HomeMy WebLinkAboutcclc.agenda.11172004COMMERCIAL CORE & LODGING COMMISSION
REGULAR MEETING
SISTER CITIES MEETING ROOM
CITY HALL
II.
November 17, 2004
8:30 a.m.
Roll call and approval of minutes.
Market Expansion - reconfiguration to connect to the malls
report from Agency Head meeting
Sales Tax report
III. BID update
9:30 IV.
2005 Budget - Jack D'Orio & Kathy Wood
V. Adjourn
Future items: Extension of timed parking
Maggie S~ Dorrough
Re: 200§Aspen Saturday Market
Manager duties:
1. On-site every week at the market. Available 7-;>4 by e-mail for vendors and customer service.
2. Coordinates web design, (~ & A.
3. Coordinates food demos to comply w/environmental health standards, i.e.: sinks, hand washing,
trash, parking.
4. On site liaison to all farmer, vendor, city, issues, customer needs.
5. Coordinates non-profits
61 Coordinates set-up of all food demos, chairs, tents, tables, and pa. barricades, signage, break
down same.
7. Coordinates booth placement.
8. Coordinates city hall bathroom facility.
9. Booked oil entertainment, weekly ad design for print and radio, advertising flyer, brochures.
:~0. Budget Coordinator to artists- all.banking, application approval, deposits, accounts payable.
Special Events Coordinator: Canine Fashion 5how, Chili Cook Off, and Pumpkin Carving contest. I
personally coordinated which brought a lot of entertainment to the market, complete with judges
and prizes. I made sure the jugg ers showed every Saturday. The cooking demos take extra effort
and certainly will if we move.
Approximate additional hours, spent per year on PR for the market: hundreds
2004 - Pay $6,000 - $16.50 hr. for 400 hours = two 10 hour days o week during ,Tune through
October.
2005 - Pay $10,000 - $25.00 hr. for 400 hours: two 10 hour days a week during ~Tune through
October.
200§ Suggestions:
1. We need $10,000. to take the market to another level with marketing in 2005. I would like to hire
Real-time Marke, ing ,o design ,he Aspen market postcard. They designed the Aspen and 5nowmass chamber
brochures. The cost for the card designed is what we agreed to pay last year for something homemade.
Retail on the card is .75 cents.
2. ~[ would need a $2,000. advance out of the $10,000. as compensation for the time I spend in the winter
and spring.
3. The miscellaneous and marketing money would need to be deposited locally with a co-signature required.
4. I want the market to team with the Taste of Aspen/Rob ]~ttner every year in ,Tuly for a food extravaganza.
5. ~Tack might, bring in an Emu breeder. This brings the food count up $450.
6. T would like rights ?o print the A.5.M. Io9o for profit and spending my own time and money. To be sold in
Colorado along with the market cookbook.
7. [ suggest immediate approval of 15 artists by becember 1st to cover market and salary.
8. Cooking demos--o $2.00 donation sign for the non-profit of the week.
People hove it and wont to support the non-profits. (trust me)
2004:$13,300 is what is accounted for, Z'm not sure how that divides up.
25 paired $500: $12,500. + $350. + $650 = $13,500
11 single $400.00 = $4,400. = $17,900.
Food $9,000.
*see attachment- vendor booth fees
2005
Manager salary
$6,000.00
$10,000.00
Bathroom or porto potty
$1,800.00
$1,700.00 10 x 8.5 x 20: $1,700.
Lobar/Food support:
$1,500.00
$1,600.00 2 laborer 10 x 8: $1,600.
Entertainment: (2) $4,000.00 $9,000.00
(3) venues x 150 fee: $450. x 20
weeks: $9,000.
Supplies: $1,000.00 $500.00
ink, paper, tape etc.
Officer: $1,000.00 $1,000.00 T.B.A-
Marketing: $5,000.00 $5,700.00
radio $1,500, newspaper $2,000,
$2,200, 10,000 9x4 postcard plus
full design by Real-time marketing
: $5,700
Misc.: $1,000.00 $2,200.00
Insurance: $500.00 $600.00
mirror for stage, $300.00, new p.a.,
$100.00, 2 tent, $300.00, 60 chairs
+ rack $1,000., Aspen Chamber
Membership 2005 $462
:$2,162.00
Treasurer $ 500.00 $ 500.00
Church n/a in orig.
Total $22,300. $32,800.
Church $400.
Adjusted $24,200.
2005:27 equals approximate paired booths from 2004
27 x $700 = $18,900
10 x $450: $4,500 + $9,450: $32,850.
Maggie Dorrough
Re: 2005 ASPEN SATURDAY MARKET
Manager duties:
1. On-site every week at the market. Available 7-24 by e-mail for vendors and customer
service.
2. Coordinates web design, Q & A. ')
3. Coordinates food demos to comply w/environmental health standards, i.e.: sinks, hand
washing, trash, parking.
4. On site liaison to all farmer, vendor, city, issues, customer needs.
5. Coordinates non-profits
6. Coordinates set-up of all food demos,' chairs, tents, tables, and pa. barricades, signage,
break.down same.
7. Coordinates booth placement.c~,a ~7~,~ ~.~
8. Coordinates city hall bathroom facility.
9. Booked all entertainment, weekly ad design for print and radio, advertising flyer,
broch u res.
10. Budget Coordinator to artists- all banking, application approval, deposits, accounts
payable.
Special Events Coordinator: Canine Fashion Show, Chili Cook Off, and Pumpkin Carving
contest. ! personally coordinated which brought a lot of entertainment to the market,
complete with judges and prizes. ! made sure the jugglers showed every Saturday. The
cooking demos take extra effort and certainly will if we move.
Approximate additional hours spent per year on PR for the market: hundreds
2004 - Pay $6,000 - $16.50 hr. for 400 hours = two 10 hour days a week during ]une
through October. ~.o ~
2005 - Pay $10,000 - $25.00 hr. for 400 hours = two 10 hour days a week during ~lune
thi'ough October.
2005 Suggestions:
1. We need $10,000. to take the market to another level with marketing in 2005, I would like to hire
Real-time Marketing to design the Aspen market postcard. They designed the Aspen and Snowmass
Chamber brochures. The cost for the card designed is what we agreed to pay last year for something
homemade, Retail on the card is .75 cents,
2. ! would need a $2,000. advance out of the $10,000. as compensation for the time ! spend in the wir
and spring.
3. The miscellaneous and marketing money would need to be deposited locally with a co-signature
required.
4. ! want the market to team with the Taste of Aspen/Rob !ttner every year in July for a food
extravaganza.
5..~ack might bring ~n an Emu breeder. This brings the food count up $450.
6. ! would like rights to print the A.S.M, logo for profit and spending my own time and money.
be sold in Colorado along with the market cookbook.
To
7, ! suggest immediate approval of :[5 artists by December :~st to cover market and salary.
8. Cooking demos--a $2,00 donation sign for the non-profit of the week.
2004: $26,800.
Artists-$17,800.--12x400=4,800; 24x500= 12,000.; lx650. =650; lx350=350.
Food $9,000.
2004 2005
$6,000.00 $10,000.00
Bathroom or porta potty $1,800.00 $1,700.00
Labor/Food support: $1,500.00 $1,600.00
Entertainment: (2) $4,000.00
Supplies: $1,000.00 $500.00
Officer: $1,000.00 $1,000.00
Marketing: $5,000.00 $5,700.00
Misc.:
$1,000.00 $2,200.00
Insurance: $500.00
Church n/a in orig.
Total $22,300.
Church $400.
Adjusted $24,200.
2005:
27 x $700 = $18,900
10 x $450 = $4,500 +
$~,450 = $32,850.
$600.00
$32,800.
10 x 8.5 x 20 = $1,700.
2 laborer lO, x 8 = $1,600.
(3) venues x 150 fee = $450. x
20 weeks = $9,000.
ink, paper, tape etc.
radio $1,500, newspaper
$2,000; $2,200, 10,000 9x4
postcard plus full design by
Real-time marketing =
$5,7.00
mirror for stage, $300.00, new p.a.,
$100.00, 2 tent, $300.00, 60 chairs
+ rack $1,000., Aspen
Chamber Membership 2005
$4~ =$2,162.00
ASPEN SATURDAY MARKET
APPLTCATZON 2005
ARTZSANS AND ARTZST
Mission Statement:
To Create Access to Local Artisans
To Encourage a Sense of Community
CALL FOR ARTI'STS
ELIGIBILITY: LOCALLY MADE, PRODUCED OR MANUFACTURED FINE ART & SELECT CRAFT
· Product variety and quality.
· "Brokered" items will not be accepted. Brokered items are products made
elsewhere requiring a minimal finishing touch or Brokered items requiring only
some merchandising/assembly).
Aspen resident- Vendors given priority because of residency will be required to
provide proof.
West Elk Loop area.
1-70 corridor Parachute to Eagle is also being included this year
All artwork must be original and personally executed by the artist of record.
All art will be displayed at artist's own risk,
Market Rules
· Please arrive at least one hour prior to the market. Be set up and ready to sell
by market time.
· If your vehicle does not arrjve by half-hoUr prior to market time you wil not be
allowed to participate that day. Vehicles must be removed 30 minutes prior to
market.
· Fees will not be carried over if you miss the market.
· Tear down may commence atend of market. Market committee may adjust
hours, as they deem necessary.
· Attendance is mandatory if you miss two markets per year you may have to re-
apply and get reinstated to participate at manager's discretion.
· Set up time for the market is 7:00 to 8:00 a.m. Hours of operation: Vendors are
expected to be open for business from 8:00 a.m. until 3:00 p.m., rain or shine.
· Vendors are required to commit to the entire season.
· You must remove trash. Bring a broom if necessary to dean your area during
and/or after market.
· You may only bring to sell what has been approved prior to market. If you want
to bring a new item you must make a request in writing to Market manager prior
to bringing it.
· Please take into consideration that you are part of your display. We aim for a
dean, attractive look. A 10x10 tent is recommend. Umbrellas and awning need
approval. Bring some type of weights or sandbags to weigh them down. We also
suggest bringing a roll of trash bags or flexible plastic in case it rains. It's best to
be prepared.
· CCLC selection process: The selection process for the Aspen Saturday Market will
begin on February 4th at 8:30 a.m. (or at such other time as announced) before
the CCLC in the Sister Cities Room of the Aspen City Hall, 130 South Galena,
Aspen, Colorado. Successful applicants will be notified of acceptance after March
· Additional information:
A mandatory exhibitor meeting for successful applicants will be held at a date
to be announced.
2. Exhibitor must show proof of:
a. City of Aspen Business License.
b. Colorado Sales Tax.
c. (Please note that in shared booths, each business must have a
business license and sales tax form).
· All vendors must pay their sales tax monthly. If a vendor does not pay his/her
sales tax, he or she will be excluded from further participation in the market.
· City sign code: A booth sign may not exceed six square feet (examples, 1' x 6'or
2'x 3').
Single Booth Fee:
10x10 booth
Fee $22.50 per week
$450.00 total
Paired Booth Fee:
10x10 - $350.00 each
Fee - $3.5.00 per week each
$700.00 total
Premium Booth Fee:
:[0×20 booth
Additional $:[7.50 per week
$800.00 total
Rotating Booth Fee:
10x:[0 - $35.00 per day
Late Fee/Under Fee:
$20.00 per week
Reserve List: One may be on the reserve list until a space becomes available.
Are you willing to be an alternate (on call) to participate?
What month/day are you applying for?
To apply please submit: A recent photo(s), brochure(s), or slide(s) of the
product(s). One photograph of artist at work and one photograph of display as it will
appear. Slides should be in plastic sleeve; artwork should be on a plain background.
All must be labeled with name to be returned with self addressed, stamped envelope
with adequate postage and photo sleeve.
Cashier checks or money orders accepted only. Make payable to Aspen Saturday
Market. No refunds after due date of acceptance.
Application deadline: The market runs from .~une :[8th through October 29, 2005.
The application deadline for the Aspen Saturday market is February 27th
Mail To:
Kathy Strickland
C/o Aspen city hall
:[30 South Galena
Aspen, CO 8:[61:[,
Fax: 970-920-5:[97
Phone: 970-920-1050
e-mail at kathys@ci.aspen.co, us.
Artist Entry. Form:
Business Name:
Tax ID#:
P. ~y.,s, ic~a~!,., ,.A.,,,,d,,~d [~S~.;
Mailing Address:
Phone:
Cell Phone::
Web Site Address:
Email Address:
Fax:
In Case of
E m~ ..~[g._ ~,n c~_~, ,,C0.~.9~ ~ ......
In case of Emergency
Phone Number:
of Check One
.......... ]~welry, Glass
Weaving .......
Furniture
r Apparel r
, ....... ~ Paintings
Paper , Photography
Printmakino i~t~'i~'e'~"'i ....................
Dolls ceramics
........... Other
Describe the manufacturing process of the products that you intend to sell:
Where is your product made:
Origin of materials:
H0W~,~,~.,.n,,y. Pe0,P].e m~,~y?,u,E product
Describe the manufacturing
process:
Woul. .._ ~,~you like. No,rrb ExRg~ure: ................
Sou?~, ~h~,~Expo~.u,.r~e.:~ ............
Does not matter:
East: ........
West:
-~T(~'~atior~: u'p°n 'Req-6eS't
ART~rST CONTRACT,'
Application will not be considered without payment, photos of worl( or signed
agreement. Each canopy MUST BE secured for wind. Artists are responsible for the
proper amount and type of weights or cannot proceed with set-up. NO stal<es can be
driven into any surface. No food or drink may be distributed by any other than
designated food vendors and or artists. ALL Artist MUSTobtain a tax id # prior to
Participation and provide to manager. Tf said art is other than originally presented in
entry form, not original or not produced by said artist, or by evaluators, the Aspen
Saturday Marl(et reserves the dght to dismiss said display. All applicants upon
signing and submission of this or consent to be bound by these policies and will
abide by them throughout the Market period.
HOLD HARI~ILESS AGREEMENT: IN CONSIDERATION OF ACCEPTANCE Of THIS APPLICATION~ THE
UNDERSIGNED (IF THE UNDERSIGNED IS A GROUP, EACH AND EVERY MEMBER OF THE UNDERSIGNED
PARTICIPATEING IN THE ASPEN SATURDAY MARKET) EVENT.
HEREBY RELEASE(S) AND FOREVER DISCHARGE(S) AND HEREBY GRANT TO INDEMNIFY AND HOLD
HARMLESS THE ASPEN SATURDAY MARKET AND ITS SPONSORS OR CO-SPONSORS~ COMMITTEES,
ETC._AND EACH AND EVERYONE OF THEIR OFFICERS~ DIRECTORS~ MEMBERS, MANAGERS~ AGENTS
AND EMPLOYEES OF AND FROM:
· ANY AND ALL LOSS~ CLAIM OF LOSS~ LIABILITY OF DAMAGE ARISING OUT OF ANY PERSONAL
IN.]URY OR PROPERTY DAMAGE OCCURING TO THE'APPLICANT (OR ANY INDIVIDUAL OF WHICH THE
APPLICANT IS COMPRISED) AND
· PERSONAL IN.1URY OR PROPERTY DAMAGE OCCURING TO ANY THIRD PERSON OR ENTITY ARISING
OUT OF, DIRECTLY OR INDIRECTLY, THE PARTICi"PATION Fi~R API~LIC~,N~¥..THE APPLICANT '
ASSUMES ALL RISKS INCURRED AND AGGREES TO PAY FOR ANY AND ALL ATTORNEY FEES
INCLUDING THOSE OF ASPEN SATURDAY MARKET AND ITS SPONSORS~ OR CO-SPONSORS~
COMMITTEES, ETC.
AGREES TO BE IN COMPLIANCE WITH ALL THE RULES AND' REGULATIONS AND ABIDE BY ALL CURRENT
LAWS, ORDINANCES AND STATUTES OF THE CITY OF ASPEN AND THE ASPEN SATURDAY MARKET.
Signature of displaying artist
date
Authorization to publish image and/or artwork in promotional materials and/or
media. Photos may not be returned if used for advertising.
Signature of displaying artist (optional)
date
ASPEN SATURDAY MARKET
UPCOMING EVENTS 2005
3une 18th
Aspen Saturday Market begins
Food & Wine runs .June 17-20th in Wagner Park
3uly 3rd
Weekly Cooking Demonstrations begin. Get a culinary education from your
favorite local chef using fresh market produce and organic meats from Colorado. A
$2.00 donation goes to the weekly non-profit booth.
3uly 9th
Taste of Aspen downtown Aspen
July 16th
Race for the Cure downtown Aspen
September 3rd
Canine Fashion Show Saturday Market
A best in show of poochie tutu's and dress-up. It's all about fun at this yearly event.
September 10th
Annual Chefs Cook Off Saturday Market
On this Saturday in September when the leaves are changing our chefs pull out the
big pots and start cooking. All donations at this event go to the Susan G. Komen
Foundation.
October 8th
Saturday Market Peach Harvest Competition
Sweet Colorado peaches have arrived, Pre-order now with Forte Fruit & First Fruits &
Hillside Acres. www,aspensaturdaymarket.com
· Recipe contest
· Peach Toss
· Peach Apparel
· Peachy Ideas!
October 29th
Pumpkin Carving Contest- Kids of all ages welcome.
Stop by information desk:
· Logo items
· Gift certificates avai able in $25. $50. &$100.
· Cookbooks $20.00
· Fund raiser for your project, team, school or club
· Check our web site for all events at the Aspen Saturday Market.
www.aspensaturdaymarket.com
See you at the Aspen Saturday Market!
ASPEN SATURDAY MARKET-
WHERE TO FTND US
In the summer of 1998 the city of Aspen opened its streets, literally, thanks to Bill
DeVries and 3ack D'Orio. For several Farmers this was overwhelming as they
planned and coordinated the entire market. In the course of time the market has
expanded from 6 vendors to more than 50, and from one street to two, including
Conner Park where you could catch one' or two cooking demonstrations any Saturday
in the summer. Originally heralded the Aspen Farmers Market the name was
changed to the Aspen Saturday Market to reflect the inclusion of the numerous
arts & crafts vendors. Over 3,000 people stop by every Saturday in the summer and
visit with friends & neighbors.
aspensaturdaymarket.com
Aspen Daily News
Thursday, Friday & Saturday
KSPN Radio
Aspen Saturday Market
Postcard
Aspen Sat Mkt Logo
T-shirts and Sweatshirts
Great Chefs of Aspen
Saturday Market Cookbook
June through October
Downtown Aspen
ASPEN SATURDAY I~ARKET
A RTTSANS AND ARTZSTS
The Aspen Saturday Market offers over 45 local artisans and artists with
hand made arts and crafts. We offer plenty of bake~l brownies, pies and sweet
rolls for your ride home. The freshest fruits and vegetables Colorado grows.
From tutu's to fly fishing journals, you will find it at the Aspen Saturday Market.
SOAPS, ELZX:ZRS & CREAMS
TLKA EVANS- BODY PRODUCTS REBECCA HODGSON- BODY CREAMS
ANGEL WALSS- ELIXIR ESAR
TERRY SMALL & KEELY TUTTLE- SOAP
]ULIE WILLIAMS- BODY CREAMS
CERAf4ZCS, CONCRETE, GLASS
ALLEGHENY- CERAMICS
TRACI BATCHELOR- CERAMICS
LINDA CHAPDELAINE- CERAMICS
ELIZABETH ROBINSON & NANCY BARBOUR- POTTERY
JENNIFER SWANSON- ~IOURNALS & CERAMICS
DEBBIE KARLS-CONCRETE GARDEN
DAVID POWERS- BLOWN GLASS
CLOTHTNG, HATS, & SUNDRI:ES
SARAH ALEY- HANDSPUN WOOL
CLAUDIA CUNNINGHAM- STRAW HATS & PICNIC BLANKETS
CINDY LOVE- CHILDREN'S FLEECE
R'ENEE SANDBACH- CHILDREN'S FAIRY THINGS
]<ATHY STRICKLAND- HOMEMADE SUNDRIES
]RAMIE MOGELWER- LOOMED SWEATERS
ANNE BEN NETTE-WEAVING
ELAINE LLOYD- HANDBAGS
HEIDI WADE- HEIDI'S HATS
FLOWERS, FLOWERS, FLOWERS
.JUDY HASS- ORCHIDS
LEA JOHNSON- FLOWERS
PAUL SPARKS- DALIAS
.~EWELRY, STONES & BAUBLES
CHERYL BACH- VINTAGE JEWELRY
SUSAN BILENKER- JEWELRY
ANDREA STASSNI- JEWELRY
ANN BRUMBY- HIGHTECH JEWELRY
]ULIE CASE- JEWELRY & FRAMES
CATHLEEN CRENSHAW- .1EWELRY
ICY GALICINAO- JEWELRY
SARA HANEMAN- JEWELRY & BOXES
KATIE KENSINGTON- JEWELRY
lAY LOTT- .1EWELRY
KATHRYN PENN- .1EWELRY
HARMONY SCOTT- .1EWELRY
.1OANNE WALPOLE- TIES & .1EWELRY
DEBBIE WELDON & TREVI BURKNOLDER- .1EWELRY
MISSEN BRUCKER- JEWELRY
PRt'NTS~ PHOTOGRAPHY~ PAZNTTNGS
MONICA CHAU- PHOTOGRAOHY
BECKY DONATUCCI- PHOTOGRAPHY
LEE SHIPIRO- WATER COLORS
DOMINIQUE COWER- WATER COLORS
SUNNY REDMOND- PHOTOGRAPHY
LINDA LOESCHEN- WATER COLORS
HIGHLANDS COOP- ASPEN ARTISTS
]ULIE IRVING- PAINTINGS
CARRIE TRIPPE- PAINTINGS
SCULPTURES, DRUMS &]OURNALS
JUDY GOSS- ELK LEATHER SCULPTURES
]ON ST. ANDRE- PEACE DRUMS
TREVOR WASHKO- LEATHER JOURNALS/ PEACE DRUMS
BILL KENDALL- HORSE BRAIDING
CAROL & JIM WAGNER~ PILLOWS
TEXT]:LES, FURN:[TURE, LAMP SHADES
BRAD NELSON- WOOD FURNITURE
HARRIETT BILLINGS BOYD- TEXTILES & FURNITURE
BRIAN REED & GAIL FREDELL- FURNITURE
SHIRLEY TIPTON- WIRE WINDOW SHADES
WZN
SATURDAY MARKET DOLLARS
ASPEN SAT MKT
REGZSTER TO WTN FREE MARKET DOLLARS
REGZSTER TO WZN A $10.00 COUPON GOOD AT THE
ASPEN SATURDAY MARKET.
FI'LL OUT THZS FORM AND LOOK FOR YOUR COUPON I'N THE MATL,
NAME
ADDRESS
CZTY
STATE
ZZP
HOME PHONE
EMAI'L
ASPEN SATURDAY MARKET
MARKET SURVEY
pLEASE TELL US WHAT YOU THINK
ASPEN SAT MKT
DTD YOU LIKE THE MARKET.2
WHAT WILL YOU TELL YOUR FRIENDS ~r NEIGHBORS?
How OFTEN DO YOU COME TO THE MARKET?
WHAT WERE YOUR PURCHASES?
WAS THERE ENOUGH VARIETY OF FARM PRODUCE-2
DID YOU BUY FARM PRODUCE-2
WAS THERE A PRODUCT YOU WISH WE SOLD?
WHAT WAS YOUR FAVORITE ITEM AT THE MARKET?
How DID YOU HEAR ABOUT THE MARKET-2
WAS IT EASY TO FIIND-2
WHAT TS YOUR ZIP CODE.2
WHERE DO YOU LIVE?
SUGGESTIONS:
1.
2.
3.
OPTIONAL INFORMATION:
NAME
ADDRESS
CITY
STATE
ZiP
PHONE
EMAIL