HomeMy WebLinkAboutresolution.council.020-00 RESOLUTION # ~
(Series of 2000)
A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF
ASPEN, COLORADO, AND WHITEBEAR INC. SETTING FORTH THE
TERMS AND CONDITIONS REGARDING AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID CONTRACT
WHEREAS, there has been submitted to the City Council a contract
between the City of Aspen, Colorado, and Whitebear Inc. a copy of which
contract is annexed hereto and made a part thereof,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THECITY OF ASPEN, COLORADO:
Section 1
That the City Council of the city of Aspen hereby approves that contract
between the City of Aspen, Colorado, and Whitebear Inc. regarding the City of
Aspen a copy of which is annexed hereto and incorporated herein, and does
hereby authorize the City Manager of the City of Aspen to execute said contract
on behalf of the City of Aspen.
Dated: ~/~f~ /~ ~
/
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that
the foregoing is i tree and accurate copy of that resolution ad.~_ ted by the City
Council of the city of Aspen,. Colorado, at a meeting held~t.,st.~
.... ~ -.- : ~Kathry~.' Koch, City Clerk
BID PROPOSAL FORM
Project No:: 98-001
mD
PROIECT: ASPEN GOLF CART PATH / TEE CONSTRUCTION
PROPOSAL SUBMITTED BY: Proc±sion P. av~.n~ .......
CONTRACTOR
CONTRACTOR'S .PROPOSAL
TO: The Governing Body of the City of Aspen. Colorado
The u~der~igr~ed respor~sible bidder declares and stipulates that this proposal is made in good faith, without
collusion or connection w/th any other person or persons bidding for the same work, and that it is made in
pursuance of and subject to all the terms and conditions of the advertisement for bid. the invitation to bid
and request for bid, all the requirements of the bid documenr~ including :he plans and specifications for this
bid. ali of which have been read and examined prior to signature. The bidder agrees to keep this bid open
for SLx'O,, ~60} consecutive calendar clays from the date of bid opening.
The Contractor agrees that construction shall start immediately following a rnandato, ry pre-construction
conference held by the Golf Depa~'tment, which also constitutes the Not/ce co Proceed. Submission of this
proposal will be taken by the City of Aspen as a binding covenant that the Contractor will finish
consu'uction within the time specified in the Special Conditions of this conu'act d, pcumem.
The City of Aspen reserves the fight to make the award on the basis of the bid deemed most favorable to
the City, to waive any informalities or to reject any or all bids.
The City shall not pay the Contractor for defective work and/or for repairs or additional work required for
successfilI completion of the project. All work not specifically set forth as a pay itcrn in the bid form shail
be considered a subsidiary obligation of the Contractor and all costs in corme¢fion therewith shall be
included in the prices bid for the various items of work. Prices shall include all costs in connection with
furniskir~g the proper and success completion of the work. including furnishing all materials, equipment and
tools, and performing all labor and supervision to fully complete the work to the City's satisfaction.
Poor quality and workmanship shall not be paid for by the City,. Such work product mus~ be removed
immediately and replaced properly at no cost to the City.
All qu~fifies stipulated in the bid form at unit prices are approximate and are to be used only as a basis for
estimating the probable cost of'work and for the purpose of comparing the bids submitted to the City. ,r,.,
basis o£payment shall be the actual amount of materials furnished and work done. The Contractor agree,
BPl-g71.¢~oc '8P1 ~age 1
~o make no c~a/rns for dsma~es~ an~c/pated pro~, or oth~'ise on account of~y differences be~e~n the
amoun~ o£work actually pe~orm~ and ma~er/a~s acmslly ~rn/sh~ ~nd the estimated amount o£work.
The City reserves the fight to incre~e or decreae the amount of work tO be done on the basis of the bid
unit pr/ce and up to plus or minus Twenty Five (25) ~)~'cg~t of the total bid.
I hereby acknowledge receipt of ADDENDUM(s) numbered .... through .
ESTIMA TED QUANTITY £iST
UNIT TOTAL
BID [TEN[ DESCRIPTION ~ ~ ~ ~T
ELEMENT ONE - TEE CONSTRUCTION:
Mobiliz:don & Demobilization LS One
Strip Sod Haut Offsite SF 28,0,00
Haul and Plme Sub-soil ~m Stock;ile ~ 1230
RoUgh Shying Sub-soil LS One
h~ul ~d Place Topsoil ~om Stockpile CY !350
m a d~ often (10) ~ches
F~sh Shying ~d Sod bed Prep LS One
F&P Fe~li,~ ~d Sod SF 38,000
F&P S~es ~d Rope for Tr~c Consol LS One
Haul Road Repair LS One
TOT~ aid tN ~BE~ OF ELEMENT ONE:
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IgLEMIINT TWO - CART PATH CONSTRUCTION'
'Mobil;~t~on LS One
Clearing and Grubbing SY 1120
Excavate Subgrade CY 250
Prepare Subgrade SY 1120
6" cL-6 Roadhase ~S 10,000
3" l-IBP CX Asphalt SF $,000
Soil Sterilam SF 8,000
6" Topsoil S1: ~,000
Landscape Sod SF 4,000
seal Coat ss 1~,~oo
Haul Road P, epalr LS One
TOTAL BID IN NL'MBERS OF ELEMENT TWO:
Total Bid in Words:
I acknowledge that in submitting this bid it is tmderstood that the right to reject any and all bids has been
reserved by the owner. _~
Authorized Officer: , Title:
Full name signarare:
Company address:
Telephone number:
Fax number: ,
Attested by:
~Pl.g71.,~o¢ °BP1 ;=age 3
Subcontractor & Material Sup. nlier List
Service or Product:
Service or Product:
Name: , Phone fit:
Address:
Service or Product: ,. ,
Name: , Phone #:
Address:
Service or Product: ,,
Name: .. , Phone #:
Address:
Service or Product:
Name: ,, Phone #:
Address: ,,
Service or Product:
BP1-971.cloc 'BP1 Page
City of AaWn
Qnnlifi~-~o. Statement
Proj~t No.: 98 ' 001
I ~,t~ ~c~a~6~, d~~ gl,5ol ~..~.,.~,. i~,,,.~... -
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prep c'd' '
BID BOND
Conforms with ~'ne American Institute of Architects,
A.I.A. Document No. A-310
KNOW A. TI. Bx/T~__~G' t~l~j~,~!:,x~rs, That we, PRECISION PAVING & CONSTRUCTION
340 SOUTH 13TN STREET, GRANO JUNCTION, CO 81501
as Principal, hereinafter called the Princi~l,
and the W~S~ I NGTON I NTE~NATI ONA~ ) NSURANCE COMPANY
ofP.O. ~OX ~0130, G~AND JUNCTION, CO 8150~ ,a~r~rationduly organiz~under
the laws of the State of,AR rZONA , ~ Surety, hereinafter call~ the Surety, are held and firmly bound unto
C)TY OF ASPEN
130 S. GALEN~. STREET, ASPEN, CO 81~11 as Oblige, hereinafter ~lled ~he Oblige,
FIVE PERCENT OF AMOUNT
in the sum of
Dollars (~ --~%-- ). for the ~yment of wMch sum well and trut y to be made. ~he sa~d Princi~l and the said
Surety, bind o~selv~, our heirs, ex~ntors, admits%tarots, successors and assi~s, jointly and severall y, firmJ y by ~hese presents.
W~R~. the Princi~l has submitt~ a bid for GOLF COURSE - PAV)NG ASPHALT CA~T PATHS
PROJECT NO
NOW, THEi~FOP, E. if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with
the Obligee in accordance with the terms of such bid. and give such bend or bonds as may be specified in the biddidg or
Contract Documents with gnod and sufficient surety for the faithful performance of such Contract and for the prompt
p~yment of labor and material furnished in the )ros~cution ther~ef, or in the event of the f~'ure of the Principal to enter
such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty
hereof between the amount specified in ~ald bid and such larger amount for which the Obll~ee may in good faith contract
with anomer ~rty to perform the Work covered by said bid. then this obligation shall be null and void. otherwise to remain
in full force ~nd effeot.
Signed and sealed this 13TH day of MARCH . [9 g$
PRECIS ON PAVING &.CONSTRUCT ON
~ ~ ( Seal )
,// /1/ _"' rinoipal
Wimess
[ WASH)N~ i~NATION~SURANCE '
,. ~ 8~ K. ~ I ~ Attorney-in-Fac~
I
/
NOTICE OF AWARD
Check only one category: [] Hand delivered today
X Faxed Date: 3/16/98
PROJECT No. 98-00I
R.E: Aspen Golf Cart Path/Tee Construction
Dear Mr. Darren Davidson;
This notice of award is issued to inform you that followin$ the opening of bids on 3/13/1998, for
the above referenced project, all bids were evaluated in ~ccordance with the criteria set forth in
the In~it,,tion to Bid and a determination was made that your bid was the lowest responsible and
responsive bid. Accordingly, the City of Aspen hereby accepts your bid to perform 'the work
outlined in thc bid documents for an amount not to exceed Dollars ($95,$28.10), subject to
approval by the City Council of the City of Aspen. This contract will be p~sented to the City
Council for approval at their next regular meeting(3/23/98). Your atterrdance is not necessary
although you are most welcome to attend.
In accordance with the provisions set forth in the Contract Documents, you must comply with the
following conditions precedent within seven (7) consecutive calendar days of the hand delivery
or fax transmission of this notice:
1. Documents. Blank sets of the documents ~re available at Engineering
Depa~iment.
2. You must deliver with executed Contract Documems ail "**" designated
pages as shown in the table ofcomems.
3. You must deliver Performance, Payment, and Maintenance bonds on the
City forms.
4. You must deliver proof of insurance coverage, with the City of Aspen
named as co-insured, as specified in the Bid Package and proof of
Workman's Compensation coverage.
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Failure to comply with these conditions within the specified time will entitle the City of Aspen to
consider your bid abandoned, to annul this Notice of Award, and to declare your Bid Security
forfeited. Within seven (7) days after you comply with these conditions or following the City
Council approval, whichever occurs last, the City of Aspen will return to you one fully signed
eou~terpart of the contract, together with a "Notice To Proceed".
Thank you for your bid and con~amlations on being the successful bidder for this project.
Sincerely,
CITY OF ASP.EI~'~ . /
By: Richard C. Coulombe. CGCS
PROJECT COORDINATOR
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