HomeMy WebLinkAboutminutes.council.20041130Special Meeting Aspen City Council November 30, 2004
Mayor Klanderud called the meeting to order at 4:50 p.m. with Councilmembers Torre,
Richards, Paulson and Semrau present.
RESOLUTION #121, SERIES OF 2004 - Phase One Construction
Contract Shaw for Burlingame Housing
Ed Sadler, assistant city manager, told Council staff worked with Shaw on the scope of
work, the schedule and the price. Sadler noted the price is $2.2 million, which is about
7% of the estimated project costs. Shaw has outlined how they arrived at $2.2 million.
The proposed schedule is attached to the contract. Sadler said all the requirements of the
city are included in the contract by reference. Sadler said the city did some very limited
geotechnical work. Shaw has added a more thorough geotechnical investigation to their
contract. Shaw has assumed this project will be tax exempt and they will apply for that.
John Worcester, city attorney, told Council before the city executes the phase I contract;
any issues with phase II contract will be discussed with the contractor. Councilman
Semrau said he would like to see the time commitment of 14 months from building
permit to CO immemorialized in the contract. Section 1.3.5 of this contract has a
statement of the proposed schedule and Councilman Semrau requested that 14-month
commitment be inserted. Sadler told Council staffhas drafted a calendar of everything
that has to happen for this project. Sadler said if this project gets a late start, the
completion time will be longer. Councilman Semrau said the 14-month commitment was
based on a spring 2005 start. Once the building permit is issued, the developer controls
the time line. Worcester suggested adding, "Receipt of final CO, within 14 months of
building permit issuance, assuming building permit is issued no later than May 30, 2005".
Worcester noted Council is under no obligation to enter into phase II of the contract.
Councilman Semrau said the city can get out without cause. Councilman Semrau asked
if the estimate for phase II is higher than expected, could the city get out of the contract.
Worcester said yes. Councilman Semrau noted the contract says the Build American
standards will be filled. Sadler said this is referenced in their submission. Councilman
Semrau asked if there will be a Build America review of the final plans. Sadler said at
several intervals during design, the applicants will submit to Build America for
comments on where the project is in meeting the standards. Build America has agreed to
issue the city a letter on these standards once the designs are complete. Councilman
Semrau asked if this should be included in the contract. Worcester said it should be
added as part of the scope of work.
Councilwoman Richards asked if this contract addresses any third party delays.
Worcester reiterated the city has an out for no reason with 7 days notice. Mayor
Klanderud asked if the new trail connection is included in this contract. Sadler said this
contract deals only with what is in place right now. That trail connection would be a
change order and that alignment is not approved. Councilman Torre asked about the cost
for the transit engineering. Sadler said this is for things like road layout and traffic
circulation, which the applicants are required to do as part of their approvals.
Special Meeting Aspen City Council November 30, 2004
Councilman Semrau moved to approve Resolution #121, Series of 2004, authorizing the
city manager to sign a contract in substantially the form as presented; seconded by
Councilwoman Richards.
Councilwoman Richards asked if the applicants are handling public relations as part of
this contract. Sadler said not at this point; however, it will move to them once
construction is started. The calls are being handled by city staff and by Ben Gagnon, who
has been hired to assist with public information.
All in favor, with the exception of Councilman Paulson. Motion carried.
Councilman Semrau moved to adjourn at 5:25 p.m.; seconded by Councilman Torte. All
in favor, motion carried.
~~h, City Cler
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