►u� Dvu/a� /2� ., ion
Temporary power (electric) shall conform to any and all applicible electrical codes and
other County regulations, and the permittee shall receive any required electrical permits
from the Building Department.
10. Will there be amplified sound, music, or fireworks, etc.? If yes, please describe:
&c
If fireworks are planned, the permittee shall obtain a permit and approval from the
applicable Fire Marshal and the Sheriff.
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H. Will any food be sold? If YES, the permittee shall enter into a vending agreement
and shall complete and return a Temporary Food Service Survey form to the
Environmental Health Department.
12. Will beer, wine, or alcoholic beverages be dispensed at your event? �& "alt . W-C
If YES, please complete Attachment "C" and contact the County Clerk to obtain a State of fitdscA—
Colorado special event liquor license permit. -/-r��/
13. Will any County properties (parks, trails) be used? IVO If YES, please specify:
Contact Land Management to obtain approval to use County properties. If County owned
properties are used, the permittee must meet the following conditions:
A. Crowd must be orderly
B. Area must be cleaned at completion of activity
C. Vehicles must stay off grass and walkways and signed areas. All event signage (i.e. stay
off grass, no parking) must be removed within 24 hours after conclusion of event.
D. No person shall use any public park for business purposes and no business of any kind
shall be carried on except with the necessary permits and licenses.
E. Hours of operation may be limited.
F. Damages to park facilities and property or non-compliance with these conditions may be
cause for cancellation or withdrawal of this permit. The County may require an
permittee to post financial security to ensure restoration or revegetation in the event that
County property is damaged.
14. If the event involves movement (e.g. parade, foot race, etc.), describe the route, including start
and dispersal location, and attach a map. /VIA
15. Will you require road closures? A�a_ If YES, please include date and times:
Road From To Date
Road From To Date
The permittee shall publish display ads in local newspapers to provide notice of road
closures.
16. If you do not require road closures, will your event use any public or private roads?
If YES, please describe: /VL)
17. Will you provide parking? If YES, where?
# of spaces available Sd
4
► ��� M
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18. Will any shuttle service be provided? 62 If YES, please describe methods to be used to
encourage use of public transit:
19. Please describe traffic control measures to be instituted:
20. Permittee is expected to provide security, traffic and parking control. Please state how many
personnel will be provided for security, traffic control and parking control. "I
Law enforcement services will be charged out at $65.00 per hour and ONLY if resources
permit. The Sheriff reserves the right to place officers and staff as deemed necessary in the
best interest of public safety. For further information, contact the Sheriffs Office.
21. How many and what size vehicles and equipment will be staged for the event? Please provide the
location for staging of all vehicles and equipment. /t0
22. Will fixed wing or rotor wing aircraft be used for any aspect of the event? If YES, please
describe.
23. How many volunteers are participating and in what capacities (other than those identified above)?
AM
24. ALL PERMITTEES: Please complete the attached written safety and operating plan (See
Attachment "A"). A safety and operating plan is required for planned events because the
emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned
events that pose a threat to life and property. As a result, any potential demand for services
generated by a planned event should be alleviated ahead of time by the event sponsor or
organizer. This includes non-profit organizations. The posting of financial security, in an
acceptable form, may be deemed necessary by the Pitkin County Sheriffs Office upon
review of the Safety and Operating Plan.
25. If you will be renting portable toilets and hand -washing station, where will they be located? How
many will be provided? Ve) ,C.✓Jr-
26. Describe types of trash//rrecycle containers to be used. How many? Locations?
Trash/recycle containers and portable toilets must be removed within 24 hours of the event.
27. Name,
28. List any
and telephone number of person responsible for clean up:
a- `✓(oD L
ial needs required that have not been covered:,
sv ti cLQ. Ci(L— I'd U� !l a`�
I certify that I am an authorized representative of e�� e. (7N„ G rj Ajar- /} oz�
and have the power to execute this application on behalf of the above -named organization. All of the
above statements are true to the best of my knowledge, information and belief. I acknowledge that this
temporary commercial use/special event permit shall be subject to the following restrictions:
A. The County may revoke a temporary commercial use/special event permit prior to or during the
event if the permittee violates any of the conditions or requirements of the permit.
B. The County may require the permittee to participate in a post -event debriefing with referral
agencies, affected citizens and other interested/involved parties to address issues that arose
during the event.
C. The County may require the permittee to post financial security to ensure compliance with any of
the conditions or requirements of the permit.
D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the
right to remove any and all emergency medical, fire and law resources from the event.
E. The Community Development Director may refer the application to the BOCC for consideration,
following the Committee's review.
F. The permittee shall adhere to all representations made in the application and in public meetings.
Signs re of Permittee
Print name
n"
Title
Address
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SPECIAL EVENT COMMITTEE REVIEW
EVENT:
Date of Committee review:
ADDITIONAL CONDITIONS:
Financial security required: _Yes No
Amount: Sheriff's Office
Road and Bridge
Chemical Dependency Task Force
Risk Management
Environmental Health Department
County Engineer
Pitkin County Public Safety Council
Land Management
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Financial security required: _Yes _No
Amount: _
Refer to BOCC: Yes No
Building
Community Development
Other:
Other:
I acknowledge and agree to abide by the additional conditions included herein.
Signature of Permittee
Print name
Date
Sign -off by all of the required referral agencies on this sheet will constitute the final approval for the
proposed activity/event, unless further review by the BOCC is deemed necessary by the Community
Development Director, in which case a BOCC resolution will be the final approval.
ALL APPLICABLE PERMITS MUST BE POSTED OR PRODUCED UPON REQUEST
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ATTACHMENT "A"
SAFETY AND OPERATING PLAN REQUIREMENTS
The purpose of this part of your application process is to promote public safety in the conduct of special
events in Pitkin County. You should also consider this activity as a template to facilitate your safety
program development. Together we can work to ensure a safe and successful conclusion to your efforts.
Please provide the following information as it applies to your event. Note that some questions will
not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety
Council for additional information or direction regarding these requirements.
Describe any unusual high hazard activities, risks, or other safety issues associated with staging
or participating in your event.
Describe the appropriate safety measures you will have in place for the event:
A. Who has overall responsibility for the safety of the event? Where will this. individual be
located during the event?
B. Have you planned for a safety briefing for event staff?
C. Describe your safety preplans to include:
I) Is your written safety/security plan developed and distributed? Please provide a
copy. It should address the following items:
a) Dispatch procedures for your internal emergency response resources.
b) Requests for assistance procedures.
c) Event communications plan.
2) Please ensure that your map attached to the temporary use application clearly
identifies emergency facilities, emergency access routes, and hazards.
3) Describe how you will detect and respond to event emergencies.
4) Please describe event -provided emergency medical provisions for staff and
participants. (See below)
5) Are there any low risk hazards likely to be encountered by the staff or
participants and how they are to be addressed? (Road crossings, stream
crossings, etc.)
D. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and
clearly marked? If so, how?
E. What are your inclement weather contingency plans?
The event may be required to supply its own Emergency Medical Services (including ambulance
service), depending on the scale and risk assessment of the activities. You may contact local fire
and ambulance departments or private providers for quotes and availability.
0 •
ATTACHMENT "B"
RESOURCE LIST
(all area code 970)
DEPARTMENT OR AGENCY
CONTACT PERSON
PHONE/FAX
Aspen Fire District
Ed Van Walraven
925-2690/920-4451
Aspen Police Department
Tom Stephenson
920-5400/920-5409
Aspen Special Events Committee
Kathryn Koch
920-5060/920-5197
Basalt Fire District
Steve Howard
927-3365/927-3936
Brush Creek Metro District
Cheryl Morgan
923-4263
Building Division
920-5090/920-5439
Bureau of Land Management
Brian Hopkins
947-2840/947-2829
Carbondale Fire District
Bill Gavette
963-2491/
Chemical Dependency Task Force
Nan Sundeen
920-5235/920-5558
Community Development
920-5090/920-5439
County Clerk
Jennifer Doss
920-5180/920-5196
Crystal River Caucus
Lee Beck
963-3584
Engineering
Bud Eylar
920-5206/920-5374
Environmental Health
920-5070/920-5197
Frying Pan Caucus
Dale Coombs
927-2870
Land Management
Temple Glassier
920-5390/920-5374
Maroon/Castle Creek Caucus
King Woodward
925-7772
Owl Creek Caucus
Gary Snook
544-0782
Public Safety Council
Darryl Grob
925-5532/920-4451
Risk Management
Kris Hall
920-6017/920-5198
Sheriff
Bob Braudis
920-5300/920-5307
Snowmass/Capitol Caucus
Sue Helm
923-3131
Snowmass Village
Snowmass/Wildcat Fire District
John Mele
923-2212
US Forest Service
925-3445 (Aspen District)
963-2266 (Sopris District)
West Buttermilk HOA
John Kane
925-1600
Woody Creek Caucus
Jackie Lothian
920-5063
Contact Community Development to obtain contact names for homeowners' associations.
ATTACHMENT "C"
Complete if liquor will be served at your event.
State of Colorado special event liquor license permit must be applied for with the County Clerk's
office (920-5180/5196). This permit process takes 30 days and is ONLY issued to incorporated non-
profit organizations. Proof of Host Liquor Liability insurance must be provided.
Please indicate yes/no to the following criteria if liquor is to be served at the event.
YES
NO
a.
Non -transferable Legal Age Identification bracelets?
�(
b.
TIPS (server) training for bartenders and caterers?
_
K
C.
Designated "Family Friendly" seating area?
X
_
d.
Inclusion of Tipsy Taxi in the planning of event?
)C
e.
Provision of alternatives to alcohol; free non-alcoholic
drinks for designated drivers?
Y
_
f.
Free water and ice available?
g.
Cessation of alcohol service at predetermined point prior
to the end of the event? What time? O
h.
Food available at all times?
i.
Training of security staff and volunteers on friendly
intervention?
k
j.
Prohibition of use of alcohol or drugs by staff and
_
volunteers while on duty?
�C
k.
Designated smoking area?
1.
Designated medical detox area on-site?M.
Other:
_
_ r% Ae ,L xd /'z p
1- — 47 �_