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HomeMy WebLinkAboutresolution.council.048-04RESOLUTION NO. (Series 2004) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, FINDING SUBSTANTIAL COMPLIANCE WITH THE REQUIREMENTS OF THE SUBDIVISION IMPROVEMENTS AGREEMENT (SIA) FOR ASPEN HIGHLANDS VILLAGE PLANNED UNIT DEVELOPMENT (PUD) WHEREAS, a request was received by the Community Development Department from the Hines Highlands LLC and Zoom Flume LLC for the City to confirm the developer's substantial compliance with the conditions of the SIAs for the Aspen Highlands Village PUD; and WHEREAS, the request was forwarded to the City of Aspen Engineering, Parks, Housing, Transportation, Environmental Health and Water Departments and the Aspen Consolidated Sanitation District and any comments received from those departments are attached; and WHEREAS, during a public meeting on September 13, 2004, the City Council made finding of substantial compliance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, THAT: SECTION 1: The Aspen City Council does hereby find the Aspen Highlands PUD in substantial compliance with the requirements of the Subdivision Improvements Agreement including the Transportation Plan revisions attached as Exhibit 2 The Revised Transportation Plan for Aspen Highlands Village PUD and Moore Family PUD. APPROVED by the Aspen City Council as its regular meeting September 13, 2004. Approved as to form: , ~i{y- Attorney Attest: Kathry-n S. K~7(~ity ~gl"erk EXHIBIT 2 Revised Transportation Plan for Aspen Highlands Village PUD and Moore Family PUD I. SIA FOR THE ASPEN HIGHLANDS VILLAGE P.U.D. 10/15/98 Transportation Conditions of Approval Condition 8. RFTA Payments-page 4 Owner shall implement the phasingplan that Clearly identifies the ridership threshold on the existing Castle/3/[aroon Roaring Fork Transit Agency (t?fCTA) route that will trigger a requirement for the owner to make a payment to RFTA for the purchase and operation of one additional bus on the route. (See Exhibits "A " and "D ") Staff Finding - Compliance The Owner (HINES HIGI-IL~S LIMITED PARTNERS,) has fulfilled this condition of approval. The owner has made payment in full to the City of Aspen for the purchase of one (1) additional bus to be used on the Direct Maroon Creek Road route. Paymem for the bus was made to the City on September 15, 2002. The new bus began operating on the Direct Maroon Creek Road route beginning in December 2002. This is a change to the original requirement in Exhibit D of the SIA for AHV. Exhibit D specified that the additional bus should operate on the Castle/Maroon route. The developer, Metro Districts and City staff agreed to change the route to operate directly from Rubey Park to the Aspen Highlands Village. The bus operates on 30-minute headways from Rubey Park. The service provides five trips per hour on the route. The winter hours of operation currently are 0530 am until 12:00 midnight seven days a week during the ski season. The Direct Maroon Creek Road service during the winter season is an ongoing annual obligation for the Metro Districts. The Aspen Highlands Metro District (AHMD) will continue to compensate the City of Aspen for bus service operated by RFTA on the Direct Maroon Creek Road route during the winter season lasting approximately 130 days. The service began on November 28, 2002 and will operate every year. Payment for the service will be made to the City of Aspen on a monthly basis. An annual Service Agreement between the City of Aspen and the AHMD for winter service was entered into by both parties and approved by Aspen City Council on October 22, 2002. The contract is automatically renewed every year. Condition 10. Traffic and Transit Parking Plan-page 4 The owner shall implement a traffic/transit/parking monitoring system plan, which shall include measures to ensure increased mitigation actions if monitoring shows that the mitigation is not adequate. The owner shall administer the monitoring plan through the conclusion of Phase 4 of the construction, and for three (3) years thereafter. Annual reports shall be submitted to the Community Development Department for the County and RFTA review. If traffic impacts exceed traffic projections, additional; mitigation in the form of transit mitigation may be required. The monitoring system shall address the following issues: D:\Home\AHV & 5 Trees Metro\AHV Finding of Substantial Compliance.doc If the trips generated by AHV exceed the projections contained in the "Revised Maroon Creek Corridor Detailed Transportation Plan ", dated February 1997, so as to require mitigation for those additional impacts, the additional mitigation required by the Owner must be approved by the BOCC based upon the recommendations of the Pitkin County Community Development Department and any appropriate referral agency (e.g. RFTA and/or Pitkin County engineering Department. If the trips generated are lower than the projections contained in the "Revised Maroon Creek Corridor Detailed Transportation Plan" dated February, 12997, the Owner shall be entitled to suggest a reduction in the traffic mitigation programs then being funded. Such reduction shall be based upon a finding by the BOCC that the reduction is appropriate: provided however that the Owner shah not be entitled to a refund for any portion of its infrastructure donation described in Paragraph 17 below. Staff Findin;~ - Compliance Hines and the Metro Districts have agreed to provide the traffic/transit/parking monitoring systemplan as prescribed in the SIA for Aspen Highlands Village through June 2008. Staff finds this acceptable with the caveat that the reports be submitted no later than 60 days after the ski season as required in the 1997 Aspen Highlands Ski Area Master Plan and that the reports meet or exceed the data collected and reported in previous reports as required in approval documents. Hines and the Metro Districts also understand, that no significant changes to the transportation plan can be made until a monitoring and reporting system is reinstated and adequate data is collected over an adequate period of time so that staff can make informed decisions about the adequacy of the service and any proposed changes can properly be evaluated. Condition 13. Dial-A-Ride-page 5 Owner agrees to implement a "Revised Aspen Highlands Village Castle/Maroon and Dial-a- Ride Service Plan" as set forth in the detailed plan attached hereto as Exhibit "D ", the costs of which are set forth in Exhibit "A ". Exhibits A & D are attached Staff Finding- Substantial Compliance The Dial A Ride service is an integral part of the approved and agreed to transportation plan contained in the SIA and various other approval documents for Aspen Highlands Village. The Dial A Ride service is considered an on-going service to be provided in perpetuity to serve the residents of the developments. The developer has proposed and is operating a Dial A Ride that is significantly different from the detailed and comprehensive plan contained in Exhibit D as a condition of approval and as agreed to in the SIA. While different, staff'feels that it meets or exceeds the requirements in Exhibit D of the SIA A copy of the Aspen Highlands Transportation Plan by Felsburg Holt & Ullevig dated November 17, 2003 is attached as Exhibit 1. The Transportation Plan contained in this document is D:LHome\AHV & 5 Trees Metro\AHV Finding of Substantial Compliance.doc considered as the basis of the Dial A Ride service plan. City staff agrees that the flexible demand responsive service Dial A Ride plan in place and currently operating as part of the Transportation Plan is that meets the intent of the fixed schedule Dial A Ride plan in Exhibit D of the SIA. The currently operated Dial A Ride plan establishes the "base level of service" for Dial A Ride. This base level of service has and will continue to be sustained and funded by the Districts into the future. EXCERPT FROM FELSBURG HOLT & ULLEVIG MEMORANDUM- November 17, 2003 Dial-a-Ride Services In order to comply with the spirit and intent of the SIA - Exhibit D, a comprehensive Dial-a-Ride service program is currently in place and operating 365 days per year. Table 1 provides detailed information about the three components that make up the program. The following outline provides an overview of the current program: Table 1. Dial-a-Ride Services Services AHVMD Service Ritz Carlton Club Amenities Association Rider Eligibility All Aspen Highlands Ritz Carlton Club, Aspen Highlands Village and Five Trees Residents and Guests Village Free-Market Residents and Guests Residences - Residential Guests Hours of Operation 5:30 AM to 2:00 AM 24 Hours per Day 6:00 AM to 10:30 PM (20.5 Hours) (16.5 Hours) 365 Days per Year 365 Days per Year 365 Days per year Services Provided By Aspen Highlands Ritz Carlton Club Amenities Association Village Melxopolitan and Joshua & Company District and High Mountain Taxi Number and Type'of 37 Taxi Vehicles 4 - Suburbans 2 - Suburbans Vehicles (7 Passenger) (7 Passenger) 2 - Turtle Top Vans 1 - Tahoe (14 Passengers) (5 Passengers) Headways Demand Responsive Demand Responsive Demand Responsive (No Set Headways) (No Set Headways) (No Set Headways) Service Area Aspen Downtown Core Aspen Downtown Core Aspen Downtown Core and Aspen/Pitkin and Aspen/Pitkin County and Aspen/Pitkin County Airport Airport County Airport D:\Home\AHV & 5 Trees Metro\Al-IV Finding of Substantial Compliance.doc Summary of Current Services · Hours of Operation: Between 20.5 and 24 hours per day, 365 days a year. Number of Vehicles: ~ 2 - Turtle Top Vans (14 passengers each) ~ 5 - Suburbans (7 passengers each) ~ 1 - Tahoe (5 passenger) - recently added to the fleet in response to increased demand ~ 37 - High Mountain Taxi vehicles Headways: Currently the entire system is run as an on-demand service with no specific headways. The areas serviced are to and from the downtown core including points in between and to and from the Aspen/Pitkin County Airport. Service Provided: Building upon the extensive fixed route mass transit component at Aspen Highlands, the initial Dial-a-Ride service is operating as an on-demand system. This system was established to respond to the varying requirements of guests, visitors and residents. It has the capacity to grow with demand without typical delays due to vehicle limitations. As evidenced by the recent purchase of the Tahoe, the vehicle fleet and mix has been expanded to meet increasing demand. The AHV Dial-a-Ride system is comprised of three overlapping services. All residents and guests at AHV and Five Trees have basic service provided through High Mountain Taxi. This service is supplemented for the Tourist Accommodation Units and the AHV Free-Market Residential Units. The system can be described in the following manner: All Units in AHV and Five Trees - On-demand service available from 5:30 am until 2:00 am, 7 days a week to the Airport and downtown Aspen. This service is contracted through High Mountain Taxi. High Mountain Taxi was selected because they are a recognized provider of transit services by RFTA, they have handicap accessible vehicles available for use upon request and they have the dispatch and fleet necessary to meet both present and future needs of the Dial-A-Ride program. Tourist Accommodation Units - On-demand service available 24 hours a day, 7 days a week to and from the Airport and downtown Aspen. This service is provided by two 14 passenger Turtle Top vans and three 7 passenger Suburbans. Free-Market Residential Units in AHV - On-demand service available from 6:00 am until 10:30 pm, 7 days a week to and from the Airport and downtown Aspen. This service is provided by two 7 passenger Suburbans and one 5 passenger Tahoe. In summary, the AHV transportation system provides a flexible and convenient response to the mobility needs of residents and guests~ It exceeds the service requirements and the number of vehicles outlined in Exhibit D of the SIA and better accommodates patrons' individual and varied desires for moving to downtown Aspen and the airport. D:\Home\AHV & 5 Trees Metro\AHV Finding of Substantial Compliance.doc AN ORGANIZATIONAL CHART INDICATING MANAGER AND PERSONNEL TO PROVIDE SERVICES The Aspen Highlands Metropolitan District is responsible for management and assuring the service of the Dial-a-Ride program for AHV and Five Trees (see Figure 1). The manager of the District is Beach Resource Management, LLC. High Mountain Taxi provides the Dial-a-Ride for All Units at AHV and Five Trees through a contract with the Aspen Highlands Commercial Metropolitan District, a quasi-municipal corporation and political subdivision of the State of Colorado. The Dial-a-Ride service for the Tourist Accommodation Units is provided by The Ritz Carlton as a part of their overall management of the Association responsible for these units. The Dial-a-Ride service for the Free-Market Residential Units at AHV is provided by Joshua & Company as a part of their overall management of the Amenities Association responsible for these units. The District manages the providers of the services listed above; Joshua & Company, the Ritz Carlton and High Mountain Taxi. In the event that the services change or are altered, it is the responsibility of the District to assure that any gaps in service are filled immediately. The District has specifically taken on this responsibility as a part of the Service Plan for the District. Condition 13.1 Exhibit D Dial A Ride Reportine Per Exhibit D of the AHV SIA, annual reporting for the Dial A Ride service is required. The report shall include: 1. Statistics regarding ridership for the previous year; 2. Instances involving standees and missed trips, or trips requested but not provide& and 3. Statistics regarding accidents and roadside calls. Staff Finding - Compliance Because the new Dial A Ride service plan varies so dramatically from the original plan in the SIA, ongoing monitoring and reporting is required. The monitoring and reporting will comply with the requirements in the SIA. The reports will be submitted on a quarterly basis to the City of Aspen Transportation Department. The reports will be due within 60 days of the end of the quarter. The first report will be for the first quarter of 2004 and will be due May 31, 2004. The due dates for the quarterly reports for each year are as follows: Quarter 1 May 31 Quarter 2 August 31 Quarter 3 November 31 Quarter 4 February 31 D:LHome\AHV & 5 Trees Metro\AHV Finding of Substantial Compliance.doc II. SIA FOR MOORE FAMILY PUD, A PLANNED COMMUNITY-08/04/98 Transportation Conditions of Approval Condition 8. Bus Stop Shelters page 3 Owner agrees to install or guarantees installation of two (2) bus stop shelters as set forth in the General Submission approval (attached to the Resolution) in the location(s) approved by the county and RFTA. The owner shall design such shelters acceptable to RFTA Staff Finding- Compliance The owner has met this Obligation by making payment to the City in the amount of $16,000 for the installation of one bus stop and/or shelter as stated in the Letter of Agreement made between the City of Aspen and ZOOM FLUME LLC dated January 14, 2002. Condition 2. Dial-A-Ride page 4 Owner agrees to implement an "On Demand Dial-a-Ride Transit Service Plan" as set forth in the detailed plan attached hereto as Exhibit "H" and made apart hereof (hereafter "On Demand Dial-a-Ride Transit Service Plan "). Staff Finding - Compliance The Condition for the Moore Family PUD is the same as for the Aspen Highlands Village and the compliance with this condition of approval is the same. III. BOCC Resolution No. 97-167 (09/30/98) Granting Detailed Submission, Planned Unit Development, 1041 Environmental Hazard Review, and Special Review Approval to the Aspen Highlands Village PUD Transportation Conditions of Approval Conditions 6- 13 Traffic/Transit/Transportation/Parking page 4 Staff Finding - Compliance Staff finds that transportation conditions 6- 13 of Resolution No. 96-167 are in compliance. IV. REVISED MAROON CREEK CORRIDOR DETAILED TRANSPORTATION PLAN-Prepared by: Felsburg Holt & Ullevig February 1997 Transportation Conditions of Approval 8.0 Summa~ Of Proposed Mitigation page 24 There will be a continuing effort through promotional materials and newsletters to encourage the use of alternative transportation by residents, guests and skiers. D:\Home\AHV & 5 Trees Metro\AHV Finding of Substantial Compliance.doc Staff Finding - Compliance Staff finds this condition to be in compliance with the caveat that the following be continued every year: 1. Creation of an annual marketing plan and budget to be approved by the Districts Boards 2. District staff to meet at least once with City Transportation Department Staff at least annually before the start of the winter season to discuSs the marketing plan 3. Regularly attend meetings of the Transportation Options Program (TOP) 4. Display TOP information at the Post Office, visitor's desk and onthe AHV website and to update this information on a regular basis. The City will make its Transportation Coordinator available to assist with marketing and public information efforts. The district also may choose to enter into a mutually-agreed upon marketing and funding agreement with City Transportation Staff to perform all or part °fthe marketing and promotional activities in the service marketing Plan. Other Transportation Requirements and Conditions of Approval All other conditions and requirements of the SIA and other Transportation commitments in other approval documents will remain in place and in force. Non-Compliance with Existing or Revised Transportation Plan Requirements The service, monitoring, reporting, marketing and promotional term revisions as outlined in this memo are acceptable, as long as the districts remain in substantial compliance with the non- revised and revised provisions of the SIA. However, in the event of substantial non-compliance with the revised terms and conditions, the detailed fixed route service plan as specified in Exhibit D of the Aspen Highlands Village PUD and the Moore Family PUD SIA will go into effect within 90 days of written notice of substantial non compliance unless remedied D:\Home\AHV & 5 Trees Metro\AHV Finding of Substantial Compliance.doc EXHIBIT 2 Revised Transportation Plan for Aspen Highlands Village PUD and Moore Family PUD I. SIA FOR THE ASPEN HIGHLANDS VILLAGE P.U,D, 10/15/98 Transportation Conditions of Approval Condition 8. RFTA Payments-page 4 Owner shall implement the Phasing Plan that clearly identifies the ridership threshoM on the existing Castle/5/VIaroon Roaring Fork Transit Agency (RFTA) route that will trigger a requirement for the owner to make a payment to RFTA for the purchase and operation of one additional bus on the route. (See Exhibits "A" and "D ") Staff Finding - Compliance The Owner (HINES HIGHLANDS LIMITED PARTNERSHIP)has fulfilled this condition of approval. The owner has made payment in full to the City of Aspen for the purchase of one (1) additional bus to be used on the Direct Maroon Creek Road mute. Payment for the bus was made to the City on September 15, 2002. The new bus began operating on the Direct Maroon Creek Road route beginning in December 2002. This is a change to the original requirement in Exhibit D of the SIA for AHV. Exhibit D specified that the additional bus should operate on the Castle/Maroon route. The developer, Metro Districts and City staff agreed to change the route to operate directly from Rubey Park to the Aspen Highlands Village. The bus operates on 30-minute headways from Rubey Park. The service provides five trips per hour on the route. The winter hours of operation CUrrently are 0530 am until 12:00 midnight seven days a week during the ski season. The Direct Maroon Creek Road service during the winter season is an ongoing annual obligation for the Metro Districts. The Aspen Highlands Metro District (AHMD) will continue to compensate the City of Aspen for bus service operated by RFTA on the Direct Maroon Creek Road route during the winter season lasting approximately 130 days. The service began on November 28, 2002 and will operate every year. Payment for the service will be made to the City of Aspen on a monthly basis. An annual Service Agreement between the City of Aspen and the AHMD for winter service was entered into by both parties and approved by Aspen City Council on October 22, 2002. The contract is automatically renewed every year. Condition 10. Traffic and Transit Parking Plan-Page 4 The owner shall implement a traffic/transit/parking monitoring system plan, which shall include measures to ensure increased mitigation actions if monitoring shows that the mitigation is not adequate. The owner shall administer the monitoring plan through the conclusion of Phase 4 of the construction, and for three (3) years thereafter. Annual reports shall be submitted to the Community Development Department for the County and RFTA review. If traffic impacts exceed traffic projections, additional; mitigation in the form of transit mitigation may be required The monitoring system shall address the following issues: ~[f the trips generated by AHV exceed the projections contained in the "Revised Maroon Creek Corridor Detailed Transportation Plan ', dated Februar, v ]997, so as to require mitigation for those additional impacts, the additional mitigation required by the Owner must be approved by the ;~OCC based upon the recommendations of the Pitkin Count~ Communit~ Development Department and any appropriate referral agency (e.g. RFTA and/or ?itkin Count); engineering Department. If the trips generated are lower than the projections contained in the "Revised Maroon Creek Corridor Detailed Transportation Plan" dated February, 12997, the Owner shall be entitled to suggest a reduction in the traffic mitigation programs then being funded Such reduction shall be based upon a finding by the BOCC that the reduction is appropriate: provided however that the Owner shall not be entitled to a refund for any portion of its infrastructure donation described in Paragraph 17 below. Staff Finding - Compliance Hines and the Metro Districts have agreed to provide the traffic/transit/parking monitoring system plan as prescribed in the SIA for Aspen Highlands Village through June 2008. Staff finds this acceptable with the caveat that the reports be submitted no later than 60 days after the ski season as required in the 1997 Aspen Highlands Ski Area Master Plan and that the reports meet or exceed the data collected and reported in previous reports as required in approval documents. Hines and the Metro Districts also understand, that no significant changes to the transportation plan can be made until a monitoring and reporting system is reinstated and adequate data is collected over an adequate period of time so that staff can make informed decisions about the adequacy of the service and any proposed changes can properly be evaluated. Condition 13. Dial-A-Ride-page 5 Owner agrees to implement a "Revised Aspen Highlands Village Castle/Maroon and Dial-a- Ride Service Plan" as set forth in the detailed plan attached hereto as Exhibit "D '; the costs of which are set forth in Exhibit "A ". Exhibits A & D are attached Staff Finding- Substantial Compliance The Dial A Ride service is an integral part of the approved and agreed to transportation plan contained in the SIA and various other approval documents for Aspen Highlands Village. The Dial A Ride service is considered an on-going service to be provided in perpetuity to serve the residents of the developments. The developer has proposed and is operating a Dial A Ride that is significantly different from the detailed and comprehensive plan contained in Exhibit D as a condition of approval and as agreed to in the SIA. While different, staff feels that it meets or exceeds the requirements in Exhibit D of the SIA A copy of the Aspen Highlands Transportation Plan by Felsburg Holt & Ullevig dated November 17, 2003 is attached as Exhibit 1. The Transportation Plan contained in this document is considered as the basis of the Dial A Ride service plan. City staff agrees that the flexible demand responsive service Dial A Ride plan in place and currently operating as part of the Transportation Plan is that meets the intent of the fixed schedule Dial A Ride plan in Exhibit D of the SIA. The currently operated Dial A Ride plan establishes the "base level of service" for Dial A Ride. This base level of service has and will continue to be sustained and funded by the Districts into the future. EXCERPT FROM FELSBURG HOLT & ULLEVIG MEMORANDUM- November 17, 2003 Dial-a-Ride Services In order to comply with the spirit and intent of the SIA - Exhibit D, a comprehensive Dial-a-Ride serVice program is currently in place and operating 365 days per year. Table 1 provides detailed information about the three components that make up the program. The following outline provides an overview of the current program: Table 1. Dial-a-Ride Services Services AHVMD Service Ritz Carlton Club Amenities Association Rider Eligibility All Aspen Highlands Ritz Carlton Club, Aspen Highlands Village and Five Trees Residents and Guests Village Free-Market Residents and Guests Residences - Residential Guests Hours of Operation 5:30 AM to 2:00 AM 24 Hours per Day 6:00 AM to 10:30 PM (20.5 Hours) (16.5 Hours) 365 Days per Year 365 Days per Year 365 Days per year Services Provided By Aspen HighlandS Ritz Carlton Club Amenities Association Village Metropolitan and Joshua & Company District and High Mountain Taxi Number and Type of 37 Taxi Vehicles 4 - Suburbans 2 - Suburbans Vehicles (7 Passenger) (7 Passenger) 2 - Turtle Top Vans 1 - Tahoe (14 Passengers) (5 Passengers) Headways Demand Responsive Demand Responsive Demand Responsive (No Set Headways) (No Set Headways) (No Set Headways) Service Area Aspen Downtown Core Aspen Downtown Core Aspen Downtown Core and Aspen/Pitkin and Aspen/Pitkin County and Aspen/Pitldn County Airport Airport County Airport Summary of Current Services · Hours of Operation: Between 20.5 and 24 hours per day, 365 days a year. Number of Vehicles: > 2 - Turtle Top Vans (14 passengers each) } 5 - Suburbans (7 passengers each) ~' 1 - Tahoe (5 passenger) - recently added to the fleet in response to increased demand > 37 - High Mountain Taxi vehicles Headways: Currently the entire system is run as an on-demand service with no specific headways. The areas serviced are to and from the downtown core including points in between and to and from the Aspen/Pitkin County Airport. Service Provided: Building upon the extensive fixed route mass transit component at Aspen Highlands, the initial Dial-a-Ride service is operating as an on-demand system. This system was established to respond to the varying requirements of guests, visitors and residents. It has the capacity to grow with demand without typical delays due to vehicle limitations. As evidenced by the recent purchase of the Tahoe, the vehicle fleet and mix has been expanded to meet increasing demand. The AHV Dial-a-Ride system is comprised of three overlapping services. All residents and guests at AHV and Five Trees have basic service provided through High Mountain Taxi This service is supplemented for the Tourist Accommodation Units and the AHV Free-Market Residential Units. The system can be described in the following manner: All Units in AHV and Five Trees - On-demand service available from 5:30 am until 2:00 am, 7 days a week to the Airport and downtown Aspen. This service is contracted through High Mountain Taxi. High Mountain Taxi was selected because they are a recognized provider of transit services by RFTA, they have handicap accessible vehicles available for use upon request and they have the dispatch and fleet necessary to meet both present and future needs of the Dial-A-Ride program. Tourist Accommodation Units - On-demand service available 24 hours a day, 7 days a week to and from the Airport and downtown Aspen. This service is provided by two 14 passenger Turtle Top vans and three 7 passenger Suburbans. Free-Market Residential Units in AHV - On-demand service available from 6:00 am until 10:30 pm, 7 days a week to and fi.om the Airport and downtown Aspen. This service is provided by two 7 passenger Suburbans and one 5 passenger Tahoe. In summary, the AHV transportation system provides a flexible and convenient response to the mobility needs of residents and guests. It exceeds the service requirements and the number of vehicles outlined in Exhibit D of the SIA and better accommodates patrons' individual and varied desires for moving to downtown Aspen and the airport. AN ORGANIZATIONAL CHART INDICATING MANAGER AND PERSONNEL TO PROVIDE SERVICES The Aspen Highlands Metropolitan District is responsible for management and assuring the service of the Dial-a-Ride program for AHV and Five Trees (see Figure 1). The manager of the District is Beach Resource Management, LLC. High Mountain Taxi provides the Dial-a-Ride for All Units at AHV and Five Trees through a contract with the Aspen Highlands Commercial Metropolitan District, a quasi-municipal corporation and political subdivision of the State of Colorado. The Dial-a-Ride service for the Tourist Accommodation Units is provided by The Ritz Carlton as a part of their oVerall management of the Association responsible for these units. The Dial-a-Ride service for the Free-Market Residential Units at AHV is provided by Joshua & Company as a part of their overall management of the Amenities Association responsible for these units. The District manages the providers of the services listed above; Joshua & Company, the Ritz Carlton and High Mountain Taxi. In the event that the services change or are altered, it is the responsibility of the District to assure that any gaps in service are filled immediately. The District has specifically taken on this responsibility as a part of the Service Plan for the District. Condition 13.1 Exhibit D Dial A Ride Reportin? Per Exhibit D of the AHV SIA, annual reporting for the Dial A Ride service is required. The report shall include: 1. Statistics regarding ridership for the previous year; 2. Instances involving standees and missed trips, or trips requested but not provide& and 3. Statistics regarding accidents and roadside calls. Staff Finding - Compliance Because the new Dial A Ride service plan varies so dramatically from the original plan in the SIA, ongoing monitoring and reporting is required. The monitoring and reporting will comply with the requirements in the SIA. The reports will be submitted on a quarterly basis to the City of Aspen Transportation Department. The reports will be due within 60 days of the end of the quarter. The first report will be for the first quarter of 2004 and will be due May 31, 20041 The due dates for the quarterly reports for each year are as follows: Quarter 1 May 31 Quarter 2 August 31 Quarter 3 November 31 Quarter 4 February 31 II. SIA FOR MOORE FAMILY PUD, A PLANNED COMMUNITY-08~04~98 Transportation Conditions of Approval Condition 8. Bus Stop Shelters page 3 Owner agrees to install or guarantees installation of two (2) bus stop shelters as set forth in the General Submission approval (attached to the Resolution) in the location(s) approved by the county and RFTA. The owner shall design such shelters acceptable to t~FTA Staff Finding- Compliance The owner has met this obligation by making payment to the City in the amount of $16,000 for the installation of one bus stop and/or shelter as stated in the Letter of Agreement made between the City of Aspen and ZOOM FLLrME LLC dated January 14, 2002. Condition 2. Dial-A-Ride page 4 Owner agrees to implement an "On Demand Dial-a-Ride Transit Service Plan" as set forth in the detailed plan attached hereto as Exhibit "H" and made a part hereof (hereafter "On Demand Dial-a-Ride Transit Service Plan "). Staff Finding - Compliance The Condition for the Moore Family PUD is the same as for the Aspen Highlands Village and the compliance with this condition of approval is the same. IH. BOCC Resolution No. 97-167 (09/30/98) Granting Detailed Submission, Planned Unit DevelOpment, 1041 Environmental Hazard Review, and Special Review Approval to the Aspen Highlands Village PUD Transportation Conditions of Approval Conditions 6- 13 Traffic/Transit/Transportation/Parking page 4 Staff Finding - Compliance Staff finds that transportation conditions 6- 13 of Resolution No. 96-167 are in compliance. REVISED MAROON CREEK CORRIDOR DETAILED TRANSPORTATION PLAN-Prepared by: Felsburg Holt & Ullevig February 1997 Transportation Conditions of Approval 8.0 Summary Of Proposed Mitigation page 24 There will be a continuing effort through promotional materials and newsletters to encourage the use of alternative transportation by residents, guests and skiers. Staff Finding - Compliance Staff finds this condition to be in compliance with the caveat that the following be continued every year: 1. Creation of an annual marketing plan and budget to be approved by the Districts Boards 2. District staffto meet at least once with City Transportation Department Staffat least annually before the start of the winter season to discuss the marketing plan 3 Regularly attend meetings of the Transportation Options Program (TOP) 4. Display TOP information at the Post Office, visitor's desk and on the AHV website and to update this information on a regular basis. The City will make its Transportation Coordinator available to assist with marketing and public information efforts. The district also may choose to enter into a mutually-agreed upon marketing and funding agreement with City Transportation Staff to perform all or part of the marketing and promotional activities in the service marketing plan. Other Transportation Requirements and Conditions of Approval All other conditions and requirements of the SIA and other Transportation commitments in other approval documents will remain in place and in force. Non-Compliance with Existing or Revised Transportation Plan Requirements The service, monitoring, reporting, marketing and promotional term revisions as outlined in this memo are acceptable, as long as the districts remain in substantial compliance with the non- revised and revised provisions of the SIA. However, in the event of substantial non-compliance with the revised terms and conditions, the detailed fixed route service plan as specified in Exhibit D of the Aspen Highlands Village PUD and the Moore Family PUD SIA will go into effect within 90 days of written notice of substantial non compliance unless remedied. 't 'i .-4 ~"~ i. P13 Route m"'~ sar'vice ~;-- for the ' W--~ Cas=~ o "~-~.-, ' Submission)' Conso!idated.~n with one exception. -pg~-a_= to the c~st!e/Maroon ~A 'route will' be !m~!ementad upon · ---u~,_~;, o~ =~'=~' par:<~n= to 45 ---V~'~''~-. ant!cqD¢e=a to ¢oincid~ wi~ occupancy of the Thundarbcw! 5nd · Maroon' Neighborhood affordab~= dw:~n~ units - . =ne d%'ei!ihg an!ts, in Bu~!ding~' ~ and Flva in aD~rox!~e=~y 2000 d=v=~oD=~' ~'~ contact P~X to order a new b~s fur the C~st!e/ Maroon route, The AsPen =~ch!=H~"'v~=~= S~bdivisicn i,. for-'~'n= ,,D~= to e:~'= CaSt!e/~aroon routs. ~:~= Moore ?b~O and Aspen ={'~' ~'-'~.- - ' "' .... , .... n~=n~= V!!!ege will join together to operate a' d~'~-~-~= -=---~= to -=~'-~= the =--~ .... for. r~sid'ants and '~u=s+~ to ueq ~ ~v= ~u+~.~'~,~== The oDer~tlOn ' ~ ---~;a ....... ~=!'l Of¢=~ a door-to- door d=]qv=~v sYStem' and ..4~- . - . , --- . .... --- - _ .... . City of ks~en core .. ~r.e~ and to the alr~ort, The ~on.q Awing s=~=~ - pre!iminarv operations and s=~ q~= Di~n, ' - __v_~ . and dasdribes the to be used. Some operations details will be fina!{~'~ wh=n service has been estabiished~' ' , .~ Operatious P.!kS '" · - . ..... -' .... ;,,a:.;,=_, "to maximize to 'provide convenient sarvi'sa. This section describes the initial service u!an which m=v be modiSi=d in a~= =~=~ to meet actual demands ~f ras~=~+- and ~asts a~ the PruDeries ~'~ built out. ~--~---'wi!i be init. iatad witi~ two vans w~an the developments start to be occupied . fn aDurox4m~t=q V' the 'cant 2000. The ~ ==+ of Service will be provzae~ z0 ~ne t'vo ~raas i~,~s=+ated by Vans will op;~=+=~ on a fixed schedu~ze With pick-ups in the center of Aspen .every one-half 'hour during the winter and s-=~=~ high seasohs. On the othar~ end of the ~mu+= ~ ~f~; and d~sulna~lo~. Durinz the off~D=~ s=~s,ons services wi~ u~ match demand. - , .... i,.., 422271.!5115/!_~S8 ~3:~_3p SUB i,?R D~VIS SZLYi 27 :,,' 3~ R' B.>~ O ~,~B R D.~5 PiTK!~ C0bS~ C0 P14 O-..~in~ the ~.~=' .... - --- , .. schedule genaral'zy ~o~'~ow4nc ~he rout=- debited on Figcra 'check points %-!Ii ~8 _s~ ........... · .... 'Strset/5~n Avenue, Csoper Avenue'/SPring S=r~at an~ a.t -Rubev D=~' . ~acr~ns ara ~+ -=~' ~-=~ to ~=~ ~ ~ r se~zica ~o vans will m~o-<ide one-hsif houd %~o~w~,zs at o-h_ checkpoints. The second desuination,. Routs ~ 2 is '~e As~en-Pi~in ~==-~ s~zi.ca, D~ov~=d DV c~nar r~so~S .in the Aspen ar_-. make reservations ts stay at ~ig, ~hay wi!! be advised' ~hat c~r rental is not n.acassa~ b~cause of' ~.a a!tar~a%ive , ~ · = D=Da~j~Rs to. the air~ort will b~ .=ckad~h~=d ~h==d of =va__~m!-. -_ - - - time. ~-~,- to' ~elation cf se~zic=-~ .~-V -~v4~ Dia~-tO ~r~e R~A ~_or ~= ~ shall present a de ...... Estm,m~_te of demand, D.escrimtion of s~=~{ ,~{ c se~;ices { nc~udinc tile number of vehicles~ sp~res, hb~s of oper=/tisns and headways[ An organizational ' -~ ~ '~ =~4~ . and ~arsonn.e! to prov%~a s_~ v___s; ~2~Z intends to offar.dia!-a-ride'se~--vice se~;en days a week· d~-ring ~ha winter and s~er peak seasons ~he ~=D=n .core route will be offered from 7 ~ to midnight- _Rider so,soys will be u~i!ized to -=~_ ~= ' ' ' saF¢ice should run l~tA~ in the evening. Se~ic~ to. ~he ai~c~ will be pr~vieed ~hen the. ai~cr{ opermting~ The 's~vic~ will be av~i!mb!e to ~!! .~ests residents in ~ end ~Lle Eeer~ ~ ~, At ~he end of each cf ~e flrz~ three years m~ The remor~ shall ! Statistizs w=~='~ rid~r~hi~ for +~= orsvious va~r; 2. Ir. stances ~nvoivlng s~andaes and mlsses trips, er ~=~u=stad ~at not mrovided; and Bmsed'upcn the review of +~he zr~u~! repp~, chmngeS in ~e levels sa~ice may be mzde'. v~hic!a.s cf ~go vans and wi!.! be e~ndad as d~nd %'a_~_n_=.~-~ ~- ~e v-%ns wi~__P mecha~ids mn ====~_ Rc~inc Fork v~.-~ ~ ~v._ ...... r~ necaasa~z~_, another van(s) ~=ii! be. r~ntad .fl- ~ van __~= ~ut. of sa~;ice for r~Da~___, and hlci.~ ~ traffic is anticipa~ad~ ..... s~ dne of t2~-e vans in ~e =~=ot '~i!! be eTaipped '~ith ~ ',-h=on The cus~ for providing this se_~-.zics h~s been projected based on va'hicle utilizazlcn and '!ndust!~.~.ho~!y .co'sis to o~ar=ta ~ehicles= D~in~ ~%e winzsr :eak 'season, it is projected ~hat p~s-senger productivity ~i!! v~ between eight and !2 p~ss~ngers par V~ic!a Der hc~. van c~szs ar~ ass~ed to be. S 30. per vsn hour based on the sa~zice being ~an. ~s cost uo pro-~ida se~zice is ~st~atad to be S 295,000 Der year. Van P16 · ' ,[:::,5,',fq16 ( I November 17, 2003 MEMORANDU. M TO: Robert E. E~aniel, Jr. FROM: David E. Hattan, P.E. SUBJECT:' As.:l~'e.~...Highlands Transportation Plan , PROJECT: ,~s'p'~'i~"~ ~ h la n d s Village FHU # 03-144 ,We have prepared the following memorandum for the Aspen Highlands Transportation PIan based on information provided by Hines Highlands Limited Partnership and Aspen Highlands Metropolitan District. These data were compared with the analysis procedures developed ?or the Revised Maroon Creek Corridor Detailed Transportation Plan, Felsburg Holt & Ullevig, February 1997. NTRODUCTION As part of the final approvals for the Aspen Highlands Village and Moore Pianned Unit D,,evelopments, numerous transportation studies and plans were developed. The final t¢ansportation plan is summarized in the Revised Maroon Creek Corridor Detailed Transportation Plan. The plan called for a transportation system to and from Aspen Highlands ViIlage and Five Trees that would ~fia,ze multiple components to meet the anticipated needs of the guests, visitors a.nd residents of the Viliage. The goal of, the transportation system is to reduce autdmobil, e use and to..specifically reduce the number of vehicles going to downtown Aspen and the airport. Since the' start of construction of the Aspen Highlands Village Planned Unit Develop~ ent (AHV), a nur~ber, of steps have been taken to implement a transportation system that truly provides alternatives to th6 automobile for residents and guestS. I.n accordance with Exhibit D of the Subdivision Improvements Agreement for AHV,' these steps, have i~ctuded funding the purchase of a transit bus for the Roadng Fork Transit Authority (RFTA) for use on '~he Castle/Maroon route which serves AHV. A shuttle service between AHV and Buttermilk is provided for skiers and emptc~yees during the winter.· As detailed in later sectibns of this discussion, these services are f[dRuent and effective in serving fixed schedule demands. P17 November 17, 2003 Memoran;dum to Robert E..Daniel, Jr. Page2 In order t5 enco'Orage use of the transit system that serves Aspan Highlands, the Aspen Skiing' Company, the Ritz Carlton Club, the Aspen'Highlands MetrOpolitan District and tloe Aspen' Highlands Parking and Loading Dock Association (PLDA) ail provide ~il:her free bus.passes or subsidized passes to their employees. The F~itz, the District and the PLDA provide fully subsidized paSses for their employees due to the l~ck of parking at Aspefi Highlands at a comltined cost of approximately $74,000 a. nnbaify. The Skiing Company provides a 75% subs Sy for bus passes to their employees and d'u.ring Ski season it is estimated that 75 of their employees purchase the .sabsidi2ed passes while .another 60 employees ride the bus at their own cost. The s'ubsidy app"ox/mateS $22,500 during the ski season. AnOther part of the commitments made by AHV involves providing a Dial-a-Rid~ transi{ service. The service is des'ct/bed as:fOllows in EXhibit D: Dial.A-Ride Plan The Moore PUD (Five Tree) and Aspen Highlands Village will join together th'operate a dial-a-ride service to reduce the need for res/dents and guests to. utilize automobiles. The operation w/Il'offer a d. Oor-'fo-doo/delivery system and will service trips to areas nearAspen. TranSPortation service wi/'/be provided to the City of Aspen core area and to the airport? Th'e followihg sections propob¢ a 'preliminary operations and service plan any describe the vehicles to be used: Some operations details will be finalized when the service has been established. Operations Plan The system will be operated in a flexible rn~nner t.o maximize convenience for riders. Service levels will be tailored to demand to provide convenient service. The section describes ~he initial service plan which maY. be modified in the future to meet actua! demands of residents and'guests as the.properties are built out. Service w)'ll be initiated, with t~b vans when the developments start to be occupied in approximately the year 2000~ The fleet Of vehicles and s~rvice ~ay be expanded as the developments grow .... Vans will operate on a fixed sqhedule' with pick-ups in the oen. ~er of ASpen every bne-half hour during the winter and summe/' high seasons. On the' oth.er end of the route at AHV and the Moore PUD, the va'ns will drop off and Pick up passengers .at their origin or destination. 'During the off- peak' seasons services wilt be reduced to match demand, During th..e, peak season(s), Route #~ will serve the Aspen Core. Dial-a-ride' vans Will provide service on a fixe'd one-half hour schedule generally following the route depicte'd on Figure 2. Three check'points wi//be established in Aspen, potentially at Mill Stree~/Hyman Avenue, Cooper Avenue/Spring Street and at Rubey ?ark. The vans will pass these checkpoints on each circuit route so patrons are not required to call for service. Two vans will provide one-hai~ hour headways at the ch'eckpoint¢, The second:destination, Route #2 is the Aspen-Pitkin County Airport. This will be on demand service, similar to servi'ces pro'v/deal by other resorts in'the Aspen area. At the time guests make reservations to stay at AHV, {hey will be advised that car rental is not necessary because of the alternative, transit services available. De'parfures to the airport will be scheduled ahead of time. P'~8 November 17, 2003 Memorandum to Robert E. DanieI. Jr. Page 3 Service Plan Prior to the in/t/aEon of service, AHV shaft present a detailed service p/an to the RFTA fo/' review. The p/an shall include: ¢. Estimate of demand; 2. Description of specific services including the number of ve'hicle~, spares, hours of operations and headways: 3. An organizational chart indicating manager and personnel to provide services,: and 4 Service marketing plan. AH(/intends to offer dial-a-ride service seven days a week during the winter and summer peak seasons. The Aspen core route will be offered from 7 AM to midnight. Rider surveys w/f[ be utNzed to determine n~ht service should be run later in the evening. Service to the airport will b~ pro~ided when the airport is operating. The service w/Il/fie available'to afl guests and residents in AHV and the Moore PUD. As. noted in.Exhibit D, the AHV trar~sportation system shc~uld provide a flexible and .convenient. response to the mobility demands that vary depending on the day of the week, season of the year, and growth in demand. The many elements of the existing transportation sysiem meet and n some instances exceed the requirements of ExhiSit D, thereby making lit'unnecessary for many residents and guests to use private or rental automobiles. Trip logs, trip tick'et data, and anecdotal evidence bears out the. fact that many people use the Dial-a-Ride system to get t'o and from the airport and.either RFTA scheduled buses or Dial-e-Ride to travel to and from downtown Aspefl. The purpose of this memo is to explai¢~ in detail now the current AHV transportation system meets (and in some ways exceeds) thC requirements of Exhibit D of the Subdivision Improvements Agreement and to also provide a Service Plan for the Dial-a-Ride system that addresses the specific requirements of Exhibit D. Once this Service Plan is formally adopted there ~,iII be an enhanced monitoring structure implemen,ted to determine'tlfie effectiveness of the Dial-a-Rid~ program along with the other transportation programs at Aspen Highlands. ESTIMATE oF DEMAND Demand for transpdrtation services ~s cma[ed .by the residents and guests of AHV. The following table is a corn parison of the ultimate.mix of residential types at AHV and Five' Trees and the Current status of occupancy of these units. Ultima.te resident populatior/at full o6cupancy is also provided. (The Ultimate development information has been taken from following documents whi:h are the basis for'apprqva.l of tlflese developments by Pitkin County: Aspen Hiahlands Vittaq e Detailec · Submission -Consolidated Plar~, September 1997 and Moore Family PUD Detailed Submission.- Consolidated Plan, 1997) P19 November 17, 2003 ' Memorandum to Robed E. Daniel, Jr,. Page 4 The mix of Units at AHV is: ·Ultimate .Free Market Single Family Homes 31 Free Market Townhomes 31 Tc~ufistAccommodation Units 73 Affordable· Housinq Units 112 Total 247 Currently ~ccupied 7 10 73 112 2O2 (82% of ultimate) The mix of units at Five Trees (previously known as the Moofe Family PUD) is: Free Mather Single Family Hdmes Affordable Housinq Units Ultimate 4O 31 Currently Occupied 11 '- 31 Total The prpjected population mix at AHV Free Market Units Affordable Housing Units Tourist Accommodation Units 71 42 '59%'of ultimate) assuming '~00% occupancy) will be: Ultimate Currently Occupied 244 67 '267 267 203 '203 Total 714 537 .Similarly, the ultimate projected population mix at Five Trees (assuming 100%-occupancy)'will be: Ultimate CUrrently Occupied Free Market Unlts ' ' 1'60 44 Affordable Housinq Units 95 9'5 Total 255 139 Table B-3 bf.tIfie"Revised Maroon Creek Corridor'Detailed Transp~)dation F;lan calculates that the guests and residents of.the. Aspen Highlands Village should generate 347 Pei's.on trips per day at ultfmate 6uild-'0ut: Likewise¢"Table B~6'shoW~'that FiYe Trees Wfloutd generat.¢ i 13 p'er$0n trips per day. 'This is a tdta-I of 460 person trips per day for both developments combined. Alt·hough limited statistics have beer~ kept co.nc.eming ridership on the three Components of the 'AHV Dial-a-Ride system to date, existing ridership appears to be very close to me. eting the goals that were outlined in the Revised'Maroon Creek Corridor Detailed TransPortation Plan. Ba~ed on the current occupancy of residences, the Dial-a-Ride system should average approximately 340 person-trips per day at 100 percent occupahcy of all housing units. This estimate- of the cbrrent ride. rship goal has been calculated'utilizing the same methodology and spreadsheets that was used pre'f'iously for tt~e I997 ~epqrt. A copy of the updated spreadsheets is provided in Appendix A. March is the peak month of the year for skiin'g-related activity and occupancy'would be the highest. Ridership ca culat bns for March 2003 (see Appendix A)' show that approximately 328 person trips, per day were .usi6g the Dial-a-Ride system. The best available information ' concerning current ridership statistics is also provided in Appendix A. This comparison shows that the Dial-a-Ride system is very close to achieving anticipated capture rates. As discussed in a. following-section, more d'etailed ridership information will be available in the future as a part of tl~e comprehensive monitoring program. P20 November 17, 2003' Memorandum to Robert E. Daniel, Jr. Page 5 Il. DESCRIPTION OF SPECIFIC SERVICES INCLUDING THE NUMBER OF VEHIOLES, SPARES, HOURS OF 'oPERATIONS AND HEADWAYS In order to develop an ap;:ropriate Service Plan for Dial-a-Ride services, it is necessary'to first acknowledge the different use patterns and the available fixed route transpogtation alternatives that currently exist for AHV and Five Trees residents and guests. Throughout the year, there is extensive fixed route bus service tlhat is primarily oriente~l to the downtown area of ~pen. Additional services to other ski area~ are provided to accommodate skier needs. Fixed Route Services during the Ski Season During the ski season, Aspen Highlands is the focus of a number of free, fixed route bus services that are provided for both skiers and .residents. Including the Skier Shuttle'bus&s run by RFTA, regular buses, and'the new dedicated Aspen .Highlands bus, there.are nine bu'ses per hsur arriving and departing Aspen Highlands between the hours of 8:00 am and 4:30 pm. All of these buses are free t~' the rider. With an ave~ag.e ca~)acity of 35 sec'ts per bus th~s equates to 31.5 Seats per hour agriving and departing Aspen Highlands during the~e times. On a daily basis, (his equates to an .ability to carry more than 2,680 passengers during the peak per)od (8.5 hours) of the day. Specific routes and service levels indlude the following: · The dedicated Ruby Park/Highlands bus runs from 5:45 am until midnight on 30 minute headways. · RFTA skier shuttle buses run from 8:00 am until 4:33 pm on 15 minute headways. · 'C'he Castle/Maroon bus runs from 6 am until 2:30 am on 20 minute headways. The Buttermilk Shuttle Provides.transportation for employees and skiers on an o~'-demand basis. It operates from 7 am until 4:30 pm on 15-20 minute headways, all seven d'~ys per week throughout the ski season..Once ski season ends the bus :~chedule is redubed appropriately. Total estimated dapacity (not including the Buttermilk Shu'ttIe) during'ski season exceeds 4,585 passenger seats per day on the fixed mass transit system. To put this fixed route tgansit service into perspective, during Ski Season there are 2,680 free b'us seats arriving and departing Aspen'Highlands (just in the 8amto 4:30pm timeframe). This'number is almost' a four-tithes multiple of .the ourrent ma'ximum occupancy figure (678), and a 2.75 times multiple of projected full occupancy (969). P21 November 17, 2003 Memorandum to Robert E. Daniel, Jr. Page 6 FiXed Route 'Services during the Summer Season Between the regular buses and the new dedicated Aspen Highlands bus, there are 5 buses per hour' arriving and departing Asp6n Highlands between the hours of 9:00 am and' 5:00 ~m. All'of· these buses are free to the rider. With an average capacity of 35 seats pit bus, this equates [o 17'5 seats per hour arriving and departing Aspen Highlahds during these tim~s. The dedicated Ruby Park/Highlands bus runs 'Cream 5:45 am until 10:00 pm on 30 mii*ote' headways. · The Castle/Maroon bus runs from 6:20 am until 2:00 am on 20 minute ·headways. The Fixed route transit services are intendec~ for visitors and skiers as well as residents. The Dial~ a-Ride· system is a supplement to these larger fixed route services for lhe added c{5.nvenience of residents and guests. Dial-a-Ride Services Dial-a-Ri~t.e is a common term for demand-responsive transit service which can be provided in many formats. The initial 'Diat-a-Rid(~ servTce described in Exhibit D Cai ed servi.ce between many pick-up .locations· in AHV and Fiv~ Trees and three'checkpoints (stops) in downtown Aspen. As also no'~ed in Exhibit D, initial service was to be provided'by two vans on a fixed route through downtown every half hour. On-call taxi service is representative of more intensive Diaka~Ride service with.its "many-to-many" characteristic§ and generally short response time (the wait bstween the phone call requesting pick,up and Vehicle arrival). Recognizing that the fixed route system a.nd sohedule has an impact aM any other alternative modes of transportation, the current )iai-a-Ride service at AHV and Five Trees has been specifically structured to :l:uliy complement the extensive fixe~d route capacity· to and from Aspen Highlands. In developing the existing Diat-a-'Rid~ program, the three-overlapping entit.ies (as explained in the following organizational se:tion) involved in prov!ding service determined that the service descffbed in Exhibit D represents a duplication and overlap of the exten.sive fixed rout. e service already being provided to and from downtown Aspen. The AHV DiAl-a-Ride system has been structured to provide converiient "many-to-many" service. In 6.rder to comply ~yith the'spirit and intent of the SIA - Exhibit D, a ~omprehensive Dial-a-Ride service program is cu~'reh'ti~/in, place and operating 365 days per year. Table i provides detailed information about the three components that make up the program. The following Outline provides an overview of the current program: P22 November 17, 2003 Memorandum to Robert E. Daniel, Jr. Page 7 ~ Table 1. Dial-a-Ride Servi'ces Services AHVMD Service Ritz Carltor~ Club ' Amen.Jties Association Rider Eligibility All Aspen Highia,~ds ' Ritz Car ton Club, ' Aspen Highlands- Village and Five Residents and Guests Village Free-Market Trees Residents and Residences- Guests Residential Guests' Hours Of 0peratio'n 5:30 AM't° 2:.00 AM 24.Hours per Day 6:00 AM to 10:30 pM (20.5 Hours) (16.5 H'ours) 365 Days per Year 365 Days per Year 365 Days per year Serv. ices Provi'de~'By' Aspen Highlands Ritz Carlton Club Amenities Association Village Metropolitan and Joshua & District and High Company Mountain Taxi Number and Type of 37 Taxi Vehicles 4- Suburbans 2- Subu'rbans- Vehicles (7 Passenger) (7 Passenger) 2- Turtle ToP'Vans I- Tahoe -' (14 Passengers) ,{ 5'Passen.¢ers) "'~eadways Demand Responsive Demand-RespdnsiVe Demand P,e,,4p6nsive. (No Set Headways) (No Set Headways) (No Set Headways)' Service Area Aspen Downtown Aspen Downtown Core Aspen Downtown Core and Aspen/ and Aspen/Pitkin Core and Aspen/ Pitkin County Airport County Airport Pitkin County Airport Summary of Current S.erWces · Hours of Od&ration: Betweefl 20.5: and 24 hours per day .365 days a year. Number of Vehicles: 7-- 2- TUrtle Top Vans (14 Passengers each) >- 5- Suburbans (7 passengers each) " >- I - Tahoe (5 passen§er).- recently added to the fl6et in response to increased demand >- 37 - High Mountain Taxi vehicles P23 November 17, 2003 Memorandum to Robert E. Daniel, Jr. Pa:ge 8 Headways.'. Currently the entire syste .m is run as.an on-demand service with no specific headways. "¢he areas serviced are to and from the downtown core including point, s in between and to and from the AspenlPitkin County Airport. Service Provided: Building upon the extensive fixed route mass transit component at Aspen Highlands, the,initial Dial-a-Ride service is operating as an on-demand system. This system was established to respond to the varying requirements of gudSts, visitors and residents. It nas the capacity to grow with demand without typical delays due to '~ehicle limitations As evidenced by the recent purchase of the Tahoe, the vehicle fleet and' mix has been expanded to meet increasing demand. The AHV Dial-a-Ride system is comprised of three Overlapping services. All residents and guests at AHV and Five Trees have basic service provided through High Mountain Taxi. This service is s~pplemented for the Tourist Acco. mmodation Units and the AHV FreeMa~'ket Residential Units. The system can be described in the followin, g manner: Alt Units"in AHV and =ire Trees - On-demand service available from 5:30 am until 2:00 am, 7 days a week to the Airport and downtown Aspen. Yhis seryice is contracted through High Mountain Taxi. High Mountain Ta>~i was selected because they are a recognized provider of transit servic&s by RFTA, they have handicap accessible vehicles available for use upon. reque.'st and they have the dispatch and fleet n. ecessary to meet both present and future needs of the Dial-A-Ride program. Tourist Accommodation Units - On-demand service available 24 hours a day, 7 days a week to and from the Airport and do'wntown Aspen. This service is provided by two 14 passenger Turtle Top vans and three 7 passenger S(aburbans. Free-Market Residential Units, in AHV- On-demand service available from 6:00 am until 10:30 pm, 7 days a week to and from the Airport and downtown Aspen. This service is provided by two 7 passenger Suburbans a'nd one 5 passenger Tahoe. In summary; the AHV transportation system provides ~ flexible and conve{nient response io the mobility needs of residents and guests. It exceeds',th~ service requirements and the number of vehicles outlined ih Exhibii D'"of the SIA and better a'c¢omr~odates patron~'-ir~di')i~i'~J'al, and varied desirer for moving to downtown Asper~ and the airportl 'Costs to provide the total Dial-a-Ride s6rvi~e are approximately $44,100 per month or a-lmost $,530,0.00 per year (see Appendix A). This amount greatly exceeds the amount contemplated when Exhibit D was signed. November 17, 2003 Memorandum to Robert E. Daniel, Jr. Page 9 AN ORGANIZATIONAL CHART INDICATING MANAGER AND PERS~)N NEL TO PROV1 DE SERVICES The Aspen Highlands Metropolitan District i~ responsible for management and assuring the service of the Dial-a-Ride program fbr AHV an8 Five Trees (.see Figure 1). The manager of the District is Beach Resource Management, LLC. High Mountain Taxi provides the Dial-a-Ride for Ali Units at AHV and Five -tees through a contract with the Aspen Highlands Commercial Metropolit'an District, a quasi-mun, icipal corpora'tion and. polificaI.subdivision of the State of Co arado_ The Dial-a~Ride service for the Tourist Accommodation Units is provided by The Ritz Carlton as a part of their overatf management of the Association responsible for these units. The Dial-a-Ride service for the Fres-Market Re~identia.l Units at AHV is provided by Joshua & Company as a part'of their overall management of the Ameni.ties Associatian responsible for these units. The District manages the providers of [he services listed.above; Joshua & Company, the Ritz Carlton arid High Mountain Taxi. In the event that the.services change or are altered, it is the .responsibility of the District to assure that any gaps in service are filled immediately. The District has specifically taken on this responsibility as a part of the Service Plan for the District. IV. SERVICE MARKETING PLAN Servlces are marketed to residents and guests using several methods. During the sale of all units wi-thin Aspen Highlands Village, prospective owners are advised of the transit options available to them. Fo lewing the sale of all upits, residents a:~d guests are advised ~hrough a community website and quarterly newsletters of these services and their hours of.opera.tion; through periodic meetings; and through updates mailed to residents: Appendix B sl~ows typical examples of the newsJetter and website informatio~ concerning'the available Dial-a-Ride services. [n additionl written materials are available at the community post office and at the Maroon Creek Statior.. Samples of these printed materials available are shown in Figure 2. The Ritz Carlton and Joshua &.Company also advise their guests of the availability of these services at the time reservations are made. Guests are also advised that there is no need to rent a car during their holiday stay, as several alternatives are available to them (including shuttles,'vans taxis and bus service). Guests, residents a-nd day skiers appear to have embraced thi~ message as the use of these seCvices is close to meeting forecasts P25 Organization FELSBURG. HOLT & ULLEV G Figure 1 Chart P26 FELSBURG HOLT & ULUEVIG ' Figure 2 Transit Related Materials Available at the Community Post Office 03-t 4,~ P27 November 17, 2003 Memorandum to Robert E. Daniel, Jr. Page' 12 In order to continue the past and current success of the transportation system, there needs to be contifluing efforts to provide more info,mat/on to Aspen Highlands Village guests and residents, This is an ongoing process of refining and enhanci'ng the message about alternative transportation. Upon approvaI of this Service Plan, the Aspen Highlands Metropolitan District Will enter into a marketing agreement :with tl~e City of Asper Transpofftation Department to assist in the marketing of the various transportation options available at Aspen Highiarids Village. Recently the Metro District has increased the level of information that is provided to residents and visitors; which ':as incre'ased their awarene§s of current services. This awareness has been gained through increased use of promotional materials, a change in the website format and description, hotices placed o;n residential doors within Aspen Highlands ViIIage, and complete~ phone surveys on transportaf:ion alternatives to determine use and utility of services offered. The District is considering establishing a yearly budget for marketing that would allow continued printing Of brochures and do~sr hangers as well as including reminders about the avaiIable Dial-a-Ride se,~,ices in each edition of the newsletters. Th'e District participates iff the Transpbrtat. ion Opti6ns P. rogram and attends 'bi-monthly ~TOP meetin'gs with businesses and others on transportation issues and provides fully subsidized bus passes for staff of the District, the Master Association and the Parking and Loading Dock Association. MONITORING & REPORTING Exhibit.D of the SIA define¢ the following requirement for transportatic~n system monitoring and reporting: '"At the end of the first three years of operation (D/aba-Ride) A.HV shall submit an annual report to RFTA at the end of the winter season. The reporf shall include: Stat/st/cs regarding ridership fo/' the previous year7, '2. instances involving standees and missed trips, or trips requested but not provided; and.. 3. Statistics regarding accidents .and roadside calls. Based upon the review of the annual report; changes in the level of service may be made." While these general reporting requiremer~is are req'uire~]' for th~ D'ial-a-Ride system, there are greate¢ -eporting requirements relative to transportation as a whole for Asl~e'n Hi.ghlands ViIlage. Tl~e Aspen Skiing Compan:~ began preparing annual reports regarding the agreed to service pJan in the 1999/2000 ski season. These monitoring reports have also been prepared and submitted to the City of Aspen for the asr three years. The 2002/2003 report nas been completed, and a copy i.s attacl~ed to. this memorandum. in order to provide more complete information, the Aspen Highlands Metropolitan District has formulated the foIlowifig comprehensive monitoring plan that was put into effect in January 2003: ./ P28 November.17, 2003 Memorandum to Robert E. Dani'el, Jr. Page 13 The District assumed responsibility for the monitoring of air quality, and collection of information regarding fidership, traffic counts, et cetera in December 2002. With the assumption of these monitoring requirements, it was disco~'ered that the air q~uality mohitori~g, station cou'td not be properly ca'flbrate'do, tntermountain Laboratories was retained immediately and the system was qompleteIy overhs;Uied and rehabilitated. A spare parts inventory was established and the monitoring station has been running efficiently and providing accurate information since January 2003. The District has also completed traffic counting during the 2003 ski season; traffic counts included a breakdown between vehicle types (bus, shuttle, service vehicle, skier/visitor, and resident),.vehicles per hour, et cete~-a. The traffic survey ~S included in the annual report to the City which'will address air quality, transit and on-demand services. A c'opy of the Mon'itoring Reoort for the 200212003 ski season is attached to this memorandum: The District has purchased a~d is installing a traffic monitoring'system t.hat'will operate on a continuous basis during the 200312004 season. Additional equipment that will be purchased includes five vehicle cour~ters that wiIl be install.ed on ProSpector Road, Thund.e~bowI Lane, the entrance to Bui'lding 7 and the entrance to Building 5. The fifth counter will be installed in different locations throughout the year to record traffic ~t other portions of the village. Hose counters will only be installec~ on snowmelt roads during the wiflter to prevent damagk ,and toss of information. Se~,eral cameras have recently been approved for installation to mon!tor traffic at the bus stop ~-ea on Boomerang. It is possible that some of the discrepancies in reporting between various entities are due to riders to Highlands not departing the bus at Highlands. It occurs to the District that many riders that get on the bus at other locations may ride To Highiands to get to Aspen. For example, the bus stops at Castle Creek, the ¢oundabout, the Aspen School District, and the Aspen Recreation Center before stopping at Aspen HighIands. It is clear that Highlands is not the final destinatic;n for these riders. The data produced by this system will become part of the anndal repor{ and. will provide daily figures on traffic totals at As3en Highlands VilIage. The system is proposed to be set-up to differentiate between vehicle' types and. to allow for the generation of additional data that will be useful to the Vii!age and the Maroon Creek Corridor transit prpgram More details about the proposed traffic monitoring system for the 2003~2004 season are provided in Appe'ndix C The District has agreed to continue monitoring for an additional period of two years beyond what was originally required due to gaps in informa(ion, during the past two years (prior to the District assuming responsibility for monitoring). Dudng this period of time, the District will monitor air ~[uality at Aspen Highlands; traffic numbers .arid if possible, traffic type; Buttermilk shuttle ridership; mass transit ridership; .skier bus'ridership; Maroon Bells riderslflip; Dial-A-Ride use !ncluding all services provided to village residents; airport use versus downtown core use; and skier parking counts.' .P29 November 17, 2003. Memorandum to Robert E .Daniel, Jr. Page 14 The District will also .cooperate Wi,th'the Aspen Highlands. Village A~sociation and Aspen Skiing Com'parhy to compare special event numbers to traffic gederation r~umbers and · changes in air quality data, if any. All data Will be evaluated and converted to useful information for ir~clusion in the annual report.. Beginning in 2004 this report will be issued shortly after the close of the, ski season, The report will include information fr6m summer 2003 activities and Maroon Bells transit informati'on. ' SUMMARY Aspen Highlands Viii'age provides a very Comprehensi'~e transportation system for residents, guests,, and Skiers. AHV supports a nCmber of'fixed r(~vtes that are operated, by RFTA. In addition, a Diat-~.-Ride system is provided for residents add guests. This system is well supported .fin'anciaI!y and is 'very' clbse to meet!rig ridershlp goals: ?.~e system provides overlapping services so some u~ers halve several options for their trips to downtown Aspen and the Airport. This success is du~ to an ongoing' i'nforCn~tib",n' p¢6gram ~hat is refined and. en'hanc:.ed'co,r~tinuously to maintain recognition of the alternative transportation' options available to AHV residents.and guests. A procedure to improve Monitoring and Reporting of the status of the system has been 'inCluded !n this memorandum· We look forward to continuing to work. closelY/with the City 0{ Aspen and RFTA to Drovide transportation alternatives at AHV. P3 TO: FROM: DATE: RE: MEMORANDUM Juiie Ann Woods, Community Development Cindy Christensen, Housing Office May 6, 2004 ASPEN. ttlGt~LANDS VILLA GE EMPLO FEE A UDIT ISSUE: When the A'spen Highlands Village PUD was approved, a condition of the app~orqaI was that "An audit of full-time employees shall be conducted at the applic, ant's expense one year after completion of Phase Four.' The applicant shall be responsible for housing mkSgation of any employee generation over and above that contemplated at 'the time of Detail~d Subdivision approval. If the required audit shows a reduction in employee generation, the applicant may seek a credit to be used on other Pitldn County projects." BA.CKGROUND: Hines Highland5 Limited Par~nerstfip (HHLP) contracted Haas Land Planning, LLC To conduct the employee audit for the Aspen Highlands Village project. The use of Haas Land Planrfing LLC was approved by 'the Housing Office as an impartial third party ro conduct the audit. The audit concluded that the Ritz-Carlton'Club maintains about 14:7'5 more FTE's '~an' had been accounted for by the approved generation factors. However, the audit showed that HHLP and the Aspen Sial Company maintained approximately 23.45 and 6.18, respectively, fewer FTE's than . expected at the time of the approvals. The total FTE's of the PUD are'to be considered; therefore, the final conclusion of the audit holds that the. Aspen Highland Village PUD generates about 14.89 fewer FTE's than were expected to be generated when the approvals were granted. The calculations presented were correctly computed, but remain subject to limitations. Those limitations are stated below: The annum man-hour figures in the audit are based on data provided by the Ritz-Carlton Club, I-fines Highlands Limited Partnership and the Aspen Ski Company. Data was not independehtly obtained from or documented in State records or any other source. Where a space remains vacant or a tenant did no~ provide information, the audit used the approved 'employee generation rates to result in neither a shortfall nor a surplus of FTE's attributable to that space. Mitch Haas stated that an audit can only be as good as the data on which it is based, and not all tenants had been able to provide multi-year data.' it was im~>ossible for Mr. Haas to extrapolate mearfingfi~l trends or even arrive at meaningful averages. R~cOMMENDATION: The Housing Board reviewed the findings of the audit and concluded the following: 1. Hines Highlands Limited Partnership has satisfied their mitigation requirement for the development of Aspen Highlands Village. 2. T~e audit concluded that there is a credit of 14.89 FTE's. 3'.. Condition 16 of BOCC Resolmion No. 97-16'7 allow the Hines Highlands Limited Partnership to' seek a credit to be used on Other' Pitkin County projects. o At such time that Hines Highlands Limited Parmership would want to utilize any of the 14.89 FTE credits, approval would need to be received from the appropriate elected body and the mount utilized to be noted in a r~corded document until such time as ail of the credits are utilized.