HomeMy WebLinkAboutresolution.council.148-17 RESOLUTION #148
(Series of 2017)
A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF
ASPEN, COLORADO AND ALTA PLANNING AND DESIGN, SETTING
FORTH THE TERMS AND CONDITIONS OF ENGINEERING ASSISTANCE
FOR THE ASPEN MOBILITY LAB.
WHEREAS, the City of Aspen is committed to maintaining a high quality of life
for residents and providing a superior visitor experience, and
WHEREAS, quality of life and experience is greatly influenced by the way
community members and visitors move into, out of, and around Aspen, and
WHEREAS, Aspen's current mobility options are not competitive with the
personal automobile, which encourages the use of single-occupancy vehicles, and
WHEREAS, single occupancy vehicles lead to traffic, air quality and safety
concerns, and an overall reduced experience, and
WHEREAS, the City of Aspen aims to experiment with new mobility services
with the hope that new mobility options can compete with the personal automobile
and provide better options for community members to move, and
WHEREAS, the City of Aspen supports residents and visitors in choosing low
carbon transportation options, and
WHEREAS the City of Aspen seeks to test new modes of transportation during a
lab in the summer of 2018, and
WHEREAS to accommodate new modes of transit, the flow of traffic and parking
in downtown Aspen must be altered, and
WHEREAS these alterations to the downtown area will increase opportunities for
businesses and community vitality, and
WHEREAS engineering expertise is needed to safely design the downtown area
and neighboring parking lots
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ASPEN, COLORADO:
Section 1
That the City Council of the City of Aspen hereby approves the Contract
between the City of Aspen, Colorado and Alta Planning and Design that sets forth
the terms and conditions of the design assistance for the Aspen Mobility Lab, a
copy of which is incorporated herein, and does hereby authorize the City Manager
of the City of Aspen to execute said Contract on beh4K of the Ci f Aspen.
Dated: November 13, 2017
Steven adron, Mayor
I, Linda Manning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held November 13, 2017.
C
"Manning,
inda City C1er
i
CITY OF ASPEN
CHANGE ORDER FORM
CHANGE ORDER NUMBER: 01 : Nlobi(It�(_�n� n 7
PROJECT NAME: YS,C y C 1X. avt� . e5}hrnV� MasAc(- I �qy� : 4nSC L
ACCOUNT NUMBERS fc.,Lcl '- 100.')72. 81100.r)*7210 .5,cb91 obi ;i ;141 .132 .Ioo2p,5720,
V
9Dwiz.
TO: A(+0, 4 la nI ar Desi v\
Company Name
Ct�5(o 51,*e SL SLrtr- 100 Dehver, CO 80207
Addnm
Contract Date: I 9 417 Project: Us g 1 $4 2017
Upon approval of this form by the City Manager or designee,you are directed to make the
following changes in this contract: Enter a brief description of the project and why the change
order is necessary. Barwick has to approve Change Order over$1 OK.
To '.rtcOx Irab A!. n
The original Contract Sum was .....................................................S 52101%.oD
Net change by previous Change Orders............................................$
The Contract Sum prior to this Change was .......................................$ 15.2 1. mb.00
The Contract Sum will be increased
By this Change Order .........................................................$ 39 I`170. 00
The new Contract Stun, including this Change Order,
Willbe ........................................................................$ g1 ,Li88.0D
SUBMITTED BY: ACCEPTED BY: REVIEWED BY: APPROVED BY:
Joe Gilpin pp,At,n.��nr�/ �/;�
q - _A,Ly�-I, Via Preeldent.a:euly authorized Don Taylor ri'�t�l c'r-+�
CITY OF ASPEN Anna Planning+Design,Ina CITY OF ASPEN CITY OF ASPEN
ADDRESS ADDRESS ADDRESS ADDRESS
130 S.Galena St. 1836 Blake St 130 S.Galena St. 130 S.Galena St.
Aspen Sane loo Aspen Aspen .
CO 81611 Deem,co 80202 CO 81611 CO 81611��//�
BY: j'/ BY. Y: BY:
DATE: 11/7J17 DATE: DATE: DATE:
Amendment to the Professional Services Agreement
between the City of Aspen and Alta Planning and Design approved by City Council on January
9, 2017, Resolution#3, Series 2017, amending the original contract with an additional statement
of work and the compensation associated with the additional work.
Statement of Work—Attached. Additional engineering and construction document services for
the Aspen Mobility Lab.
Compensation—$39,470
Invoicing
Invoices must be submitted to APacityofaspen.cont and include the City's PO number on each
invoice. Failure to do so may result in significant delays in processing payment.
CITY OF ASPEN,COLORADO: ALTA PLANNING AND DESIGN:
tsi@-t—I Isivn t=j .
By: By:
dame] INamel
Title: Title:
Date: Date:
City Council Approval:
Date: November 13, 2017
Resolution No: 148, Series 2017
1836 Blake Street,Suite 100
Denver,CO 80202
PLANNING DESIGN (750)524-7831
www.altaplanning.com
October 24,2017
Attn:Pete Rice,PE,LEED AP
City of Aspen Engineering Department
City of Aspen
201 N Mill St.
Aspen,CO 81611
Re:Aspen Mobility Lab Construction Document Services
Dear Mr. Rice:
On behalf of Alta Planning+ Design(Alta),I am pleased to submit this proposal to help the City of Aspen with the City
of Aspen's on-going Mobility Lab Project.This proposal assumes that Alta will serve as the design engineer to develop
plans to implement bikeway,pedestrian and place-making improvements in Downtown Aspen.Please see the attached
proposed scope of services for additional detail.
We look forward to continuing our work with Aspen. Please contact Sam Piper,who will serve as project manager,at
sampiper@altaplanningcom or (720) 726-6004, or me at or (406) 624-6117, with any
questions about our proposal.
Sincerely,
j�
Joe Gilpin,Principal
Alta Planning+ Design
Table of Contents
Table of Contents..................................................................................................................................ii
Scope of Work...................................................................................................................................... 3
ProjectSchedule.................................................................................................................................. 5
Project Budget..................................................................................................................................... 6
ii ICityofAspen
Alta Planning+Design
Scope of Work
Task 1. Project Management
Project Manager Sam Piper and Joe Gilpin will share day-to-day project management tasks, including scheduling
meetings, preparing invoices and being the primary point of contact throughout the project. Sam will maintain open
lines of communication with the City of Aspen Project Manager,and see that the schedule established for the project is
maintained.
To kick-off the project,Alta will attend a phone or web meeting(kick-off meeting)with City of Aspen Engineering staff
following the issue of the project notice to proceed.This call will focus on confirming the scope of work and establishing
expectations,critical dates and milestones,etc.This meeting will also confirm file sharing protocols.
The City of Aspen will provide Alta will the necessary CAD information developed to date,and plans to commence work
on the project.
Task 2.Materials Definition
Alta staff will work with City staff to understand and define the materials and details necessary to implement a spring
2018 demonstration project. Items to discuss will include paint widths,bikeway separation materials,bulbout design
and other circulation issues.This task includes one conference call with City staff and substantial materials research on
our part to bring ideas to the table.
Task 3. Sign Design/Definition
With the proposed circulation changes to Downtown Aspen,a substantial family of temporary signs will be needed to
convey the changes to the public.We will define,working with City staff,the methods of installation of temporary signs
and the sign families that will need to be discussed. This task may include coordination with the upcoming Aspen
wayfinding project and the selected consultant for that effort.
Task 4. Loading Zone Typology Development
Alta will tap our in-house expert in new mobility to bring best practice in defining loading zones for a variety of ride
sharing services.Services such as the Downtowner,Uber,Lyft and others are expected to play a larger role in the future
of Aspen's mobility. Proper delineation to promote compliance will be a key point of success in the transformation of
downtown.
Task 5. SO% Plan Development
We understand the City of Aspen has conducted some initial work to set up a base and define use areas within the
project area. With Tasks 2-4 undergoing review and discussion we feel that a 50% plan set can be created as a first
submittal.This submittal will convey the proposed circulation changes including the transition of portions of Hopkins,
Hyman, Mill,and Cooper to one-way vehicle circulation. Separated bike lanes,painted bulbouts and parking changes
will also be a part of the design scope.The construction documents will be organized around the following sheets:
• Title Sheet
• Placeholder General Notes
• Signing Plan Sheets
• Striping Plan Sheets
• Placeholder for Special Details
Aspen Intersection Mobility Analysis I3
Alta Planning+Design
• Placeholder for Utility Detail Sheets
• Estimate
It is anticipated the sheets will be at a scale of 1:40 and be suitable for printing at 22"x 34"or at 11"x 17'.
Following completion of the 50%plan set,Alta will submit the plans to the city for review in electronic pelf format.
Exclusions:
Design work performed by Alta will not include:
• Electric vehicle charging station plans/schematics.Locations and electric tie
• Drainage changes
• Hardscape changes(curb/gutter/sidewalks)
• Landscaping design beyond planter locations
• Design of parklets/caf@ seating areas.These locations will be identified as'Activation Areas'
Design of Education/Mobility Kiosks and/or monitor displays. Locations will be noted on plans.
• Construction specifications
4ICity of Aspen
Alta Planning+Design
Project Schedule
The schedule below has been carefully organized to sequence key tasks,meetings,and deliverables,providing an efficient
process and thorough review of all products as they are developed.
Project Schedule
Aspen Mobility Lab Construction Document Services
2017
Task Nov Dec
Task 1:Project Management
Task 2:Materials Specification
Task 3:Sign Design/Definition •
Task 4:Loading Zone Typology Development •
Task 5:5o%Plan Development •
Legend
Meeting
• Deliverable
Aspen Intersection Mobility Analysis 15
Aha Planning+Design
o W Project Budget
1 H ti ti H
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Hours and staff assignments can be
g ry adjusted by the consultant as needed to
ry o o s implement the tasks described during the
N 3 0 3 course of the project.
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Ql * Hourly rates are for calendar year 2017,
n 4 and will be adjusted if work is continued
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._ into subsequentyear(s)
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** Additional review rounds(i.e.80%/100%)
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