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HomeMy WebLinkAboutcoa.lu.tu.Sun Deck.A016-00 ~ CASE NUMBER PARCEL ill # CASE NAME PROJECT ADDRESS PLANNER CASE TYPE OWNER/APPLICANT REPRESENTATIVE DATE OF FINAL ACTION CITY COUNCIL ACTION PZ ACTION ADMIN ACTION BOA ACTION DATE CLOSED BY r-'\, A016-00 2737-182-00000 Food & Wine Temporary Use Permit The Sun Deck James Lindt Temporary Use Permit Christina Grdovicl Food and Wine Magazine ACRAlFood & Wine Magazine 2/14/00 Returned Comments 2/14/00 J. 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',::, ';,. i:~;;;~~~~:?'.::.-, ..'-, ~.'~;,:,',,',; ;~"""Y .':'"''',\'1'',('''''''''''''','1''''''''' ." .,-, ','" , . , , ' ,..",;" :;;:!,;,IT~~~U~. i)eck "," :~SE.frP,tTe.mpOrary Use Perm!! '.'i~~~"'.~~;~~~;~~::~r~;~:~;~"".".}i~~~;~2~~:;:::~;t~;~~~;;j;:'::~~f"'~~;~I; ,', ,'"':.,, "',',", "'ffl1~, ACRAlFood & Wine Magazi", M,PR: 425 Rio Grande Place "!:!::';f;f/'f$J?' Aspen/CO/S1611 .' ':';:; .,'. ,.~ ;"(;~:";. ..;" .'. _, ..' '"\' ',~'''" ...:. ...." ";.'~' :1.';,;"': ,.", :''::' "~':',:";.\':' :~':;~,~': \:::',':, :': :,: ,:.,. :",'~,):,/ :;;:::i:~':':!';';"~""''': ",' " '. " .~.., '.',' '.' .'. . .'" .~." '.... ,;.!;i,:F;,Fje.~,'lW,~a . .,(!;"F,~~~~~ . .\ \.;, \ ~, ' ", ., . , ,..,. 'i'''';'" ;,'~". "",':',\,",' :,;,,',,:,.,,:,,~...'~, :","; '.,.,...,. ':'~R~t>Slcomments Due Feb. 11 :i:;'f;",i/f;V;,;~::,~~;~{;\;~'ii>~\~:,;;:~;~,;':;'j.~'i\r:}i\;:\~,~~(.\;i:1""" u~Y'~;::RE~;f'" ::i:')~~':~~f~':'" ." , "~"':'DoJ;'1 "'~,::', : ..,. 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"\~::<rt;\{~1":,,:!rr' i,',;:".,:',',',',:~ _"_\l','_:\,:\",":".,',.~;,} .;.'""::;':::,i:,...,'_',:",,,,':::,.':, ,,'.,'~:,.,:,\:,:),',j~,'~,::,',,'.~,~.,:,;;,\,~,L, ,':,;,',{.i,),:~.t,ii,,~,:.._,:::~,'~,;,~,!(;,.,':.,::_:'I,.'_:;':,:,;,',';_'.;i;,:::',;,:'_::.,',,',".i_,:,,\",',~,'_..:~,',...,r,:,'_\;.::~,.,','~.\','~_:,..,\,',':.:,::_' .:.:,,: :L.:_:i!...,,:,"'-'::.:....:..',..::.:.;:',.:~,::....::;.;,;; .2<~~~:...::.....:"-"...l..;.: .:L.. _ _ ~ _ _ _ ___ _ _ _ _ _ _ ,~i~s:[ ','. :....#A~{;;;;);~2:;~8; , ;ifili~, 925-1940 ";';,.:,i'.':..::::"" - . .";.,",,'" '''',:-1 ".,*~#T!,t . r--. ,-" MEMORANDUM TO: THRU: Suzanne Wolff, County Planner James Lindt, City Planning Technician::st- Joyce Ohlson, Deputy Director ~ FROM: RE: Food and Wine Temporary Use Permit DATE: February 14,2000 The City Planning Staff reviewed the Food & Wine Temporary Use Permit application and had the following concerns: 1. Staff is concerned with the parking situation for this event. We referred the application out to City of Aspen Parking Director Tim Ware for his comments. I asked Tim Ware to submit his conunents directly to you. Thank you for the opportunity to provide conunent on this County application. ~. ,r-, ~ ASPENIPITKIN COMMUNITY DEVELOPMENT DEPARTMENT 130 South Galena Street Aspen, Colorado 81611 Phone (970) 920-5090 FAX (970) 920-5439 MEMORANDUM TO: Daryl Grob, Public Safety Council Bob Braudis, Sheriff Nan Sundeen, Chemical Dependency Task Force Kris Hall, Risk Management __~h.l@i~r@'if~~n~5;1 FROM: Suzanne Wolff, Conununity Development Department RE: Food & Wine Temporary Use Permit PID#2737-182-00~000 P05-00 Flat Fee DATE: January 25, 2000 Attached for your review and conunents is an application from the Aspen Chamber Resort Association for a night-time event at the Sundeck on Friday, June 9, 2000 from 6:00 - 10:30 PM. The BOCC approved night-time use of the Gondola and Sundeck as part of the Aspen Mountain Master Plan, however, this approval specified that sununer night-time use would occur after July 1. Therefore, this request is not covered under the Master Plan and requires a temporary use permit. This application will be reviewed by the Board of County Conunissioners on February 23, 2000, since it does not comply with the approved Master Plan. Since we have not yet coordinated the committee meeting for special event would appreciate receiving written or verbal comments from you n ter than February 11, 2000. Thank you. ,-.., r-'\ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION The temporary use and occupancy of public or private properties andlor roadways for commercial activities or special events that are not otherwise permitted within a specific zone district may be permitted by the Community Development Director. 1 The Community Development Department coordinates the review of these activitieslevents by various referral agencies in order to ensure that the activitieslevents are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations, as required by the Code. Special Events include, but are not limited to, the following: => Public events for amusement or entertainment, such as concerts or festivals; => Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; => Foot races and bike races. Temporary Commercial Uses include, but are not limited to, the following: => Filming of movies or commercials; => Trade shows. Please respond to the following questions: Is this a fund-raising or non-commercial event for a non-profit religious, Cl Yes ~ No educational, or community service organization? Will the event be conducted entirely (including parking) in a permanent r; Yes Cl No facility on private property owned or leased by the sponsoring agency? Will the event have a maximum duration of one day and be limited to the Cl Yes y No hours between 8:00 AM and 9:00 PM? If you answered YES to all of the questions above, then a permit from the Community Development Department is NOT required. However, you must still obtain any other required permits or approvals, such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at 920-5090 to determine what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event. If you answered NO to any or all of the questions above, you must complete the attached application and submit the application and all required attachments to the Community Development Department for review. In order to make the process as efficient as possible for permittees, staff and other referral agencies, the Community Development Department will be the primary contact for permittees during the review process. Once the completed application is submitted, Community Development will distribute the application to the necessary referral agencies and will schedule a date for the Special Event Committee ("Committee") to review the application. Sign-off by all of the required referral agencies on the attached "Committee Review" sheet will constitute the final approval, unless further review by the BOCC is deemed necessary by the Community Development Director. I Per Section 3-200-030 of the Pitkin County Land Use Code ("Code"). \ 1. 0.. ? 4. S. .6. ~ ,~ Special event applications shall be submitted not less than sixty (60) days prior to the event date and temporary commercial use applications shall be submitted not less than thirty (30) days prior to the event date, along with the following: 7. 8. $275 fee ($175 Community Development, $50 Engineer, $50 Environmental Health) Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifying owners), parking, vicinity map, etc. Schedule of events Detailed safety and operating plan (see Attachment A) Proof of insurance/indemnification (naming Pitkin County as "additional insured") Letterlsigned contract of approval to use the specific site(s) from public or private property owner(s) Comments from applicable caucus/homeowners association (see Attachment B) Copies of all other applicable permits (as referenced within the application - contact numbers are included in Attachment B). Permits may be processed concurrently with this application. ,,-.... .-, PITKlN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION Please complete the following questions in detail. If an item does not pertain to your event, please mark "N/A." I. Location of event: -r1u ( )(//1. d..t.-<.A:- Type of activity (parade, assembly, sporting event, filming, etc.): ;]),' 2. 3. Name of sponsoring organization: 11(,IUl / hX>cI of- tJ.;u... ?na..$r~'M-- Address: Y.,)' I!-t;; St'//.- eLe. fJlc,,j.! A-)f)I""'- Phone: '1J2'$".....1'}'70 / Name of person responsible for event: Cnt'/'ffti//t 6!/doll"~ - h~d t- W/~ ~~ Address: 11':;0 /tvt..-. t1f~ Imu."r"",,) Vl,f)'t'~/k.- Vy Phone: ,;;;,,- ~%;-.rra-.s- ' \{Jb Cell Phone, Radio FreCluency or other means of contact dJring the event: Date(s) of event: P'r,d~ f)f/f14- C) .Jl~~D Starting time: Co P.Ik.. )', . Ending time: ID:?f.') t /J'L- . Events of a longer lIuration than 72 hours must be approved by the BOC . 4. 5. 6. Number of people involved (including participants, event staff, and ~pectators): 3?C;- 7. Will you prov~ notification of the event to the public and/or to adjacent/affected. property , owners? rfYES, please describe: J!)t.w.5 jJ~.(/ /vUe..., -U"hCL- 8. Do you plan to erect temporary structure( s) or tents? If so, describe size, purpose, etc.: tVo Temporary structures shall conform to any and all applicable building codes and other County regulations, and the permittee shall obtain any required building permits from the Building Department. If a tent is erected, the Fire Marshal shall complete a life safety inspection prior to the event. 9. If you require electricity, what is the soutf~ of your electric power? e-.uS";';'.Y' 1'(!J..Jt/-r-~ ~ 5r.41.dbdc--, A" a.drf.,i1~ .t)tJultV ~~{.k/.I'I'.lU Temporary power (electric) shall conform to any and all applic Ie electrical codes and other County regulations, and the permittee shall receive any required electrical permits from the Building Department. 10. Will there be amplified sound, music, or fireworks, etc.? rfyes, please describe: flJO If fireworks are planned, the permittee shall obtain a permit and approval from the applicable Fire Marshal and the Sheriff. 3 ~. ~, 11. Will any food be sold? M-IfYES, the permittee shall enter into a vending agreement and shall complete and return a Temporary Food Service Survey form to the Environmental Health Department. Will beer, wine, or alcoholic beverages be dispensed at your event? ~ -II~ ,;e.t- ~ , If YES, please complete Attachment "C" and contact the County Clllrk to obtain a State of ~/1.dnk Colorado special event liquor license permit. t-<t:tw/ t' '- u-.. 12. 13. Will any County properties (parks, trails) be used? PO If YES, please specify: Contact Land Management to obtain approval to nse County properties. If County owned properties are used, the permittee must meet the following conditions: A. Crowd must be orderly R Area must be cleaned at completion of activity C. Vehicles must stay off grass and walkways and signed areas. All event signage (i.e. stay off grass, no parking) must be removed within 24 hours after conclusion of event D. No person shall use any public park for business purposes and no business of any kind shall be carried on except with the necessary permits and licenses. E. Hours of operation may be limited. F. Damages to park facilities and property or non-compliance with these conditions may be cause for cancellation or withdrawal of this permit. The County may require an permittee to post financial security to ensure restoration or revegetation in the event that County property is damaged. 14. If the event involves movement (e.g. parade, foot race, etc.), describe the route, including start and dispersal location, and attach a map. !II/ ft 15. Will you require road closures? AiO If YES, please include date and times: Road From To Date Road From To Date The permittee shall publish display ads in local newspapers to provide notice of road closures. 16. If you do not require road closures, will your event use any public or private roads? If YES, please describe: AJ/) 17. Will you provide parking? ~ If YES, where? ~ I- #i fiJ tf1.. # of spaces available I~O 4 .-.. .-.. 18. Will any shuttle service be provided? ./!lJJ- If YES, please describe'methods to be used to encourage use of public transit: 19. Please describe traffic control measures to be instituted: /II/If 20. Permittee is expected to provide security, traffic and parking control. Please state how many personnel will be provided for security, traffic control and parking control. J.J/ If Law enforce!l1ent services will be charged out at $65.00 per hour and ONLY if resources permit. The Sheriff reserves the right to place officers and staff as deemed necessary in the best interest of public safety. For further information, contact the Sheriff's Office. 21. How many and what size vehicles and equipment will be staged for the event? Please provide the location for staging of all vehicles and equipment. II//tr 22. Will fixed wing or rotor wing aircraft be used for any aspect of the event? If YES, please describe. /liD 23. How many volunteers are participating and in what capacities (other tl1an those identified above)? AI /h\P ./" 24. ALL PERMITTEES: Please complete the attached written safety and operating plan (See Attachment "A"). A safety and operating plan is required for planned events because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned. events that pose a threat to life and property. As a result, any potential demand for services generated by a planned event should be alleviated ahead of time by the event sponsor or organizer. This includes non-profit organizations. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operating Plan. 5 "..- ,~ ~~. 25. If you will be renting portable toilets and hand-washing station, where will they be located? How manywillbeprovided? ItJDr- J.M)L ~,:,.",;.<v tp-v1'1'i't.,j ,..... ~-r1..fd- U - 26. Describe types of trash/recycle containers to be used. How many? Locations? t)1iI 6:fJ./1iu-, ,:'" "'hm~./jL.- v Trash/recycle containers and portable toilets must be removed within 24 hours of the event. 9;V~""'~c92 27. Name, address, and telephone number of person responsible for clean up: C-o 28. List any s}1ecial needs required that haye not been covered: tflw, 0 _">t-.-S W ,It ;; r.-"4 .!-d 1k 5v......rbc...k- t!I?}U/3l- eIJ ~ ...5,il./t/R.I~p",--qoA{Io(c<""" 1 certify that I am an authorized representative of ;f~ CJ...-lJ~ kc:w- ff.5>,n..;~~ ~ and have the power to execute this application on beha f of the above-named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that this temporary commercial uselspecial event permit shall be subject to the following restrictions: A. The County may revoke a temporary commercial uselspecial event permit prior to or during the event if the permittee violates any of the conditions or requirements of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected,citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions or requirements of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The Community Development Director may refer the application to the BOCC for consideration, following the Committee's review. F. The permittee shall adhere to all representations made in the application and in public meetings. ~Mf1~1. JMA1~ SiZ;;;;:; !t6?eN Print name ~jtl; /J-CIf!/1- Tille /I ~&'?o~~. WyJ2tk- Address ' t/ 6 ,~ 1*""'... SPECIAL EVENT COMMITTEE REVIEW EVENT: Date of Committee review: ADDITIONAL CONDITIONS: Financial security required: _Yes _No Amount: Sheriff's Office Road and Bridge Chemical Dependency Task Force Risk Management Environmental Health Department County Engineer Pitkin County Public Safety Council Land Management 7 .~, . ~..----., Building Financial security required: _Yes _No Amount: Refer to BOCC:_Yes _No Community Development Other: Other: I acknowledge and agree to abide by the additional conditions included herein. Signature ofPennittee Date Print name Sign-off by all of the required referral agencies on this sheet will constitute the final approval for the proposed activity/event, unless further review by the BOCC is deemed necessary by the Community Development Director, in which case a BOCC resolution will be the final approval. ALL APPLICABLE PERMITS MUST BE POSTED OR PRODUCED UPON REQUEST 8 ~ --\ - . ATTACHMENT "A" SAFETY AND OPERATING PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. You should also consider this activity as a template to facilitate your safety program development. Together we can work to ensure a safe and successful conclusion to your efforts. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature andlor scale of your event. Contact the Public Safety Council for additional infonnation or direction regarding these requirements. 1. Describe any unusual high hazard activities, risks, or other safety issues associated with staging or participating in your event. 2. Describe the appropriate safety measures you will have in place for the event: A. Who has overall responsibility for the safety of the event? Where will this, individual be located during the event? B. Have you planned for a safety briefing for event staff? C. Describe your safety preplans to include: 1) Is your written safetylsecurity plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources.. b) Requests for assistance procedures. c) Event communications plan. 2) Please ensure that your map attached to the temporary use application clearly identifies emergency facilities, emergency access routes, and hazards. 3) Describe how you will detect and respond to event emergencies. 4) Please describe event-provided emergency medical provisiOlis for staff and participants. (See below) 5) Are there any low risk hazards likely to be encountered by the staff or participants and how they are to be addressed? (Road crossings, stream crossings, etc.) D. Will your event's safety facilities (aid stations, heli-spots, etc,) be prominently and clearly marked? If so, how? E. What are your inclement weather contingency plans? 3. The event may be required to supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments or private providers for quotes and availability. ~ ~'-. ATTACHMENT "B" RESOURCE LIST (all area code 970) DEPARTMENT OR AGENCY CONTACT PERSON PHONEIFAX Aspen Fire District Ed Van Walraven , 925-2690/920-4451 Aspen Police Department Tom Stephenson 920-5400/920-5409 .Aspen Special Events Committee Kathryn Koch 920-5060/920-5197 Basali Fire District " Steve Howard 927-3365/927-3936 Brush Creek Metro District Cheryl Morgan 923-4263 Building Division 920-5090/920-5439 Bureau of Land Management Brian Hopkins , 947-2840/947-2829 Carbondale Fire District Bill Gavette 963-2491/ Chemical Dependency Task Force Nan Sundeen 920-52351920-5558 Community Development 920-5090/920-5439 County Clerk Jennifer Doss 920-51801920-5196 Crystal River Caucus Lee Beck 963-3584 Engineering Bud Eylar 920-5206/920- 53 74 Environmental Health 920-5070/920-5197 Frying Pan Caucus Dale Coombs 927-2870 Land Management Temple Glassier 920-5390/920-5374 Maroon/Castle Creek Caucus King Woodward 925-7772 Owl Creek Caucus Gary Snook 544-0782 Public Safety Council Darryl Grob 925-5532/920-4451 Risk Management Kris Hall 920-6017/920-5.198 Sheriff Bob Braudis 920-5300/920-5307 SnowmasslCapitol Caucus Sue Helm 923-3131 Snowmass Village ' SnowmasslWildcat Fire District John Mele 923-2212 US Forest Service 925-3445 (Aspen District) 963.2266 (Sopris District) West Butteffililk HOA John Kane 925-1600 Woody Creek Caucus Jackie Lothian 920-5063 Contact Community Development to obtain contact names for homeowners' associations. <. ?;p(~ "-.,,,, ai~ ~ 1 ~ ~'cJ /..1~ t-. ~ .', ". ATTACHMENT "C" Complete if liquor will !,e served at your event. State of Colorado special event liquor Iicense permit must be applied for with the County Clerk's office (920-5180/5196). This permit process takes 30 days and is ONLY issued to incorporated non- profit organizations. Proof of Host Liquor Liability insurance must be provided. Please indicate yeslno to the following criteria if liquor is to be served at the event. a. b. c. d. e. Non-transferable Legal Age Identification bracelets? TIPS (server) training for bartenders and caterers? 'Designated "Family Friendly" seating area? Inclusion of Tipsy Taxi in the planning of event? Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? ' Free water and ice available? Cessation of alcohol service at predetermined point prior to the end of the event? What time? 10 f.A. Food available at aU times? Training of security staff and volunteers on friendly intervention? Prohibition of use of alcohol or drugs by staff and volunteers while on duty? Designated smoking area? Designated medical detox area on-site? Other: f. g. h. i. j. k. I. m. YES L .L lC 1.. L L .J5..... )< L ~ NO L L -rtu-IJ- VJI if k... ;; fIIe.cl/c.aJ I'~ - PI-- -.91r-<-.