Loading...
HomeMy WebLinkAboutARCmin.08042004DRAFT ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes August 4, 2004 Attendees: Board Members: Komasiewicz, and Alice Davis. Pucak. Guests: Scott Writer, Sue Smedstad, Debbie Ware, Laura StaffMembers: Tim Anderson, Paul Kulik, George Tim Ware, Rick Newton, Brian Gantz, Toni Kronberg Call to Order - Scott Writer called the meeting to order with a quorum present. Scott asked for Committee member comments and there were none. Tim Anderson informed the Committee that the minutes when approved were now being recorded electronically in the City Clerk's office. II. Past Meeting Minutes Approval July meeting minutes were approved by thc committee. Motion made by Laura K., and second by Suc S. All approved. III. Discussion Items Jr. Hockey Fall Face Off' Tim Ware and Rick Newton of Jr. Hockey spoke to the committee regarding the Fall Face OffHockey Tournament in the fall. Jr. Hockey was requesting that their ice fees be charged at a fiat rate for this event. Last year they were charged $28,500 for ice and they requested a flat amount of $25,000 for ice. The Committee recommended that staff request a reduction of ice cost from City Council to the Jr. Hockey Association due the positive economic impact Jr. Hockey generates to Aspen during these weekends. Staffwill submit a memo to Council and the City Manager for this consideration. The Committee was also in favor of reserving all ice in the both the LIA and the Ice Garden for Jr. Hockey over those three weekends. It was identified by the Committee that any other organization generating this type of economic impact to the Community will be given the same consideration. The Committee further recommended that the City staff provide as much ancillary assistance to the event as possible. Jr. Hockey further commented that they would like to begin an adult H°ckey Tournament in May and asked that the City provide assistance with this event as well. Business Plan: Staff informed the Committee that the Survey mechanism was complete and then taking place in the valley by phone. Staff identified the number of phone survey's to be conducted (300) and the Committee asked staff to see that this met with the scope of work. In checking the "scope of work" for the business plan, staff finds that the Scope states the survey shall be "statisticallY valid". PROS has identified that the survey is statiStically valid and will meet a 95% confidence rating. Interior Plan: Staff informed the Committee that they had met with Art Burrows regarding trophy cases and presentation cases. Art handed staff a book in which we could show the users for choices and ideas. This was to try and move forward with one component of the Interior Design program. Staff then provided a questionnaire to various users and to the public to get feed back as to the Interior Design of the ARC. At the time of the meeting staff had received little feedback. Note: Since the meeting there have been many more responses returned to staffas to the interior of the ARC. Staff and the Committee felt that the best way to get this plan done was to just jump in with both feet so to speak and get as much information from users in one meeting. Note: At the time the minutes are being typed, it is know that staff had identified a funding sOurce for ~e Interior Plan and the Ci'ty Manager chose not to sign the contract and move forward with the plan at this time. The City Manager would like to see the renovation of the Pool area completed first, the lawsuit settled and the Business Plan completed before we move forward on items such as the Interior Design Plan. Staff has recommended through e:mail that the Interior Sub-Committee convene and at least assist user groups to get what ideas they may have at this time addressed. Bicycle Rentals: The Bicycle rentalS were tried for 2 weeks by a Private entity here at the ARC. The rentals Were unsuccesSful and discontinued. The Committee felt that Retail should be look at in a larger scope to really be successful. We will be looking for ideas regarding Retail from the Business Plan. SPARC Committee Members: Two Committee members (Debbie Ware and Barbara OWen) were at the end of their terms as appointees from SPARC. The Committee reconfirmed their positions on the Committee. Winter Ice Schedules: Staffprovided a "Draft" Winter Ice Schedule after staff and Chairperson, Scott Writer met with user groups to discuss scheduling which would meet everyone's needs as best as possible. It seems that the user groups are in agreement with this schedule other than a couple of time slots that will be further discussed to finalize the schedule by the 1 st of September. The Committee recommends that scheduling begin earlier, such as immediately following the winter Season for the next winter when issues are fresh in everyone's head. The Committee also asked that Public Skating be monitored by staff as to average daily numbers for a reference in fUture scheduling. Staff is beginning the 2005 budget process. Staff needed some direction as to fees for 2005 from the committee. The COmmittee sUpPorted a staff recommendation at this time of a $10.00 increase in ice time as a place mark in th~ budget process. Organizations are mailing out materials regarding winter seasons at this time and need some direction. The Committee understands that following the Business Plan presentation that Fees and Charges may be adjusted. The Committee is further recommending that any other consideration of ice rental fees be initiated following the winter season as organizations need some direction at this time that they may depend on in setting their own fees and charges. ARC Pass Fees: As staff moves forward with the 2005 Budget Process they also requested an initial direction from the Committee as to any Pass and DailY Fee Increases in 2005. After much discussion the Committee recommended that a 7% fee increase be implemented on Passes and Daily Fees. This is in part due to the fact the fees identified in the initial pro forma to operate the ARC are being reduced bY 15% to localS due to numerous requests. The Committee with the assistance of the Business plan will continue to look at this through the 2005 Budget process. Advertising: Various Advertising ideas have been coming forward to staff. Questions regarding what advertising opportunities SPARc has and which belong to the City. Debbie brought up that the wrist bands are still one opportunity. The Committee agreed that this should be something that comes from the Business Plan. Updates: Fall Renovation and Sound Baffling: Staff identified that the Pool will close beginning the 7th of September for re-painting and installation of Sound Baffling. It is hopeful that this project will be completed by the 1st of November. The Committee has asked that the City look at options for accelerating the project completion. 300 Level Cooling: Staff informed the Committee that complications have been encountered as far as getting the new condensing unit to fit into the mechanical space. It had been determined by staff that a vent will be dismantled in order to convey the condensing unit into the mechanical space. The exterior bloWers of the unit which would mount on the roof have been directed by the City Building Dept. to have a mechanical engineer sign off that the building is structurally safe for handling this equipment. This has delayed the project by a month. The air-conditioning completion date is now hopefully sometime in September. Pool Scoreboard and Timing System: The City Building Dept. had requested that a structural engineer design the support system for the scoreboard of the timing system. Staff is still waiting for the engineer to sign offon this so we may move forward on the installation. With the sand blasting and re-painting of the pool area so close, staff has made the decision to now postpone the installation of the timing system until the renovation project is complete so as to not expose the system to any unnecessary dust or harmful elements. The Committee adjourned and identified that the next meeting will be on September 1, 2004 beginning at 3pm in the 200 level meeting room.